QUARTERMASTER SERVICE
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QUARTERMASTER SERVICE
Philippine Army Manual 4-01 (PAM 4-01) dated 06 May 2014 is promulgated
on authority of the Commanding General, Philippine Army
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PREFACE
1. This manual prescribes the doctrines and principles covering the areas of
Army Quartermaster Service. It serves as ready reference for logistics
officers and other personnel involved in the acquisition, delivery,
acceptance and issuance of quartermaster supplies, equipment and
services. This will also serves as guide in the planning, preparation, and
implementation of the logistics programs of the Philippine Army.
2. This manual contains the general principles and concepts of the Army
Quartermaster Service.
4. The contents of this manual have been extracted, adapted, and modified
from the following references
AFP Manuals
US Field Manual
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Other References
HPA SOP Nr 06 dtd 28 Apr 93, Subject: Management and Control of PA-
Wide Strategic POL Program Stocks.
MOA between AFP and Petron Corporation dtd 03 Jul 97, Re-Purchase
of AFP POL requirements from Petron.
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CONTENTS
Section Title Page
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ANNEXES
Glossary
Abbreviation
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CHAPTER 1
INTRODUCTION
1. General. Since the creation of the Armed forces of the Philippines, the
Philippine Army had been in the forefront of fighting the enemy. First, against
the external aggression of the Japanese Imperial Army in the 1940’s and
hence against enemies from within. Borrowed mostly from US Army doctrine,
the Philippine Army had learned the rudiments of fighting the enemy of the
country. The Army had earned success in neutralizing the HUKBALAHAP.
Since the early seventies, the Army has been involved in fighting the Maoist
communist movement along with the resurrected Moro secessionist
movement. It has also been prominently involved in successfully quelling the
Moro secessionist during the Martial Law. In facing all these challenges, the
Philippine Army had at least enough reference doctrines mostly borrowed
from the US. For instance ranger tactics proved quite effective in fighting the
communist insurgents. Our knowledge on conventional warfare also proven
effective in fighting well-entrenched Muslim rebels.
In the seventies, the Army was virtually confronted with war on two
fronts: against the communist insurgents in Luzon and against the Muslim
secessionists in Mindanao. On 21 September 1972, Martial Law was
declared. It was during this critical period in the history of the country that the
Philippine Army assumed the responsibility of enforcing the laws of the land.
To achieve greater flexibility and power, Infantry Divisions took the place of
the military areas. During the following decade, military operations supported
by civic actions blocked the escalation of threats to national security.
The eighties and nineties saw the Philippine Army actively assuming
multi-faceted roles in addition to its primary role as defender and guardian of
the state. The conduct of counter-insurgency campaigns aimed at isolating
the insurgents from the civilian population meant for the Army active
participation in national development.
With the dawn of the new millennium, the Philippine Army has become
more actively involved in non-traditional roles geared towards the
achievement of socio-economic development alongside its internal security
operations. In the process of attempting to shape its capabilities, it
participates in the peacekeeping operations and other regional engagements
of the Armed Forces of the Philippines. In the spirit of reconciliation program
of the national government, it undertakes the task of integrating former rebels
to its ranks. With regard to counter-terrorism, the Philippine Army takes on the
significant role of the AFP’s Internal Security Operations efforts.
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The Philippine Army has always been a partner in the growth of the
Filipino nation. In its many engagements, it has kept its role not only as the
protector of the Filipino people but also as a partner in nation building. The
Army has significantly helped steer the course towards the formation of
Filipino nationhood.
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CHAPTER 2
ARMY QUARTERMASTER SERVICE
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h. The WHEEL, which was adopted from the pre-World War II U.S.
Army Seal symbolizes transport services.
i. The KEY, which was also adopted from the pre-World War II
U.S. Army, Seal describes the safety of supplies and equipment while in
storage.
5. Specific Functions.
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a. Executive Section
b. Administrative Branch
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OACQM
6
3 1
EXECUTIVE
1 2 1 1 1 2 1 2
ADMIN BR POL BR RCA/ICIE BR PLANS &
RESEARCH BR
2 1 2 1
Figure 2.2 Organizational Charts, Office of the Army Chief Quartermaster Service
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c. Executive Officer.
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5. QMS Career Pattern and Ladder. Generally, all QMS Officers and
enlisted personnel shall follow a progressive career pattern/ ladder upon entry
into the service. Officers are awarded QMS AFPOS that best suits on their
educational backgrounds, technical qualifications and interests. They are
subsequently trained in QMS AFPOS by undergoing QMS career courses and
specialization training related to logistics in preparation for their holding of
Command and Staff duty positions in Combat Service Support Unit (CSSU) or
Combat Support Unit (CSU) having a designation as logistics officers. In the
case of Enlisted Personnel, they are positioned in logistics duties and
subsequently follow the formal logistics career courses or specialization
training suited for their area of interest in preparation for the progression of
duty position. See Fig 1.
6. Command and Staff Duty Position for QMS Officer. Command and
Staff Duty position for QMS Officer in the Combat Service Support
units/offices or Combat Support units/offices shall conform to the career
pattern/ ladder that progresses from the lowest to the highest echelon of
Command and staff duty position of the said units/offices.
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his primary AFPOS. Such assignment, however, should not exceed two(2)
years in a particular unit/office.
8. Staff Level Position for QMS Officers. Staff level position in like
manner is stratified. The level corresponds to staff duties at the Company,
Battalion, Brigade, Division, HPA, and GHQ. QMS Officers are expected to
go through all the staff level positions as his primary AFPOS, ascending from
the lowest staff level up to the highest staff level he/ she is able to. However,
he/ she must satisfy a minimum term of one (1) year staff duty in a lower level
position to qualify for the next higher staff position. Each level of position also
has its own training and experience prerequisites for occupation. A QMS
Officer may also perform staff duty in his/her Secondary, Tertiary or Branch
Immaterial AFPOS. The assignment however, should not exceed two (2)
years in a certain unit or office.
