Artistic Fabric Mills (Pvt.) Ltd.

Artistic Garment Industries (Pvt.) Ltd.

Anand Karia
 Features
 Database Designing
 Software Features
 User Securities and Rights
 Modules Details
 Chart of Accounts
 Cash Module
 Bank Module
 JV Module
 Purchase Module
 Sales Module
 Budgeting Module
 Fixed Assets Module
 Reports
 Inter-unit Purchase/Sales Comparison.
 IP Based Software.
 No Need to install software.
 Require Java Runtime.
 Accessible to all users.
 No License Cost.
 •Financial Pro
•Company
•Unit
•Year

Financial Pro Database Name

•Acc-1-h-1-11
AFM [H.O] •Acc-1-h-2-11

AFM-1 AFM-2 Spinning

2010-11 2011-12 2012-13 2010-11 2011-12 2012-13

2010-11 2011-12 2012-13

 Multiuser
 Multi - company/Units
 Work 2 do.
 System Reminder.
 Email to Customer/Supplier.
 Users Messaging System.
 Reconciliation of AFM (Spinning) Sale with AFM 1&2 Purchases.
 Multiple Chart of Accounts in one window.
 Notes to the Accounts.
 Cheque Printing.
 Copy Voucher / Voucher Template.
 Who entered how many transactions.
 Hierarchical Data Visibility [T.B  Ledger  Voucher]
 Closing Process [Accounting , Sale and Purchase]
 Report Designer
 Database Level Rights
 Software Level Rights
 Module Level Rights
 Form Level Rights
 Button Level Rights
 User ID/Password

Which Software

Which Company
AFM/AGI

Which Unit Which Unit Which Unit

AFM/AGI -1 AFM/AGI -2 AFM/AGI -3

Which Year Which Year Which Year

Which Year Which Year Which Year
2010-11 2011-12 2012-13
2010-11 2011-12 2012-13

Which Year Which Year Which Year

2010-11 2011-12 2012-13
 Cash Module  Fixed Assets
 Cash Payments
 Fixed Assets Recording
 Cash Receipts
 Fixed Assets Movements
 Bank Module
 Bank Payments  Fixed Assets Addition
 Bank Receipts  Fixed Assets Depreciation
 Bank Reconciliation  Fixed Assets Dispose Off
 JV  Fixed Assets Schedule
 Sales Module
 Sales Booking
 Budgeting
 Sales Opening  Budget Setup
 Cash/Bank Receipts against sales
 Budget Reporting
 JV Adjustments against sales
 Purchase Module  Utilities
 Purchase Booking  Admin Utilities
 Purchase Opening
 Director Approval for Payment  User Utilities
 Cash/Bank Payments against
purchases
 JV Adjustments against purchases
 Cash Module  Bank Module
 Cash Payments  Bank Payments
 Add Permission  Add Permission
 Edit Permission  Edit Permission
 Delete Permission  Delete Permission
 Print Permission  Print Permission
 Query Permission  Query Permission

 Cash Receipts  Bank Receipts

 Add Permission  Add Permission
 Edit Permission  Edit Permission
 Delete Permission  Delete Permission
 Print Permission  Print Permission
 Query Permission  Query Permission
 Global Chart of Accounts is maintained in master database. i.e it contains all unit’s COA.
 Where as, unit wise chart of accounts is also copied into acc1h111, acc1h211 and acc1h311 respectively.
 In Unit wise /detail level Chart of Accounts, the user is only accessible to those accounts that pertains
to their unit separately. Un-authorized access to other unit’s chart of accounts are not permissible to
any user(s).
Bank Payment Trial Balance

Bank Receipt
Profit n Loss

Cash Payment
Balance Sheet

Cash Receipt
Notes 2 the Accounts
Purchase

Cash Flow
Sales

Fixed Assets Report

JV

Fixed Assets Budgeting Report

 To record daily cash payment/receipt vouchers. Cash
 Purchase Module:
 This module is also linked with Purchase Module.
Module
 Bills are only paid through approved invoices.
 Few users input are required for bill payment, as
selection of payable code and other bill detail is
fetch directly from purchase module.
 Sales Module:
 This module is also linked with Sales Module. Receipts
 Few users input are required for invoice receipts,
as selection of receivable code and other invoice
Payment
detail are fetch directly from sales module.
 This removes human error while payment and
selection of invoices also make it easy and quick.
 To record daily Bank Transactions i.e. Bank
payment/receipt .
 Purchase Module: Module
 This module is also linked with Purchase Module.
 Bills are only paid through approved invoices.
 Few users input are required for bill payment, as
selection of payable code and other bill detail is
fetch directly from purchase module.
 Sales Module: Receipts


