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A. BOARD MATTERS
1) Board of Directors
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(b) Provide a brief summary of the corporate governance policy that the board of directors has adopted. Please emphasis the policy/ies relative to the treatment of all shareholders, respect
for the rights of minority shareholders and of other stakeholders, disclosure duties, and board responsibilities.
The Bank’s Board-approved Corporate Governance Manual (CGM) provides the following:
CGM Part II, A.3 states that Stockholder’s rights and protection of minority stockholder’s interest
1. The Board shall respect the rights of the stockholders as provided for in the Corporation Code:
a. Right to vote on all matters that require their consent or approval;
b. Pre-emptive right to all stock issuances of the Bank;
c. Right to inspect books and records of the Bank;
d. Right to information;
e. Right to dividends; and
f. Appraisal right
2. The Board shall be transparent and fair in the conduct of the annual and special stockholders’ meetings of the Bank. The Bank shall encourage the stockholders to personally attend such
meetings. If they cannot attend, they shall be apprised ahead of time of their right to appoint a proxy. Subject to the requirements of the By-Laws, the exercise of the right shall not be
unduly restricted and any doubt about the validity of a proxy should be resolved in the stockholder’s favor.
3. The Board shall promote the rights of the stockholders, remove impediments to the exercise of those rights and provide an adequate avenue for them to seek timely redress for breach of
their rights.
4. The Board shall also make available to the stockholders accurate and timely information to enable the latter to make a sound judgment on all matters brought to their attention for
consideration or approval.
5. Although all stockholders should be treated equally or without discrimination, the Board should give minority stockholders the right to propose the holding of meetings and the items for
discussion in the agenda that relate directly to the business of the corporation.”
(c) How often does the Board review and approve the vision and mission?
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Federal Land Inc. Honorary Chairman
Type of Directorship
(Executive, Non-Executive,
Director’s Name Name of Listed Company
Independent). Indicate if
director is also the Chairman.
Jesli A. Lapus STI Education Systems Holdings, Inc. Director
Renato C. Valencia Roxas Holdings, Inc. President/CEO/Director
Roxas & Company, Inc. Director
iPeople,Inc. Chairman
House of Investments, Inc. Director
Vulcan Industrial & Mining Corporation Director
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(iii) Relationship within the Company and its Group
Provide details, as and if applicable, of any relation among the members of the Board of Directors, which links them to significant shareholders in the company and/or in its group:
Name of the
Director’s Name Description of the relationship
Significant Shareholder
George S. K. Ty GT Capital Holdings, Inc. Majority owners of the
Arthur Ty significant shareholder
(iv) Has the company set a limit on the number of board seats in other companies (publicly listed, ordinary and companies with secondary license) that an individual director or CEO may hold
simultaneously? In particular, is the limit of five board seats in other publicly listed companies imposed and observed? If yes, briefly describe other guidelines:
Number of
% of Capital
Name of Director Number of Direct shares Indirect shares / Through (name
Stock
of record owner)
George S.K. Ty 11,906,326 4,360,391 0.434%
Arthur Ty 9,046,962 335,275,905 0.330%
Francisco C. Sebastian 523,195 - 0.019%
Fabian S. Dee 650 - 0.000%
Renato C. Valencia 871 - 0.000%
Jesli A. Lapus 130 - 0.000%
Robin A. King 130 - 0.000%
Vicente B. Valdepeñas Jr. 130 - 0.000%
Rex C. Drilon II 1,430 - 0.000%
Remedios L. Macalincag 1,040 - 0.000%
Francisco F. Del Rosario Jr. 130 - 0.000%
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Edmund A. Go 4,576 - 0.000%
Antonio V. Viray 1,573 - 0.000%
Vicente R. Cuna Jr. 100 - 0.000%
TOTAL 21,487,243 339,636,296 0.783
While the Chairman of the Board also sits as the Chairman of the ExCom., rotating members include NED and ID.
CGM Part II, C states the following duties and responsibilities of the Chairman and the President.
3) Explain how the board of directors plans for the succession of the CEO/Managing Director/President and the top key management positions?
The Bank has a succession plan. Successors of top key management positions are sourced from the existing pool of senior officers without prejudice from getting candidates outside the Bank.
Does the company have a policy of ensuring diversity of experience and background of directors in the board?
Yes
Please explain.
Does it ensure that at least one non-executive director has an experience in the sector or industry the company belongs to? Please explain.
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Yes, 13 out of the 14 directors have banking experience.
Define and clarify the roles, accountabilities and deliverables of the Executive, Non-Executive and Independent Directors:
Provide the company’s definition of "independence" and describe the company’s compliance to the definition.
An independent director:
1. is not or has not been an officer or employee of the Bank, its subsidiaries or affiliates or related interests during the past five (5) years counted from the date of his election;
2. is not a director or officer of the related companies of the Bank’s majority stockholder;
3. is not a stockholder owning more than two percent (2%) or with shares of stock sufficient to elect one seat in the Board, or in any of its related companies or of its majority corporate
shareholders;
4. is not a relative within the fourth degree of consanguinity or affinity, legitimate or common-law of any director, officer or a stockholder holding shares of stock sufficient to elect one seat in the
Board of the Bank or any of its related companies;
5. is not acting as a nominee or representative of any director or substantial shareholder of the hank, any of its related companies or any of its substantial shareholders; and
6. is not retained as professional adviser, consultant, agent or counsel of the institution, any of Its related companies or any of its substantial shareholders, either in his personal capacity or through
his firm; is independent of management and free from any business or other relationship, has not engaged and does not engage in any transaction with the institution or with any of its related
companies or with any of its substantial shareholders, whether by himself or with other persons or through a firm of which he is a partner or a company of which he is a director or substantial
shareholder, other than transactions which are conducted at arms length and could not materially interfere with or influence the exercise of his judgment.
Does the company have a term limit of five consecutive years for independent directors?
Yes. In compliance with SEC Memo Cir. No. 9 S2011., an ID can serve as such for five (5) consecutive years, provided that service for a period of at least six (6) months shall be equivalent to one (1) year,
regardless of the manner by which the ID position was relinquished or terminated.
If after two years, the company wishes to bring back an independent director who had served for five years, does it limit the term for no more than four additional years?
No
Please explain.
In compliance with SEC Memo Cir. No. 9 S2011., an ID re-elected as such in the same company after the “cooling off” period can serve for another five (5) consecutive years. After serving as ID for ten (10)
years, the ID shall be perpetually barred from being elected as such in the same company, without prejudice to being elected as ID in other companies outside of the business conglomerate.
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5) Changes in the Board of Directors (Executive, Non-Executive and Independent Directors)
(a) Resignation/Death/Removal
Indicate any changes in the composition of the Board of Directors that happened during the period:
Nominated as a Director
Amelia B. Cabal NED April 30, 2014
in another company
within its Group
The majority shareholders nominate the persons who will represent them in the Board. The independent directors are nominated by the minority shareholders. The qualifications of all nominees are
then evaluated by the Nominations Committee.
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(i) Executive Directors
(ii) Non-Executive Directors
(iii) Independent Directors
c. Permanent Disqualification
(i) Executive Directors
(ii) Non-Executive Directors
(iii) Independent Directors
d. Temporary Disqualification
(i) Executive Directors
The Bank has not experienced any of these. In any case, the
(ii) Non-Executive Directors Bank shall comply with the provisions of Sec. 27, 28 and 29 of
(iii) Independent Directors the Philippine Corporations Code on the removal of directors
which states that a director may be removed from office by a Per Sec. 28 of the Philippines Corporations Code, removal may be with or without cause,
e. Removal
vote of the stockholders holding or representing at least 2/3 of
provided that the removal may not be used to deprive minority stockholders of the right of
(i) Executive Directors the outstanding capital stock during a regular meeting or at
representation.
(ii) Non-Executive Directors special called for the purpose.
(a) Disclose details of the company’s orientation program for new directors, if any.
In compliance with BSP Cir. No. 758, the Bank furnishes all first-time directors with copies of the general/specific duties and responsibilities of the Board, among other materials. The
director acknowledges the receipt and certified under oath that he understands and accepts the same.
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(b) State any in-house training and external courses attended by Directors and Senior Management for the past three (3) years:
For the past three (3) years, the Board of Directors and Senior Management attended the following:
1. Corporate Governance
2. 1 Yr:Trust Operations & Investment Management
3. APCB Seminar Offshore Investment
4. Basel III And Interface With IFRS
5. Beyond SDA: The Search For The Next Trust Engine Of Growth
6. Continuous Assurance: Integrated GRC System
7. Executive Leadership Development Program (Excel)
8. Managing Internal Audit Function
9. Insights on the Anti-Money Laundering Act (AMLA) conducted by Atty. Georgie B. Racela, Deputy Director and Head Anti-Money Laundering Specialist Group-Bangko Sentral ng Pilipinas
In addition, Director Renato Valencia attended the Operational Risk Management conducted by SGV Ernst & Young (2011) and the Risk Management Brief Seminar on Cyber Crime Prevention Data and
Privacy Act: Impact to Corporation conducted by FMIC (2013). Director Drilon attended a seminar on Tax Regulations Affecting Financial Institutions conducted by the BDB Law Office and on Cybercrime
Laws (2013), the Strategy Master Class conducted by the Palladium Group, United States (2011) as well as various FMIC in-house seminars on updates on BSP/SEC regulations/circulars and Economic
Briefings and Fora (2012-2013). Director Cabal attended the Philippine Investments Summit (2013).
Lastly, 10 out of the 14 Directors attended the Distinguished Corporate Governance Speaker Seminar Series sponsored by the Institute of Corporate Directors in February 2014.
Senior Management (President, Sector Head, Group Head, Region Head, Regional Sales Head) attended additional seminars/trainings. These are:
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Senior Management refers to the CEO and other persons having authority and responsibility for planning, directing and controlling the activities of the company.
