Assets Assets
Work-In-Process WIP
Inventory – Standard Costing Inventory standard Costing
Receivables Receivables
Payables Payables
Assets
Depreciation:
(Fixed Assets)
Dr. Asset Cost 4,000.00
Dr. Depreciation Expense 250.00
Cr. Asset Clearing 4,000.00
Cr. Accumulated Depreciation 250.00
You place an asset in service in Year 1, Quarter 1, but you do not enter
it into Oracle Assets until Year 2, Quarter 2. Your payables system
creates the same journal entries to asset clearing and accounts payable
liability as for a current period addition.
Oracle Assets creates no journal entries for deleted mass additions and does not clear the asset
clearing accounts credited by accounts payable.
You clear the accounts by either reversing the invoice in your payables system, or creating
manual journal entries in your general ledger.
Capitalization
A capitalization transaction is similar to an addition transaction: you place the asset in service so
you can begin depreciating it. When you capitalize an asset in the period you added it, Oracle
Assets creates the following journal entries:
Payables System
Dr. CIP Clearing 4,000.00
Cr. Accounts Payable Liability 4,000.00
If you change the asset type from capitalized to CIP, Oracle Assets creates journal entries to debit
the CIP cost account and credit the asset clearing account. Oracle Assets does not create
capitalization or reverse capitalization journal entries for CIP reverse transactions.
Example: You place an asset in service in Year 1, Quarter 1. The recoverable cost is $4,000. The life
of your asset is 4 years, and you are using straight–line depreciation. In Year 1, Quarter 4, you
receive an additional invoice for the asset and change the recoverable cost to $4,800.
Payables System
Oracle Assets
Expensed
Oracle Assets – EXPENSED
Dr. Depreciation Expense 300.00
Dr. Depreciation Expense 150.00
(adjustment)
Cr. Accumulated Depreciation 450.00
Amortized
Payables System
Oracle Assets
Amortized
Payables System
Oracle Assets
Expensed
Oracle Assets – EXPENSED
Amortized
Oracle Assets – AMORTIZED
Example: You purchase an oil well for $10,000. You expect to extract 10,000 barrels of oil from this
well. Each quarter you extract 2,000 barrels of oil. In Year 1, Quarter 3, you realize that you
entered the wrong asset cost. You adjust the recoverable cost to $15,000.
Payables System
Oracle Assets
Expensed
Oracle Assets – EXPENSED
Amortized
Oracle Assets – AMORTIZED
When you transfer source lines you adjust the recoverable cost of an asset. Because CIP assets do
not depreciate, Oracle Assets does not need to reverse depreciation expense when you transfer
invoice lines between CIP assets. If you transfer source lines from CIP to capitalized
assets, Oracle Assets takes catchup depreciation as for any cost adjustment transaction. If you
transfer source lines from capitalized to CIP assets, Oracle Assets must back out some of the
depreciation from the capitalized asset.
Expensed
Amortized
Life Adjustments
Example: You place an asset in service in Year 1, Quarter 1. The asset cost is $4,000, the life is 4
years, and you are using straight–line depreciation. In Year 2, Quarter 2, you change the asset life
to 5 years.
Expensed
Amortized
Oracle Assets – AMORTIZED
Example: You place an asset in service in Year 1, Quarter 1. The recoverable cost is $4,000 and
you are depreciating the asset cost at a 20% flat–rate. In Year 2, Quarter 3, you change the flat–
rate to 25%.
Expensed
Oracle Assets – EXPENSED
Expensed
Oracle Assets – EXPENSED
Amortized
Capacity Adjustments
Example: You purchase an oil well for $10,000. You expect to extract 10,000 barrels of oil from this
well. Each quarter you extract 2,000 barrels of oil. In Year 1, Quarter 4 you discover that you
entered the wrong capacity. You increase the production capacity to 50,000 barrels.
Expensed
Oracle Assets – EXPENSED
Dr. Depreciation Expense 400.00
Dr. Accumulated Depreciation 4,400.00
Cr. Depreciation Expense 4,800.00
(adjustment)
ABC Manufacturing
Dr. Accumulated Depreciation 2,750.00
Dr. Intercompany Receivables 1,250.00
Cr. Asset Cost 4,000.00
XYZ Distribution
Dr. Asset Cost 4,000.00
Dr. Depreciation Expense 250.00
Cr. Accumulated Depreciation 3,000.00
Cr. Intercompany Payables 1,250.00
Unit Adjustment
A unit adjustment is similar to a transfer, since you must update assignment information when
you change the number of units for an asset. For example, you place the same $4,000 asset in
service with two units assigned to cost center 100. In Year 2, Quarter 3, you realize the
asset actually has four units, two of which belong to cost center 200.
Office Equipment
Dr. Accumulated Depreciation 500.00
Cr. Asset Cost 4,000.00
Computers
Dr. Asset Cost 4,000.00
Dr. Depreciation Expense 250.00
Cr. Accumulated Depreciation 750.00
The retirement convention, date retired, and depreciation method control how much depreciation
Oracle Assets takes when you retire an asset. Oracle Assets reverses the year–to–date
depreciation if the asset’s depreciation method does not depreciate it in the year of retirement. In
this case, when you perform a full retirement, Oracle Assets reverses the year–to–date
depreciation of the asset, and computes the gain or loss using the resulting net book value. For
partial retirements, Oracle Assets reverses the appropriate fraction of the year–to–date
depreciation and computes the gain or loss using the appropriate fraction of the resulting net
book value. If the depreciation method takes depreciation in the year of retirement,
Oracle Assets uses your retirement convention to determine whether the asset is eligible for
additional depreciation in that year or whether some of that year’s depreciation must be
reversed.