All QMS officers and enlisted Personnel in the active service are given
equal opportunity to education and training. However, selection of officers for
both PA CGSC and AFP JCSC is limited to field grade officers with priority to
those who are to be assigned to position of major responsibility. PA CGSC
and AFP JCSC eligibility is a mandatory requirement for position of Combat
Service Support Battalion Commander and Army Support Command
respectively or its equivalent positions.
10. QMS Career Courses. QMS Career Courses comprise the military
education required as mandatory courses that provide opportunities for
advancement in military profession as logistics Officers:
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G1, PA Member
G3, PA Member
G8, PA Member
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Chief Quartermaster hopes and moves forward to meet the future challenges
in logistics.
G8, PA Chairman
G1, PA Member
G3, PA Member
G5, PA Member
G10, PA Member
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QMS Officer who fails in the entrance examination for PA CGSC/ AFP
JCSC for two (2) consecutive times is referred to the PAESB for proper
disposition.
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13. Instructor Duty Assignment of QMS Officers. QMS officers are also
leaders, who are capable of molding the character and attitude of their troops
to conform to the existing standard and satisfy administrative and operational
requirements. To be successful, an officer must be able to effectively
communicate and teach their troops on a broad range of subjects so that they
can be able to hone their teaching skills by serving as instructors in any
Combat Service Support School (CSSS) of TRADOC, ATGS of Infantry
Divisions and RESCOM as Commandant/ instructors. Apart from contributing
to leader development, instructor duty also allows valuable knowledge
acquired through years on the job experience and extensive training that can
be applied when they are already assigned to units or offices after instructor
duty assignment. Instructor duty shall have a maximum four(4) years
cumulative duty.
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The assignment process begins with the request from the unit or office.
This request is referred to the Career Adviser, Army Personnel Management
Center (APMC) who in turn shall determine for such assignment based on
rank, qualification, previous assignments or positions, geographical
assignment completed and more importantly, there is an assignment or
position to be filled-up or vacated position that the requesting party is highly
qualified having an AFPOS of QMS. The request for assignment must also
have an approval of losing unit or office by submitting Availability for Transfer
and approval of the gaining unit/ office by submitting accommodation
specifying the projected logistics position for the requesting officer. Army
Personnel Management Center then will recommend to G1, PA the result of
evaluation of said request of assignment for approval of CG, PA in line with
existing policy.
General Rule
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On the other hand, the AFP Board or Generals (AFPBOG) assist the
Secretary of National Defense (SND) in selecting candidates, who are best
qualified to hold the grades of 06 and 07 QMS Officers.
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CHAPTER 3
LOGISTICS MANAGEMENT SYSTEM OVERVIEW
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and all throughout the entire operation defines the attainability of military
success.
6. Levels of Doctrine.
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a rule etched in stone thus it may not be observed when deemed inadequate
to particular situations. To note, the relevance of the logistics doctrine laid out
in this manual should be seen from a strategic point of view. The following are
the rudimentary logistics doctrines applied in AFP logistics:
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10. Supply.
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Requirement Determination
Procurement
Distribution
Maintenance
Inventory
Disposal
The capability to project and anticipate the amount of support and the
ability to predict events that will possibly influence the demand on military
resource is essential in planning or staging a military campaign. Often, these
are usually difficult-to-predict events and determine the type and level of
support requirements that the logistics system must provide. In this context,
this section shall focus and discuss requirements in terms of manpower,
facilities, materiel and logistic services.
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importance to the logistician are the number and skill level of its personnel
which strongly influence the capability and efficiency of the entire system.
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maintenance and to reserve these stocks to insure their availability for the
production line.
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17. Reports
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1) 72—100 Supplies
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CHAPTER 4
PROCUREMENT MANAGEMENT SYSTEM
1. General.
2. PA Policies on Procurement
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The AFPPS, shall have supervision and control over four (4)
Procurement Centers and thirty one (31) Contracting Offices that shall
implement procurement mainly through the authorized alternative modes, for
the different Offices and Units of the AFP.
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(a) Integrity;
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In the AFP, a military officer with a rank and salary grade, equivalent to
or higher than the proposed civilian position in the Generic Procurement
Manual, may be assigned to the Procurement Unit/Office provided that the
pertinent qualification standards are met.
The CSAFP, as Head of the Procuring Entity, shall ensure that the
Procurement Unit/Office will have a sufficient number of personnel who will
perform the functions of the Procurement Unit, as provided in this Manual.
The said unit shall be strengthened through continuous procurement training
and education of the staff, and deployment of additional personnel, if
necessary.
The head of the procuring entity shall ensure that the Secretariat is
adequately staffed and strengthened by providing continuing procurement
training for the personnel assigned.
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full authority to sign and approve contracts involving an amount below P50
million. This in effect established the AFP as a Procuring Entity for
procurement involving an amount o below P50 million.
Three (3) lower level BACs shall be created within the AFP to serve the
procurement need of the Major Services (the Army, Air Force and the Navy)
for contract amounts below P2 million. The delineation of their functions,
authority and responsibilities within the AFP shall be In accordance with R, A.
9184 and Its IRR-A as determined and recommended by the CSAFP, and
approved by the SND.
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replaced, and shall have the required ranking as provided for In RA 9184 and
its IRR.
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justifiable causes, including, but not limited to, violations of the provisions of
the RA 9184 or its IRR-A.
NOTE: Attached are Annexes J and K showing two alternatives for the
deployment of the lower level BACs proposed for the Major Services for the
consideration of the GPPB and the SND.
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NOTE: Sec 12 of RA 9184 and its IRR stipulates that the BAC shall create a
TWG. Does this mean that the determination, as to how many TWGs is
necessary and the designation of their respective chairman or members
should be the responsibility of the AFP BAC?
(e) Observers
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Opening of bids;
Bid evaluation;
Post-qualification;
d. A COA representative;
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5. Procurement Planning
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c. 3rd Phase.
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10. Requisites
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be made into group items such as Office Supplies, Janitorial Supplies, POL
products, etc.
10) Unit Price (eight column). Enter the price per unit of
measurement.
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11. Policies
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2. Policies.
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3. Procedures.
1) Preparation/Identification of Specifications.