This module is also linked with Sales Module.
Few users input are required for invoice receipts,
Payment
as selection of receivable code and other invoice
detail are fetch directly from sales module.
 This removes human error while payment and
selection of invoices also make it easy and quick.
 To record daily Adjustment relating to either Cash, JV
Bank, Purchase or Sale Module.
 Purchase Module: Module
 This module is also linked with Purchase Module.
 Bills are only paid through approved invoices.
 Few users input are required for bill payment, as
selection of payable code and other bill detail is
fetch directly from purchase module.
 Sales Module: Receipts
 This module is also linked with Sales Module. Payment
 Few users input are required for invoice receipts,
as selection of receivable code and other invoice
detail are fetch directly from sales module.
 This removes human error while payment and
selection of invoices also make it easy and quick.
 To record daily Purchases.
 In case of newly supplier, new
Supplier is created and invoice is
recorded after receiving final bill
from supplier or factory or head
office.
 PURCHASE RECORDING
 Invoice is recorded into the
system, but could not effect the
GL unless and until purchase
voucher is posted by authorized
person.
 Purchase Register is maintained
with each level of GST Types.
 Only authorized users, having
EDIT/DELETE permission can
edit/delete invoices.

 Only posted Invoices are shown on payable report and
Director Approval Form.
 Number of approvals can be made for different invoices
and different suppliers.
 Once payment is approved, Cash/Bank payment or
JV/Adjustment is made only for those invoices which are
approved.
 Partial payment can be made against any of the invoice and
system will automatically update the status of each invoice.
i.e. Paid, Partially Paid.
 Only Narration is required as input from user, otherwise
invoice(s) are paid/adjusted on different selection criteria
to control/remove human errors.
 Before making payment, if wrong invoice(s) are approved,
it can be deleted from authorized user from “Director
Approval Delete Form”.
 Once Supplier Invoice is fully paid/adjusted, it can neither
be Edited nor Deleted. In cases of wrong bills are
paid/adjusted, only authorized user can either
EDIT/DELETE the Payment/JV voucher
 In case, purchase invoice is needed to be changed due to
any reason(s), Following procedure is to be followed:
 First Authorized User has to change the invoice status
from “Invoice Change Status Form”, in case of fully
paid purchase invoice.
 Edit the Purchase Invoice and Save it.
 Post the JV to update GL respectively.
 Make/Adjust [Cash/Bank/JV ] voucher accordingly.
Voucher Printing.
Cheque Printing.
Copy Voucher.
 To record daily Sales.
 In case of newly Customer, new
Customer is created and bill is
recorded after receiving final
bill from factory or head office.
 SALES RECORDING
 Bill is recorded into the system,
but could not effect the
customer ledger unless and
until sale voucher is posted by
authorized person.
 Different level of GST Type
report/statement are generated.
 Only authorized users, having
EDIT/DELETE permission can
edit/delete bills.

 Only posted Bills are shown on Receivable report .
 Partial receipt can be made against any of the sale
invoice and system will automatically update the
status of each invoice. i.e. Paid, Partially Paid.
 Only Narration is required as input from user,
otherwise bill(s) are received/adjusted on different
selection criteria to control/remove human errors.
 Once fully paid sale receipt is recorded, and
invoice status is updated to Fully Receipt, Sale
Invoice can neither be Edited nor Deleted.
 In cases of wrong bills are received/adjusted, only
authorized user can either EDIT/DELETE the
receipt voucher.
 In case, sale invoice is needed to be changed due
to negotiation/realization /adjustment(s),
Following procedure is to be followed:
 First Authorized User has to change the invoice
status from “Invoice Change Status Form”, in
case of fully received sale invoice.
 Edit the Sale Invoice and Save it.
 Post the Sale Invoice to update GL respectively.
 Make/Adjust [Cash/Bank/JV ] voucher
accordingly.
 Setup
 Budget v/s Actual Report
 Fixed Assets Recording
 Addition
 Dispose Off
 Movement
Modules Report Qty (Approx)
Chart of Accounts 3
Cash/Bank/JV 23
Purchase 17
Sales 13
Report Designer Unlimited

Please be informed that above all report quantity are the form that has been
designed for report, in which multiple criteria based reports are generated with
different report format.