Agenda

• What is RPA?
• How disruptive is RPA?
• Why is it important to adopt RPA?
• RPA Architecture Overview
• Case Studies
• Cross Industry Use Cases
• Takeaways from RPA Implementations
• What is needed for an RPA mindset?
What is Robotic Process Automation
S ECURITY

• Software program performing jobs that can be coded as

instructions
C OMPLIANCE

• Best suited for repetitive and rule driven tasks –

improved employee morale
O PTIMIZATION
• Achieves greater accuracy and compliance

• Decreased cycle times and improved throughput

R OBUST

• Achieves concurrency at a low cost

• Non Invasive and Technology Agnostic E FFICIENCY

Copyright © 2019, JK Technosoft. All Rights Reserved.

How disruptive is RPA ?
RPA aims to extract out the “robot” from within the FTE and
allow them the bandwidth to concentrate on more strategic jobs

RPA helps ease redundant and mundane activities

by speeding up execution of rule driven tasks. – altering BPO and
outsourcing

RPA is non invasive. It does not interfere/impact the underlying

technology layer.
Bots will not take up your job.
The disruption observed is in the mode of achieving tasks –
“Something recurrent that you would deploy a FTE to do, can be They will help you do it faster and let
done even faster through a software program” you focus on more productive tasks.

RPA Tools are 65% less expensive than a FTE

Copyright © 2019, JK Technosoft. All Rights Reserved.

Why is it important to adopt RPA as early as possible?

Copyright © 2019, JK Technosoft. All Rights Reserved.

RPA Architecture Overview

Emails

RPA Solution Legacy

Systems

On Premise Installation Virtual Machine Cloud

Case Study : Retail meets RPA

Baseline : Using RPA for streamlining reporting

Problem Statement :
Data from 13 different IT systems are being collated,
standardized and rule sets are being applied for generation
of reports. Concerns seen are with respect to the accuracy
of results, time of delivery and clumsiness of the process.
Impact on strategic reporting, planning and decisions
Diagnosis:
JKT sent their consultants to figure out the problems in the
way the reporting was being done. It was found that the
bottleneck lies in the communication nodes and the fact
that manual handling of data resulted into transformation,
data losses and delays. Moreover the team working on this
task felt a lack of job satisfaction adding to the irregularities
in the process.
Copyright © 2019, JK Technosoft. All Rights Reserved.
Solution:
As an out of the box solution, Robotic Process Automation was
introduced as an alternate method of operation of the reporting
task. This project was incubated by JKT and the client and as a
result 400+ reports have been successfully churned out
The improvements which this brought :-
• Reduced dependency – 78% unattended automation and
22% attended automation
• Shorter Delivery Time
• Accuracy
• Optimization of resource and reduced cost pressure
Case Study : Real Estate meets RPA
Baseline : Using RPA for streamlining Accounting
Processes
Problem Statement :
Accounting Processes which are critical within any
organization were being handled manually leading to loss of
time, data and money.
Diagnosis:
The client wanted to have a operation framework, less
dependent on man-power since the data handled were
sensitive and high value. The JKT consultants found a way of
creating unattended automations to do the PR, PO, Invoice
matching etc. tasks.
Copyright © 2019, JK Technosoft. All Rights Reserved.
Solution:
As an out of the box solution, Robotic Process Automation was
introduced as an alternate method of operation of accounting
processes. This project was incubated by JKT and the client and
as a result tasks like Procure to Pay, Invoice Verification,
Issuance of Payment etc.
The improvements which this brought :-
• Reduced dependency – 100% unattended automation
• End – End Accurate processing
• Optimization of resource and reduced cost pressure
• Improved Reporting and Dashboard <added analytics
feature>
Cross Industry Use cases

Procurement Finance and HR IT/Security Customer

MIS Engagement
Account Manage User Status Inquires
Procure-to-
receivables, employee Provisioning/ and Requests
pay workflow
payables master data Deprovisioning
Recruitment, Positive
Bid Reconciliation and Data
Onboarding, Follow-ups
Management Journal Entries Migrations
Offboarding
Tender and Financial Expense Environment CRM Account
Contract Reporting Reimbursement Management Management
verification

Copyright © 2019, JK Technosoft. All Rights Reserved.

