MYOB Qualification Test

LEVEL BASIC

Please fill your data:

Full name : ________________________________________________

Place & Date of Birth: _______________________________________________

Phone number : ________________________________________________

Folder name : ________________________________________________

Code: L1HP12R1

Effective from 15 May 2012

All rights reserved; no part of this publication may be reproduced, stored in a retrieval system,
or transmitted in any form by any means, electronic, mechanical, photocopying, recording, or
otherwise without permission of Net21Plus. This book may not be lent, resold, hired out or
otherwise disposed of by way of trade in any form of binding or cover, other than in which it is
published, without the prior consent of Net21Plus.
 MYOB Basic Qualification Test
MYOB Accounting v18

MYOB Qualification Test Level Basic

Instructions to Participants:

1. You will have 2 hours to complete the test. Answer all questions in the test.

2. Please check that you have MYOB Premier v12 on your computer. If you do not see it,
please inform the invigilator for assistance.

3. You are NOT allowed to bring any diskettes or paper into the examination room.

4. You must create new folder on harddisk. Please save your .MYO, backup folder, and
report folder in this folder and the folder will be collected from harddisk at the end of
the examination.

5. In the event of any unforseen circumstances e.g. electricity blackout or computer failure
that prohibits you from continuing with the examination, and such event is not the
cause of your own action (s), you will be allocated extra time to complete the
examination at the discretion of the invigilator. (This is to ensure consistency with all
the other instructions, which are expressed in the first person).

6. If you should encounter any technical difficulties with the computer during the
examination, please inform the invigilator for assistance.

7. Non-programmable electronic calculators are allowed for this examination.

8. You are not allowed to communicate with other examination candidates throughout the
examination.

9. You are NOT allowed to leave the examination room without the permission of the
invigilator.

10. The assignment and any used or unused paper, must be returned to the invigilator at the
end of the examination.

11. Total questions 13 with total score 100 points.

PT. NET21PLUS
Menara KADIN Indonesia, Lt. 30, Jl. H.R. Rasuna Said, X-5, Kav. 2-3, Jakarta 12950. Indonesia.
Tel. : 021-5570 0905 | Fax. : 021-5570 0907
E-mail : info@net21plus.com | Website : www.net21plus.com
 MYOB Basic Qualification Test
MYOB Accounting v18
The Case Study

Based the fact given, you are required to :

1. Setup the company data file : [4 marks]

Mrs. Evy is the owner of the company “EVY HOMEMADE”.

As Home Product Sales, Mrs. Evy buys and sells home product to end users.

Mrs. Evy decided to use MYOB Premier v12 accounting software for preparing his company 1
January to 31 December 2012 Financial Year Reports and prefer to use the 13th accounting
period for the audit trial adjustment.

Please use one of the account list provided by MYOB Premier 12.
So you don’t need to set up the account list completely.

Setup the following information:

The Company address : Jakarta
Tel : 021-5707070
Fax : 021-5707080
Email : infoevyhomemade@centrin.com

The following preferences option must be activated :

 System Preferences
 Windows Preferences
 Sales Preferences
 Purchases Preferences
 Security Preferences
: Tick the option for “Warn if Jobs Are Not Assigned
to All Transaction [System-Wide]”
: Untick option for “Automatically Check Spelling in
Text Fields Before Recording Transaction”
: Tick the option for : “Warn for Duplicate Invoices
Numbers on Recorded Sales”
: Tick the option for : “Warn for Purchase Orders
Numbers on Recorded Purchases”
: Click User IDs to add new User ID as your Name.

2. Setup the List below : [8 marks]

Setup the following account list

- The Company don’t use the following account codes anymore :

 1-2120 Payroll Cheque Account
 1-2130 Cash Drawer
 1-2210 Less Prov’n for Doubtful Debts
- The Company changes some account list as follows :
 1-2150 Petty Cash, Change to 1-2120
 1-2160 Undeposited Funds, Change to 1-2130
 4-1000 Sales Category 1, change to Sales-Clothing
 4-2000 Sales Category 2, change to Sales-Craft
 4-3000 Sales Category 3, change to Sales-Accessory
 6-1000 Purchases Category 1, change to Purchases-Clothing
 6-1100 Purchases Category 2, change to Purchases-Craft
 6-1200 Purchases Category 3, change to Purchases-Accessory

