WebXpress Transport

Management Solution
For Express Cargo Industry
WebXpress Solution Suite
 WebXpress Product Suite

Product Description
Transport Management TMS helps to manage all transactions such as load planning, tendering, placement,
System load movement and delivery. Manages various business models such as FTL, Cold
Chain, Express Cargo.
Fleet Management FMS manages fleet related operations for long haul, secondary distribution, taxi fleet
System businesses. Also includes fleet maintenance, fuel management, expenses, document
and driver management
Warehouse WMS helps to manage warehousing operations for a 3PL or a manufacturing/trading
Management System organization. WMS is highly configurable to manage multi user facility and can
integrate with any ERP
Business Intelligence WebXpress products are integrated with Qlikview BI tool to offer analytics for data
generated. WebXpress offers ready to use BI templates to realize quick benefits of
BI
Finance & Accounts WebXpress has a fully functional Finance & Accounts systems fully integrated with
all operations module of Fleet and TMS.
Data Integration WebXpress can be integrated with ERP such as SAP and Oracle to exchange relevant
information
Devices WebXpress applications can be integrated with variety of devices such as GPS, Hand
Held Terminal and also sensors such as temperature and fuel sensors
 Solution Architecture
PC with Browser- IE 7+

Internet Data Center. Broadband connection

F
WebXpress I • Branch Offices
R
• Area Offices
Application E
INTERNET • Hub Centers
+ W
Database A
Servers L
L

High-speed Internet Link

GPRS/3G
connection
Firewall Server LSP company HO

Servers
at Users at LSP company
LSP
company LAN HO personnel
Sys. Admin

Interface System
WebXpress Product Features & Controls

WebXpress TMS features

WebXpress TMS Controls

WebXpress TMS for Express
Cargo Industry
 WebXpress TMS Modules

EXPRESS CARGO SERVICE PROVIDER

Reports
Customer Self
Service Portal
Customer contracts Operations Tracking • Tracking
• Invoice

Demand Management WebXpress TMS POD Management • Complaints

• Enquiry
• Rates
Vendor contracts Invoice & payments Online accounts
• E-POD
• Octroi Rcpts
Security management • MIS

GPS SYSTEM RFID/BAR CODING MOBILE SYSTEM

 Business Models Covered by WebXpress TMS

Business Model Description

Full Truck Load (FTL) Movement from customer warehouse to warehouse, without involving
HUBS

Express Cargo Delivery Committed Time for door to door delivery employing hub & spoke
network

Multi-modal Delivery- AIR and RAIL Movement of car with Air and Rail movement as significant component

Parcel Delivery Godown pick-up and delivery with warehousing services

Local Delivery Intra-city Next Day Delivery

Packers and Movers Specialized module to capture entire life cycle from customer call to
packing, moving and delivery

Milk run distribution Multi point pick up and drop for distribution of goods ex-warehouse

Home Delivery Solutions Work flow from sales at shop to warehouse dispatch to customer home
delivery

Crossing Delivery for another transporter, handover to a partner transporter

 WebXpress for Express Cargo
OPERATIONS
• Booking of small parcels and LTL
consignments at branches C1 C2 C3 C..n
• Consolidation at hubs
• Hub to Hub movement on set routes
Branch 1 Branch 2
• Transshipment to destination hubs and
then to branches
• Delivery from branches using DRS
Transshipment Hub

FINANCE
• Transporter will charge customers for
door to door service
Transshipment Hub
• Transporter will deploy/ hire a vehicle
capacity and pay for km. run of vehicle
• Transporter will manage all costs of
Branch 1 Branch 2
booking to delivery but charge
customer a single amount

