Introduction to Data Migration Templates

Version S4CORE 102 - 08.01.2019 © Copyright SAP SE. All rights reserved.

Overview

A migration template (Microsoft Excel XML Spreadsheet 2003 file) consists of different sheets which are visible at the bottom of the migration template. You
use the different sheets to specify the data that belongs to different data structures. For example the migration template for the migration object 'Material',
contains a sheet for basic data, a sheet for plant data, and so on. Some sheets are mandatory, and some are optional.

A migration template is based on the active view of the relevant migration object. You can find information about the active view in the Microsoft Excel XML
file. In the file, navigate to File -> Info. You can find the active view name under Properties -> Tags.

Prerequisites
In the Microsoft Excel XML Spreadsheet 2003 file, navigate to 'File' -> 'Options' -> 'Advanced'. Under the option 'When calculating this workbook:', ensure that
the option 'Set precision as displayed' is selected.

The Field List Sheet

The 'Field List' sheet is one of the first sheets in the migration template. You use this sheet to get an overview of the expected data in one central location.

It contains information about the mandatory and optional sheets, as well as detailed information for each sheet (for example the expected data type and
length for the fields in each sheet).
On the 'Field List' sheet, you can view the following information for each field in the migration template:
• The name of the sheet, and whether it is mandatory or optional. Only mandatory sheets have the suffix 'Mandatory', for example 'Basic Data
(Mandatory)'. All other sheets are optional.

Note:
You can quickly get an overview of the mandatory and optional sheets by looking at the color of the sheet names at the bottom of the migration template. The
name of the mandatory sheets have the color orange, while the optional sheets have the color blue.
• The group name for the fields in a sheet.
• The individual fields in each sheet, as well as whether fields are mandatory for a sheet.
• Information about the expected format of the individual fields, for example the data type and length.

Working with Sheets

For each migration template, you need to specify data for the mandatory sheets, and for the optional sheets that are relevant for your project:
• Mandatory sheets (orange)
Mandatory sheets represent the minimum set of data you must provide for data migration. Fill in all mandatory fields.
• Optional sheets (blue)
Use optional sheets depending on your migration scope and available legacy data.

Viewing Additional Information for Each Column

In row 8, you can view the field names in SAP S/4HANA, as well as additional information such as the expected format (for example the data type and
length). Note that you must expand the row to view this additional information.
Some fields are mandatory, and some are optional. The wildcard character (‘*’) beside the name of a field indicates that the field is mandatory.

Note:
Although an optional sheet may contain mandatory columns, if the sheet is not relevant for your project, there is no need to fill the mandatory columns in the
sheet with data.

Working with Different Data Types

You can view the data type for a field in row 8 (see 'Viewing Additional Information for Each Column' above). Depending on the field, one of the following data
types may be required:
• Text
Letters, numbers, and special characters are permitted. In the SAP S/4HANA migration cockpit, you can map the values of certain fields with the data type
text (usually those fields with Length: 80) to their correct SAP S/4HANA target values. You can do this value mapping in the SAP S/4HANA migration cockpit
when you start the transfer (in the step 'Convert Values').

• Number
Enter numbers with decimals in the relevant country-specific format, for example 12.34 (United States) or 12,34 (Germany). For fields with decimals, the
declared length includes decimals (if required), for example if the information for the column states: Length: 8, Decimals: 3, then a number such as
12345.678 is permitted. Note that decimal places are not mandatory. In is this example, you can specify a whole number up to length 8 without decimal
places, for example ‘1’. This number would be set to ‘1.000’ internally. For negative numbers, ensure that a minus sign ('-') directly precedes the number, for
example '-100'.

• Date
Enter the date in your country-specific format, for example 12/31/1998 (United States) or 31.12.1998 (Germany). Note that Microsoft Excel automatically
recognizes different date formats and transforms them automatically to the correct XML format.
• Time
Enter the time in the format HH:MM:SS, for example 02:52:40
• Date-Time
Enter the date in your country-specific format followed by the time in the format HH:MM:SS, for example 12/31/1998 02:52:40 (United States) and 31.12.1998
02:52:40 (Germany). Separate the date and time with a blank space.

Copying Data to a Sheet

When copying data to a sheet from Microsoft Excel, always right-click the relevant cell and choose the paste option 'Values (V)'. Avoid pasting data that
includes formatting and formulas into the migration template, as this will corrupt the structure of the XML migration template.

Using the Find and Replace Function

Do not use the Microsoft Excel function 'Find and Replace'. If you change data by using this function, you may also unintentionally change the field names
and corrupt the structure of the XML migration template.

Saving the Migration Template

Ensure that you only save the migration template as a Microsoft Excel XML Spreadsheet 2003 file. Other file types are not supported by the SAP S/4HANA
migration cockpit.