PT. NET21PLUS
Menara KADIN Indonesia, Lt. 30, Jl. H.R. Rasuna Said, X-5, Kav. 2-3, Jakarta 12950. Indonesia.
Tel. : 021-5570 0905 | Fax. : 021-5570 0907
E-mail : info@net21plus.com | Website : www.net21plus.com
 MYOB Basic Qualification Test
MYOB Accounting v18
- The Company need to add the following accounts :
Account # Account Type Header/Detail Level
2-2340 GST Clearing Other Liability Detail 4

Setup the tax code as GST (Goods and Services Tax), Tax Type : Goods & Services Tax, Rate :
10%
Setup the Job List as RS for Retail Sales, SS for Service Sales.
Setup the Categories List as BL for Bali, JKT for Jakarta..

Setup the items list as follows :

 Dress (Item no. DR, selling price $1000/pieces N-T). Linked Account: I Buy: 6-1000
Purchases-Clothing, I Sell: 4-1000 Sales-Clothing, I Inventory: 1-2300 Inventory.
 Shoe (Item no. SH, selling price $100/pair N-T). Linked Account: I Buy: 6-1000
Purchases-Clothing, I Sell: 4-1000 Sales-Clothing, I Inventory: 1-2300 Inventory.
 Craft (Item no. CR, selling price $75/piece N-T). Linked Account: I Buy: 6-1100
Purchases-Craft, I Sell: 4-2000 Sales-Craft, I Inventory: 1-2300 Inventory.
 Accessory (Item no. AC, selling price $50/piece N-T) . Linked Account: I Buy: 6-1200
Purchases-Accessory, I Sell: 4-3000 Sales-Accessory, I Inventory: 1-2300 Inventory.

Setup the following customer and supplier list :

 Mr. Danny (Customer)  BEAUTY, PT (Supplier)
 Mr. Rudy (Customer)  BRIDAL SHOP (Supplier)
 Mrs. Catherine (Customer)  UNION ADV (Supplier)

Setup the employees list : Bembi and Joanna.

3. Setup Balance Sheet information as 01 January 2012 [8 marks]

Account # Account YTD Debit YTD Credit
1-1110 Furniture & Fixtures - at Cost $120,000.00
1-1120 Furniture & Fixtures – Accum Dep'n $1,000.00
1-2110 Cheque Account $15,000.00
1-2120 Petty Cash $3,000.00
1-2200 Trade Debtors $5,500.00
1-2300 Inventory $30,370.00
2-2200 Trade Creditors $7,040.00
2-2310 GST Collected $500.00
2-2330 GST Paid $640.00
3-1100 Money Invested $150,000.00
3-8000 Retained Earnings $15,970.00
Total: $174,510.00 $174,510.00

Setup the following ending balance as 31 Dec 2011 :

 Mr. Danny $1,320 inc.GST, [Inv#: S-110001, PO#:DP-110001] [Category: BL]
 Mr. Rudy $880 inc.GST, [Inv#: S-110002, PO#:RP-110001] [Category: BL]
 Mrs. Catherine $3,300 inc. GST, [Inv#: S-110003, PO#:CP-110001] [Category: JKT],
 BEAUTY, PT $1,650 inc, GST [PO#: P-110001, Inv#: BS-110001] [Category: JKT]

PT. NET21PLUS
Menara KADIN Indonesia, Lt. 30, Jl. H.R. Rasuna Said, X-5, Kav. 2-3, Jakarta 12950. Indonesia.
Tel. : 021-5570 0905 | Fax. : 021-5570 0907
E-mail : info@net21plus.com | Website : www.net21plus.com
 MYOB Basic Qualification Test
MYOB Accounting v18
 BRIDAL SHOP $4,950 inc. GST, [PO#: P-110002, Inv#: RS-110001] [Category: JKT],
 UNION ADV $440 inc GST, [PO#: P-110003, Inv#: US-110001] [Category: BL]

Setup the following inventory opening balance as 01 January 2012 [IJ#: I-120001] [Category:
JKT].:
 Dress = 27 units for Rp 850/unit.
 Shoe = 40 pairs for $85/pair.
 Craft = 25 pieces for $60/piece
 Accessory = 56 pieces for $45/piece.