When you perform a partial retirement, Oracle Assets depreciates the portion of the asset you did
not retire based on the method you use. If your depreciation method multiplies a flat–rate by the
cost, Oracle Assets depreciates the asset’s cost remaining after a partial retirement. For assets that
use a diminishing value method, Oracle Assets depreciates the remaining fraction of the asset’s
net book value as of the beginning of the fiscal year.
The retirement convention, date retired, and period in which you reinstate an asset control how
much depreciation Oracle Assets calculates when you reinstate an asset. When you reinstate a
retired asset, Oracle Assets usually calculates some additional depreciation expense in the period
in which you perform the reinstatement, unless you perform it in the same period that you
retired the asset. This additional depreciation is the depreciation that would have been taken if
you had not retired the asset. Sometimes, however, a reinstatement results in a reversal of
depreciation. This occurs if the retirement convention caused some additional depreciation when
you retired the asset, and then you reinstate the asset before the retirement prorate date. Then
Oracle Assets reverses the extra depreciation that it took at retirement, and waits until the
appropriate accounting periods to take it.
Example: You place an asset in service in Year 1, Quarter 1. The asset cost is $4,000, the life is 4
years, and you are using straight–line depreciation. In Year 3, Quarter 3, you sell the asset for
$2,000. The cost to remove the asset is $500. The asset uses a retirement convention and
depreciation method which take depreciation in the period of retirement. You retire revaluation
reserve in this book.
Receivables System
Payables System
If you enter the same account for each gain and loss account, Oracle
Assets creates a single journal entry for the net gain or loss.
Receivables System
Dr. Accounts Receivable 2,000.00
Cr. Proceeds of Sale Clearing 2,000.00
Payables System
Oracle Assets
Oracle Assets
Oracle Assets
Reinstatement Transactions
PENDING Asset Retirement
When you reinstate an asset retired in the current accounting period that the calculate gains and
losses program has not yet processed, the retirement transaction is deleted, and the asset is
immediately reinstated. No journal entries are created.
Example 1: You place an asset in service in Year 1, Quarter 1. The asset cost is $10,000, the life is 5
years, and you are using straight–line depreciation.
In Year 2, Quarter 1 you revalue the asset using a revaluation rate of 5%. Then in Year 4, Quarter
1 you revalue the asset again using a revaluation rate of –10%.
Revaluation Rules:
Oracle Assets bases the new depreciation expense on the revalued remaining net book value.
In Year 5, Quarter 4, at the end of the asset’s life, you retire the asset with no proceeds of sale or
cost of removal.
REVALUATION 1
Year 2, Quarter 1, 5% revaluation
*Accumulated Depreciation =
Existing Accumulated Depreciation +
[Existing Accumulated Depreciation x (Revaluation Rate / 100)]
2,000 + [2,000 X (5/100)] = 2,100
**Revaluation Reserve =
Existing Revaluation Reserve + Change in Net Book Value
0 + (8,400 – 8,000) = 400
REVALUATION 2
–10% revaluation in Year 4, Quarter 1:
Example 2: You place an asset in service in Year 1, Quarter 1. The asset cost is $10,000, the life is 5
years, and you are using straight–line depreciation. In Year 2, Quarter 1 you revalue the asset
using a revaluation rate of 5%. Then in Year 4, Quarter 1 you revalue the asset again using a
revaluation rate of –10%.
Revaluation Rules:
REVALUATION 1
5% revaluation in Year 2, Quarter 1:
REVALUATION 2
–10% revaluation in Year 4, Quarter 1:
Revaluation Rules:
Revalue Accumulated Depreciation = No
Amortize Revaluation Reserve = Yes
For the first revaluation, the asset’s new revalued cost is $10,500. Since you do not revalue the
accumulated depreciation, Oracle Assets transfers the entire amount to the revaluation reserve.
Since you are amortizing the revaluation reserve, Oracle Assets calculates the revaluation
amortization amount for each period using the asset’s depreciation method. Oracle Assets also
bases the new depreciation expense on the revalued net book value.
For the second revaluation, the asset’s revalued cost is $9,450. Again, since you do not revalue the
accumulated depreciation, Oracle Assets transfers the entire amount to the revaluation reserve.
REVALUATION 1
Year 2, quarter 1, 5% revaluation
Oracle Assets creates the following journal entries each period to amortize the revaluation
reserve:
REVALUATION 2
Year 4, quarter 1, –10% revaluation
Oracle Assets creates the following journal entries each period to amortize the revaluation
reserve:
Revaluation Rules:
Revalue Accumulated Depreciation = Yes
Amortize Revaluation Reserve = No
First, Oracle Assets checks whether this fully reserved asset has been previously revalued as fully
reserved, and that the maximum number of times is not exceeded by this revaluation. Since this
asset has not been previously revalued as fully reserved, this revaluation is allowed.
The asset’s new revalued cost is $10,500. The life extension factor for this asset is 2, so the asset’s
new life is 2 _ 5 years = 10 years. Oracle Assets calculates depreciation expense over its new life of
10 years.
Oracle Assets calculates the depreciation adjustment of $2,000 using the new 10 year asset life. It
transfers the change in net book value to the revaluation reserve account.
Oracle Assets revalues the accumulated depreciation using the 5% revaluation rate. The change
in net book value is transferred to the revaluation reserve account. Since you do not amortize the
revaluation reserve, the amount remains in the revaluation reserve account.
Example 5: You place an asset in service in Year 1, Quarter 1. The asset cost is $10,000, the life is 5
years, and you are using straight–line depreciation. The asset’s life extension factor is 3.0 and its
life extension ceiling is 2.
In Year 5, Quarter 4 the asset is fully reserved. In year 9, quarter 1 you want to revalue the asset
with a revaluation rate of 5%.
