ORANGE COUNTY SANITATION DISTRICT

Safety and Health Division

SAFETY-SOP-101.1

Periodic Work Place Inspection Procedure

APPROVAL

Approved by: Date:_11/09/09_

James Ruth, General Manager

PROCEDURE REVISION HISTORY

Rev. Date Written By
0 03/01/2003

1 11/09/2009 Walker

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 Periodic Workplace Inspection Procedures SAFETY-SOP-101.1

Contents

Purpose and Scope ....................................................................................................... 3

Precautions .................................................................................................................... 3

Instructions .................................................................................................................... 3

References ..................................................................................................................... 4

Attachments .................................................................................................................. 5

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 Number: SAFETY-SOP-101.1
Orange County Sanitation District
Revision Number: 1
Periodic Workplace Inspection Procedures Date: November 9, 2009
Approved by: General Manager

Purpose and Scope

This procedure defines the requirements for periodic workplace inspections by
supervision, management, safety committees and Safety and Health Division personnel.

Precautions

1. Improper documentation and follow up of inspections can lead to employee injuries

and regulatory agency actions.

Instructions
GENERAL
1. The manager or supervisor responsible for the area shall perform periodic safety
inspections at least once per quarter. More frequent inspections can be conducted
based on the identified need.
2. Periodic inspections shall be documented on form(s) SAFETY-SOP-101.1, Periodic
Workplace Inspections. If a work area already has an inspection form developed
that is specific to their work activities, that form may be substituted.
a. The checklists may be modified for each individual area.
b. Three checklists are available for use geared to the type of workspace.
(1) Workplace Safety Inspection Checklist for process and shop areas
(2) Laboratory Safety Inspection Checklist for laboratory areas
(3) Office Safety Inspection Checklist for all office areas
3. Completed periodic inspection forms shall be forwarded to the Safety and Health
Division by the last day of March, June, September, and December. If more
frequent inspections are conducted, the completed forms should be submitted by
the last day of each month.
4. Managers/supervisors are responsible for ensuring corrective actions are
completed for all deficiencies found in their areas.
5. Managers/supervisors are responsible for correcting deficiencies reported by the
safety committees, Safety and Health Division or any other organization performing
a periodic inspection.
6. The Safety and Health Division shall be responsible for retaining records of periodic
inspections.

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 Periodic Workplace Inspection Procedures SAFETY-SOP-101.1

7. The Safety and Health Division shall review all of the periodic inspections to ensure
noted deficiencies are corrected in a timely manner.
8. The Safety and Health Division shall report the status of inspections to
Managers/Supervisors on a monthly basis.

COMPLETING THE INSPECTION CHECKLIST AND DOCUMENTING THE FINDINGS

1. The inspection checklist(s) shall be completed in its entirety. No items shall be left
blank.
2. The checklists, form SAFETY-SOP-101.1, Periodic Workplace Inspections are
located in Attachment A.
a. An electronic version of these checklists may be obtained from the Safety and
Health Division, if customization is desired.
3. Guidelines for completing the checklist are found in Attachment B.
CORRECTIVE ACTION FOR FINDINGS
1. Managers and supervisors are responsible for ensuring corrective actions for noted
safety deficiencies are corrected.
a. Fix items they can correct.
b. Place a CMMS work order to have the deficiency corrected.
c. Initiate a small project request.
2. Corrective actions shall be completed or initiated within 3 working days of the noted
deficiency.
3. The manager/supervisor shall contact the Safety and Health Division if they need
assistance correcting a deficiency.
4. Corrective Actions are a critical step to be completed due to the fact that potentially
unsafe conditions are being documented. This clearly indicates that OCSD has
knowledge of the condition.
FOLLOW UP
5. The manager/supervisor shall ensure noted items have not reoccurred within 30
days from the initial finding.
6. The Safety and Health Division shall review all completed periodic inspection
reports for completeness and to ensure all items are completed.

References
SAFETY-POL-101 Injury and Illness Prevention Program
Form SAFETY-SOP-101.1 Periodic Workplace Inspections
Title 8 California Code of Regulations, Section 3203 Injury and Illness Prevention

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 Periodic Workplace Inspection Procedures SAFETY-SOP-101.1

Attachments
Attachment A- Form SAFETY-SOP-101.1 Periodic Workplace Inspections
Attachment B- Guidelines for Completing Form SAFETY-SOP-101.1 Periodic
Workplace Inspections

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Attachment A- Periodic Workplace Inspection Checklist

1. Workplace Inspection Form:

Workplace Inspection Checklist

2. Laboratory Inspection Form:

Laboratory Inspection Checklist

3. Office Inspection Form:

Office Inspection Checklist

Contact the Safety & Health Division for hardcopies of any of the checklists.

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 Number: SAFETY-SOP-101.1
Orange County Sanitation District
Revision Number: 1
Periodic Workplace Inspection Procedures Date: November 9, 2009
Approved by: General Manager

Attachment B- Guidelines for Completing Form SAFETY-SOP-101.1 Periodic

Workplace Inspections

Guidelines for Completing Form SAFETY-SOP-101.1 Periodic Workplace

Inspections

1. Building/Area - enter the location, building or work area at OCSD where the
inspection is conducted
2. Inspection Completed By - print the name of the employee conducting the
workplace inspection
3. Date - enter the date the evaluation is conducted
4. Supervisor – print the name of the manager/supervisor directing the inspection
5. Inspection categories - check appropriate box
Y – Yes - check box if statement/item is true or immediate action was
taken to correct the unsafe problem
N – No- check box if the statement/item is untrue and no immediate action
can be taken to correct the safety issue.
N/A- check box if the statement/item is not applicable to the area/location
that is inspected.
6. Comment- include any notes to clarify the safety issue
7. Corrective Actions – identify the status of all the “N” indications

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