Important Information

Do not make any changes to the structure of the migration template, specifically:
• Do not delete, rename or change the order of any sheet in the migration template.
• Do not change the formatting of any cells.
• Do not use formulas.
• Do not hide, remove, or change the order of any of the columns in the migration template.

Note:
Any changes to the sheets will result in a corrupted XML structure. Such modified migration templates are not supported by the SAP S/4HANA migration
cockpit.
Field List for Migration Object: Equipment task list
Version S4CORE 102 - 08.01.2019 © Copyright SAP SE. All rights reserved.

Sheet Name Group Name Field Description Importance Type Length Decimal
Task List Header (mandatory)
Key Equipment Number mandatory for sheet Text 80
Group Counter mandatory for sheet Text 2
General Valid-From Date Date
information Task list description Text 40
Planning Plant Text 80
Assignments to Work center Text 80
Header Work center plant Text 80
Task list usage Text 80
Status Text 80
Maintenance Strategy Text 80
Assembly Text 80

Task list - operation/activity (mandatory)

Key Equipment Number mandatory for sheet Text 80
Group Counter mandatory for sheet Text 2
Activity Number mandatory for sheet Text 4
Assignments to Work center Text 80
Header
General Plant Text 80
information
General Operation Control key Text 80
Overview Operation short text Text 40
Execution Factor Number 3
Equipment Number Text 80
Functional Location Text 80
Standard Values Work involved in the activity Number 7 1
Unit for work(ISO Format) Text 80
Activity Type Text 80
Number of capacities required Number 3
Normal duration of the activity Number 5 1
Normal duration/unit(ISO Format) Text 80
Work percentage Number 3
External Activity Purchase Order Quantity: Operation Number 13 3
Operation order quantity unit(ISO Text 80
Format
Net Price in Purchasing Info Record Number 11 2
Currency Key Text 80
Price Unit Number 5
Planned Delivery Time in Days Number 3
Cost Element Text 80
Material Group Text 80
Procurement Purchasing Group for External Text 80
Options Processing
Account Number of Vendor or Creditor Text 80
Purchasing organization Text 80

Maintenance package
Key Equipment Number mandatory for sheet Text 80
Group Counter mandatory for sheet Text 2
Activity Number mandatory for sheet Text 4
Maintenance Maintenance strategy Text 80
package Maintenance Package Number Text 80

Material Components
Key Equipment Number mandatory for sheet Text 80
Group Counter mandatory for sheet Text 2
Activity Number mandatory for sheet Text 4
Component Material Number Text 80
Assignments Component quantity Number 13 3

production resources/tools
Key Equipment Number mandatory for sheet Text 80
Group Counter mandatory for sheet Text 2
Activity Number mandatory for sheet Text 4
Item Number for Production mandatory for sheet Number 4
Resource/Tool
PRT Assignments Production resources/tools category Text 80
to Operation Material Number Text 80
Production Resources/Tools in Plant Text 80
Control key for management of Text 80
production
Standard Value for Quantity of PRTS. Number 9 3
Unit for Quantity of PRTS.(ISO Text 80
Format)
Production resources and tools Text 18
Document Type Text 80
Document number Text 80
Document part Text 3
Document version Text 2
Equipment Number Text 80
Measuring Point Text 80
Source Data for Migration Object: Equipment task list
Version S4CORE 102 - 08.01.2019 © Copyright SAP SE. All rights reserved.

Key General information

Equipment Number* Group Counter* Valid-From Date Task list description

Type: Text Type: Text Type: Date Type: Text

Length: 80 Length: 2 Length: 40
 task list

ormation Assignments to Header

Planning Plant Work center Work center plant Task list usage

Key uniquely identifying a plant. Type: Text Type: Text Key which distinguishes the work
Length: 80 Length: 80 centers by their category (for
example production work center,
Type: Text maintenance
Length: 80 work center)

Type: Text
Length: 80
Assignments to Header
Status Maintenance Strategy Assembly

You use the status key to indicate Rule for the sequence of planned Type: Text
the processing status of a task maintenance and inspection Length: 80
list. For example, you can tasks.
indicate whether
the task list is still in the creation A maintenance strategy contains
phase or has already been the maintenance packages that
released. define the cycle in which
individual tasks must
Type: Text be performed, for example, every
Length: 80 two months, every 5,000 km,
every 500 operating hours.

Type: Text
Length: 80
Source Data for Migration Object: Equipment task list
Version S4CORE 102 - 08.01.2019 © Copyright SAP SE. All rights reserved.