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c. Pre-Bid Conference
e. Receipt of Bids
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4) Bids which are received after the exact time set for
opening are considered late bids even though they are only received only one
or two minutes late. Late bids shall not be accepted.
f. Opening of Bids
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h. Awarding of Contract
i. Construction Projects
1) Detailed Engineering
(1) Survey;
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Instructions to Bidders;
General Conditions;
Addenda;
Performance Bond;
Draft Contract;
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2) Pre-Qualification
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Notice of Award, enter into contract with the AFP and furnish the performance
bond for the faithful and complete prosecution of the work specified in the
contract documents. Bids and bid bonds shall be valid for a reasonable period
to be determined by TCE as indicated in the Instruction to Bidders but in no
case later than one hundred twenty (120) calendar days following the opening
of the bids.
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and given the reasons for its rejection. The AFP, however, in the evaluation of
the bids received, reserves the right to waive the consideration of minor
deviations in the bids received which do not affect the substance and validity
of the bids.
(2) At the time of opening of bids, there shall be
at least two (2) competing bidders to proceed in the process. In case there is
only one bidder, the bid shall be returned unopened and the project shall be
advertised anew for bidding.
9) Awarding of Contract
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operating expense requirement of the contract for two (2) months based on
the cash flow submitted. The cash deposit shall be deposited in a bank. The
head of unit/office or his/her designated representative shall be notified of any
withdrawal, deposit and balance in the account of the contractor for the
previous month within the first fifteen (15) days of the next succeeding month.
No withdrawals shall be made from this account when the balance thereof
reaches a month’s average of operating expense without the prior clearance
of the designated representative of TCE. Any interest accruing thereto will be
credited to the contractor.
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4. Policies
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5. Negotiated Purchase
a. Authority to Negotiate
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not allowed to procure items covered by the particular AFPCN contract from
other sources, unless:
d. Conduct of Negotiations
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reached, the proponent is requested to give his/her final firm offer and
authenticate his/her offer.
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b. Over-the-Counter Purchase
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7. Policies.
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a. Preparatory Actions
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of the three (3) members and the representative of the Commission on Audit
and in public. The canvass proposals are examined for completeness of and
compliance to the requirements and the specifications and abstracted in the
prescribed format. On this abstract, the award shall be recommended to the
supplier or contractor who made the lowest complying offer or the offer most
advantageous to the AFP. The entire Committee member shall sign the
canvas proposals and the abstract of canvass Recommendation for award. All
the proceedings of the Committee shall be witnessed by a representative of
Audit Commission, who will affix his initials on the sealed envelope and
proposal, and his/her signature on the Abstract of Canvass/Recommendation
for Award. The award shall be approved by the Head of the Procuring
Agency.
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CHAPTER 5
INVENTORY MANAGEMENT SYSTEM
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2. Inventory of Equipment. (AFP Form RJR No. 2). This is the required
report for annual physical inventory of all fixed assets categorized under
furniture, equipment and work animals (Annex Q).
3. Inventory of Land and Land Improvements. (AFP Form RJR No. 3).
This is the required report (Annex R) for the annual physical inventory of all
fixed assets categorized under Land and Land Improvements. The report
prepared by the Task Elements (composed of the Battalion S-4 as
Commander, Task Element, Responsible Real Property Officer (RRPO) rep,
PMO rep, Field Accounting Unit (FAU) rep and COA rep) shall include the
original copies of Memo Receipts duly signed by the Battalion S-4 as its
official user caretaker in favor of the Responsible Real Property Officer
(RRPO). The original copy of the Memo Receipts shall be kept by the RRPO
and the latter shall translate this into a Memo Receipt duly signed by the unit
RRPO in favor of the unit Property Accountable Officer. The original copy of
M/R shall be attached to the Report Form No. 3 for approval of the PA Unit
CO.
5. Inventory of Buildings and Structure. (AFP Form RJR No. 5). This is
the required report (Annex 1) for the annual physical inventory of all assets
categorized under buildings and structures. The procedures and guidelines in
the preparation of this report, to include Memorandum Receipts (MRs) shall
be similar with AFP Form No. 3.
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9. AFP Property Tag. The Inventory Task Groups during the actual
physical inventory shall accomplish this form. The tag shall be attached to
each item inventories giving a brief description and condition thereof as well
as its location.
10. Equipment Ledger Card. (Gen Form No. 46a). This ledger card is
kept by the property officer to record all furniture, equipment and work animals
acquired and issued or disposed of.
CTF DCSLOG, J4
DEP CTF ADCS COMPT, J6
CTG PA G4.PA
CTG PAF A4, PAP
CTG PN N4,PN
CTG AC AC4/ LOG OFF /GHQ & AFPWSSU
CTG VER & POL C, CATALOGING DIV AFPLC
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CTF
GHQ Res Auditor
GHQ Accountant
Dep CTF
OIC Secretariat
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1) Members:
2) Consultants:
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b. RSO
d. FAU representative
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f. Supplies. Includes all property other than real state, which may
be needed in the transaction of public businesses, or in the pursuit of any
undertaking, project, or activity, whether in the nature of equipment, furniture,
stationery materials for construction, or personal property of any sort.
Supplies also include non-personal or contractual services such as the repair
and maintenance of equipment and furniture, as trucking, hauling, janitorial,
security and related analogous services.
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2. Turn-in of Supplies.
1. Definition. Due care refers to the amount of care and attention that an
official or employee would reasonably give to his/her private property,
considering all the attending circumstances. Due care shall be exercised in
the use of equipment; otherwise, they will deteriorate rapidly. They will
accumulate dust, become rusty and rapidly tear out unless properly oiled and
covered when not in actual use.
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n. Invoice Receipt for Property (IRP, General Form 30a). This form
shall be used in the transfer of property accountability of non-expendable
supplies from one Supply Accountable Officer to another. This receipt shall
serve as evidence of issue or transfer. It may be used as a packing slip or a
tally.
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o. Property Turn-in Slip (PTIS, AGO Form 447). This form shall be
used for turning in of supplies by the PA Major Unit Supply Accountable
Officer to the General Support SAO of the next higher level all excess and
unserviceable properties. The slip is accompanied by a corresponding
Technical Inspection Report. This form shall be used to debit or credit
accountability.
r. Report of Survey (RS, AGO Form 15). This form shall be used in
obtaining relief from accountability and/or responsibility for lost, damaged,
stolen, destroyed or worn-out equipment other than fair, wear and tear (FWT).