Revaluation Rules:
Revalue Accumulated Depreciation = Yes
Amortize Revaluation Reserve = No
To determine the depreciation adjustment, Oracle Assets uses the smaller of the life extension
factor and the life extension ceiling. Since the life extension ceiling is smaller than the life
extension factor, Oracle Assets uses the ceiling to calculate the depreciation adjustment. The
new life used to calculate the depreciation adjustment is 2 _ 5 years = 10 years, the life extension
ceiling of 2 multiplied by the original 5 year life of the asset.
Oracle Assets calculates the asset’s depreciation expense under the new life of 10 years up to the
revaluation period, and moves the difference between this value and the existing accumulated
depreciation from accumulated depreciation to revaluation reserve.
Oracle Assets then determines the new asset cost using the revaluation rate of 5% and revalues
the accumulated depreciation with the same rate. Oracle Assets calculates the asset’s new life by
multiplying the current life by the life extension factor. The asset’s new life is 3 _ 5 years = 15
years. Oracle Assets bases the new depreciation expense on the revalued net book value and the
new 15 year life.
Revaluation Rules:
If Oracle Assets applied the new revaluation rate of 5%, the asset’s new cost would be higher
than the revaluation ceiling for this asset, so instead Oracle Assets uses the ceiling as the new
cost. The ceiling creates the same effect as revaluing the asset at a rate of 3%. Oracle
Assets bases the asset’s new depreciation expense on the revalued asset cost.
Oracle Assets creates the following journal entries for the reserve adjustment:
Oracle Assets
Home
The following are the basic accounting transactions carried out in WIP
1. Relieve Inventory and charge WIP at standard Cost.
2. Move Assemblies on the shop floor and charge Resources
3. Earn Resources and Overheads into Jobs and Schedules
4. Relieve WIP and Charge Inventory at Standard Cost.
Example
Given below is an example of what transaction and which stage they are generated in Oracle
Application.
The following table details the costs that are used for the accounting flows.
* Overhead for operation 10 is applied at 250% of the resource value earned at the operation
# Material overhead is earned when an assembly is completed from a discrete job or
repetitive schedule into inventory. Material Overhead is never earned in the job or schedule.
Transactions
1. Material Transactions, Issue all material Transaction: Push all components at standard
cost into the job 10 units at 250 =2500
4. Shop Transaction, Resource w/o rate variance : Charge resource RS1 at actual for
operation 10.
11 units at 50 = 550
Dr. WIP Accounts 550
Cr. Resource Absorption Account 550
6. Shop Floor Transaction, Resource with rate variance: Charge resource RS2 at standard for
operation 20 5 units at 25 = 125
7. Shop Floor Transaction, OSP resource w/o rate variance: Charge OSP OS1 at actual for
operation 30 Receive 11 units at 25 = 275
10. Shop Floor Transactions, Resource based O/H: Charge 250% on the resource charged in
step 4
550 * 250 % = 1375
Dr. WIP Accounts 1375
Cr. Overhead Absorption Accounts 1375
11. Shop Floor Transaction, Reverse resource based O/H : Reverse overhead for resource
reversed in step 5 50 * 250 % = 125
12. Shop Floor Transactions, Item based O/H : Move through operation 20 and charge item
based overhead 10 units at 20 = 200
Summary of Transactions
The table below gives a summary of all the transactions at this point.
Work in Process Value
Cost Incurred Cost Relieved Balance
Cost Element This Previous This Previous This Previous
Level Level Level Level Level Level
Material 1514 1514
Material OH 150 150
Resource 625 450 625 450
OSP 370 0 370 0
Overhead 1450 400 1450 400
Total 2445 2514 2445 2514
Costs are relieved from Work in Process when assemblies are completed to inventory or
scrapped at an operation. Costs are always relieved from Jobs and Schedules at Standard.
13. Shop Floor Transaction: Scrap 2 assemblies at operation 40. 2 units at 495.90 = 934
15. WIP Completion Transaction: Complete 9 assemblies from WIP to inventory. 9 units at
495.90 = 4959+ 9 units at 20 for Material Overhead.
The table below gives a summary of all the transactions at this point.
Work in Process Value
Cost Incurred Cost Relieved Balance
Cost Element This Previous This Previous This Previous
Level Level Level Level Level Level
Material 1514 (1500) 14
Material OH 150 (150) 0
Resource 625 450 (525) (450) 100 0
OSP 370 0 (320) 50 0
Overhead 1450 400 (1200) (400) 250 0
Total 2445 2514 (2045) (2500) 400 14
Variances are recognized when you close your jobs and schedules.
16. Close Job or Schedule: Recognise this and previous level variances.
The Cost update revalues your discrete and asset non-standard jobs.
Example
Carrying from the previous example
Requisitions
Prerequisites
Define Organization Parameters
Costing Method is set to Standard
Transfer Detail to GL is appropriately set
Default Material Sub–Element account (Required)
Define cost types are defined.
Define activities and activity costs are defined.
Define material overhead defaults are defined
Define item, item costs, and establish item cost controls.
Launch transaction managers are launched
Purchasing related transactions with inventory destinations are also discussed, but not those with
expense destinations such as office supplies and non–inventory purchases.
When you receive material or outside processing items from a supplier into receiving
inspection, the Receiving Inspection account is debited and the Inventory A/P Accrual account
is credited based on the quantity received and the purchase order price.
You can use the Receiving Transactions window to move material from receiving inspection to
inventory. The system uses the quantity and the purchase order price of the delivered item to
update the receiving inspection account and quantity.
The system uses the standard cost of the delivered item to update the subinventory balances.
If your item has material overhead associated with it, the sub inventory account is debited for the
amount of the material overhead and the material overhead absorption account(s) are credited.
When you receive an expense (non–asset) inventory item, or into an expense sub inventory, the
sub inventory expense account instead of the valuation account is debited. Because the expense
account is debited at the purchase order price, there is no purchase price variance.
