AP Invoice Processing

AP Transactions Importation on month-end HST

Marlo's Written Checks MKB Properties - FHB Loan
Importation Procedure:
1. Process upon receipt. Monthly – Assign Check Number / Write Check – EFT *Do not Import Vendors that are not reconciled.

2. In QB. Write Check emails are usually for filling in AP 1. Process upon receipt 1. Log in RDP and Go to Summit>Payables
Transaction folder.
 Validate first in Banking>Reconciliation if already 2. In QB, enter memorized or duplicate entry 2. Items that are to be Extracted and Deleted:
recorded. o Sort by Amount, Select all $0.01 values.
 If not, process in Banking>Write Check. 3. GL Coding: (Amounts are found in FHB loan statement) o Sort by Vendor, Select all OKAU vendor.
2761 · FHB Loan o Sort by Invoice #, Select invoice # that start with letter x.
3. If Already paid. Print email and highlight line (if multiple checks 6340 · Interest Expense (Memo: Coverage)
in email) 3. Select all then deselect records that does not follow its Invoice
 If GL is posted to 9999 Suspense Account, email to Eric for number format and alone invoices. Check files in RDP Payable
review. folder for comparison.
 Should the rest of Invoice details are correct. But,
4. Save to AP in files and Payable folder in RDP. o Wrong Vendor (20 20 AUTO etc) - Note RO# to be
edited in Summit (do not export)
o Wrong Invoice/RO# - Note Invoice# to be edited in QB
How to handle to be checked but not in Vendor List: (for export)
Post bill in Summit using vender “Misc Vender” o Wrong Amount - For Vendor Reconciliation (for export)
Then email Vertaccount telling then “Attached bill posted in
Summit to “Misc Vendor” that we need to issue check to King 4. Double check before Exporting from Summit and Import
Detail” immediately to QB for Initial Importation.
I don’t see the paint sealant on the estimate someone needs to  Copy Duplicated Invoice numbers.
get insurance OK and then bill
* 5. Search per Invoice/RO# the remaining Unknown Invoice and
Check Date: Date in the Document Wrong Vendors to verify if Invoice# format matches.
*
*Vertaccount,  Change Vendor Name by Going to RO
Memo Down: Effective dates from-through on PDF
* Number>Job>Select Vendor Line>Edit.
*When you get email from Liz or Marlo, please  Should Invoices be missing and odd, do not select.
* Screenshot all exception and send to Eric after Final
Create new vendor for King Detail Importation.
import bill into QB
Edit the bill in QB and change the vendor from Misc Vendor to 6. Select corrected line items for Final Importation. Do not forget
King Detail Credit Memos.
Select bill to be paid & email Marlo, that check is ready to print.
7. Copy Duplicated Invoice numbers and Edit, Leave or Delete in
QB if necessary.