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b. Property Registry Book. This record is the diary of the SAO. and
is a record of all the transactions (regardless of supply classification) in its life
in the order of occurrence. Hence, it is a book of chronological entries where
transactions are recorded from day to day as they occur. However, there is
usually no distinction made as to the time of the transactions that
simultaneously occur on a particular day, but are differentiated by a separate
number on each voucher.
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CHAPTER 6
DISTRIBUTION MANAGEMENT SYSTEM
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does not always exist in military supply. the concept however, has one great
merit however, it signifies a channel for mobility toward an objective rather
than a stationary concept of fixed storage.
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2) By criticality of materiel;
5) By classes of supplies.
1) he support of personnel;
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timing and density of deliveries will vary, but delivery as needed is essential.
Consequently, these supplies like food are often distributed automatically. The
fourth category, materiel for development and support of facilities, poses
special distribution problems. This materiel is usually bulky and required in
large quantities.
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and approve distribution plan for each new combat-essential and item before
it is received by the supply system and for each item with insufficient assets to
meet current needs of the peacetime force structure. The third objective is to
establish control over equipment in short supply so that distribution is
accomplished within established priorities.
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2. Inventory Levels
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be frequently not be stocked even though the failure of such item may
deadline a combat essential item of equipment. Using the principle of
stockage, commander trade the relatively small risk of losing and item of
equipment because of unpredictable breakdown for the vastly increased
efficiency of distribution system. It is not burdened by stocks of these less
frequently used repair parts. The risk is further reduced by establishing
procedures for expediting shipment of non-stocked parts or by replacing these
parts by cannibalization, fabrication, and local procurement.
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receipt until it reaches the shipment consolidation point along the most direct
route possible and with the fewest practicable enrooted handling.
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5. Materials Handling
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a. This section deals with the bulk of supplies for which the
distribution patterns are similar. Sections V and VI separately discuss the
distribution of petroleum products and ammunition because each is highly
critical to combat operations, is fast moving, and has peculiarities which
necessitate a distinct distribution subsystem.
2. Stock Control
d. Sample Computation
Given:
Stock on Hand = 80 pairs
OST = 72 days
Due-In = 200 pairs
Due-Out (Back Orders) = 380 pairs
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Steps:
OL = 30/365 x AD
= 30/365 x 1995
= 0.82 x 1995
= 1635.9
SL = .05 x OL
= .05 x 164
SL = 8 pairs
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SO = OL + SL
= 164 + 8
SO = 172 pairs
ROP = SL + OST
= 8 + 394
ROP = 402 pairs
RO = SO + OST
= 172 + 394
RO = 566 pairs
RQ = 1060 pairs
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3) Nomenclature Block.
Enter the AFP authorized nomenclature of the item.
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4) Line 14. Compute the net asset. Take line 11 plus line 12
minus line 13 and enter the result on line 14. This is the net asset.
6) Line 16. Enter the quantity excess in the upper half and
the amount in pesos in the lower half of this line.
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a. This is list controlled but flexible. It shows the item that has
proven, by experience, to be sufficiently active at the AFP Supply Depot to
warrant stockage. It also contains other items with a projected need. The ASL
is the AFP Supply Depot authority to stock the item. Only those items that
qualify for stockage under the criteria in this chapter can be on an ASL. Items
on the ASL are referred to as ASL items. There are three(3) types of ASLs.
These are:
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item are kept on the ASL if they have had three recurring demands during the
control period.
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5. Stock Location
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CHAPTER 7
TRANSPORTATION MANAGEMENT SYSTEM
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5. Modes of Transportation
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be capable of operating with the size and type of container that is being used.
In order to use a specific container to ship to a customer, that customer must
have suitable materials-handling equipment for use in the theater of
operations. Special attention should be given to the type and strength of the
surface or pavement required for operation of the equipment. A superior
equipment lift capability is of little use if the required work area surface
/pavement is unavailable or requires an inordinate construction effort; and
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d. Avoidance of damage.
3. Characteristics
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b. Efficient cargo flow, both into the terminal for ship loading and
out of the terminal as it is unloaded from ships, often becomes a serious
problem and requires continuous attention. Storage should be held to a
minimum and should not block the working area. Ideally, the flow of cargo
into the terminal should be able to move congestion, and import cargo should
not impede the flow of export cargo.
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1) RDD at destination;
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CHAPTER 8
DISPOSAL MANAGEMENT SYSTEM
1. General. Property disposal is the third and last phase in the supply
management cycle where the first two phases consist of procurement and
utilization and maintenance Disposal occurs when either a piece of equipment
or property can no longer provide efficient service or has been rendered
useless due to obsolescence even though the material s still working.
b. Executive Order No. 888 dated March 18, 1983 which stipulates
the following provisions:
8-1
PAM 4-01
1) maintenance expenses
2) downtime
4) frequency of breakdown
8-2
PAM 4-01
4. Disposal Activities/Processes
b. Organization
8-3
PAM 4-01
5. Functions
The members are vest with the authority to make decisions on behalf
of their respective offices during the various committee deliberations. The
members are expected to undertake inspection, appraisal, and valuation
activities as a group or individually, and participate in the bidding and
awarding activities.
8-4
PAM 4-01
8-5
PAM 4-01
d. Appraisal
8-6
PAM 4-01
a. Year of acquisition;
b. Cost of acquisition;
c. Replacement Cost.
8-7
PAM 4-01
UF — Usage Factor
AF — Age Factor
8-8
PAM 4-01
a. Version 1
8-9
PAM 4-01
8-10
PAM 4-01
8-11
PAM 4-01
Once all items listed in the I & I, RWM, or IRP have been
computed, and the total Appraised Value is determined, an Appraisal Report
shall be prepared by each representative and forwarded to the requesting
agency through the Disposal Committee Chairman for appropriate
consideration.
8-12
PAM 4-01
The minimum value shall be set depending on how the property shall
be sold(i.e, by piece, by lot, or by all lots).