First, the Receiving Inspection account is debited and the Inventory A/P Accrual account
credited based on quantity received and the purchase order price.
Next, the Sub inventory and Receiving Inspection accounts are, respectively, debited and
credited based on the transaction quantity and standard cost of the received item.
If your item has material overhead(s), the sub inventory entry is debited for the material
overhead and the material overhead absorption account(s) is credited.
Attention: If the sub inventory account is combined with the above entry, the material overhead
absorption account adds one additional entry.
When you do not use receiving inspection, the return to supplier transaction updates the same
accounts as the direct receipt to inventory, with reverse transaction amounts. The Inventory A/P
Accrual account is debited and the Receiving Inspection account is credited based on quantity
received and the purchase order price.
Foreign Currencies
As with the purchase order receipt to inventory transaction, the system converts the purchase
order price to the functional currency and uses this converted value for the return to supplier
accounting entries.
Based on the rules you define in Order Entry/Shipping, the Account Generator dynamically
creates the cost of goods sold account.
Attention: You do not create any accounting information when you ship from an expense sub
inventory or ship an expense inventory item.
RMA Receipts
You can receive items back from a customer using the RMA (return material authorization)
Receipts window.
This uses the same account as the original cost of goods sold transaction.
Attention: You do not create any accounting entries when you receive material for an RMA
for an expense item or expense sub inventory.
RMA Returns
You can return items received into inventory through an RMA back to the customer using RMA
Returns window.
For example, you can send back — “return” — an item that was returned by the customer to you
for repair.
This transaction reverses an RMA receipt. It also mimics a sales order shipment and updates the
same accounts as a sales order shipment.
Attention: Do not create any accounting entries when you return material for an RMA for an
expense item or expense sub inventory.
Miscellaneous Transactions
Using the Miscellaneous Transaction window, you can issue material from a sub inventory to a
general ledger account (or account alias) or receive material to a sub inventory from an account
or alias. An account alias identifies another name for a general ledger account.
Suggestion: Use account aliases for account numbers you use frequently. For example, use the
alias SCRAP for your general ledger scrap account.
Issuing material from a sub inventory to a general ledger account or alias generates the following
accounting entries:
Receiving material to a sub inventory from an account or an alias generates the following
accounting entries:
Expense Sub inventories and Expense Items When you receive into an expense location or receive
an expense item, you have expensed the material. If you use the miscellaneous Transaction to
issue from an expense location, You can issue to an account or to an asset sub inventory of the
INV : Allow Expense to Asset Transfer profile option in Oracle Inventory is set to Yes.
If issued to an account the system assumes the material is consumed at the expense
Location and moves the quantity without any associated value. If transferred to an asset sub
inventory, the material moves at its current cost.
When you perform a miscellaneous transaction to receive an expense item to either an asset or
expense sub inventory, no accounting occurs. Since the account balance could involve different
costs over time, the system assumes that the cost of the expense item is unknown.
Inter–Organization Transfers
You can transfer material from one inventory organization to another either directly or through
in transit inventory. In transit inventory represents material that has not yet arrived at the
receiving
organization.
Using In transit Inventory You can move material from the shipping organization to in transit
Inventory using the Transfer Sub inventories window. You can use the Receipts window to move
material from in transit inventory to the receiving organization.
Issue Transaction
Depending upon the Freight On Board (FOB) point defined in the inventory organization
relationship, the shipment to in transit inventory creates the following accounting entries:
Receipt Transaction
Depending upon the FOB point defined in the organization relationship, the receipt from in
transit inventory creates the following accounting entries:
In addition to accounting for the movement of the material, these transactions also update the
inter–organization receivable and payable accounts. These inter–organization clearing accounts
represent inter–organization receivables and payables for the respective shipping and receiving
organizations.
Use the Transfer Sub inventories window for direct transfers. Material Overhead and Inter–
Organization Transfers If your item has material overhead(s), you earn material overhead on
inter–organization transfers. The sub inventory entry is increased for the material overhead with
a credit to the material overhead absorption account(s) in the receiving organization.
Attention: The sub inventory account is combined with the above entry. The material
overhead absorption transaction adds one additional account to the entry.
The FOB Point changes the accounting for freight. With FOB receiving, freight is accrued on the
receipt transaction by the sending organization. With FOB shipment, freight is accrued on the
shipment transaction by the receiving organization. For direct transfers, the receipt and shipment
transaction occur at the same time.
When the FOB Point is set to receiving, the transfer creates the following freight and transfer
charge entries at time of receipt:
For the receiving organization, the inter–organization payable account is increased for freight and
transfer charges. These charges are included in the comparison to the standard cost.
When the FOB Point is set to Shipment, the transfer creates the following freight and transfer
charge entries at shipment:
Account Organization Debit Credit
Inter–Organization Receivable Sending XX
In transit inventory includes both freight and transfer charges. The inter–organization payable is
only increased for transfer charges.
When you receive an inter–organization transfer into an expense sub inventory or receive an
expense inventory item, you have expensed the material and cannot directly issue it. The system
assumes the material cost is consumed at the expense location.
Using the direct or in transit method, you can receive material to an expense sub inventory or
receive an expense inventory item. When you receive to expense locations or receive expense
inventory items, the sub inventory expense account is debited for the receiving organization,
instead of the valuation accounts. The sub inventory expense account is charged the total
transaction value from the other organization.
Inter–Organization Transfers and Sets of Books
The Inter–Organization Direct Transfer transaction also supports transfers from any set of books,
even if the currency is different. However, you cannot use the Inter–Organization In transit with
multiple sets of books. These transactions use receiving functions from Purchasing, which only
supports one set of books. To perform an inter–organization in transit transfer from one set of
books to another, you need to perform a combination of two transactions: a direct
transfer and an in transit transfer.
