Vendor bills with Auto-pay:

Enter bills  Pay bills

1020 FHB – First Hawaiian Bank

Vendor GL Code
directly write Check for both dates GL: 6875
Axia Assigned Check upon receipt of statement. Memo U:
Merchant #: EFT Date: 1st Amount stated 1st Statement Month + Year
9th Fixed amount, 9th Security Insurance
Identify if Leokane or Leonui Date: Billing date stated in
Board of
Assigned Check  Reference #: Leokane or Leonui document
Water
#: EFT GL: 6770
Supply
Payment date: Due Date
GL 6875
Certegy Payment Date of receipt of statement
Assigned Check
Check date:
#: EFT
Service Pwedeng sila na magbayad or ikaw, check na lang sa QB if walang
nareceive na statement baka binayaran na nila
Assigned Check GL 6760
#: EFT unless Date Current reading date
Hawaii Gas
higher than Payment Due date
normal date:
Identify if Leokane or Date: End of the month
Assigned Check
Leonui GL: 6790
Hawaiian #: EFT unless
Memo Leokane / Leonui
Electric higher than
U:
normal
Payment date: Due Date
Billing, GL:
Assigned Check
6350 Wailea Grill, Ahiki Lounge and Snack Bar
Mid Pacific #: EFT
6370 Pro Shop, HIO, Tournament fees, Lease Fee and Capital Fee, Club
Country
Events, Palmer Advantage
Club Minsan: kasali na
6750 Dues Proprietary *$613.00 fixed
sa vendor recon
Paid on the 15th
Midpac Business
TBP/A
Forms
Strive (rename date - EOM)
TBP/A
Hawaii
 Vendor bills with Auto-pay:
Enter bills  Pay bills

BOA CC – Bank of America

Vendor GL Code
GL 5440
Assigned Check Billing: Billed every month end, but use invoice date
Airgas USA
#: MV Payment Date: Usually paid at 1st day of next month, do not pay if
without receipt (see below the document)
Assigned Check GL 6810
Hawaiian #: EFT unless Billing: Invoice date  28th
Telcom higher than Payment Date: Auto Debit date (minsan invoice renaming na lang) or
normal 17Th of next month
GL 6810
Assigned Check
Spectrum Billing: Statement/Invoice date
#: EO
Payment Date: 2nd of next month
GL 6370
National
TBP/A Billing: Invoice date
Pen
Payment Date: Don’t change
GL 6370
Dublin Assigned Check
Invoice renaming na lang minsan.
Toyota #: MV
We don not record bill, payment only as advised.
GL 6740
CCC
Assigned Check Billing: 1st
Information
#: EO Memo U Bill from – Bill to date
Services, Inc.
Payment Date: 26th (ngayon iba iba na, sila na nagbabayad)
1. Bill only
AudaExplore
TBP/A 2. Auto Pay - if we receive billing after 10th
(Audatex)
Payment Date: Don’t change date
Computer Assigned Check
Logistics #: EO
 Vendor bills with Auto-pay:
Bill only
Enter bills in QB:
Pay bills

A.C. Marketing GL: 6490 Memo D: Filters

ABC
GL: 6890
Corporation
Aloha Water GL: 6890
GL: 6820 Memo U: Billing Coverage
AT & T Mobilty  Autopay (EO) was removed in Sept 2018
 wait for the CC statement before payment
AudaExplore GL: 6740
(Audatex) *Auto Pay - if we receive billing after 10th (see w/o Statement for payment processing)
Car-O-Liner GL: 6740 Memo U: X3V Subscription
CintAs GL: 6730 Memo U: First Aid supplies

George's Auto
GL: 5320 Memo U: RO#
Parts
GL coding:
5420 Glues/Adhesives, most sandpapers
5320 Clips, seals, retainers, bolts, rivets, graphite liner, cloth - 80% of the time this
will be correct GL
Other possible expenses:
Hi Line
6610 Small Tools
6490 Equipment Expense, Maintenance
5410 Paint Materials Cost
5440 Ship Supplies Costs

Honolulu
GL: 6800 (for vendor recon) Invoice date: usually every 14th-17th
Disposal

GL: "Ship Supplies" last 4 digit

Island Concepts
If Shop Supplies' GL code is 720  GL to 5410 Paint Material Expense
(ISCO)
 99% of the time anything over $1,000 will be Paint Expense

Magically Yours GL: 6890

Maximum Island
GL: 6490 Memo U: Item Description
Equipment

Unko Sam's Complete Yard Care GL: 6470 (Auto-paid on September 2018 - FHB 1020)

Crum and
send to Eric upon receipt
Forster
James Virtual We can post bill to QB and inform Eric. But we can pay if has go-signal
Island Recycling
Record, then wait for vendor reconciliation for payment
Inc
Pacific Business
6890 office supplies
Machines
 Vendor bills with Auto-pay:
Enter bills  Pay bills
Invoice renaming only, we do
not record

Enterprise rental car

Velocity
Elite Fire – pwede siguro tayo na magrecord then inform Eric thru email kasi ang tagal nila bago bayaran.