The minimum value set shall be good only for six months. If the
property remains unsold after six months, a reappraisal must be conducted.
e. Modes of Disposal
22. Transfer of Property. Upon the initiative of the owning agency or upon
submission of request to the owning agency, property that is recommended
for disposal may be transferred to another government agency. Transfer shall
be done either with or without cost. Cost in this case refers to payment based
on the appraised value of the property.
8-13
PAM 4-01
(2) Quantity;
8-14
PAM 4-01
8-15
PAM 4-01
d. Bid Bond
1) Bid bond per item or lot, as the case may be, which shall
accompany the bid tender or is presented at the time of the opening of bids,
shall be required from each bidder and should be at least ten percent(10%) of
the minimum bid price set by the government.
e. Defective Bids.
Bids that are not in prescribed from (e.g. unsigned bids) or those
that not accompanied or guaranteed by bid bonds at the time of opening of
bids are considered defective bids. Defective bids are automatically
disqualified. However, exceptional cases may occur where a defective bid
may be favorably considered by the Disposal Committee. The defective bid
may then be rectified in the presence of the bidders and members of the
Disposal Committee.
f. Withdrawal of Bids
8-16
PAM 4-01
g. Opening of Bids. All bids shall be opened at the time, date and
place set in the invitation to bid, under the direction of the Disposal
Committee, and in the presence of the COA Auditor, Bidders or their duly-
authorized representatives may witness the proceedings.
2) Only one (1) bidder submitted a bid tender for each lot;
8-17
PAM 4-01
bidders (such as those who obtained bid forms but did not submit b tenders)
at a price not lower than eighty percent(80%) of the appraised value. If
negotiation is done after one (1) month, participants in the negotiation shall be
expanded to include other potential buyers aside from those above-
mentioned.
If negotiation shall take place after six (6) months from the date
of second failed bidding, the property should be reappraised and sold at not
lower than ninety(90%) of the reappraised value.
k. Awarding of Bids
l. Payment
8-18
PAM 4-01
8-19
PAM 4-01
8-20
PAM 4-01
CHAPTER 9
CCIE MANAGEMENT SYSTEM
2. Clothing Entitlements
9-1
PAM 4-01
9-2
PAM 4-01
12 Blanket, OD 1 ea
13 Buckle, Aluminum, Belt Waist 1 pr
14 Bush Coat 1 pr
15 Cap, Oversea, OD 1 ea
16 Case, Pillow, White 2 ea
17 General Office Attire (GOA) Dress, Office
2 pr
Uniform
18 Gloves 1 ea
19 Handkerchief, White 7 ea
20 Helmet Liner, Kevlar Type 1 ea
21 Hukbong Katihan Boots 2 ea
22 Lousy hat, Camouflage, 100% Cotton 1 pr
23 Major Service Jacket 1 pr
24 Mat, Canvass, Polyester, OD 1 pr
25 Pershing Cap 1 pr
26 Pillow, Vaccum Packed 1 pr
27 Plastic, Mess, Gear 1 pr
28 Poncho, Tent, Camouflage 1 ea
29 Pouch, Individual First Aid Kit (IFAK) 1 ea
30 Raincoat, Camouflage 1 ea
31 Sandals, Rubber 1 pr
32 Service Blouse 1 set
33 Shoes, Dress, Low Cut, Rubber Sole 1 pr
34 Sleeping Uniform 2 pr
35 Socks for Boots, Black 5 pr
36 Socks, Athletic, White 5 pr
37 Socks, Nylon, Black (Stretchable) 5 Pr
38 Suit, Camouflage, Ripstop Weave, 100%
2 set
Cotton
39 Towel, Bath, Cotton, OD 2 ea
40 T-Shirt with Collar, White 2 ea
41 T-Shirt, Raglan, Round Neck, Cotton, OD 6 ea
42 Water Container Plastic Bottle (1.2L) 2 ea
9-3
PAM 4-01
9-4
PAM 4-01
9-5
PAM 4-01
9-6
PAM 4-01
9-7
PAM 4-01
9-8
PAM 4-01
3. Policies
9-9
PAM 4-01
a. G1, PA:
b. G4, PA
c. ASCOM:
d. AQM.
9-10
PAM 4-01
e. FCPA:
f. FSSUs
g. Individual Reenlistees:
h. MSUs
5. Recission: Other policies and SOP that are inconsistent with the
provisions of this directive are hereby rescinded.
9-11
PAM 4-01
9-12
PAM 4-01
CHAPTER 10
PA POL MANAGEMENT SYSTEM
1. General. There are existing policies in the AFP which prescribe the
procedures and internal control system for the effective management of AFP
Petroleum Oil and Lubricants (POL) products and funds. These policies and
guidelines are embodied in a number of directives.
2. POL Programming. POL, like any other supply items follows the
same cycle of budgeting, procurement and distribution. The Office of the
Army Chief Quartermaster prepares the POL program considering various
factors like vehicle density, distances of delivery points or locations, nature of
the missions and activities, etc. The POL program forms a part of the
Philippine Army budget.
Prep of POL
Fund filler Prep of PO
release (AQM) (ASCOM)
(C, MFO, PA)
Payment of
PO to Oil Approval of PO
Prep of DV (CSAFP/CG,
Company
(ASCOM) PA)
plants, then to the respective service stations either inside camp or through
commercial POL service stations.
c. Upon notation, all the DAs are forwarded to the oil company
head office.
Withdrawal of
Approved PA POL by end user
POL program from Army POL
(CG, PA) Dumps PSS
10-2
PAM 4-01
All infantry divisions and MID have their own strategic POL reserve
stock (SPRS) in their respective POL dump located within the Division or
Brigade Headquarters. The disposal/issuance of strategic POL shall be in
support to the following activities: In case of delay in the delivery of their
quarterly POL allocation: operational necessities in connection with the
conduct of National Elections and outside the unit-designated AOR, un-
programmed activities such as visits of VIPs, natural calamities and other
Command-related activities. However, such disposal or issuance shall be
replenished automatically once the regular allocations of units have been
delivered and/or POL used to un-programmed activities has been allocated by
higher headquarters. And the Office of the Assistant Chief of Staff for
Logistics, G4 shall issue the Authority for issuance of the SPRS.