Subinventory Transfers
This transaction increases the accounts of the To Sub inventory and decreases the From Sub
inventory, but has no net effect on overall inventory value. If you specify the same sub inventory
as the From and To Sub inventory, you can move material between locators within a sub
inventory.
You can issue from an asset to an expense sub inventory, and you can issue from an expense sub
inventory if the Oracle Inventory
Use cycle counting and physical inventory to correct inventory on–hand balances. A cycle count
updates the accounts of the affected sub inventory and offsets the adjustment account you
specify.
If you physically count more than your on–hand balance, the accounting sentries are:
If you count less than your on–hand balance, the accounting entries are:
Like a cycle count, a physical inventory adjustment also updates the accounts of the affected sub
inventories and the physical inventory adjustment account you specify.
Suggestion: Since the standard cost is not stored as you freeze the physical quantities, you
should not perform a standard cost update until you have adjusted your physical inventory.
Issue transactions increase the work in process valuation and decrease the inventory valuation.
The accounting entries for issue transactions are:
Sub inventory accounts are defined in the Define Sub inventories window in Oracle Inventory.
WIP elemental accounts are defined in the WIP Accounting Classes window in Work in Process.
See: Defining Sub inventories, Oracle Inventory User’s Guide, Sub inventory General Ledger
Account Fields, Oracle Inventory User’s Guide, and WIP Accounting Classes, Oracle Work in
Process User’s Guide.
Move Transactions
A move transaction moves assemblies within an operation, such as from Queue to Run, or from
one operation to the next. Move transactions can automatically launch operation completion
backflushing and charge resources and overheads.
You can perform move transactions using the Move Transactions window, Open Move
Transaction Interface window, or the Enter Receipts window in Purchasing.
With back flushing, you issue component material used in an assembly or subassembly by
exploding the bills of material, and then multiplying by the number of assemblies produced.
Move transactions can create operation pull back flush material transactions that issue
component material from designated WIP supply sub inventories and locators to a job or
repetitive schedule. For back flush components under lot or serial number control, you assign the
lot or serial numbers during the move transaction.
When you move backward in a routing, Work in Process automatically reverses operation pull
back flush transactions.
The accounting entries for move transactions are:
Account Debit Credit
WIP accounting class valuation accounts XX
As the assemblies you build pass through the operations on their routings, move transactions
charge all pre–assigned resources with an auto–charge type of WIP Move at their standard rate.
You can charge resources based upon a fixed amount per item moved in an operation (Item basis)
or based upon a fixed lot charge per item moved in an operation (Lot basis). For resources with a
basis of Lot, Work in Process automatically charges the lot cost upon completion of
the first assembly in the operation.
You can also enter manual resource transactions associated with a move, or independent of any
moves. You can manually charge resources to a job and repetitive schedule provided the job and
Repetitive schedule has a routing. You can also transact resources through the Open Resource
Transaction Interface.
Resource Charges
Work in Process supports four resource autocharging methods:
Manual, WIP Move, PO Move, and PO Receipt.
You can charge resources at an actual rate.
You can also charge resource overheads automatically as you charge resources.
WIP Move Resource Charges You can automatically charge resources at their standard rate to a
job or repetitive schedule when you perform a move transaction using either the Move
Transactions window or the Open Move Transaction Interface. When you move assemblies from
the Queue or Run intra operation steps forward to the To move, Reject, or Scrap intra-operation
steps, or to the next operation, Work in Process charges all pre–assigned resources with an charge
type of WIP Move at their standard rate. For resources with a basis of Item, Work in Process
automatically charges the resource’s usage rate or amount multiplied by the resource’s standard
cost upon completion of each assembly in the operation. For resources with a basis of Lot, Work
in Process automatically charges the resource’s usage rate or amount multiplied by the resource’s
standard cost upon completion of the first assembly in the operation.
You can undo the WIP Move resource charges automatically by moving the assemblies from
Queue or Run of your current operation to Queue or Run of any prior operation, or by moving
the assemblies from the To move, Reject, or Scrap intra-operation steps backward to the Queue or
Run intra-operation steps of the same operation, or to any intra-operation step of any prior
operation.
Work in Process applies WIP Move resource transactions to multiple repetitive schedules on a
line based on how the assemblies being moved are allocated. Work in Process allocates moves
across multiple repetitive schedules based on a first in–first out basis.
If Auto charge is set to WIP Move, work in process and labors are charged at standard. There are
no resource rate or efficiency variances.
The accounting entries for negative Manual resource transactions and backward moves for WIP
Move resources are:
Any difference between the total labor charged at actual and the standard labor amount is
recognized as an efficiency variance at period close.
If the Standard Rates check box is checked and you enter an actual rate for a resource, the system
charges the job or repetitive schedule at standard. If Auto charge is set to Manual and actual rates
and quantities are recorded, a rate variance is recognized immediately for any rate difference.
Any quantity difference is recognized as an efficiency variance at period close.
The accounting entries for the actual labor charges are:
Account Debit Credit
WIP accounting class resource valuation account XX
If you assigned internal resources to an outside operation with an auto charge type of Manual,
charge the resources using the Resource Transactions window or the Open Resource Transaction
Interface.
If you return assemblies to the supplier using the Enter Returns and Adjustments window in
Oracle Purchasing, Oracle Purchasing automatically reverses the charges to all automatic
resources associated with the operation. You must manually reverse all manual resource charges
using the Resource Transactions window. For outside resources with an auto charge type of PO
move, Oracle Purchasing automatically moves the assemblies from the Queue intra-operation
step of the operation immediately following the outside processing operation into the Queue
intra-operation step of your outside processing operation.