C4 C5 C6 C..n
Transportation Booking Process

Booking Process

Pickup Run Sheet

Customer Docket Entry
Preparation
Contracts

Loading Sheet
Preparation

Manifest Preparation

Vendor Vehicle Contract FMS- Trip Sheet Module

Contracts
 Transportation Transshipment Process

Transshipment Process

Unloading Pre-alert Print Vehicle Arrival Update FMS- Trip Sheet Module

Stock Update Vehicle Unloading Report

Loading Sheet
Preparation

Manifest Preparation

Load in New Vehicle Load in connection vehicle

 Transportation Delivery Process

Delivery Process

Unloading Pre-alert Print Vehicle Arrival Update FMS- Trip Sheet Module

Stock Update Vehicle Unloading Report

Delivery Run Sheet

Preparation

Delivery Run Sheet Update Track & Trace

 Transportation POD Movement

POD Process

Delivery Update

POD Scan

Track & Trace POD Forward

POD Receipt
Acknowledgement

POD to Consignor with Bill POD to Next Location

 Invoice Process

Invoice

Docket Financial Edit &

POD Arrival & Finalization Docket Booking
Finalization

Bill generation

Bill submission update

Bill Collection

Cheque: Deposit Voucher

Generate MR
Cash: Receipt Voucher

Update CBS & A/R

 WebXpress Salient Features for Express Cargo Industry

Feature Description

Document Management • All documents are managed through a series management module

Paid and To Pay Controls • Specific Controls exist to manage to pay and paid outstanding

Route and Schedule Management • WebXpress helps to define routes and schedule for each route.
• WebXpress also has features to define optimum route for each combination of
locations.

E-POD using Mobile devices • WebXpress application can be loaded on a mobile device to capture delivery details
and also POD scan.

GPS Integration • WebXpress is integrated with GPS to provide real time view of delivery and pick up
vans and load in them.

Bar code management • WebXpress can help generate Unique Bar code Identifier (UBI) for each box. This can
be done using mobile printer or fixed devices at customer premises.
• Bar codes can then me scanned to manage inward and outward for all consignments

DEPS Management • WebXpress has an extensive DEPS management system to track all missing and
misrouted consignments
• WebXpress has tracking mechanism to record each DEPS case
 Customer Contracts

• Contract Features
– Business Model wise contracts- LTL, FTL, 3PL, IDT, Secondary
Movement
– Pay basis wise plus Service Wise
– Multiple Active Contracts
– Single slab, Multi slab, FTL-Capacity based
– Rates- Per Kg., Per Ton, Fixed, Fixed + Variable

• Contracts are enforced at time of docket entry

• This reduces errors and also ensures revenue in line with

contracts

• Leads to lesser Invoice rejections thus better working capital

 Vendor Contracts

• Contract Features
– Contracts for long haul, local vendors, BA
– Fixed route, Per Kg., Per Km, Per docket
– Switching between multiple contracts

• Contracts are enforced at time of VHC entry/ payments

• Reduced mistakes in vendor payment, higher efficiency

• Faster vendor payment, better service level from vendors

 WebXpress TMS- Key Benefits

• Real Time information visibility across Transportation network

• Reduction in costs due to
– Reduction in data entry time and effort
– Measurement of transaction wise profitability
– Tighter control on vehicle deployment expenses
• Increase in income due to
– Ability handle higher work volume with same investment in
staff and facility
– Better service leading to better customer satisfaction, thus
more business
– Better information on customers leading to targeted sales
effort
• Savings in working capital
– Smaller and more accurate billing cycle
– Faster collections
– Daily control on cash & bank across locations
WebXpress Control Tower
Customer Dashboard
Booking Dashboard
Booking Breakups
Yield Analysis
Delivery
SLA Measurement
Solution Offering: WebXpress
Mobile
WebXpress Enterprise Mobility Technology

Microsoft Windows Phone

Independent Software Vendor for Microsoft

www.microsoft.com

Google Android

Business Intelligence Solutions

www.android.com

Motorola India

Enterprise Mobility Solutions Partner

www.motorolasolutions.com

Qliktech Inc

Business Intelligence Solution on Mobile

www.qlikview.com
 WebXpress Mobility Architecture

Hand Held
Terminals
Windows CE
Windows Mobile

WebXpress Mobile

Tablets Application Middleware

Cellular
Android 2.3
Network
Android 4.0 Customer Application/
GPRS
WebXpress Solution
3G
Wi-Fi