4. The following transactions are made in January 2012. Record these transactions in MYOB
according to the dates and details given below.

02 Jan A purchase was raised to purchase the following inventory item from main POINT
2012 supplier, BRIDAL SHOP on Net 30th days credit terms. (PO#: P-120001, [4 marks]
Supplier Inv#:BS-120001)
 Received 3 units of Dress (DR) for $850 (Exclude 10% GST) each, with
backorder 2 units.
 Received 8 pairs of Shoe (SH) for $85 (Exclude 10% GST) each, with
backorder 2 units
 Received 5 pieces of Craft (CR) for $60 (Exclude 10% GST) each,
[Category: JKT]

03 Jan Raised service purchase to UNION ADV as Advertising for $55 inc GST on Net POINT
2012 10 days credit terms. All the goods & Bill was received (PO#: P-120002, [4 marks]
Supplier Inv#: US-120001). [Category: BL]

04 Jan Full Payment to BEAUTY, PT from Petty Cash [Cheque No : D-120001] for POINT
2012 total amount $1650 for bill on 31 Dec 2011. [4 marks]

05 Jan Return 1 unit of Dress (DR) $850 (Exclude 10% GST) to BRIDAL SHOP (PO#: P- POINT
2012 120003, Supplier Inv#: BS-120001) and edit Journal Memo with “Purchase [2 marks]
Return: BRIDAL SHOP”. [Category: JKT]
[2 marks]
Immediately applied the Debit Note to Trade Creditor balance for BRIDAL
SHOP for bill on 2 Jan 2012 transaction. [ID#: P-120003]

15 Jan Sold the following items to MR. DANNY on Net 15 days terms (Inv#: S- POINT
2012 120001, Cust PO#: DP-120001 ). All the goods and invoice was delivered: [4 marks]
 Ship 1 piece of Dress (DR) for $1000 (Exclude 10% GST) each [Job: RS]
 Ship 2 pairs of Shoe (SH) for $100 (Exclude 10% GST) each [Job: RS]
 Ship 5 pieces of Accessory (AC) for $50 (Exclude 10% GST) each [Job: RS]
[Category: BL], [Salesperson: Bembi]

16 Jan Sold the following items to Mrs. Catherine on Net 20 days terms (Inv#:S- POINT
2012 120002, Cust PO#:CP-120001). All the goods and invoice was delivered : [4 marks]
 10 pieces of Craft (CR) for $82.5 (Include 10% GST) each [Job: RS]
 10 pieces of Accessory (AC) for $55 (Include 10% GST) each [Job: RS]
[Category: JKT] [Salesperson: Joanna]

18 Jan Partly payment of $500.- for invoice on 16 Jan 2012 was received from Mrs. POINT
PT. NET21PLUS
Menara KADIN Indonesia, Lt. 30, Jl. H.R. Rasuna Said, X-5, Kav. 2-3, Jakarta 12950. Indonesia.
Tel. : 021-5570 0905 | Fax. : 021-5570 0907
E-mail : info@net21plus.com | Website : www.net21plus.com
 MYOB Basic Qualification Test
MYOB Accounting v18
2012 Catherine and deposits to Cheque Account [ID#: R-120001]. [4 marks]

19 Jan Issued $10 Rebate Credit Notes to Mrs. Catherine [Inv#: S-120003, Cust POINT
2012 PO#:CP-120001] as Discount Given rebate and edit Journal Memo with “Sale [2 marks]
Discount: Mrs. Catherine”. [Salesperson: Joanna], [Category: JKT].

Immediately Pay Refund [Cheque No: D-120002] for the $10 Sales Rebate to [2 marks]
Mrs. Catherine from the Petty Cash.

20 Jan Use Spend Money [Cheque No: D-120003] to record expenses from Cheque POINT
2012 Account $100 for Office Supplies [Category : JKT]. [4 marks]

Use Receive Money [ID#: R-120002] to record : Deposit $50 to Cheque [4 marks]
Account for $55 Bank Interest Income And $5 Bank Charges [Category BL].