If the outside processing operation is the last operation on the routing, the assemblies
automatically move from the To move intra-operation step to the Queue intra-operation step. PO
move resource transactions are applied to multiple repetitive schedules on a line based on how
the assemblies being moved are allocated. Moves are allocated across multiple repetitive
schedules on a first in–first out basis. PO receipt resource transactions are allocated across
schedules on a first in first (FIFO) out basis.
Work in Process automatically creates resource transactions at the standard or actual rate for all
outside processing resources with an charge type of PO Receipt or PO Move when you receive
assemblies from an outside processing operation back into work in process, using the Enter
Receipts window in Purchasing. For outside processing resources with an charge type of PO
Move, Work in Process also performs a move of the assemblies from the Queue or Run
Intra-operation step of your outside processing operation into the Queue intra-operation step of
your next operation or into the To move intra-operation step if the outside processing operation
is the last operation on your routing.
If you assigned internal resources to an outside operation with an charge type of Manual, you use
the Move Transactions window or the Open Resource Transaction Interface to charges these
resources.
If you return assemblies to the supplier, Work in Process automatically reverses the charges to all
automatic resources associated with the operation. You must manually reverse all manual
resource charges using the Move Transactions window. For outside processing resources
with an charge type of PO Move, Work in Process automatically moves the assemblies from the
Queue intra-operation step of the operation immediately following the outside processing
operation into the Queue intra-operation step of your outside processing operation.
If the outside processing operation is the last operation on your routing, Work in Process
automatically moves the assemblies from the To move intra-operation step to the Queue intra-
operation step. Work in Process applies PO Move resource transactions to multiple repetitive
schedules on a line based on how the assemblies being moved are allocated. Work in Process
allocates moves across multiple repetitive schedules based on a first in–first out basis. Work in
Process applies PO Receipt resource transactions to the first open repetitive schedule
on the line.
The accounting entries for return to supplier for outside processing are:
Account Debit Credit
Organization Receiving account XX
The accounting transactions for outside processing charges at purchase order price are as follows:
Overhead Charges
Move Based Overhead Charging
Work in Process automatically charges appropriate overhead costs as you move assemblies
through the shop floor. You can charge overheads directly based on move transactions or based
on resource charges. For overheads charged based on move transactions with a basis of Item,
Work in Process automatically charges overheads upon completion of each assembly in the
operation. Work in Process automatically reverse these charges during a backward move
transaction.
For overheads based on move transactions with a basis of Lot, Work in Process automatically
charges overheads upon completion of the first assembly in the operation. Work in Process
automatically reverses these charges during a backward move transaction if it results in zero
net assemblies completed in the operation.
You can reverse overhead charges by entering negative Manual resource charges or performing
backward moves for WIP Move resources. The accounting entries for reverse overhead charges
are:
When you define Work in Process parameters, you can specify whether moves into the Scrap
intra-operation step require a scrap account. If you enter a scrap account or alias when you move
assemblies into Scrap, the scrap account is debited and the job or repetitive schedule elemental
accounts for the standard cost of the assembly through the scrap operation are credited. This
removes the cost of the scrapped assemblies from the job or repetitive schedule. If you do not
enter a scrap account or select an alias, the cost of the scrap remains in the job Or schedule until
job or period close. If you recover assemblies from scrap, the scrap account is credited and the job
or repetitive schedule elemental accounts for the standard cost of this assembly through this
Operations are debited.
The accounting entries for scrap transactions are:
Scrap account XX
The accounting entries for material overhead on completion transactions for standard discrete
jobs and repetitive schedules are:
Use non–standard expense jobs for such activities as repair and maintenance. Use non–standard
asset jobs to upgrade assemblies, for teardown, and to prototype production. Non–standard
discrete jobs do not earn overhead on completion. Since you have already earned overhead to
produce the assemblies as you are repairing or reworking, Work in Process prevents you from
double earning material overhead on these assemblies.
The accounting entries for material overhead on completion transactions for non–standard
expense and non–standard asset jobs are:
Account Debit Credit
If there is a positive balance in the job at the end of the close, the accounting entries for a job
close are:
Account Debit Credit
WIP accounting class variance accounts XX
You can close discrete jobs and recognize variances for non–standard expense jobs at any time. In
addition, the period close process automatically recognizes variances on all non–standard
expense job charges incurred during the period. Therefore, open non–standard expense jobs have
zero WIP accounting balances at the start of a new period.
If there is a positive balance in the job at the end of the period, the accounting entries for non–
standard expense jobs at period close are:
You do not close a repetitive schedule. However, you do recognize variances on a period basis
that result in zero WIP accounting balances at the start of the new period. You should check your
transactions and balances using the Repetitive Value Report before you close a period.
When you define Work in Process parameters, you can specify which repetitive schedule
variances you recognize when you close an
accounting period. You can either recognize variances for all repetitive schedules when you close
an accounting period, or recognize variances for those repetitive schedules with statuses of either
Complete – No Charges or Cancelled.
Assuming positive balances in the repetitive schedules at the end of the period, the accounting
entries for repetitive schedules at period close are:
Account Debit Credit
Standard cost update adjustment = [new costs in (material, resource, outside processing, and
overhead charges)- new costs out (scrap and assembly completion charges)] - [old costs in
(material, resource, outside processing, and overhead charges) - old costs out (scrap and
assembly completion charges)]
If the result of the cost update is an increase in the standard cost of the job, the accounting entries
for a cost update transaction are:
If the result of the cost update is a decrease in the standard cost of the job, the accounting entries
for a cost update transaction are:
When the cost update occurs for open jobs, standards and WIP balances are revalued according
to the new standard, thus retaining relief variances incurred up to the date of the update.
Inventory and Work in Process continually update inventory value with each transaction. Work
in Process balances are updated with each related accounting transaction. Inventory sub
inventory values may be reported when the quantity movement occurs.