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1. Standards and Controls
a. Corporate Governance
b. AMLA Risk Rating System
c. AMLA Refresher
d. Basel III and Interface with IFRS
e. Audit Refresher Programs
f. Risk Management Trends
g. Latest Laws on Bank Secrecy and Anti-Terrorist Financing
h. Managing Internal Audit Function
(c) Continuing education programs for directors: programs and seminars and roundtables attended during the year.
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(6) Remedios L. Macalincag Corporate Governance and
(7) Jesli A. Lapus Monthly Breakfast Roundtable
(8) Vicente B. Valdepeñas, Jr. for ICD Fellows
(9) Robin A. King
(10) Rex C. Drilon II
(11) Amelia B. Cabal
(12) Edmund A. Go
(13) Antonio V. Viray
(14) Francisco F. Del Rosario Jr.
1) Discuss briefly the company’s policies on the following business conduct or ethics affecting directors, senior management and employees:
The following excerpts are included in the Bank’s Code of Conduct for Directors, Senior Management and employees and Compliance Program:
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Every director must conduct fair business transactions success. Employees are expected to be guided by this principle in all their dealings within
with the Bank and ensure that personal interest does or outside the Bank. In promoting and maintaining the institutional image and reputation
not bias board decisions. A director should, whenever of the Bank, which they carry as employees, they are expected to be guided by the
possible, avoid situations that would give rise to a following:
conflict of interest. If a transaction with the Bank can xxx
not be avoided, it should be done in the regular course Quality Service and Operational Efficiency
of business and upon terms not less favorable to the The Bank fully advocates that quality service and operational efficiency are vital and
bank than those offered to others. essential factors for business success. xxx employees should possess the ardent desire to
achieve results through action and to rise quickly to challenges and opportunities.
The basic principle to be observed is that a director Employees should exhibit genuine and sincere concern to provide consistent quality
should not use his position to make profit or to acquire service at all times and to maintain a working environment more conducive to enhanced
benefit or advantage for himself and/or his related work productivity or output.
(c) Receipt of gifts from interests. He should avoid situations that would [same as (a) Conflict of Interest]
third parties compromise his impartiality.
(d) Compliance with Laws & Every director must have a working knowledge of statutory Compliance Program - Policy Statement
Regulations and regulatory requirements affecting the Bank, observe xxx.
and comply the same. For the Bank, compliance is not the responsibility of only one person or of one unit alone.
It is a collective and shared responsibility of everyone, from its Board of Directors, to
Management, and to all its employees xxx
Each is committed to fully comply not only with the letter of laws, regulations and rules,
but also to their spirit or significance. Each is committed to adhere to the principles of
sound and prudent banking practices in the conduct of transactions. The Board,
Management, Officers and Staff of the Bank hereby commit themselves to the principles
and practices contained in this Program and acknowledge that the same will guide them
in the development and achievement of our corporate goals.
xxx
(e) Respect for Trade Preservation of Confidential Information
Secrets/Use of Non- Every director must devote time and attention to properly The Bank advocates protection of confidential information as a basic principle in
public Information discharge his duties, familiarize himself with the Bank’s maintaining public trust and nurturing business endeavors. In line with this principle, the
business, constantly aware of the Bank’s condition and Bank always complies with Bank Secrecy laws. Employees are expected to adopt every
knowledgeable enough to contribute meaningfully to the practicable measure to preserve confidential information at all times. Employees should
board’s work. He must attend and actively participate in not disclose or provide confidential documents or strategic information to any third party,
board and committee meetings. If a person can not give without expressed written consent of senior authority or the affected client, or unless
sufficient time and attention to the affairs of the Bank, he authorized/required by existing laws. This includes, but is not limited to, information
should neither accept his nomination nor run for election relating to clients, competitors or suppliers of the Bank.
(f) Use of Company Funds, as a member of the board. Maintenance and Protection of Bank Property
Assets and Information The Bank believes that proper and appropriate use, maintenance and protection of Bank
properties, including its operating systems and facilities, contribute to its overall objective
Every director must observe confidentiality of non-public of attaining success in all its varying and changing business endeavors.
information acquired by reason of his position as a In line with the Bank’s thrust to maximize its resources, all employees have the primary
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director. He may not disclose said information without responsibility of ensuring the effective, efficient and responsible utilization and handling
the authority of the board. of Bank operating systems and properties including prevention of waste and damage to
the same. xxx
(g) Employment & Labor N/A
[same as (d) Compliance with Laws & Regulations]
Laws & Policies
(h) Disciplinary action Per Internal Policy
All employees are expected to exercise unquestionable honesty in dealing with clients, co-
employees, vendors, suppliers, and others. Any act of dishonesty is tantamount to
undermining the core of the Bank’s business and will be treated with severity. In this
regard, the Bank will exercise firm resolve to apply sanctions to those guilty but will be fair
and compassionate in its normal relationship with employees. Officers and staff who will
use their position in the bank for personal gain at the expense of the Bank and/or clients
will be dealt with severe corrective action including the possibility of termination of
employment.
Non-adherence to company rules and regulations shall subject the employee concerned
to appropriate disciplinary action, which may include termination of employment, as
determined by the appropriate committee. Sanctions depend upon the severity of the
offense:
(i) Whistle Blower Whistle blowing Policy
xxx
This policy shall apply in instances when an employee deems it more prudent to report
violations or offenses to another authorized unit/person within the Bank for proper
handling, investigation and resolution. This policy may also apply when the matter which
is brought to the attention of the immediate superior is not acted upon in accordance
with the standard reporting procedures, or is concealed, or the immediate superior is
himself involved in the infraction, or the reporting employee fears reprisal; thus
preventing him from availing of the standard reporting procedures.
(j) Conflict Resolution [same as (a) Conflict of Interest]
2) Has the code of ethics or conduct been disseminated to all directors, senior management and employees?
Yes. The Code of Conduct/Ethics for Employees/Directors is disseminated and has always been a part of the orientation of new employees/directors. The Code of Conduct/Ethics for Employees and Directors
are posted in the Bank’s intranet for easy access.
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3) Discuss how the company implements and monitors compliance with the code of ethics or conduct.
The Codes are implemented by the Corporate Governance Committee and the Human Resources Group. Compliance with the Code is embedded in the policies and procedures of the Bank. In addition,
employees are reminded of the policies through advisories.
Breaches are subject to appropriate disciplinary actions set forth under the Corporate Governance Manual and the Bank’s Manual on Policies and Procedures in accordance with the principles of due process.
The Bank, through its Board, ensures that transactions with related parties are reviewed to ensure that such are conducted at arms-
length terms and that corporate or business resources of the Bank are not misappropriated or misapplied.
1. Proposed transactions of related parties shall be endorsed by proponent units to the appropriate transaction approving authority
following existing policies and processes.
2. The RPTC shall review the proposed related party transactions endorsed to it, by considering the following:
a. Identity of the parties involved in the transaction or relationship;
b. Terms of the transaction or relationship and whether these are no less favourable than terms generally available to an
unrelated third party under the same circumstances;
c. Business purpose, timing, rationale and benefits of the transaction or relationship;
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d. Approximate monetary value of the transaction and the approximate monetary value of the Related Party’s interest in the
transaction;
e. Valuation methodology used and alternative approaches to valuation of the transaction;
f. Information concerning potential counterparties in the transaction;
g. Description of the provisions or limitations imposed as a result of entering into the transaction;
h. Whether the proposed transaction includes any potential reputational risk issues that may arise as a result of or in connection
with the transaction;
i. Impact to a Director’s independence; and
j. Extent that such transaction or relationship would present an improper conflict of interest.
In reviewing proposals endorsed to it, the RPTC may consult third-party experts if it deems the same necessary.
3. Upon review of RPTC, the proponent unit shall forward this to the Board for approval.
Details of Conflict
of Interest (Actual or Probable)
Name of Director/s
Name of Officer/s
Name of Significant Shareholders
None
(ii) Mechanism
Describe the mechanism laid down to detect, determine and resolve any possible conflict of interest between the company and/or its group and their directors, officers and significant
shareholders.
Directors/Officers/Significant Shareholders
Company
Group
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To detect, determine and resolve any possible conflict of interest between the company and/or its group and their directors, officers and significant shareholders, all proposed related party
transactions are reviewed by the RPTC by considering the following:
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(a) Indicate, if applicable, any relation of a family , commercial, contractual or business nature that exists between the holders of significant equity (5% or more), to the extent that they are known
to the company:
(b) Indicate, if applicable, any relation of a commercial, contractual or business nature that exists between the holders of significant equity (5% or more) and the company:
Names of Related
Type of Relationship Brief Description
Significant Shareholders
None
(c) Indicate any shareholder agreements that may impact on the control, ownership and strategic direction of the company:
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Family relationship up to the fourth civil degree either by consanguinity or affinity.
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6) Alternative Dispute Resolution
Describe the alternative dispute resolution system adopted by the company for the last three (3) years in amicably settling conflicts or differences between the corporation and its stockholders, and the
corporation and third parties, including regulatory authorities.
There are various channels open for comments, feedbacks and complaints (i.e Branch Support Center, Investment Relationship, E-Banking, Metrophone/Metrodirect/ Mobile Banking). Phone numbers and e-
mail addresses are likewise posted in the website.
1) Are Board of Directors’ meetings scheduled before or at the beginning of the year?
Per Bank’s By-laws, the Board shall hold regular meetings every second Wednesday of each month.
2) Attendance of Directors
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3) Do non-executive directors have a separate meeting during the year without the presence of any executive?
Board-level committees composed of non-executive directors (e.g, RPTC, AuditCom, ROC) regularly meet without the presence of any executive.
If yes, how many times?
For RPTC – 13 times
For AuditCom – 12 times
For ROC – 12 times
4) Is the minimum quorum requirement for Board decisions set at two-thirds of board members? Please explain.
No. Per By-laws, a majority of the members of the Board constitutes a quorum and the vote of the majority of the quorum is needed to decide any action.