Android Mobile
Android 2.2, 4.0
 WebXpress Android Capability
• Android is world’s fastest growing
Operating system for Mobile Phones
• Android is available across vendors
such as Samsung, HTC, Micromaxx
• Android phones range starts from Rs.
3800 onwards, making it cheapest
mobility device
• Android is a Full Operating System,
thus making it possible to build
feature rich applications
• Thus, WebXpress has selected Android
as platform to offer its mobility
solutions
• WebXpress has a dedicated team of
Android developers who work closely
with Product Team to design
Integrated Applications
WebXpress Ready to Use Mobile
Application
 WebXpress Mobile Applications for
Transportation
Functionality Description

Transportation Booking and  User can enter CN data into mobile device
Scan  CN image can also be scanned and sent to server
 CN and image can then be uploaded to server for completion of data entry
 Booking can be done after login and only if CN is not already entered and DCR is provided

Delivery  User can enter delivery information for a given Consignment in mobile device
Information Update  System allows data entry only if DRS is prepared and CN is not yet delivered
 User can capture delivery date and time, delivery person etc.
 Application also captures location if device is GPS enabled

POD Scan  User can scan POD using camera function of Mobile device
 POD image is then sent to server against CN number
 CN number needs to be valid and CN must be delivered in system
 Application also captures location if device is GPS enabled

Track & trace  User can enter CN and get tracking information on mobile device
 User can also view location of CN on map if GPS service is enabled
 WebXpress Mobile Applications for
Fleet Management
Functionality Description

Vehicle Tracking  User can enter a vehicle number in mobile device

 Application will retrieve vehicle tracking information and display on device
 User can also view location of vehicle on map if GPS service us enabled for that vehicle

GPS Tracking  Mobile device with GPS service enabled can be given to driver or a vehicle
 The device will capture GPS data and send the same to server
 This information can be used to track the vehicle, check idle time, check speed etc.

Accident/ Damages  In case of accident, user can enter details on spot in mobile device
Information  User can also capture photos and send to central server for future claims process

Status Update  Driver can use mobile application to update status of his vehicle using mobile device
 Driver can update information from multiple selection
 System will capture GPS location of the device and status to offer picture to customer
 WebXpress Mobile Applications for
Warehouse Management*
Functionality Description

GRN preparation  User can download an ASN into mobile device

 User can then scan each arrived item and enter arrived quantity
 After completion of all items, system will prepare a GRN (Goods Receipt Note)
 GRN information is uploaded in WMS/ ERP

Put Away ticket  User will prepare put away ticket in WMS and download put away ticket in mobile device
update  User will then put away a given SKU as per put away plan
 User will scan SKU and scan location to confirm put away
 On completion of put away, ticket is closed and discrepancy reported

Pick ticket update  User will down load pick ticket and visit location to pick SKU
 User will scan SKU and location to confirm pick
 If user finds SKU at different location, he will update the same in HHT
 On completion of all pick, system will close pick ticket

Packing and dispatch  At the dispatch area user needs to pack SKUs in cartons
 He will download a dispatch note in HHT
 He will scan SKU as he packs in boxes
 On completion of a box, he will print a bar code label and stick onto the box
 On completion of all boxes, system will print a dispatch note with box wise packing lists

* WMS application is available only on Windows platform for HHTs

WebXpress TMS Application-
Select Screens
WebXpress TMS Mobile Modules
Android Application Windows Application
 WebXpress Mobile Authentication

• WebXpress mobile can be

used only by authorized
personnel
• On login, WebXpress will
automatically identify
– User name
– Rights
– Location of operation
– Document series
• Thus, WebXpress mobile is
a fully secure application
 Cnote/ docket entry
Android Application Windows Application
 Cnote completion on WebXpress

Shows information entered at time of quick entry in Mobile device.