Key Assignments to Header

Equipment Number* Group Counter* Activity Number* Work center

Type: Text Type: Text Type: Text Type: Text

Length: 80 Length: 2 Length: 4 Length: 80
task list

General information General Operation Overview

Plant Control key Operation short text Execution Factor

Type: Text Determines which business Type: Text Type: Number

Length: 80 transactions should be executed Length: 40 Length: 3
for the object that belongs to the
task list or
order (for example scheduling or
costing)

Type: Text
Length: 80
on Overview
Equipment Number Functional Location Work involved in the activity Unit for work(ISO Format)

Type: Text Type: Text Type: Number Type: Text

Length: 80 Length: 80 Length: 7 Length: 80
Decimal: 1
 Standard Values
Activity Type Number of capacities required Normal duration of the activity Normal duration/unit(ISO Format)

Type: Text Type: Number Type: Number Type: Text

Length: 80 Length: 3 Length: 5 Length: 80
Decimal: 1
Work percentage Purchase Order Quantity: Operation order quantity unit(ISO Net Price in Purchasing Info
Operation Format Record
Type: Number
Length: 3 Type: Number Type: Text Type: Number
Length: 13 Length: 80 Length: 11
Decimal: 3 Decimal: 2
 External Activity
Currency Key Price Unit Planned Delivery Time in Days Cost Element

Type: Text Type: Number Type: Number Number of the G/L account
Length: 80 Length: 5 Length: 3 • hich is to be debited with the
goods issue, if you have entered
a consumption account, or
• or which an account assignment
check is to be carried out.

Type: Text
Length: 80
 Procurement Options
Material Group Purchasing Group for External Account Number of Vendor or Purchasing organization
Processing Creditor
Type: Text Type: Text
Length: 80 Key for a buyer or a group of Type: Text Length: 80
buyers, who is/are responsible Length: 80
for certain purchasing activities.

Type: Text
Length: 80
Source Data for Migration Object: Equipment task list
Version S4CORE 102 - 08.01.2019 © Copyright SAP SE. All rights reserved.

Key Maintenance package

Equipment Number* Group Counter* Activity Number* Maintenance strategy

Type: Text Type: Text Type: Text Rule for the sequence of planned
Length: 80 Length: 2 Length: 4 maintenance and inspection
tasks.

A maintenance strategy contains

the maintenance packages that
define the cycle in which
individual tasks must
be performed, for example, every
two months, every 5,000 km,
every 500 operating hours.

Type: Text
Length: 80
task list

Maintenance package
Maintenance Package Number

Type: Text
Length: 80
Source Data for Migration Object: Equipment task list
Version S4CORE 102 - 08.01.2019 © Copyright SAP SE. All rights reserved.

Key Component Assignments

Equipment Number* Group Counter* Activity Number* Material Number

Type: Text Type: Text Type: Text Type: Text

Length: 80 Length: 2 Length: 4 Length: 80
task list

omponent Assignments
Component quantity

Type: Number
Length: 13
Decimal: 3
Source Data for Migration Object: Equipment task list
Version S4CORE 102 - 08.01.2019 © Copyright SAP SE. All rights reserved.

Key
Equipment Number* Group Counter* Activity Number* Item Number for Production
Resource/Tool*
Type: Text Type: Text Type: Text
Length: 80 Length: 2 Length: 4 Type: Number
Length: 4
task list

Production resources/tools Material Number Production Resources/Tools in Control key for management of
category Plant production
Type: Text
The supported categories are Length: 80 Type: Text Key with which you can specify
D - Document Length: 80 how production resources/tools
E - Equipment should be handled in the task list
M - Material or in the
S - Miscellaneous order.

Type: Text Production resources/tools can

Length: 80 be processed in the following
ways:
•scheduling
•confirming
•costing
•printing

Type: Text
Length: 80
 PRT Assignments to Operation
Standard Value for Quantity of Unit for Quantity of PRTS.(ISO Production resources and tools Document Type
PRTS. Format)
Type: Text Enter a valid Document type that
Type: Number Type: Text Length: 18 exists in your system.
Length: 9 Length: 80 A valid document is defined via
Decimal: 3 the fields:
Document Type, Document
number, Document version and
Document part.

If the document doesn't exist an

error message will be thrown:
"Document value Document
Type-Document number-
Document version-Document
part is invalid, please check."

Type: Text
Length: 80
 Document number
Enter a valid Document number
that exists in your system.
A valid document is defined via
the fields:
Document Type, Document
number, Document version and
Document part.
If the document doesn't exist an If the document doesn't exists an If the document doesn't exists an
error message will be thrown:
"Document value Document
Type-Document number-
Document version-Document
part is invalid, please check."
Type: Text
Length: 80
Document part
Enter a valid Document part that
exists in your system.
A valid document is defined via
the fields:
Document Type, Document
number, Document version and
Document part.
error message will be thrown:
"Document value Document
Type-Document number-
Document version-Document
part is invalid, please check."
Type: Text
Length: 3
Document version Equipment Number
Enter a valid Document version Type: Text
that exists in your system. Length: 80
A valid document is defined via
the fields:
Document Type, Document
number, Document version and
Document part.
error message will be thrown:
"Document value Document
Type-Document number-
Document version-Document
part is invalid, please check."
Type: Text
Length: 2
Measuring Point

Type: Text
Length: 80