5) Access to Information
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(a) How many days in advance are board papers for board of directors meetings provided to the board?
The materials are provided, as far as practicable, within 2-3 banking days before the meeting.
(b) Do board members have independent access to Management and the Corporate Secretary?
Yes. The directors can, at any time, meet with Management and the Corporate Secretary.
(c) State the policy of the role of the company secretary. Does such role include assisting the Chairman in preparing the board agenda, facilitating training of directors, keeping directors updated regarding
any relevant statutory and regulatory changes, etc?
The Office of the Corporate Secretary plays a significant role in supporting the Board of Directors in discharging its responsibilities. The Corporate Secretary, with the assistance of the two (2) Assistant
Corporate Secretaries, develops the agenda for each meeting based on the items submitted by the various bank units, sends out notices at least three (3) weeks before the meeting date, and the materials
two to three (2-3) banking days before the meeting date. The Office likewise prepares/distributes the minutes of the previous meeting. From time to time, the Office of the Corporate Secretary also
communicates with the directors the relevant statutory and regulatory changes as well as schedules of relevant seminars/fora.
(d) Is the company secretary trained in legal, accountancy or company secretarial practices? Please explain should the answer be in the negative
Company Secretary holds executive positions in real estate and automotive dealership, among others. He is also an independent director of PLDT. Within the Bank, he is assisted by two (2) assistant
corporate secretaries who are both practicing lawyers.
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Board papers consist of complete and adequate information about the matters to be taken in the board meeting. Information includes the background or explanation on matters brought before the Board, disclosures, budgets, forecasts and internal financial
documents.
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(e) Committee Procedures
Disclose whether there is a procedure that Directors can avail of to enable them to get information necessary to be able to prepare in advance for the meetings of different committees:
Yes X No
6) External Advice
Indicate whether or not a procedure exists whereby directors can receive external advice and, if so, provide details:
Procedures Details
Review of Related Party Transactions In reviewing proposals endorsed to it, RPTC may
consult third party experts if it deems necessary.
Assessment of the performance/effectiveness of The assessment may be facilitated by external
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the Board as a body, its various committees, facilitators.
President, individual directors
Proposed strategic transactions like merger and The RMC, when appropriate shall have access to
acquisitions external expert advice particularly on proposed
strategic transactions.
Indicate, if applicable, any change/s introduced by the Board of Directors (during its most recent term) on existing policies that may have an effect on the business of the company and the reason/s for the
change:
Pre-Settlement Risk Factors for Fixed Income Updating of PSR factors To reflect recent movements in bond prices.
Securities
Amended to include the Head of the To enable the committee to have broader
Amendment to the Charter of the Risk
Commercial Banking Group as one of and immediate access to the frontline risk-
Oversight Committee
the resource persons. taking lending units.
Reduced interest rate on USD and Euro To align rates with market rates.
Interest Rate on Deposit Products Savings accounts
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D. REMUNERATION MATTERS
1) Remuneration Process
Disclose the process used for determining the remuneration of the CEO and the four (4) most highly compensated management officers:
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Do stockholders have the opportunity to approve the decision on total remuneration (fees, allowances, benefits-in-kind and other emoluments) of board of directors? Provide details for the last three (3)
years.
Date of
Remuneration Scheme
Stockholders’ Approval
3) Aggregate Remuneration
Complete the following table on the aggregate remuneration accrued during the most recent year:
Number of Indirect
Number of Direct Option/Rights/
Director’s Name Option/Rights/ Number of Equivalent Shares Total % from Capital Stock
Warrants
Warrants
NA
Date of
Incentive Program Amendments
Stockholders’ Approval
NA
5) Remuneration of Management
Identify the five (5) members of management who are not at the same time executive directors and indicate the total remuneration received during the financial year:
E. BOARD COMMITTEES
No. of Members
Non- Non-
Executive Independent
Committee executive Director Committee Charter (Functions, Key Responsibilities, Power)
Director Director
Director Member
(ED) (ID)
(NED) (NDM)
Executive (Excom) 2 2* 1* 2 Responsibility Statement:
1. Review the Bank’s corporate plans, strategies that may be endorsed by the various committees for Excom’s
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approval
2. Evaluate loan proposals in excess of the authority delegated to the Senior Credit Committee, and approve risk
exposures for the following types of entities:
a. Commercial Exposures to Corporations and Businesses
b. Consumer / Retail Exposures under Existing Policy
c. Bank and Non-Bank Financial Institutions
d. Country Risk Limits
e. Approve credit policies.
3. May act, by majority of vote of all its members, on such specific matters within the competence of the Board, as
*Rotating Members may be delegated to it by Bank’s By-Laws or by a majority vote of the Board.
Audit (AuditCom) None None 4 None Responsibility Statement:
It assists the Board in fulfilling its statutory and fiduciary responsibilities, enhancing shareholder value, and protecting
shareholders’ interest through (a) effective oversight of internal and external audit functions, (b) transparency and
proper reporting, (c) compliance with laws, rules and regulations; and code of conduct, and (d) adequate and effective
internal controls.
Primary Responsibilities:
1. Provide effective oversight of external and internal audit functions, including insourcing and outsourcing of
internal audit activities
2. Ensure transparency and proper reporting with emphasis on the reports’ integrity, timeliness and compliance
with standards
3. Ensure compliance with Bank policies, and applicable laws, rules and regulations and code of conduct; and
4. Ensure adequate and effective internal controls.
Authority:
Explicit authority to investigate any matter within its terms of reference, full access to and cooperation by management
and full discretion to invite any director or executive officer to attend its meetings, and adequate resources to enable it
to effectively discharge its functions.
Nomination None 1 2 None Responsibility Statement:
The Committee shall review and evaluate the qualifications of all persons nominated to the Board as well as those
nominated to other positions requiring appointment by the Board of Directors. All nominees to the Board as well as for
other positions requiring Board approval shall possess all the qualifications and shall not have any of the disqualifications
prescribed by applicable laws, rules and regulation of regulatory authorities such as BSP and SEC.
Key Responsibility:
It shall promulgate the guidelines or criteria to govern the conduct of nominations.
Remuneration/Corp. 1 1 3 None Responsibility Statement:
Gov. (CGCom) It assists the Board in fulfilling its corporate governance responsibilities and in providing oversight in the implementation
of the Bank’s Compliance System.
In addition, the CGCOM shall also aid the Board in the discharge of its overall responsibility for defining an appropriate
corporate governance framework that shall contribute to the effective oversight function over entities in the group.
Primary Responsibilities:
1. Provide effective oversight on corporate governance practices over the Bank and entities in the group
2. Assist the Board in fulfilling its corporate governance responsibilities
3. Ensure the effectiveness and due observance by the Board of corporate governance principles and guidelines
4. Provide oversight in the implementation of the Bank’s compliance system. It shall ensure that oversight on the
Bank’s compliance management is adequate.
5. Extend assistance to the Board in
a. defining appropriate governance and compliance policies, practices and structure that will enable effective
oversight over entities in the group and
b. ensuring consistent adoption of corporate governance and compliance policies and systems across the
group
Others
Trust Committee 1 2 2 1 The Trust Committee is primarily responsible for overseeing the fiduciary activities of the bank. In discharging its
(TrustCom) (Trust function, it shall:
Officer) 1. Report regularly to the Board on matters arising from fiduciary activities;
2. Ensures that fiduciary activities are conducted in accordance with applicable laws, rules and regulations, and
prudent practices;
3. Ensure that policies and procedures that translate the Board’s objectives and risk tolerance into prudent
operating standards are in place and continue to be relevant, comprehensive and effective;
4. Confirm the acceptance, termination or closure of all trust and other fiduciary as approved by the trust officer or
duly delegated management committee and shall record such in its minutes;
5. Confirm the initial review of assets placed under the trustee’s or fiduciary’s custody as conducted by trust officer
or duly delegated management committee;
6. Approve the investment, reinvestment and disposition of funds or property as endorsed by the trust officer or
duly delegated management committee;
7. Review and confirm transactions between trust and/or fiduciary accounts as approved by a the trust officer of
duly delegated management committee;
8. Note the review of trust and other fiduciary accounts by a duly delegated management committee performed
periodically as required by the regulation to determine the advisability of retaining or disposing of the trust or
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fiduciary assets, and/or whether the account is being managed in accordance with the instrument creating the
trust or other fiduciary relationship.
9. Adopt an appropriate staffing pattern and operating budgets that shall enable the trust department to
effectively carry out its functions;
10. Ensure that the officers and staff of the Bank are provided with appropriate training program in the
administration and operation of all phases of trust and other fiduciary business;
11. Oversee and evaluate performance of the Trust Banking Group Head/Trust Officer;
12. Oversee the implementation of the Risk Management framework and ensure that internal controls are in place -
-relative to the fiduciary activities;
13. Take appropriate action on the examination reports of supervisory agencies, internal and/or external auditors
on the Bank’s trust and other fiduciary business and recording such actions thereon in the minutes for
confirmation of the Board; and
14. Perform any and all functions that may be deemed necessary or proper in the exercise of its oversight functions
over all fiduciary activities.
Risk Oversight (ROC) None 1 4 None Principal Function:
It is responsible for the development and oversight of the risk management program for the Bank and its Trust Banking
Group.
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Duties and Responsibilities:
It reviews proposals by considering the following:
1. Identity of the parties involved in the transaction or relationship;
2. Terms of the transaction or relationship and whether these are no less favorable than terms generally available
to an unrelated third party under the same circumstances;
3. Business purpose, timing, rationale and benefits of the transaction or relationship;
4. Approximate monetary value of the transaction and the approximate monetary value of the Related Party’s
interest in the transaction;
5. Valuation methodology used and alternative approaches to valuation of the transaction;
6. Information concerning potential counterparties in the transaction;
7. Description of provisions or limitations imposed as a result of entering into the transaction;
8. Whether the proposed transaction includes any potential reputational risk issues that may arise as a result of or
in connection with the transaction;
9. Impact to a Director’s independence; and,
10. Extent that such transaction or relationship would present an improper conflict of interest.
Domestic Equity 1 1 3 1 (Internal Responsibility Statement:
Investments (DEIC) Auditor) To assist the Board of Directors of Metrobank in overseeing the development and maintenance of the Bank's DEI policy
and in monitoring its implementation by Management. The DEI policy will be developed by Management and approved
by the DEI Committee and subsequently submitted for confirmation to the Board.