5. Perform Bank Reconciliation for the month of 31 Jan 2012 for Cheque [4 marks]
Account the Bank statement shows a balance of $15,450 on 31 Jan 2012.

6. In addition to the transaction above, prepare a journal entry to record the [4 marks]
depreciation on 31 Jan 2012, for the following asset categories [GJ#:G-
120001] [Category : JKT] :
 Furniture & Fixtures $84
Save as Monthly Recurring Transaction start from 28 Feb 2012 for those
journal then use the recurring and record depreciation journal for 29 Feb 2012
[GJ#:G-120003] [Category : JKT]

Prepare a journal entry to record the GST Clearing journal on 31 Jan 2012 [4 marks]
[GJ#:G-120002] for Dec 2011. [Category : JKT]

7. On 31 Jan 2012, prepare adjust inventory to record Inventory Total Unit Cost [4 marks]
Adjustment increased by $205 as 6-1200 Purchases-Accessory [IJ#: I-
120002] of Accessory (AC) [Job : RS] [Category : JKT]

8. Generate the following financial reports at 1 January – 31 January 2012 [4 marks]

reports to PDF file format :
 Standard Balance Sheet
 Profit & Loss (Accrual)
 General Journal
 Bank Reconciliation report
 Sales Register - All Sales report
 Purchase Registr - All Purchases report
 Cash Receipts Journal
 Cash Disbursement Journal

9. From Security Preference, activate the option for “Use Audit Trail Tracking”, [4 marks]
then Lock the Accounting period for 31 Jan 2012. BACKUP your MYOB
company data file (ONLY), Check Company File for Error and Save the MYOB
company data backup file name as Your name in Backup Folder.

10. From Company Data Auditor – Transaction Review for 1 Jan 2012 to 31 Jan [4 marks]

PT. NET21PLUS
Menara KADIN Indonesia, Lt. 30, Jl. H.R. Rasuna Said, X-5, Kav. 2-3, Jakarta 12950. Indonesia.
Tel. : 021-5570 0905 | Fax. : 021-5570 0907
E-mail : info@net21plus.com | Website : www.net21plus.com
 MYOB Basic Qualification Test
MYOB Accounting v18
2012, there is a “?” mark for Scan for Future Dated Transaction. Display it &
Sent to PDF the reports.

11. Delete all transaction on 05 Jan 2012 [4 marks]

12. Edit the Recurring Transaction Template of Furniture & Fixture [4 marks]
Depreciation to $80 per month.

13. Modify to Microsoft Excel the Standard Balance Sheet reports as of Jan 2012 [4 marks]
in T Format (like the sample below)

Dinamika, PT.
Balance Sheet
As of January 2012
ASSETS LIABILITIES & EQUITY
Assets Liabilities
Fixed Assets Current Liabilities
Motor Vehicle Trade Creditors $253,220.00
Motor Vehicle at Cost $30,000.00 GST Liabilities
Motor Vehicle Acc Dep ($3,325.00) GST Collected $2,605.45
Total Motor Vehicle $26,675.00 GST Paid ($14,520.00)
Total Fixed Assets $26,675.00 Total GST Liabilities ($11,914.55)
Current Asset Total Current Liabilities $241,305.45
Bank & Cash in Hand Total Liabilities $241,305.45
General Cheque Account $135,244.00
HSBC Philippines $100,200.00
Petty Cash $2,000.00 Equity
Undeposited Funds $450.00 Paid Up Capital $150,000.00
Total Bank & Cash in Hand $237,894.00 Retained Earnings $4,984,428.62
Trade Debtors $103,560.00 Current Earnings ($120.47)
Inventory Total Equity $5,134,308.15
Inventory-Equipment $5,007,484.60
Total Inventory $5,007,484.60
Total Current Asset $5,348,938.60

Total ASSETS $5,375,613.60 Total LIABILITIES & $5,375,613.60

EQUITY

~End of Assignment~

PT. NET21PLUS
Menara KADIN Indonesia, Lt. 30, Jl. H.R. Rasuna Said, X-5, Kav. 2-3, Jakarta 12950. Indonesia.
Tel. : 021-5570 0905 | Fax. : 021-5570 0907
E-mail : info@net21plus.com | Website : www.net21plus.com