7. Fuel Products
c. V-96
d. V-95 (Leaded)
10-4
PAM 4-01
e. V-95 (Unleaded)
f. V-93 (Unleaded)
g. Jet A-1
h. Gaas
i. Intermediate Fuels.
10-5
PAM 4-01
k. ADF (Diesel)
c) Reduced emissions;
i. Fuel Oil
10-6
PAM 4-01
10-7
PAM 4-01
10-8
PAM 4-01
d. Scope: This SOP applies to all PA-wide units and offices issued
with e-POL Cards.
e. Definition of terms:
10-9
PAM 4-01
f. Policies:
10-10
PAM 4-01
10) Gas advance is not allowed using the e-POL card. Once
the credit limit of the card has been reached or the allocation was consumed
before the end of the month, units or offices shall have to wait for the following
month. The supplier will automatically refresh or reload the units’ or offices’
approved monthly allocation every first day of the month.
g. Responsibilities:
10-11
PAM 4-01
2) C, AQM:
3) PA Units/Offices:
4) Accounting Service, PA
10-12
PAM 4-01
6) PA Procurement Center.
8) FPAO:
10-13
PAM 4-01
Procedures
STATEMENT OF ACCOUNT SCHEME
Forward the approved PPC OG4, PA
request/directive to OAQM
Forward the approved PPC Must specify the amount to
application to Supplier Card OAQM be loaded periodically
Division
Procedures
STATEMENT OF ACCOUNT SCHEME
PA‐Wide Units/ • Must justify lost thru affidavit
N Offices
10-14
PAM 4-01
Prepare a Certification and
OAQM
request for payment
Procedures
STATEMENT OF ACCOUNT SCHEME
ACTIVITIES RESPONSIBILITY REMARKS
10-15
PAM 4-01
Procedures
STATEMENT OF ACCOUNTS SCHEME
ACTIVITIES RESPONSIBILITY (OPR) REMARKS
POL PA‐Wide Units/
Y Offices
Program c
consumed
N
Advice/Inform PA‐Wide
Units/offices on the status of OAQM
POL program allocated to
PPC’s/e‐POL Card
Procedures
STATEMENT OF ACCOUNTS SCHEME
G4, PA
Approve the request and
subsequently direct OAQM to
implement the directive
END
10-16
PAM 4-01
CHAPTER 11
GRAVES REGISTRATION SERVICES
2. Memorial Services
11-1
PAM 4-01
11-2
PAM 4-01
11-3
PAM 4-01
11-4
PAM 4-01
CHAPTER 12
OTHER QM LOGISTICS SERVICES
3. Tasks. The CSS tasks, like its mission, are simply expressed and
challenging to achieve. Each in itself is a difficult task, the integration of all
these into a comprehensive, integrated battle support is the major challenge
of the CSS leader. They are there to man, arm, fix, fuel and move the
supported units:
12-1
PAM 4-01
1) Strength Management
2) Replacement Operations
12-2
PAM 4-01
3) Casualty Operation
4) Postal Operations
6) Awards
12-3
PAM 4-01
b. Finance services
c. Chaplain activities
d. Public affairs
e. Legal services
12-4
PAM 4-01
6. Elements
1) Combat Units:
(a) Infantry
(b) Armor
(a) Artillery
(b) Engineer
(c) Signal
12-5
PAM 4-01
1) Division Level:
(a) AC of S, G1 – Personnel
(b) AC of S, G4 – Logistics
(c) MFO
(d) AC of S, G7 – CMO
2) Battalion Level:
(a) S1 – Personnel
7. Methods of Distribution
8. Mortuarial Services
12-6
PAM 4-01
is made of the remains. They must also see that all recovery and evacuation
personnel perform their duties in a reverent manner.
12-7
PAM 4-01
they list all personal effects known to belong to the deceased, place them in
the bag and attach it to the remains. The personal effect bag protects the
article during evacuation and keeps them from being lost or stolen and from
being damaged by body fluids or weather. Personnel also tag each remains
with an evacuation number and the name of the deceased. Each unidentified
remains is tagged with an evacuation number.
9. Food Services
12-8
PAM 4-01
12-9
PAM 4-01
a. Field Ration. The field ration is the basic ration of the troops.
Menus are centrally prepared and published monthly in the Master Menu. It
contains both fresh and frozen food that require considerable refrigeration
facilities. Any variation to the Master Menu is permissible depending on the
availability of material in the open market; however, the value of the basic
daily food allowance cannot be exceeded. Field rations are prepared and
served at the bivouac in the field, garrison and camp mess hall and in the
ship.
12-10
PAM 4-01
c. Field mess are provided for the troops in bivouacs. Since these
are temporary in nature they can not be provided with messing facilities and
conveniences that are found in fixed facilities of garrison and camps. Tactical
situation requires that the kitchen be made completely mobile. Field kitchen
equipment is issued to units and organization based on the table of
organization and equipment.
a. General
12-11
PAM 4-01
12-12
PAM 4-01
the patient. The medical facility must not be located so far forwarded as to
interfere with combat operations or to subject it to enemy interference; yet it
must not be located so far to the rear that the patients chances for normal
recovery and survival will be unnecessarily jeopardized by time lost in
transporting him to the medical facility. In forward areas, medical support must
provide emergency treatment prior to evacuation of patients to the rear.
12-13
PAM 4-01
e. Medical Materiel
12-14
PAM 4-01
medical supply system is directly dependent upon its close integration with the
total medical effort and its supervision by the Surgeon General.
f. Determination of Requirements
g. Acquisition
12-15
PAM 4-01
i. Disposal
12-16
PAM 4-01
CHAPTER 13
RECORDS AND REPORTS
13-1
PAM 4-01
13-2
PAM 4-01
P600.00 and the item quantity short is not in excess of ten percent(10%) by
line item of the recorded quantitative balance.
13-3
PAM 4-01
13-4
PAM 4-01
ANNEX A
STOCK CARD
Agency
A-1
PAM 4-01
INSTRUCTIONS
B. The SC shall be maintained by the Supply and Property Unit for each
item of supplies to record all receipts and issuances.