29
Duties and Responsibilities:
Exercise oversight over the business activities and financial performance of the overseas branches and subsidiaries as
compared to their respective budgets and expressed business strategies.
Exercise oversight over the compliance of the overseas branches and subsidiaries to the laws and regulations of the
respective host countries as well as to the applicable rules of the Bangko Sentral ng Pilipinas.
Review, evaluate and recommend approval to the BOD the Bank’s business plans towards expanding reach,
strengthening support and providing quality service of its international banking and money transfer businesses. In this
regard, OBCOM shall:
a) Review and endorse for approval of the Board recommendations of the IOSG for the opening or establishment
of or closure of overseas branches and subsidiaries.
b) Review and approve changes and amendments in the criteria, policies and procedures in the accreditation of
remittance tie-ups/correspondents and remittance agents.
c) Note appointments for the positions of Region Heads and Heads of overseas branches and subsidiaries with the
rank of Assistant Vice President or its equivalents and above.
d) Review and endorse the annual business plans and budgets of overseas branches and subsidiaries and other
business activities of the IOSG.
e) Review the financial performance of the overseas branches and subsidiaries regularly.
Monitor the examination results of host country regulators and internal audit reports of the overseas branches and
subsidiaries and the implementation of corrective actions that need to be taken from the examination and audit results.
Information 2 2 None 1 The ITSC shall oversee the formulation and execution of the Information Technology (IT) strategic plan, ensure
Technology Steering management of IT risks and oversee IT performance and resources to ensure a safe, sound, controlled and efficient IT
Committee (ITSC) operating environment.
Anti-Money 2 1 2 None Responsibility Statement:
Laundering A Board level Committee tasked to assist the Board of Directors in fulfilling its oversight responsibility over the Bank’s
Committee AML Compliance Management to make sure that the Bank complies with the provisions of the AMLA, as amended, its
(AMLACOM) Revised Implementing Rules and Regulations (RIRR), and BSP regulations.
30
a. Policies and procedures established by Senior Management are adequate to ensure compliance with all
applicable laws and regulations, and AML risks are managed.
b. Policies and procedures are kept updated and remain relevant to best react on changing AML regulatory
scenarios and conditions.
2. Endorse to the Board for approval the Bank’s Money Laundering and Terrorist Financing Prevention Program (MLPP)
documenting the policies and procedures of the Bank’s compliance with the core components of AMLA, as
amended.
3. Receive regular reports from the Anti-Money Laundering Compliance Committee (AMLCC) on the effectiveness of
the implementation of the Bank’s MLPP and whether Senior Management is taking appropriate actions on identified
weaknesses in its (MLPP) implementation.
4. Review annually the AMLACOM Charter to reassess its adequacy, incorporate best practices and propose necessary
changes thereto.
2) Committee Members
31
(b) Audit Committee (AC)
Qualifications:
As specified in the AC Charter; the members are appointed annually by the Board. It shall be composed of at least three (3) board members, majority of which shall be non-executive directors, and at least two
(2) of whom shall be independent directors, including the Chairperson, preferably with accounting and financial management experience, and one (1) of whom shall have related audit experience
commensurate with the size, complexity of operations and risk profile of the bank.
Profile:
RC Valencia (ID) – President/CEO, Roxas holdings, Inc.; Chairman/Director, iPeople Inc.; Director, Vulcan Industrial & Mining Corporation , Anglo Philippine Holdings Corporation, House of Investments, Inc.,
and Malayan Insurance Company, Inc.
RL Macalincag (ID) – Chairman/President, Premium Equities, Inc.; Former Pres./CEO, Development Bank of the Philippines; Former Chairman/Vice Chairman, LGU Guarantee Corporation
VB Valdepeñas, Jr. (ID) – Consultant, Bangko Sentral ng Pilipinas; Chairman/Member, Advisory panel to the ASEAN +3; Former Member, Monetary Board; Former Executive Director, South East Asian Central
Banks Research and Training Centre
AB Cabal (NED) – Independent Director, Deutsche Regis; Independent Director, Ionics EMS Inc.; Bank Supervisor, Metropolitan Bank (China) Ltd.; Former Director of PS Bank
FF del Rosario, Jr. (ID) – Director, DMCI Homes, Inc. and Mapre Insular Insurance Corp.; Former President/CEO, Roxas & Co., Inc.; Former Executive Vice President, Dela Salle University; Former Chairman/CEO,
Asia Pacific Network; Former Executive Vice-President, GSIS; Former Undersecretary, Department of National Defense; Former President/CEO, Development Bank of the Philippines
As provided in its charter, one of the duties and responsibilities of the AC is to exercise effective oversight of external audit functions. With respect to the Bank’s independent external auditors, the AC is
responsible to:
32
5) Review reports of external auditors and ensure that Management is taking appropriate corrective actions, in a timely manner in addressing control weaknesses and non-compliance with policies, laws
and regulations and other issues identified by auditors;
6) Keep the nature and extent of non-audit services provided by the external auditors under review and disallow any non-audit work that will conflict with or pose a threat to the independence of the
external auditors;
7) Meet with the lead audit partner and other members of the audit team as necessary, without the presence of management, to discuss issues arising from the audit and any other matters that the
external auditors may wish to raise with the AC and vice versa;
8) Conduct regular performance appraisal of external auditors;
9) Ensure that the external auditors shall have free and full access to all the Bank’s records, properties and personnel relevant to the audit activity, and that audit be given latitude in determining the
scope of auditing examinations, performing work, and communicating results and shall be free from interference by outside parties in the performance of work; and
10) Recommend necessary enhancements in the audit processes.
33
(e) Others (Specify)
Provide the same information on all other committees constituted by the Board of Directors:
34
No. of Length of Service in
No. of
Domestic Equity Date of Meetings the Committee
Name Meetings %
Investments Committee Appointment Held Attended
(2013)
Chairman (ID) Robin A. King April 15, 2013 6 6 100 2 years & 8 mos.
Vice - Chairman (ID) Jeslie A. Lapus April 15, 2013 6 5 83 2 years & 10 mos.
Member (ED) Arthur V. Ty April 15, 2013 6 5 83 1 year & 8 mos.
Member (NED) Francisco C. Sebastian April 15, 2013 6 5 83 2 years & 10 mos.
Member (NED) Amelia B. Cabal April 15, 2013 6 6 100 1 year & 8mos.
Member (ID) Rex C. Drilon II April 15, 2013 6 5 83 1 year & 2 mos.
Member (Internal Maritess B. Antonio April 15, 2013 6 6 100 2 years 8 mos.
Auditor)
Name Reason
Name of Committee
None
36
a. appointment the external auditor and recommended to the Board/shareholders the
b. review and approval of scope and plan appointment of the external auditor.
c. review reports 2. Reviewed the internal audit charter, methodology, risk-based internal audit
2. Oversight of Internal Auditors plan and its accomplishment.
a. review of Audit Com and IA Charters and audit plan
b. review audit reports, including status of corrective actions Internal audit reports on results of assurance and consulting activities,
c. review accomplishment of plan including status of implementation of management’s action plans, were
d. performance evaluation discussed and evaluated. The Committee raised observations and shared
3. Self-Assessment & Annual Performance Report valuable insights/recommendations during deliberations.
4. Reviewed financial statements 3. Performed self-assessment and submitted annual performance report to the
Board of Directors.
4. The Committee exercised its role in ensuring the integrity of financial
reports, which includes review of internal controls on preparation of
financial statements, appropriateness of valuation techniques and estimates
used, impact of significant transactions, new accounting standards and
regulations.
Nomination Reviewed and evaluated qualifications of all persons nominated to the Board as well as All significant issues raised during the Committee meetings for the year were
those nominated to other positions requiring appointment by the Board. addressed accordingly.
Remuneration/ 1. Provided effective oversight on corporate governance practices over the Bank All significant compliance and governance issues raised during the Committee
Corporate Governance and entities in the group meetings for the year were addressed accordingly, which include the following:
2. Assisted the Board in fulfilling its corporate governance responsibilities 1. compliance and regulatory issues;
3. Ensured the effectiveness and due observance by the Board of corporate 2. general status of the Bank’s level of regulatory compliance;
governance principles and guidelines 3. approval of the Bank’s Compliance Program, Corporate Governance Manual
4. Made recommendations to the Board regarding the continuing education of and the Money Laundering and Terrorist Financing Prevention Program; and
directors, assignment to board committees, succession plan for the senior 4. Corporate Governance Scorecards (ICD/PSE)
officers, and the remuneration policy linked to the corporate and individual
performance
5. Provided oversight in the implementation of the Bank’s compliance system
including compliance with Anti-Money Laundering Act (AMLA), as amended,
and its Revised Implementing Rules & Regulations (RIRR) and ensured that
oversight on the Bank’s compliance management is adequate.
6. Extended assistance to the Board in
a. defining appropriate governance and compliance policies, practices and
structure that will enable effective oversight over entities in the group
and
b. ensuring consistent adoption of corporate governance and compliance
policies and systems across the group
7. Overseen the performance evaluation of the Board, Committees, executive
management and interlocking directors or officers and the conduct of annual
self-evaluation for its performance.
Others
37
TC Oversight of the fiduciary activities of the Bank. All significant issues raised during the Committee meetings for the year were
addressed accordingly, such as the following:
1. Compliance with the Revenue Regulation 14-2012 regarding the Proper Tax
Treatment of Interest Income Earnings on Financial Instruments and Other
Related Transactions.