Task-wise Use Cases for RPA
User Management Report Generation and Notifications Inventory Management

Accounting Process -Procure to Pay Regular System Diagnostics Invoice Processing

Customer On Boarding Regression Testing Issuing Refunds

Data Migration and Entry Fault Remediation Updating Vendor Records

Data Extraction, Transformation Scheduled data backup and purging Streamlining Supply Chain Processes

Handling Bills and Claims Financial Planning and Forecast Product Categorization

Generating Mass Emails P&L Preparation : Balance Sheet Matching Back Office Processes

Invoice Generation and Processing Customer Due Diligence Quality Assurance

Updating CRM Employment History Verification Application Life Cycle Management

Copyright © 2019, JK Technosoft. All Rights Reserved.

Takeaways from RPA Project Implementations
Process Selection plays a critical role

Optimize before Automating

Visible and Measurable Design Approach ,

approved by process owner

Dependency Study

“Visualize before Implement” approach

Continuous feedback and improvement

Focus on reusability

Copyright © 2019, JK Technosoft. All Rights Reserved.

What is needed for an RPA mindset ?

• Be clear about existing process architecture and proposed “to-be” state

Clarity
• Be realistic about automation goals

• Collaborative mindset to achieve targets

Focus
• Streamline action items and reach consensus quickly

• Create sense of urgency and momentum to meet timelines

Drive
• Engage all stakeholders necessary for project success

• Do not be unwilling to change action plans if required

Flexibility
• Propose alternate workflows to reach the desired objectives

• Maintain an open approach with process, people and practices

Openness
• Be willing to take risks

Copyright © 2019, JK Technosoft. All Rights Reserved.

I N D I A
JK Technosoft Ltd.
A-2, Shopping Complex,
Masjid Moth, G.K. II,
New Delhi – 110048
Tel: +91 11 29222864-65
Fax: +91 11 29228048
NOIDA
F-2 & F-3, Sector-3
Noida – 201301, INDIA
Tel: +91 120 4606200, 4606300,
4084500, 2539133
Fax: +91 120 2539132
MUMBAI
1st Floor, K. Raheja Platinum,
WeWork India
Sag Baug Road, off Andheri-Kurla
Road Marol,
Andheri East, Mumbai, MH, 400059,
India
THANK YOU
BANGALORE U N I T E D K I N G D O M B A N G L A D E S H
Indiqube – Grape Garden
33 Coconut Grove, 648/1/1, 1A JK Technosoft (UK) Ltd. JK Technosoft Ltd.
Cross, 18th Main, Atrium Court, 100 The Ring, 98 Block-C Road 11
6th Block, Koramangala, Bracknell, Berkshire, RG12 1BW, Banani Model Town
Bengaluru – 560 095. Karnataka. United Kingdom Dhaka-1213
Phone No: 080-46724000. Tel : +44 (0) 1344 393032
KOLKATA
Asyst Park
1st Floor, GN 37/1 U N I T E D S T A T E S B A H R A I N
Sector 5, Salt Lake
Kolkata – 700091
Proserve Consulting Inc. JKT GCC WLL
Hyderabad 608, Fifth Avenue, Suite 401, Office 2210
JK Technosoft Ltd. New York, NY 10020 USA 22ND Floor Almoayyed Tower
Dwarka Central, 4th Floor, Plot No.- Tel: +1 212 265 1626 Bldg. 2504 Road 2832 Block 428
57, Hitech City Road VIP Hills, Fax: +1 212 586 4067 Al Seef District
Jaihind Enclave, Madhapur Kingdom of Bahrain
Hyderabad, Telangana 500081
Email : marketing@jktech.com
Copyright © 2019, JK Technosoft. All Rights Reserved.