E. The balance per stock card shall be reconciled regularly with the stock
ledger card maintained by the Accounting Unit.
A-2
PAM 4-01
PROPERTY CARD
Agency
Description:
A-3
PAM 4-01
INSTRUCTIONS
B. The PC shall be kept for each class of property, plant and equipment to
record the description, acquisition, transfer/disposal and other information
about the asset.
A-4
PAM 4-01
Date: _______
Agency
ACCOUNTING ENTRIES
Responsibility Accounts and Account P Amount
Center Explanation Code Debit Credit
TOTAL
Prepared by: Certified Correct:
______________________________ _________________________
Accounting Personnel Head, Accounting Unit
For Accounting Unit Use
A-5
PAM 4-01
INSTRUCTIONS
B. This form shall be numbered by the Accounting Unit and shall be used
for all transactions of the government, whether cash receipt, cash
disbursement or non-cash disbursement
A-6
PAM 4-01
ITINERARY OF TRAVEL
Agency
No.: ________
Name: ______________________________________________
Purpose of Travel:_____________________________________
_____________________________________
TOTAL
I certify that: (1) I have Prepared By :
reviewed the foregoing itinerary, (2)
the travel is necessary to the service,
(3) the period covered is reasonable
and (4) the expenses claimed are Approved by :
proper.
________________________
Immediate Supervisor
A-7
PAM 4-01
INSTRUCTIONS
C. This form shall be serially numbered and attached to all claims for
traveling expenses.
A-8
PAM 4-01
____________________________
Agency
Purpose/Remarks: ____________________________________________
____________________________________________________________
A-9
PAM 4-01
INSTRUCTIONS
A-10
PAM 4-01
____________________________
Agency
Purpose: ____________________________________________________
____________________________________________________________
A-11
PAM 4-01
INSTRUCTIONS
A-12
PAM 4-01
PURCHASE REQUEST
____________________________
Agency
Stock No. Unit Item Description Quantity Unit Cost Total Cost
Purpose: ____________________________________________________
__________________________________________________
A-13
PAM 4-01
INSTRUCTIONS
D. Based on the approved PR, the SPU shall process the procurement of
the item requisitioned.
E. After completion of the process, the SPU shall prepare the Purchase
Order.
A-14
PAM 4-01
PURCHASE ORDER
___________________________
Agency
Supplier: _________________________ P.O. No.: __________________
Address: _________________________ Date: _____________________
_________________________ Mode of Procurement: _______
TIN: _____________________________ ___________________
Gentlemen:
Please furnish this Office the following articles subject to the terms and
conditions contained herein:
Place of Delivery: ___________________ Delivery Term: __________
__________________________________ ______________________
Date of Delivery: ____________________ Payment Term: __________
A-15
PAM 4-01
In case of failure to make the full delivery within the time specified
above, a penalty of one-tenth(1/10) of one percent for every day of delay
shall be imposed.
Conforme: ________________________________
_________________________________
Signature over Printed Name of Supplier
Date: __________________________
A-16
PAM 4-01
INSTRUCTIONS
A-17
PAM 4-01
____________________________ No.:______________
Agency
Qty Unit Description Property No.
Position/Office Position/Office
Date Date
A-18
PAM 4-01
INSTRUCTIONS
C. This form shall be signed and dated by the designated property Officer
under “Received from” portion and the recipient or user of the property
shall acknowledge receipt by signing under “Receiving by” portion.
D. The ARE shall be renewed every year or every time there is a change in
accountability.
A-19
PAM 4-01
_________________________________
Agency
Recapitulation: Recapitulation:
Stock Quantity Unit Total Total
No. Cost Cost Cost
___________________________ ___________________________
Supply Officer Accounting Clerk
A-20
PAM 4-01
INSTRUCTIONS
01 – 01 - 000
Serial number (one series each month)
Month
Year
4.SAI No. – Requisition and issue Slip (RIS) number served within the
day
5. Responsible Center – code of the requesting office.
6. Stock No – assigned stock number of supplies and materials issued
within the day.
7. Item – description of stocks issued.
8. Unit – unit of measurement of stocks issued.
9. Quantity Issued – quantity of stocks issued based on RIS.
10. Recapitulation– summary of issuance by stock number.
11. Certification– the certification of the report shall be signed by the
Supply Officer
C. Upon receipt of this report, the designated accounting personnel shall fill
up the following columns as follows:
A-21
PAM 4-01
________________________________
Agency
____________________________ ____________________________
Property Officer
CERTIFICATE OF INSPECTION
__________________________ ____________________
A-22
PAM 4-01
INSTRUCTIONS
A. The WMR shall be used to report all waste materials previously taken up
in the books as assets so that they may be properly disposed of and
dropped from the accounts.
CERTIFICATE OF INSPECTION
13. Indicate the corresponding item number of the waste material in the
line opposite the mode of disposition made.
14. Property Inspector – name and signature of the concerned Property
Inspector.
15. Witness to disposition – name and signature of the person
authorized to witness the disposition of the waste materials.
A-23
RESTRICTED
___________________________ _________________________________
(Designation) (Station)
(1) (2) (3) (4) (5) (6) (7) (8) 9 10 11 12 13 (14) (15)
A-24 RESTRICTED
PAM 4-01
I HEREBY request inspection and disposition I CERTIFY that I have inspected each and every
Pursuant to Section 79 of PD 1445, of the property article enumerated in this report and that the disposition
made thereof was, in my judgment, the best for the public
I CERTIFY that I have witnessed the enumerated
interest.
above disposition of the articles enumerated on this
report this _____ day of ______________, _________.
Request for Inspection Approved by: ________________
Requested by: __________________________
____________________________
_____________________________________ (Name and Signature)
(Signature of Accountable Officer)
___________________________
___________________________________ (Name and Signature of Witness)
(Signature of Inspector)
____________________________
_________________________________ (Name and Designation)
(Designation of Accountable Officer)
A-25
RESTRICTED
INSTRUCTIONS
A. This report shall be prepared in two (2) copies and submitted by the
Accountable Officer to the following:
D. When the property is sold, the record of sales shall be accomplished. The
Inventory and Inspection Report shall be held until the sale is
consummated.