2. Planning for the eventual phase-out of the BSP – Special Deposit Account
facility.
3. Approval of the submission to BSP of application for two new UITFs to open
up new investment outlets
ROC Oversight of risk management which covers: All significant issues raised during the Committee meetings for the year were
a. Identification and evaluation of risk exposures; assessment of the chances of addressed accordingly.
each risk becoming real and assess the potential effect and cost.
b. Developing risk management strategies/written plan defining strategies for
managing and controlling the major risks; identification of practical strategies to
reduce the chance of harm or failure, and minimize losses if the risk is realized.
c. Oversight on the implementation of the risk management plan.
d. Conduct of regular discussions on the Bank’s risk exposures based on regular
management reports, and evaluation of how the concerned units monitored and
reduced these risks.
e. Review and revision of the risk management plan as needed; evaluation of the
plan to ensure its continued relevance, comprehensiveness, and effectiveness.
f. Review of strategies, look for emerging or changing exposures, and stay abreast
of developments that affect the likelihood of harm or loss. RMC shall report
regularly to the BOD the Bank’s overall risk exposure, actions taken to reduce
the risks, and recommend further actions and/or plans if deemed necessary.
RPTC Reviewed proposals on related party transactions (RPTs) by considering, among others, All RPTs submitted for review and RPT issues raised during the Committee
the following: meetings for the year were addressed accordingly.
38
entities in the group as well as the risks these pose to the Bank. domestic subsidiaries/selected affiliates including any risks exposures.
3. Assessed the continuing viability of these investments: Sale of non-allied
investments that helped the bank prepare for BASEL III implementation.
4. Reviewed investment proposals and endorsed meritorious proposals to the
Board for its approval.
Overseas Banking 1. Exercised oversight on the business activities and financial performance of All significant issues raised during the Committee meetings for the year were
Committee foreign offices and branches as compared to their budgets and business addressed accordingly.
strategies
2. Exercised oversight over the compliance of the foreign offices and branches to
the laws and regulations of the respective host countries as well as to the
applicable rules of the BSP.
3. Reviewed, evaluated and endorsed for Board approval the voluntary
closure/liquidation of a foreign office.
4. Reviewed the recommended business strategies/recovery plan for foreign
branches.
5. Noted the opening of a foreign office and the appointment of its Head.
6. Reviewed and endorsed the 2013 business plans and budgets of foreign
offices and branches.
7. Monitored the examination results of host country regulators and internal
audit reports of foreign offices and branches and the implementation of
corrective actions.
LETAX 1. Significant and reportable cases handled by LSD and significant ITL accounts All significant legal and tax matters that were raised during the Committee
handled by SAMG-RLD were closely monitored; and Meetings for the year were addressed accordingly.
2. Applicable Tax Issuances and Court Rulings were discussed.
5) Committee Program
Provide a list of programs that each committee plans to undertake to address relevant issues in the improvement or enforcement of effective governance for the coming year.
39
4. Approve credit policies.
Audit To assist the Board in fulfilling its statutory and fiduciary responsibilities, enhancing All significant issues that will be raised during the Committee meetings for the
shareholder value, and protecting shareholders’ interest through (a) effective year
oversight of internal and external audit functions, (b) transparency and proper
reporting, (c) compliance with laws, rules and regulations; and code of conduct, and
(d) adequate and effective internal controls.
1. Provide effective oversight of external and internal audit functions, including
insourcing and outsourcing of internal audit activities.
2. Ensure transparency and proper reporting with emphasis on the reports’
integrity, timeliness and compliance with standards;
3. Ensure compliance with Bank policies, and applicable laws, rules and
regulations and code of conduct; and
4. Ensure adequate and effective internal controls.
Nomination Review and evaluate the qualifications of all persons nominated to the Board as well All significant issues that will be raised during the Committee meetings for the
as those nominated to other positions requiring appointment by the Board. year.
Remuneration/ The Corporate Governance Committee shall continue to assist the Board in fulfilling its All significant compliance and governance issues that will be raised during the
Corporate Governance statutory and fiduciary responsibilities, enhancing shareholder value, and protecting Committee meetings for the coming year.
Committee shareholders’ interest through the following, among others:
40
10. Define appropriate governance and compliance policies, practice and structure
that will enable effective oversight over entities in the group
11. Ensure consistent adoption of corporate governance and compliance policies
and systems across the group.
12. Ensure that a Compliance Program is defined for the bank and that compliance
issues are resolved expeditiously.
Others (specify)
TC 1. Perform initial review of assets placed under the trustee’s or fiduciary’s custody. All significant issues, including new regulations, that will be raised during the
2. Be responsible for the investment, reinvestment and disposition of funds or Committee meetings for the year.
property.
3. Review and approve transactions between trust and/or fiduciary accounts.
4. Review trust and other fiduciary accounts.
ROC Continued oversight of risk management, which in turn is guided by the Risk Issues that will arise in the course of the year in order that the ROC will remain on
Management Manual & Plan. They serve as governing policies & processes as top of the risks that will evolve in due course of business.
business & risk dynamics evolve.
RPTC The RPTC shall continue to review proposals on RPTs by considering, among others, Review of all related party transaction and related party transaction issues that
the following: will be raised during the Committee meetings
1. Identity of the parties involved in the transaction or relationship;
2. Terms of the transaction or relationship and whether these are no less favorable
than terms generally available to an unrelated third party under the same
circumstances;
3. Business purpose, timing, rationale and benefits of the transaction or
relationship;
4. Approximate monetary value of the transaction and the approximate monetary
value of the Related Party’s interest in the transaction;
5. Valuation methodology used and alternative approaches to valuation of the
transaction;
DEIC Assess and report the viability of remaining non-allied domestic equity investments. To improve Board’s oversight over domestic equity investments.
Overseas Banking 1. Implementation of business strategies/recovery plans, subject for Board All significant issues that will be raised during the Committee meetings for the
Committee approval year.
LETAX Oversee the extent and management of tax and legal matters which are of relevance All legal and tax matters that will be raised during the Committee Meetings.
to the Bank (see discussions on Committee Charter)
41
F. RISK MANAGEMENT SYSTEM
The Bank adheres to good corporate governance practices and implements structures and processes that would ensure that our business is being run well and responsibly. These are translated by the
Risk Oversight Committee (ROC), a Board-level committee that is composed primarily of independent members of the Board. The Committee’s active role in overseeing the Bank’s risk infrastructure,
operating policies, and exposures ensures consistency among strategies and a good balance between risk appetite and prudence.
(b) A statement that the directors have reviewed the effectiveness of the risk management system and commenting on the adequacy thereof;
The ROC periodically reviewed & evaluated the (a) compliance of the Bank’s risk taking units to the various Board-approved risk exposure limits; as well as the (b) performance of the Chief Risk Officer &
his team as the Bank’s second line of defense. These are reflected in ROC meeting minutes & presentations to the Board of Directors.
(d) How often the risk management system is reviewed and the directors’ criteria for assessing its effectiveness; and
The Board has the ultimate overall authority and responsibility for corporate risk management. By virtue of its approval of the Bank’s strategic plans, the Board effectively approves the ways and means
by which the plans are carried out, including the risk stance to be adopted. The ROC reviews and revises the risk management plan as needed, evaluates the plan to ensure its continued relevance,
comprehensiveness and effectiveness. It revisits strategies, looks for emerging or changing exposures and stays abreast of developments that affect the likelihood of harm or loss. ROC reports regularly
to the Board the Bank’s overall risk exposure, actions taken to reduce the risks and recommends further actions if deemed necessary.
(e) Where no review was conducted during the year, an explanation why not.
2) Risk Policy
(a) Company
Give a general description of the company’s risk management policy, setting out and assessing the risk/s covered by the system (ranked according to priority), along with the objective behind the policy
for each kind of risk:
42
Risk Exposure Risk Management Policy Objective
Credit, market, To identify, analyze, Credit Risk-
liquidity & operational measure, mitigate/control Make sure that the credit risk exposures are managed consistent with the Bank’s risk appetite and in support of the balance
risks and monitor credit, sheet’s sustainability.
market, liquidity and
operational risks in close Market-
coordination with the To assist in the Bank’s efficient risk/return decisions, and minimize volatility in operating performance.
business units.
Liquidity-
Ensure ample and diverse sources of funds are available to satisfy all maturing obligations and commitments fully and
promptly.
Operational-
To effectively manage associated operational risks and keep operational risk at acceptable levels.
(b) Group
Give a general description of the Group’s risk management policy, setting out and assessing the risk/s covered by the system (ranked according to priority), along with the objective behind the policy for
each kind of risk:
Indicate the principal risk of the exercise of controlling shareholders’ voting power.
Risk to Minority Shareholders
There is relatively a strong alignment of interests between minority and majority shareholders. It is generally in both parties’ interests to gain market share, grow revenues, control
costs and capital expenditures, maximize operating profits and enhance returns on capital.
There is no risk to the minority shareholders as the Bank abides by the mandate of the Corporation Code on the required shareholder approval for company actions.
43
3) Control System Set Up
(a) Company
Briefly describe the control systems set up to assess, manage and control the main issue/s faced by the company:
(b) Group
Briefly describe the control systems set up to assess, manage and control the main issue/s faced by the company:
44
(c) Committee
Identify the committee or any other body of corporate governance in charge of laying down and supervising these control mechanisms, and give details of its functions:
Disclose the following information pertaining to the internal control system of the company:
(a) Explain how the internal control system is defined for the company;
The Internal Audit Group (IAG) evaluates and makes recommendations regarding the adequacy, efficiency and effectiveness of the internal control structure, as well as identifies areas of material risk or
weaknesses.
As part of the Audit Committee’s (AC) oversight function, the committee ensures that the corporate governance, risk management processes and internal controls are adequate and implemented
effectively. Management’s representations on the effectiveness of the internal control systems and the results of testing carried out by internal and external auditors with recommendations to improve
internal controls and action plans to resolve the issues raised are reviewed, evaluated and monitored. Members of management presents their strategic road maps, action plan and progress towards
resolving internal control matters, with particular attention on implementing controls to prevent recurrence of events resulting to significant risk or losses.