Inventory or work in process value is maintained and reported on by distinct cost element (such
as material, material overhead, and so on), even if you assign the same general ledger valuation
account to each cost element. You can also report work in process value by cost element within
specific WIP accounting classes.
Standard Costing
Under standard costing, the value of inventory is determined using the material and material
overhead standard costs of each inventory item. If you use Bills of Material, Inventory maintains
the standard cost by cost element (material, material overhead, resource, outside processing,
and overhead).
You can define an unlimited number of cost types and use them with any inventory valuation
and margin analysis reports. This allows you to see the potential effects of a cost rollup/update.
You can also update your standard costs from any of the cost types you have defined. When you
use Bills of Material with Inventory, you can specify the cost type in explosion reports and report
these costs for simulation purposes
This section describes Inventory standard cost variances and Work in Process standard cost
variances.
Inventory Standard Cost Variances
In general, Inventory records purchase price variance (PPV) and recognizes cycle count and
physical inventory adjustments as variances.
Inventory updates the purchase price variance account with the PPV value. If the purchase order
price is in a foreign currency, Inventory converts it into the functional currency of the inventory
organization and calculates the purchase price variance. Purchasing reports PPV using the
Purchase Price Variance Report. You distribute this variance to the general ledger when you
perform the general ledger transfer, or period close.
Usage and efficiency variances result when the total costs charged to a job or schedule do not
equal the total costs relieved from a job or schedule at standard. Charges occur from issues and
returns, resource and overhead charges, and outside processing receipts. Cost relief occurs from
assembly completions, scrap transactions, and close transactions.
You can view these variances in the Discrete Job Value report, the Repetitive Value report, and by
using the WIP Value Summary window.
Work in Process reports usage and efficiency variances as you incur them, but does not update
the appropriate variance accounts until you close a job or period. Work in Process updates the
standard cost adjustment variance account at cost update.
Usage and efficiency variances are primarily quantity variances. They identify the difference
between the amount of material, resources, outside processing, and overheads required at
standard, and the actual amounts you use to manufacture an assembly. Efficiency variance can
also include rate variance as well as quantity variance if you charged resources or outside
processing at actual.
You can calculate and report usage and efficiency variances based on planned start quantity or
the actual quantity completed. You can use the planned start quantity to check potential
variances during the job or repetitive schedule. You can use the actual quantity completed to
check the variances before the job or period close. Your choice of planned start quantity or actual
quantity completed determines the standard requirements. These standard requirements are
compared to the actual material issues, resource, outside processing, and overhead charges to
determine the reported variance.
Work in Process calculates, reports, and recognizes the following quantity variances:
This variance occurs when you over or under issue components or use an alternate bill.
The resource and outside processing efficiency variances is the difference between the resources
and outside processing charges incurred and the standard resource and outside processing
charges required to build a given assembly, calculated as follows:
(applied resource units X standard or actual rate) - (standard resource units at standard resource
rate)
This variance occurs when you use an alternate routing, add new operations to a standard
routing during production, assign costed resources to No – direct charge operations skipped by
shop floor moves, overcharge or undercharge a resource, or charge a resource at actual.
This variance occurs when you use an alternate routing, add operations to a standard routing
during production, or do not complete all the move transactions associated with the assembly
quantity being built.
This variance occurs when you use an alternate routing, add new operations to a standard
routing during production, assign costed resources to No – direct charge operations skipped by
shop floor moves, overcharge or undercharge a resource, or charge a resource at actual.
Note: The organization that controls your costs can be a manufacturing organization that uses
Work in Process or Bills of Material. Organizations that share costs with the organization that
controls your costs cannot use Bills of Material.
Home
Receivables
DR Receivables
CR Revenue
CR Tax (If you charge tax)
CR Freight (If you charge freight)
If you enter an invoice with a Bill in Arrears invoicing rule, Receivables creates the following
journal entry:
DR Unbilled Receivables
CR Revenue
DR Receivables
CR Unbilled Receivables
CR Tax (If you charge tax)
CR Freight (If you charge freight)
If you enter an invoice with a Bill in Advance invoicing rule, Receivables creates the following
journal entries:
DR Receivables
CR Unearned Revenue
CR Tax (If you charge tax)
CR Freight (If you charge freight)
DR Unearned Revenue
CR Revenue
Receivables uses the Freight, Receivable, Revenue, Suspense, Tax, Unbilled Receivable, and
Unearned Revenue accounts that you specified in your Auto Accounting structure.
Credit Memos
When you credit an invoice, debit memo, or chargeback through the Credit Memos window,
Receivables creates the following journal entry:
DR Revenue
DR Tax (if you credit tax)
DR Freight (if you credit freight)
CR Receivables
When you credit a commitment, Receivables creates the following journal entries:
DR Revenue
CR Receivables
When you enter a credit memo against an installment, Receivables lets you choose between the
following methods: LIFO, FIFO, and Prorate.
When you enter a credit memo against an invoice with invoicing and accounting rules,
Receivables lets you choose between the following methods:
LIFO, Prorate, and Unit.
If the profile option Use Invoice Accounting for Credit Memos is set to Yes, Receivables credits
the accounts of the original transaction. If this profile option is set to No, Receivables uses Auto
Accounting to determine the Freight, Receivables Revenue, and Tax accounts.
Receivables use the account information for on–account credits that you specified in your Auto
Accounting structure. Receivables let you update accounting information for your credit memo
after it has posted to your general ledger.
Receivables keep the original accounting information as an audit trail while it creates an
offsetting entry and the new entry.
