PEOPLESOFT HCM 9.

2
On boarding
(Add a Person
and Manage Hires)
Date Author Version Change Reference

27-Mar-08 P S Rajesh 1.0 No Previous Document

05-Jul-11 Ashwani Budden 1.1 1.0
28-Nov-13 Jyothi Muthukkanesan 1.2 1.1 (PS HCM 9.2 upgradation
from 9.0)

Date Reviewer Version Comments

31-Mar-08 Indira Ganesan 1.0

07-Jul-11 P S Rajesh 1.1
29-Nov-13 Ashwani Budden 1.2

ITC INFOTECH LTD. PROPRIETARY AND CONFIDENTIAL ON BOARDING (ADD A PERSON & MANAGE HIRES) 1
 TABLE OF CONTENTS
Add an New Employee Overview .............................................. 3
Add A Person: .............................................................................. 4
Manage Hires: ........................................................................... 15

ITC INFOTECH LTD. PROPRIETARY AND CONFIDENTIAL ON BOARDING (ADD A PERSON & MANAGE HIRES) 2
 ADD AN NEW EMPLOYEE
OVERVIEW

Overview
Applicants become Employees only after they are hired into the
System. All applicants whose data is not transferred from the
Recruitment Module and/or the HireCraft system, can be entered into
to System and Hiring can be completed by using the Add a Person
function.

The Manage Hire Functionality is used when an applicant data is

submitted to HR from the Recruitment Module/ HireCraft system.

Objectives
The objectives of this document are:

 Provide an overview of the Add a Person functionality

 Provide an overview of the Manage Hire Functionality

ITC INFOTECH LTD. PROPRIETARY AND CONFIDENTIAL ON BOARDING (ADD A PERSON & MANAGE HIRES) 3
Add A Person:
The On boarding Administrator can only perform the Hiring activities. To Add
a Person browse to Main Menu, Workforce Administration, Personal
Information, Add a Person.

Click on ‘Add Person’ button.

Steps
 Home
 Workforce
Administration
 Personal
Information
 Add a Person

ITC INFOTECH LTD. PROPRIETARY AND CONFIDENTIAL ON BOARDING (ADD A PERSON & MANAGE HIRES) 4
 The Page where you can enter the Biographical Details will appear. Enter
the Biographical Details and National ID (PAN, etc) Details.

Steps
 Home
 Workforce
Administration
 Personal
Information
 Add a Person

ITC INFOTECH LTD. PROPRIETARY AND CONFIDENTIAL ON BOARDING (ADD A PERSON & MANAGE HIRES) 5
 Steps
 Home
 Workforce
Administration
 Personal
Information
 Add a Person

Once done, click on the Contact Information TAB.

ITC INFOTECH LTD. PROPRIETARY AND CONFIDENTIAL ON BOARDING (ADD A PERSON & MANAGE HIRES) 6
 The Next Page will appear where you can enter the Contact Information.
Enter the contact Information and click on the Organizational
Relationships TAB.

Steps
 Home
 Workforce
Administration
 Personal
Information
 Add a Person

ITC INFOTECH LTD. PROPRIETARY AND CONFIDENTIAL ON BOARDING (ADD A PERSON & MANAGE HIRES) 7
 The Page where you add the Organizational Relationship will appear.
Check the relevant Box and click on ‘Add Relationship’ button.

Steps
 Home
 Workforce
Administration
 Personal
Information
 Add a Person

ITC INFOTECH LTD. PROPRIETARY AND CONFIDENTIAL ON BOARDING (ADD A PERSON & MANAGE HIRES) 8
 The Employee ID (PSID) is created and the Job Information page opens.
Enter the Work Location details and move to the Job Information TAB.

Steps
 Home
 Workforce
Administration
 Personal
Information
 Add a Person

ITC INFOTECH LTD. PROPRIETARY AND CONFIDENTIAL ON BOARDING (ADD A PERSON & MANAGE HIRES) 9
 Enter the Job Information details and move to the Payroll TAB.

Steps
 Home
 Workforce
Administration
 Personal
Information
 Add a Person

ITC INFOTECH LTD. PROPRIETARY AND CONFIDENTIAL ON BOARDING (ADD A PERSON & MANAGE HIRES) 10
 Select the Holiday Schedule, Pay Group, Absence System on the Payroll TAB
and move to the Salary Plan TAB.

Steps
 Home
 Workforce
Administration
 Personal Information
 Add a Person

ITC INFOTECH LTD. PROPRIETARY AND CONFIDENTIAL ON BOARDING (ADD A PERSON & MANAGE HIRES) 11
 Select the Salary Administration Plan and Grade on the Salary Plan TAB
and move to the Compensation TAB.

Steps
 Home
 Workforce
Administration
 Personal
Information
 Add a Person

ITC INFOTECH LTD. PROPRIETARY AND CONFIDENTIAL ON BOARDING (ADD A PERSON & MANAGE HIRES) 12
 Enter the Compensation Details and click on the ‘Calculate Compensation’
button. Click on the Benefits Program Participation Link.

Steps
 Home
 Workforce
Administration
 Personal
Information
 Add a Person

ITC INFOTECH LTD. PROPRIETARY AND CONFIDENTIAL ON BOARDING (ADD A PERSON & MANAGE HIRES) 13
 Select the relevant Benefit Program and Click OK to Close and come back to
the main screen. Finally, click on the ‘Save’ button to complete the activity.

Steps
 Home
 Workforce
Administration
 Personal
Information
 Add a Person

ITC INFOTECH LTD. PROPRIETARY AND CONFIDENTIAL ON BOARDING (ADD A PERSON & MANAGE HIRES) 14
Manage Hires:
The On boarding Administrator can only perform the Hiring activities. To Add
a Person browse to Main Menu, Workforce Administration, Personal
Information, Manage Hires.

Click on the ‘Manage Hires’ link. The Page will list the entire Ready to Hire
Applicants list. You can sort by date.

Click on the name of the to-be-hired Applicant and proceed.

Steps
 Home
 Workforce
Administration
 Personal
Information
 Manage Hires

ITC INFOTECH LTD. PROPRIETARY AND CONFIDENTIAL ON BOARDING (ADD A PERSON & MANAGE HIRES) 15
 This action will take you to the next page where you will enter Type of Hire
and Date of Joining by Modifying the Desired Start Date entered by
Recruitment/ flowing from HireCraft, if it is different.

Steps
 Home
 Workforce
Administration
 Personal
Information
 Manage Hires

ITC INFOTECH LTD. PROPRIETARY AND CONFIDENTIAL ON BOARDING (ADD A PERSON & MANAGE HIRES) 16
 Then click on the ‘Add Person’ button and move forward. The rest of the
Functionality is same as ‘Add a Person’.

Steps
 Home
 Workforce
Administration
 Personal
Information
 Manage Hires

------------ END OF DOCUMENT -----------

ITC INFOTECH LTD. PROPRIETARY AND CONFIDENTIAL ON BOARDING (ADD A PERSON & MANAGE HIRES) 17