(b) A statement that the directors have reviewed the effectiveness of the internal control system and whether they consider them effective and adequate;
As part of its oversight function, AC obtains a good understanding of business risks, communicates regularly with Management and corroborates the information received through regular reports,
meetings and knowledge from previous experience and new developments.
As stated on the AC’s Annual Report to the Board, the AC concludes that mechanisms are in place to achieve business objectives in accordance with acceptable banking practice based on the work
undertaken, the Chief Audit Executive’s favorable overall assessment/judgment on the adequacy and effectiveness of the Bank’s risk management, governance and internal control processes and
representation letter from the Management of the Bank with an unqualified opinion from the external auditors on the FS.
45
(c) Period covered by the review;
Annual
(d) How often internal controls are reviewed and the directors’ criteria for assessing the effectiveness of the internal control system; and
Annual. The AC obtains a good understanding of business risks, communicates regularly with management and corroborates the information received through regular reports, meetings and knowledge
from previous experience and new developments.
(e) Where no review was conducted during the year, an explanation why not.
Not applicable since annual review was done during the year.
2) Internal Audit
(a) Role, Scope and Internal Audit Function
Give a general description of the role, scope of internal audit work and other details of the internal audit function.
Name of Chief
Indicate whether In-house
Internal
Role Scope or Outsource Internal Reporting process
Auditor/Auditing
Audit Function
Firm
The IAG Determine whether the Bank’s network of risk management, control, and governance In-house Maritess B. IAG personnel report
provides processes, as designed and represented by management, is adequate and efficiently Antonio to the IAG Head who
independent, functioning in a manner to ensure the following, among others: in turn reports
objective functionally to the
1. Risks are appropriately identified and managed.
assurance and Board through the
consulting 2. Interaction with the various governance groups occurs as needed. Audit Committee,
services and administratively
3. Significant financial, managerial, and operating information is accurate, reliable, and
designed to to the Office of the
timely.
add value and President.
improve the 4. Operations and system functionalities are in compliance with Bank’s code of conduct,
Bank’s policies, standards, procedures, and applicable laws and regulations, including
operations. adequacy and effectiveness of controls associated with money laundering and terrorist
financing.
46
Establishing a follow-up process to monitor and ensure that Management actions have been
effectively implemented or that Senior Management has been apprised of and has accepted
the risk of not taking action.
(b) Do the appointment and/or removal of the Internal Auditor or the accounting /auditing firm or corporation to which the internal audit function is outsourced require the approval of the audit committee?
As defined on its Charter, the AC is responsible for the appointment and termination of the Internal Auditor as well as the independent external auditor and external service providers. They also review
and approve the internal audit activities/functions to be insourced/outsourced.
(c) Discuss the internal auditor’s reporting relationship with the audit committee. Does the internal auditor have direct and unfettered access to the board of directors and the audit committee and to all
records, properties and personnel?
IAG is established by the Board, and its responsibilities are defined by the AC as part of its oversight function. To provide for the independence of the IAG, its personnel report to the IAG Head who in turn
reports functionally to the Board through the Audit Committee.
The IAG Head or Chief Audit Executive, officers and staff of the IAG are authorized to have unrestricted access to all functions, records/documents, property, and personnel; have full and free access to the
Audit Committee; allocate resources, set frequencies, select subjects, determine scopes of work, and apply the procedures and techniques required to accomplish audit objectives, and obtain necessary
assistance of personnel in other units of the Bank where they perform audits, as well as other specialized services from within or outside the Bank.
47
Llobrera, Leonides B. Transferred to other Department/Division
Cariaga, Bernardine V. Work abroad
Ojeda, Christie Anne T. Was offered higher remuneration by another company
Farcon, Michelle A. Was offered higher remuneration by another company
Senador, Ray Joseph A. Transferred to other Department/Division
Santos, Marvin A Change in work interest
The relationship among progress, plans, issues and findings should be viewed as an internal control review cycle which involves the following step-by-step activities:
Preparation of an audit plan inclusive of a timeline and milestones;
Conduct of examination based on the plan;
Evaluation of the progress in the implementation of the plan;
Documentation of issues and findings as a result of the examination;
Determination of the pervasive issues and findings (“examination trends”) based on single year result and/or year-to-year results;
Conduct of the foregoing procedures on a regular basis.
Progress Against Plans CY2013: 949 audits exceeding plan of 945, and 232 investigations
4
Issues None, since these are resolved prior to adoption of policy.
5
Findings 74% resolution rate
Regular audits based on risk-based audit plan
Spot audits
Examination Trends Case investigations
Project audits
Follow-up of outstanding findings
Progress Against Plans CY2013: 949 audits exceeding plan of 945, and 232 investigations
4
“Issues” are compliance matters that arise from adopting different interpretations.
5
“Findings” are those with concrete basis under the company’s policies and rules.
48
(f) Audit Control Policies and Procedures
Disclose all internal audit controls, policies and procedures that have been established by the company and the result of an assessment as to whether the established controls, policies and procedures
have been implemented under the column “Implementation.”
All significant interim changes on the Audit Plan shall be submitted to the Audit Implemented. As confirmed by an independent auditing firm, IAG “Generally Conforms”
Committee and Senior Management for review and approval. to the International Standards for the Professional Practice of Internal Auditing, the
Frequency of the audit (audit cycle) is generally determined based on resulting risk rating. Code of Ethics, and the Definition of Internal Auditing.
The decision to co-source/outsource some of IAG’s audit activities from outside service
provider should be reviewed and approved by the IAG Head, Audit Committee, and
Senior Management.
The audit program is approved by the IAG Division Head (or in his absence, Department
Head) prior to the commencement of fieldwork. Workpapers shall document result of
work performed as basis for conclusion.
After the completion of the fieldwork and receipt of the final responses, a formal draft,
taking into account any revisions resulting from the exit conference and other discussions
shall be prepared. The report is reviewed by Department Head and Division Head, and
submitted to the IAGH prior to release to authorized recipient.
IAG shall maintain a database of all resolutions/actions taken by auditee units in
response to internal audit observations/exception
State the mechanism established by the company to safeguard the independence of the auditors, financial analysts, investment banks and rating agencies (example, restrictions on trading in the
company’s shares and imposition of internal approval procedures for these transactions, limitation on the non-audit services that an external auditor may provide to the company):
Auditors
Financial Analysts Investment Banks Rating Agencies
(Internal and External)
To provide for the independence of the IAG, its personnel report to the IAG Head who, in turn, Financial analysts are N/A Analysts from rating agencies
reports functionally to the Board through the Audit Committee, and administratively to the Office provided (if requested) are likewise provided (if
of the President. An annual report declaring the independence of the IAG personnel shall be with published financial requested) with published
included as part of its reports to the Audit Committee. reports and disclosures financial reports and
In order to assist auditors in identifying any personal impairment, an Annual Independence and are further assisted disclosures. Others conduct
Statement should be completed. through one-on-one annual reviews attended by the
To assist audit team members with review of their independence as it relates to specific audit meetings/ conference Investor Relations Dept. and
engagements to which they are assigned, an Audit Engagement Independence Statement should calls with the Investor other units i.e. Risk
be completed and documented in the audit work papers. Relations Dept. Management, Research,
Internal auditors will not be assigned to operations for which they were previously responsible. Treasury depending on the
49
Objectivity is presumed to be impaired if an internal auditor provides assurance services for an issues involved
activity for which he/she had responsibility within the previous year.
(h) State the officers (preferably the Chairman and the CEO) who will have to attest to the company’s full compliance with the SEC Code of Corporate Governance. Such confirmation must state that all
directors, officers and employees of the company have been given proper instruction on their respective duties as mandated by the Code and that internal mechanisms are in place to ensure that
compliance.
Arthur Ty – Chairman
Fabian S. Dee - President
H. ROLE OF STAKEHOLDERS
Policy Activities
Customers' welfare Code of Conduct - Customer Care
Customers are the driving force behind everything we do. We continuously prioritize their needs.
Our customers expect, among others, that: (1) We deliver on our promises, dependably and accurately; (2) Our employees are
knowledgeable and courteous, conveying trust and confidence; (3) We are willing to help and provide prompt service.
Failure to attend promptly to clients’ requests/inquiries and rumor-mongering, gossiping and character assassination of clients are among
the examples of non-acceptable behavior under this standard of conduct.
Supplier/contractor selection 1. Policy on outsourcing of banking support and marketing activities and requirements on outsourcing provides guidelines on
practice accreditation of service providers as well as monitoring and reviewing of their performance.
2. Policy on Canvas and Bidding serves as a basis for the evaluation and approval of goods/services under bidding
Environmentally friendly value- Excerpts from the Bank’s 2012 Annual Report
chain We believe we are responsible not just for our financial performance but also for the state and welfare of the larger society to which we
belong. This belief we make real through our corporate social responsibility and employee volunteerism.
Community interaction Activities include donations to development and charitable organizations, endowment to projects and advocacies in education, arts, health,
poverty alleviation, environment and disaster preparedness.
Anti-corruption programmes and Code of Conduct - Avoidance of Conflict of Interest
procedures Business gifts or any form of gratuity and entertainment are courtesies designed to build understanding and goodwill among parties in a
business relationship. A problem arises when a business gift compromises – whether potentially or actually – the recipient’s ability to make
objective and fair business decisions, or when they are contrary to applicable laws. The Bank prohibits the direct or indirect offering or
receiving by an employee of any gift, gratuity, other payment or entertainment from any person, be it a client, vendor, supplier, business
partner or subordinate, when the gift might affect the employee’s judgment or actions in the performance of his/her duties.
Safeguarding creditors' rights Code of Conduct - Customer Care (depositors are the Bank’s significant creditors)
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Customers are the driving force behind everything we do. We continuously prioritize their needs.