E. The original copy of the report shall be the basis for adjusting the
accounts affected by means of a journal entry voucher.
A-26 RESTRICTED
RESTRICTED
As of ________________________________
RESTRICTED A-27
PAM 4-01
A-28
RESTRICTED
INSTRUCTIONS
RESTRICTED A-29
PAM 4-01
INVOICE RECEIPT
___________________________ ______________________________
(Name of Agency) (Name of Agency)
____________________________ ______________________________
___________________________ ______________________________
(Name, Designation & Signature of
(Name, Designation & Signature of
Invoicing Accountable officer)
Receiving Accountable Officer)
A-30
PAM 4-01
INSPECTION AND ACCEPTANCE REPORT
Agency
Requisitioning
Office/Dept.:_______________________________________________
_
INSPECTION ACCEPTANCE
___________________________
Inspection Officer/Inspection Committee Property Officer
A-31
PAM 4-01
INSTRUCTIONS
A-32
RESTRICTED
_________________
Date
ARMED FORCESOF THE PHILIPPINES
TO: _________________________________
ADDRESS: __________________________
_________________
Date
Noted by:
ELVIRA P BUZON
SAO, GS, ASCOM,
PA
RESTRICTED A-33
PAM 4-01
BASIS:
Turn-in
________________________
ELVIRA P. BUSON
SAO,GS,ASCOM,PA
Fort Station Supply
A-34
PAM 4-01
A-35
PAM 4-01
A-36
PAM 4-01
ANNEX B
RECORD OF CHANGES
B-1
PAM 4-01
B-2
PAM 4-01
ANNEX C
USDA DCS
for Log J4 AFP BAC,
Chair Dep J4/TQMG LEGEND:
C, AFPPS/C, OCS/ - PA
C, QMTS - PAF
Air Log Comdr - PN
- COMMON DESIGNATION
Air Wing Comdr 35 VCOM - MANDATORY SCHOOLING
CNS
33
31
ASCOM Cmdr Support
Grp Cmdr A
COL NSSC COMDR
G N
MNSA NLC Comdr
4 4 4
ACOCS
ACQM 25
Master Degree
AFP BAC Member
DWC CO,PC Grp Cmdr C,
CO
LTC
SSBN/ FSSU C, CO
Cmdr
19
CGSC
SSBN EX-O or Adv Contracting Crse/ LEDEC
MAJ FSSU Ex-O Adv Logistics
HPAF/GHQ Staff Officer Staff Offr,
Asst Div G4 Log Unit/Office HPN/GHQ Staff Officer
Bde S4
13
AFPLOIC Advanced
CLOAC Local/Foreign Log Dev’t and
Mngt Courses Squadron
NCSC
CPT Bn S4 or Asst Bde S4
CSS Coy Cmdr Commander/Ex-O Logistics Supply/Logistic Officer
Units/Offices Of Unit/Offices/CO, NSD
8
BASIC QMS/OS Basic AFOC/Supply OC
1LT Squadron OC Basic
CSS Coy Ex-O Asst
Contracting Course NOCC/MSOC
Bn S4
IDARM/DISAM Asst Proc Offr/Supply Offr
(Ashore) 3
CSS Senior Platoon Leader, CSS OIC/Chief, Logistics
Platoon Leader, Infantry Platoon Positions Procurement NOCC/MSOC Mess &
2LT Supply Offr (Aboard Ship)
Leader Officer
1
C-1
PAM 4-01
C-2
PAM 4-01
ANNEX D
__________________________ ______________________
NOTE:
D-1
PAM 4-01
D-2
PAM 4-01
GLOSSARY
Army - refers to the Philippine Army which is one of the three(3) Major
Services of the Armed Forces of the Philippines.
Delivery Point – the place or site where procured items are delivered by the
proponent/manufacturer or supplier in accordance to the approved Purchase
Order.
1
PAM 4-01
Inventory - a physical count of all items for which responsibility has been
fixed.
Logistics - AFP 4-1 defined it as “the science of planning and executing the
supplies, the movement and the maintenance of forces”, while FM 700-80
defined it as “the art and science of creating and maintaining a military
capability.”
Mission, Enemy, Terrain, Troops Available and Time – These are factors
that are taken into consideration when planning for or fighting in a battle.
Potable – (1) water which does not contain any objectionable substances or
pollutants and is satisfactory for human consumption. (2) water that is free
from disease-producing organisms, poisonous substances, chemical or
biological agents, and radioactive contaminants which make it unfit for human
consumption and many other uses. Potable water may or may not be
palatable.
Public Bidding – the mode or procurement wherein the bidding for the supply
of a particular item is open to all interested and qualified firms which is made
possible by publication in media instruments and is competitive in nature.
2
PAM 4-01
Real Property – refers to buildings, lands, roads, and all other constructions
adhering to the soil and everything attached to it and immovable in a fixed
manner in such a way that it cannot be separated there without breaking the
material or deterioration of the object. This includes land, standing timber,
buildings, structures, plant and system, and ground and waterway facilities.
Stock Record – a collective phrase to describe the forms that are used to
record supply data in single items.
Supplies – include all kinds of property except real estate which may be
needed in the transaction of official business or public use, whether it is
furniture, stationery, construction material, livestock, and such properties of
similar nature, or equipment for issue to troops, units, and installation.
3
PAM 4-01
4
PAM 4-01
ABBREVIATIONS
AO - Area of Operations
CG - Commanding General
CONS - Consumption
DA - Delivery Advice
DS - Direct Support
DV - Disbursement Voucher
DX - Direct Exchange
FM - Field Manual
FU - Field Use
GS - General Support
GO - General Orders
HQ - Headquarters
2
PAM 4-01
LOG - Logistics
MA - Mortuary Affairs
PO - Purchase Order
PKG - Packaged
PKGNG - Packaging
3
PAM 4-01
PKG - Packaged
QM - Quartermaster
SPT - Support
SO - Special Orders
SUP - Supply
SVC - Service
5
PAM 4-01