Commitments
Deposits
When you enter a deposit, Receivables creates the following journal entry:
DR Receivables (Deposit)
CR Unearned Revenue
These accounts come from the deposit’s transaction type. When you enter an invoice against this
deposit, Receivables creates the following journal entries:
DR Receivables (Invoice)
CR Revenue
CR Tax (If you charge tax)
CR Freight (If you charge freight)
DR Unearned Revenue
CR Receivables (Invoice)
When you apply an invoice to a deposit, Receivables creates a receivable adjustment against the
invoice. Receivables use the account information you specified in your Auto Accounting
structure. When cash is received against this deposit, Receivables creates the
Following journal entry:
DR Cash
CR Receivables (Deposit)
Guarantees
When you enter a guarantee, Receivables creates the following journal entry:
DR Unbilled Receivables
CR Unearned Revenue
These accounts come from the guarantee’s transaction type.When you enter an invoice against
this guarantee, Receivables creates the following journal entry:
DR Receivables (Invoice)
CR Revenue
CR Tax (If you charge tax)
CR Freight (If you charge freight)
DR Unearned Revenue
CR Unbilled Receivables
When you apply an invoice to a guarantee, Receivables creates a receivable adjustment against
the guarantee. These accounts come from your guarantee’s transaction type.
When cash is received against this guarantee, Receivables creates the following journal entry:
DR Cash
CR Receivables (Invoice)
Receipts
When you enter a receipt and fully apply this receipt to an invoice, Receivables creates the
following journal entry:
DR Cash
CR Receivables
When you enter an unapplied receipt, Receivables creates the following journal entry:
DR Cash
CR Unapplied
When you enter an unidentified receipt, Receivables creates the following journal entry:
DR Cash
CR Unidentified
When you enter an on–account receipt, Receivables creates the following journal entry:
DR Cash
CR On–Account
When your receipt includes a discount, Receivables creates the following journal entry:
DR Receivables
CR Revenue
DR Cash
CR Receivables
DR Earned/Unearned Discount
CR Receivables
Receivables uses the default Cash, Unapplied, Unidentified, On–Account, Unearned, and Earned
accounts that you specified in the Remittance Banks window for this receipt class. When you
enter a receipt and combine it with an on–account credit, Receivables creates the following
journal entry:
DR Cash
CR Receivables (Invoice)
DR On–Account
CR Receivables (Invoice)
When you enter a receipt and combine it with a negative adjustment, Receivables creates the
following journal entries:
DR Cash
CR Receivables (Invoice)
DR Write–Off
CR Receivables (Invoice)
You set up a Write – Off account when defining your Receivables Activity.
When you enter a receipt and combine it with a positive adjustment, Receivables creates the
following journal entries:
DR Cash
CR Receivables (Invoice)
DR Receivables (Invoice)
CR Write–Off
When you enter a receipt and combine it with a Chargeback, Receivables creates the following
journal entries:
DR Cash
CR Receivables (Invoice)
DR Receivables (Chargeback)
CR Receivables (Invoice)
DR Chargeback
CR Receivables (Chargeback)
Remittances
When you create a receipt that requires remittance to your bank, Receivables debits the
Confirmation account instead of Cash. An example of a receipt requiring remittance would be a
check before it was cashed. Receivables creates the following journal entry when you enter such a
receipt:
DR Confirmation
CR Receivables
You can then remit the receipt to your remittance bank using one of the two remittance methods:
Standard or Factoring. If you remit your receipt using the standard method of remittance,
Receivables creates the following journal entry:
DR Remittance
CR Confirmation
When you clear the receipt, Receivables creates the following journal entry:
DR Cash
DR Bank Charges
CR Remittance
If you remit your receipt using the factoring remittance method, Receivables creates the following
journal entry:
DR Factor
CR Confirmation
When you clear the receipt, Receivables creates a short-term liability for receipts, which mature at
a future date. The factoring process let you receive cash before the maturity date, and assumes
that you are liable for the receipt amount until the customer pays the balance on maturity date.
When you receive payment, Receivables creates the following journal entry:
DR cash
DR Bank Charges
CR Short Term Debt
On the maturity date, Receivables reverses the short term liability and creates the following
journal entry:
Adjustments
When you enter a negative adjustment against an invoice, Receivables creates the following
journal entry:
DR Write–Off
CR Receivables (Invoice)
When you enter a positive adjustment against an invoice, Receivables creates the following
journal entry:
DR Receivables (Invoice)
CR Write–Off
Debit Memos
When you enter a debit memo in the Transaction window, Receivables creates the following
journal entries:
DR Receivables
CR Revenue (If you enter line amounts)
CR Tax (If you charge tax)
CR Freight (If you charge freight)
DR Receivables
CR Finance Charges
On–Account Credits
When you enter an on–account credit in the Credit Memo or the Transaction window,
Receivables creates the following journal entry:
Receivables use the Freight, Receivable, Revenue, and Tax accounts that you specified in your
Auto Accounting structure.
Home
Payables
Invoices
When you enter a regular invoice through the Transaction window, Payables creates the
following journal entry:
DR Expenses
DR Tax (If you charge tax)
DR Freight (If you charge freight)
CR Liability
DR Liability
CR Expenses
CR Tax (If you charge tax)
CR Freight (If you charge freight)
Prepayment Invoice
When you create Prepayment Invoice through transaction window, Payables creates the
following journal entry:
DR Prepayment Account
CR Liability Account
Payments
When you create Payment for Standard and Prepayment Invoice through transaction window,
Payables creates the following journal entry:
DR Liability Account
A payment when cleared and reconciled, Cash Management creates the following journal entry:
CR Cash \ Bank
When you create Payment for Credit / Debit Note through transaction window, Payables creates
the following journal entry:
CR Liability Account
A payment when cleared and reconciled, Cash Management creates the following journal entry:
DR Liability Account
CR Prepayment Account
Invoice is capitalized
When you create Invoice and capitalize it through transaction window, Payables creates the
following journal entry:
CR Liability Account