One Click POD Update
Enter/ scan C-note number
Validation to ensure proper entry
Photo Capture Screen gets activated on
Shoot & Upload

• Click on Shoot and Upload

button to invoke camera
function
• Take a picture of POD- use
flash if required
• Click on done button
• WebXpress Mobile will now
upload POD automatically
• Wait for main screen to
appear again
View image uploaded through Mobile
Application
WebXpress GPS Solutions
 WebXpress GPS capabilities

• GPS provides location, WebXpress makes sense of that location

• Thus, WebXpress has devises applications around GPS data to

enable an enterprise to solve business problems such as Track &

Trace, Impending Arrival Notification, Proof of Delivery with GPS

Signature etc.

• WebXpress has built standard interface to receive data from

multiple GPS providers

• WebXpress has built Application to convert the GPS data into

information relevant to customers business needs

 Vendor Neutral GPS Solution
USER ACCESS LAYER

Qlikview
WebXpress WebXpress
Business
Applications/ GPS reports
Intelligence
Customer ERP and maps
layer Computer

WebXpress GPS Integrator Middleware

Tablet

Server of Server of
Smart phone
GPS Service GPS Service
Provider A Provider B

Field team with

Mobile Devices

Trailers with devices Trailers with devices

from A from B
 WebXpress GPS Solution Diagram

GPS Satellites

GPS Tracker
WebXpress
Command
INTERNET Application
Center
GPS Module
Application

Mobile Receiver

WebXpress
Users

GPS Tracker
Box

Cellular
Network
Vehicle Tracking using GPS
Integration of GPS with WebXpress
Query based GPS status
screen
 Integration of GPS with WebXpress

Integration of VHC number Speed calculation base don

and Route code GPS data
 Integration of GPS with WebXpress

Integration with Google Maps

All vehicles on India Map
Only selected vehicles shown for tracking
Specific Vehicle on Map with all details
Vehicle Running History
GPS enabled Consignment Tracking
Status Details
Solution Offering: WebXpress
Online Accounts
 WebXpress Accounts- Salient Features

• WebXpress has an Integrated Online Financial Accounts System compliant with

Indian GAAP
• About 80-90% of accounts transactions are posted automatically from operations
system, reducing data entry by over 80%
• WebXpress Accounts helps customers to track P&L, TB and BS of every location
individually
• WebXpress Accounts provides and Online and Real Time view of Cash & Bank position
of each location
• WebXpress Accounts follows a SINGLE and UNIFORM Chart of Account (CoA) across
locations.
• The CoA is controlled centrally and no location can add/ edit any accounts groups or
ledgers
• The sub-ledgers in CoA are created from Masters thus there is no need to create
separate sub-ledgers for every location
• As a centralized CoA, there is no need to consolidate accounts of various locations.
Accounts are entered into a SINGLE CoA but referenced by locations
 Understanding WebXpress Accounts Features
CENTRALISED & ONLINE ACCOUNTS
• This means that locations can not
change accounts rules
• Provides high integrity of accounts
structure
• As entries are entered across India,
central accounts can see the effects
immediately
• No need to get accounts data from
across locations and consolidate
AUTOMATIC & INTEGRATED
• As operation transactions happen,
relevant account entries are
automatically posted
• No need to take transaction data to
accounting system and post manually
• Saves data entry by over 70% as
more than 80% of accounts
transaction originate in operations
• For example, when a bill is generated,
Billed Debtor ledger is Dr. and Income
Cr.. When bill is collected Bill Debtor is
Cr. and Cash
 Understanding WebXpress Accounts Features

Automatic Posting Treatment Chart

• All operational transactions are integrated with accounts as per pre-set accounting rules

• These rules define instance of accounting, location and entry

• The rules are set in accordance with Indian Accounting Standards as set by ICAI and in line with
Accounting policies of customer

• For example, following rule sheet defines accounts treatment when bill is generated