Our customers expect, among others, that: (1) We deliver on our promises, dependably and accurately; (2) Our employees are
knowledgeable and courteous, conveying trust and confidence; (3) We are willing to help and provide prompt service.
Failure to attend promptly to clients’ requests/inquiries and rumor-mongering, gossiping and character assassination of clients are among
the examples of non-acceptable behavior under this standard of conduct.
2) Does the company have a separate corporate responsibility (CR) report/section or sustainability report/section?
Yes. The Annual Report includes a separate corporate responsibility report/ section.
(a) What are the company’s policy for its employees’ safety, health, and welfare?
The Bank employees are expected to refrain from engaging in activities such as but not limited to the unauthorized use/sale/trafficking of prohibited drugs, reporting for work under the influence of
alcohol/prohibited drugs, drinking alcoholic beverage inside the Bank, and introducing or bringing into the Bank firearms, deadly weapons, pyrotechnics, explosives and flammable or hazardous materials.
(b) Show data relating to health, safety and welfare of its employees.
(c) State the company’s training and development programmes for its employees. Show the data.
The Bank is guided by training certification plans per position. The training is grouped according to job-related technical programs, institutional behavioral-leadership programs, institutional behavioral-
management programs, institutional-functional programs.
Institutional - Behavorial
54% completion
---------------------------
a) Leadership – 61% (110/180)
b) Management
b.1 Regular – 48% (98/204)
b.2 PMS – 52% (98/189)
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Institutional – Functional
92% completion
--------------------------
New Employees Orientation (NEO) – 100% (1082/1082)
Anti-Money Laundering Act (AMLA) - 99.81% (10,333/10,353)
Communications (COMM) – 75% (436/580)
Job-Related Technical
On a bankwide basis, a total of 10,339 (out of 10,353 population of active employees) were able to attend at least 1 training/seminar. Average man-days is 4 days of training.
(d) State the company’s reward/compensation policy that accounts for the performance of the company beyond short-term financial measures
The Bank grants a performance bonus i.e., a variable and non-guaranteed bonus that is based on the following: the Bank’s performances in general, overall market conditions and the officer’s
performance.
4) What are the company’s procedures for handling complaints by employees concerning illegal (including corruption) and unethical behaviour? Explain how employees are protected from retaliation.
The Bank has a “Whistle Blowing Policy” which includes the following provisions:
“Retaliation (as described under Definitions) shall not be allowed against any Reporting Employee. Retaliatory actions shall be considered as misconduct and erring officers/staff involved shall be dealt with
following existing policies on Omissions/Errors/Offenses.”
Within 5 banking days, upon receipt of complaint/concerns via pouch or email, nature of the case/complaint shall be evaluated if within scope of whistle blowing policy. Receipt of the complaint shall be
acknowledged by replying to the complainant/reporting employee using the “Complaint Acknowledgment Receipt Form”. If within scope of policy and evidence is sufficient, the case shall be referred to the
investigating unit using the “Request to Investigate” form. Identity of the reporting employee/complainant shall not be disclosed to the investigating unit. If within scope but evidence or information provided
is not sufficient, the complainant shall be requested to provide additional information necessary to proceed with the investigation, otherwise the complainant shall be informed that no investigation will be
initiated. Similarly, where disclosure of identity of the complainant/reporting employee is necessary to conduct investigation, such shall be relayed to the complainant/reporting employee. Consent shall be
documented using the “Identity Disclosure Consent Form. If complainant/reporting employee refuse to give consent, the complainant/reporting employee shall be informed that the investigation will not
proceed.
If a Reporting Employee or Witness believes he has been retaliated upon for filing a complaint or for participating or cooperating in an investigation, a written complaint using the Retaliation Complaint Form
may be filed with the IAG Head within one month from the occurrence of the alleged act or retaliation incident. Where identity of reporting employee was disclosed by the IAG Head as necessitated by
investigation procedures, investigators shall not reveal the identity of the reporting employee to anybody. Disclosure shall be considered a violation of the policy and shall be dealt with accordingly.
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I. DISCLOSURE AND TRANSPARENCY
1) Ownership Structure
Number of
Number of Direct
Name of Senior Management Indirect shares / Through % of Capital Stock
shares
(name of record owner)
None
TOTAL
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Training and/or continuing education programme attended by each director/
Yes
commissioner
Number of board of directors/commissioners meetings held during the year Yes
Attendance details of each director/commissioner in respect of meetings held
Yes
Details of remuneration of the CEO and each member of the board of
directors/commissioners Yes
Should the Annual Report not disclose any of the above, please indicate the reason for the non-disclosure
4) Medium of Communication
List down the mode/s of communication that the company is using for disseminating information.
a. The Bank files disclosures and press releases to the PSE, which are then uploaded on PSE EDGE, the new reporting website of PSE
b. The Bank’s Investor Relations Dept. holds one-on-one meetings and conference calls and attends roadshows as requested by analysts and investors
c. Media briefing before or after the Annual Stockholders Meeting
d. IMSD also arrangers for regular (quarterly) lunch meetings with selected members of media as the need arises
e. Other reports, disclosures and bank news are posted in the Bank’s website
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6) Company Website
Does the company have a website disclosing up-to-date information about the following?
Should any of the foregoing information be not disclosed, please indicate the reason thereto.
7) Disclosure of RPT
Significant RPTs are disclosed in the Financial Highlights attached to the 2013 Annual Report, which include the following:
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When RPTs are involved, what processes are in place to address them in the manner that will safeguard the interest of the company and in particular of its minority shareholders and other stakeholders?
The Bank, through the Related Party Transactions Committee (RPTC), a Board-level committee ensures that transactions with related parties are reviewed to ensure that such are conducted at arms’-length
terms and that corporate or business resources of the Bank are not misappropriated or misapplied.
Upon review of the RPTC, the proponent unit prepares the Memo to the Board and forward this to the BOD for approval.
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J. RIGHTS OF STOCKHOLDERS
(a) Quorum
Give details on the quorum required to convene the Annual/Special Stockholders’ Meeting as set forth in its By-laws
1. At least 2/3 of the outstanding capital stock is required for the approval
Quorum Required of the following:
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(b) System Used to Approve Corporate Acts
List any Stockholders’ Rights concerning Annual/Special Stockholders’ Meeting that differ from those laid down in the Corporation Code.
Dividends
1. State, if any, the measures adopted to promote stockholder participation in the Annual/Special Stockholders’ Meeting, including the procedure on how stockholders and other parties interested may
communicate directly with the Chairman of the Board, individual directors or board committees. Include in the discussion the steps the Board has taken to solicit and understand the views of the
stockholders as well as procedures for putting forward proposals at stockholders’ meetings.
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Measures Adopted Communication Procedure
The Bank provides timely disclosures on the date and venue of Online disclosures through the Bank’s website and the Philippine
the stockholders’ meeting, as well as timely disclosures and Stock Exchange, as well as by mail in the case of the Definitive
reports on the agenda of the meeting, and a detailed Information Statement. During the meeting itself, the Chairman,
explanation of special corporate items. The stockholders are the President and the committee chairmen as may be necessary
advised that they may attend the meeting in person or and as applicable, present the items to the stockholders for
through their designated proxies. These are contained in approval. Stockholders are encouraged to ask questions from the
detail in the Definitive Information Statement and the floor.
disclosures and reports submitted from time to time as they
become due.
2. State the company policy of asking shareholders to actively participate in corporate decisions regarding:
Online disclosures through the Bank’s website and the Philippine Stock Exchange, as well as by mail in the case of the Definitive Information Statement. During the meeting itself, the Chairman, the
President and the committee chairmen as may be necessary and as applicable, present the items to the stockholders for approval. Stockholders are encouraged to ask questions from the floor.
3. Does the company observe a minimum of 21 business days for giving out of notices to the AGM where items to be resolved by shareholders are taken up?
a. Date of sending out notices:
April 3, 2014
4. State, if any, questions and answers during the Annual/Special Stockholders’ Meeting
During the open forum, Mr. Philip Turner, a long-time stockholder, congratulated the Bank for the 40% increase in earnings year-on-year, and asked whether this would translate to dividends. Chairman
Ty replied that one of the reasons for the strong earnings is the Bank’s sale of certain assets in anticipation of the BSP’s Basel 3 capital requirements taking effect beginning 2014. Through 2013, the Bank
would continue to generate more profits to make its capital Basel 3- compliant.
Mr. Turner then asked about the extent of the Bank’s future business activities in partnership with Japanese companies, considering that the Bank had divested its shares in Toyota. President Dee replied
that Metrobank had just recently partnered with Japan Bank for International Cooperation (JBIC) for the development and support of Japanese SMEs establishing offices in the Philippines. This would be
an opportunity for the Bank’s lending business and would also create local jobs.
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Mr. Turner then shifted to the issue of how Metrobank sees newly-listed Philippine Business Bank in competition with Metrobank subsidiary, PSBank. Chairman Ty confirmed that competition had always
been present in the industry, regardless of a bank’s size, and is driven by each bank’s risk appetite. He expects PSBank to continue to do well.
Another stockholder then stood up and asked the President to comment on statements by analysts that Philippine banks would not be able to sustain the margins in 2013 as compared to 2012.
President Dee replied that the 2012 performance would show that the Bank was able to mitigate the effects of declining interest rates. Metrobank’s strategies had always been to increase its CASA
deposits, and to increase its capabilities, products and services that would generate fee-based income. With this two-pronged approaches, the Bank hopes to continue bucking the industry trend and still
show positive margins.
The next question from the floor was on the Bank’s policy towards hiring homosexuals or other members of the third sex. President Dee replied that the Bank’s hiring process does not discriminate in
terms of gender preference. Metrobank always looks at an applicant’s expertise and capabilities as basis for deciding whether an employment opportunity exists within the company.
