KABANKALAN CATHOLIC COLLEGE DISBURSEMENT AND EXPENDITURES CYCLE

FLOWCHART FOR THE PURCHASE OF SUPPLIES

PROPERTY CUSTODIAN PURCHASING-IN-CHARGE

A
C File

Vendor Inspect
Purchase 2 received
Order Supplies B
Purchase 3
Receives Puchase Order
Order, Invoice and Receiving 1 Release 2
Supplies Report Fund Form
Is it in YES
NO
right and
Purchase 1 good
Order condition?
Reconcile and
Invoice file
Return to Update
Vendor existing
records
Verifies Purchase Order Purchase 3
and Invoice from filed Order
Purchase Order Release 2
Prepare
Receiving Fund Form
Stored
Report
Data Receiving 1
Report
NO Is it what YES
we Purchase 1
ordered? Order
File
Invoice
Return to Accept 2
Vendor
Sheet1 Receiving 1
A Report

Reviewsfiled
Departmental
Budget

Release
Supplies to
Departments

Purchase 1
Order
Invoice
2

Receiving 1
Report
D