When Bill is Generated

Value Name Acccode Accdesc Debit Credit Narration

CDA0001 Billed Debtors 5050 0 WHEN BILL IS GENERATED BL/KNUN/07/700002

Sub Total
INC0001 Freight Income 0 5050 WHEN BILL IS GENERATED BL/KNUN/07/700002

CDA0001 Billed Debtors 606 0 WHEN BILL IS GENERATED BL/KNUN/07/700002

S.tax
LIA00012 Service Tax Payable 0 606 WHEN BILL IS GENERATED BL/KNUN/07/700002

CDA0001 Billed Debtors 12 0 WHEN BILL IS GENERATED BL/KNUN/07/700002

Cess
LIA00013 Cess Payable 0 12 WHEN BILL IS GENERATED BL/KNUN/07/700002

CDA0001 Billed Debtors 6 0 WHEN BILL IS GENERATED BL/KNUN/07/700002

H. Cess
LIA00014 HE Cess Payable 0 6 WHEN BILL IS GENERATED BL/KNUN/07/700002
 Understanding WebXpress Accounts Features
EVERY LOCATION AS PROFIT CENTER
• All accounting entries are posted in
WebXpress along with reference of
location
• Thus it is possible to view every ledger
filtered by a every location
• This helps to check P&L, TB and BS of
every location individually
• The location can be grouped by area
or region to get area wise or region
wise P&L analysis
REAL TIME CASH & BANK STATUS
• All Dr and Cr entries are posted as
transactions are carried out
• Cash/ bank is Dr./ Cr. as a result of
these entries
• All transactions can be viewed in form
of a Cash & Bank statement
• It is possible to view cash & bank
statement of ANY location from
anywhere subject to rights
• Thus, management has an ONLINE &
REAL TIME idea of cash/ bank position
of entire business
 Chart of Account

CoA features System accounts

• Chart of accounts is specified in • Some of the account heads are also

WebXpress by company’s accounts used to post automatic accounting
department entries for transactions
• CoA remains SAME for all locations • These accounts are embedded into
and can not be altered by locations transactions
• CoA is managed centrally and • These accounts CAN NOT BE removed
modifications care carried out with from CoA, but names can be changed
approval from Account Head/ CFO • Example accounts:
• WebXpress provides its own internal – Billed Debtors
account code to each account group – Sundry Creditors
and ledger
– Cash in hand
• It is possible to also define company’s
internal accounts code against each
account or group
• It is possible to add new account
heads or inactivate existing account
heads
 Sub-ledgers from Masters

• WebXpress removes need for creating sub-

ledgers for customer, vendors, vehicles,
drivers etc.
• Accounting transactions are posted with TRANSACTION
reference of relevant code
• For example when Bill Debtor is Dr, system
also records customer code against that
transaction
• Thus, ledger can then be viewed with
reference to a particular customer or vendor
as the case may be Ledgers Masters
• This avoids need to maintain masters and
sub-ledgers separately and still provides view
of every sub-ledger

Accounts Transaction
Database
 COA
COA Hierarchy EXAMPLES
• ASSETS
– Fixed Assets
• CATEGORY
• Furniture & fixtures
– GROUP – Investments
• SUB GROUP – Current Assets
– LEDGER • LIABILITIES
– Share Capital
– Reserves & Surplus
– Current Liabilities
• INCOME
– Operations Income
• Freight Income- TBB
– Other Income
• EXPENDITURE
– Operations cost
• Transport Costs
– Personnel cost
– Communication cost
 KEEP IN TOUCH

info@webxpress.in www.webxpress.in

Headquarters Regional Sales Office

114, Sundervilla, S. V. Road,
Santacruz (West), Mumbai – 400052
+91 93 232 428 02
+91 22 325 735 60
ECFY Consulting Pvt. Ltd.
107, First Floor, Suncity Trade Tower,
Sector–21, Gurgaon – 122001
+91 93 117 363 59

Thank You