Going back to the sale of Toyota shares, Mr. Naing answered a stockholder’s question on how much profit was made. He said the first tranche of the sale generated a gross profit of P4.2 Billion for the
Parent Company. The second and last tranche of the sale made in January 2013 resulted in the same amount of gross profit.
A follow-up query was raised about how Metrobank’s future operating income would be affected by the divestment of equity in Toyota. The Controller, Mr. Naing, replied that the impact would not be as
significant as the sales proceeds are expected to generate investment income.
The last question was on the amount of trading gains in FX and other treasury activities for 2012.
The President replied that the 2012 Income Statement showed that trading gains amounted to P5.485 Billion while foreign exchange profits equaled P3.636 Billion.
There being no other questions from the stockholders, the Chairman moved to the next item in the Agenda.
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6. Date of publishing of the result of the votes taken during the most recent AGM for all resolutions:
The results were published on the day immediately following the stockholders’ meeting which was conducted beyond trading hours.
(e) Modifications
State, if any, the modifications made in the Annual/Special Stockholders’ Meeting regulations during the most recent year and the reason for such modification:
(ii) Does the company appoint an independent party (inspectors) to count and/or validate the votes at the ASM/SSMs?
(iii) Do the company’s common shares carry one vote for one share?
Yes
If not, disclose and give reasons for any divergence to this standard. Where the company has more than one class of shares, describe the voting rights attached to each class of shares.
N/A
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(g) Proxy Voting Policies
State the policies followed by the company regarding proxy voting in the Annual/Special Stockholders’ Meeting.
Company’s Policies
Execution and acceptance of proxies Proxies should be In writing, submitted within a reasonable
period before the date of the Meeting to the Stock and
Transfer Agent for verification of signatures and counter-
checking with the broker for the number of shares.
Notary Not a requirement
State the company’s policies and procedure on the sending of notices of Annual/Special Stockholders’ Meeting.
Policies Procedure
To abide by the requirements of the SEC and PSE Online through PSE’s odisy and the Bank’s
website; printed reports filed with the SEC
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(i) Definitive Information Statements and Management Report
(j) Does the Notice of Annual/Special Stockholders’ Meeting include the following
Each resolution to be taken up deals with only one item. Yes, with respect to special corporate items
Profiles of directors (at least age, qualification, date of first appointment, Yes
experience, and directorships in other listed companies) nominated for
election/re-election.
The auditors to be appointed or re-appointed. Yes
An explanation of the dividend policy, if any dividend is to be declared. Yes
The amount payable for final dividends. Yes
Documents required for proxy vote. Yes
Should any of the foregoing information be not disclosed, please indicate the reason thereto.
(a) State the company’s policies with respect to the treatment of minority stockholders.
Policies Implementation
To abide by the requirements of the BSP, SEC and Minority shareholders are represented by 6
the PSE. independent directors out of a total of 13
directors. The 6 independent directors sit as
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Chairmen/Members of the Audit Committee,
Corporate Governance Committee, Related Party
Transactions Committee (all members are
independent directors), the Domestic Equity
Investments Committee, the Overseas Banking
Committee, the Risk Management Committee,
the Trust Committee, the Executive Committee,
and the Nominations Committee.
(b) Do minority stockholders have a right to nominate candidates for board of directors?
Yes
1) Discuss the company’s external and internal communications policies and how frequently they are reviewed. Disclose who reviews and approves major company announcements. Identify the committee
with this responsibility, if it has been assigned to a committee.
The Bank customarily issues press releases on the Bank’s quarterly financial and operational performance, and on other events/announcements that are deemed significant to its shareholders. These are
prepared by the Investor Relations Dept. and are approved by the Controller and President.
2) Describe the company’s investor relations program including its communications strategy to promote effective communication with its stockholders, other stakeholders and the public in general. Disclose
the contact details (e.g. telephone, fax and email) of the officer responsible for investor relations.
Details
(1) Objectives To educate and inform the investing public by accurately reflecting the Bank’s
operating and financial performance to achieve a fair stock value
(2) Principles To promote effective communication with stockholders, stakeholders and the
general public.
(3) Modes of Communications Official disclosures and press releases, company website, meetings and
conference calls
(4) Investors Relations Officer JUAN PLACIDO T. MAPA III,
Head, Investor Relations Dept.
(T) 857-5348; (F) 817-6355
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3) What are the company’s rules and procedures governing the acquisition of corporate control in the capital markets, and extraordinary transactions such as mergers, and sales of substantial portions of
corporate assets?
Name of the independent party the board of directors of the company appointed to evaluate the fairness of the transaction price.
The general practice is to form a working group that is driven by the following:
1. Controller
2. Treasurer
3. Chief Risk Officer
4. Head of Strategic Planning
5. Head of Investor Relations
6. Head of Legal and Compliance
7. Corporate or Assistant Corporate Secretary
The working group represents the Bank in the conduct of due diligence and related negotiations, reviews all relevant proposals, and provides its own assessment and recommendations on all aspects of
the transaction.
These recommendations are then reviewed by the Assets and Liability Committee, and the Board of Directors.
External independent parties involved in the transaction are: the consulting firm, legal counsel for the Bank and underwriter, and external auditor.
The Bank has established the Domestic Equity Investment (DEI) Committee (a Board-level committee) to assist the Board in overseeing the development and maintenance of the Bank’s DEI policy and in
monitoring its implementation by Management. Among its responsibilities, the following are included:
a. approve specific investment proposals and transactions consistent with DEI policy and guidelines
b. monitor the quality and performance of existing DEI in the portfolio.
The Bank implements its Corporate Social Responsibility through the Purple Hearts Club (PHC), its employee-volunteer organization, which was established in February 2003.
The following are PHC’s thematic activities which are programs/projects that define the thrusts of the club and are implemented on a long-term basis:
Initiative Beneficiary
A. Education
1. Kwentong Bata Beyond Storytelling Program 62 children - Gawad Kalinga (GK) Ligaya-Escopa III, QC
o Launched on August 8, 2009 with PHC’s 1st 44 children - GK Hiyas ng Maynila, Sta. Ana, Manila
ever long-term partner community, 81 children - New Faith Family Children's Home, Cainta, Rizal
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Gawad Kalinga (GK) Ligaya-Escopa III, Q.C. 10 children - My Father's House, Las Piñas
o 34-Saturday program intended for pre- 197 children (Total 2010- April 30, 2014)
school-aged children of marginalized
partner communities
o Encourages values formation and reading
and writing skills development through
storytelling and related activities
o Uses children’s books by Filipino authors
4. Build-A-Classroom Project
o Launched on September 4, 2012 Students in the 9 schools located in Navotas, Tarlac, Batangas,
o An employee legacy project being Camarines del Sur, Samar, Davao, North Cotabato (2 schools) and
implemented for 2 years in celebration of Zamboanga
th
the Bank’s 50 Anniversary
o Fund-raising effort to fund the building of
24 classrooms in 9 DepEd-priority public
elementary schools across the country
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and CSR awareness by having MEADE various thematic activities. They also did some administrative tasks
scholars, college students who are Bank in Employee Relations Division – CSR and Metrobank Foundation.
employees’ children, join PHC’s various
programs
B. Environment
1. You’re in Green Hands Tree Planting 14 key cities and provinces across the nation:
o Launched on July 2, 2011, but with its Luzon: Sta. Rosa, Laguna; Tanay, Rizal; Cavite; Tuguegarao
st
roots tracing to the 1 PHC Volunteerism Visayas: Bacolod, Cebu, Iloilo, Leyte
Day on May 25, 2010 celebrated with Mindanao: Butuan, Cagayan de Oro, Davao, General Santos,
coastal clean-ups and tree planting Surigao, Zamboanga.
activities
o Reforestation efforts to contribute to
environmental preservation, conducted in
13 adopted forests and 1 city
beautification site
C. Others
1. Bloodletting Activity Possibly more than 11,000* Patients requiring blood from the
o Launched in Head Office on July 4, 2001 Manila Doctors Hospital and the Philippine National Red Cross
o Became a bi-annual run in 2002 with the (*Based on units of blood collected from 2006-2012only)
nd
2 hosting site located in Downtown
Center, MM
o Became a nationwide effort in September
2006, with 8 sites burgeoning to 18 sites
in 2012
2. Meme na Bunso Touch Therapy Around 150 babies and toddlers in the care of CRIBS Foundation,
o Launched on June 28, 2008 Marikina City
o Provides touch therapy incorporated in
child care activities, to abandoned and
orphaned babies
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M. BOARD, DIRECTOR, COMMITTEE AND CEO APPRAISAL
Disclose the process followed and criteria used in assessing the annual performance of the board and its committees, individual director, and the CEO/President.
Process Criteria
The Board has adopted an annual internal self-rating Composition
system to determine and measure compliance with Performance of the general/specific duties and
good corporate governance principles and practices: responsibilities of the Board
Board of Directors Each Director self-rates; Upholding of Stockholders’ rights and protection of
Corporate Governance Committee (CGC) minority stockholders’ interest
rates itself, the Board and the President; Performance of the Chairman
Other Board committees respectively rate Conduct of Meeting
themselves. Duties and responsibilities per Committee Charter and
Board Committees
regulations, if applicable.
The results of the annual self-assessment are General/specific duties and responsibilities per regulations
Individual Directors discussed in the CGC meeting and reported to the /Corporate Governance Manual.
Board. Duties and responsibilities per regulations/Corporate
CEO/President
Governance Manual.
Discuss the internal policies on sanctions imposed for any violation or breach of the corporate governance manual involving directors, officers, management and employees
CGM Part III states that the Compliance Officer shall monitor compliance by the Bank with the SEC Corporate Governance Code and the rules and regulations of regulatory agencies and, if any violations are
found, report the matter to the Board and recommend the imposition of appropriate disciplinary action on the responsible parties and the adoption of measures to prevent a repetition of the violation.
Violations Sanctions
(stated above)
i
Reckoned from the election immediately following January 2, 2012.
ii
The Group is composed of the parent, subsidiaries, associates and joint ventures of the company.
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