2019-_______
SUBJECT: GUIDELINES ON THE TERTIARY EDUCATION SUBSIDY (TES)
DISBURSEMENTS AND MONITORING SYSTEM FOR PRIVATE
HIGHER EDUCATION INSTITUTIONS (HEIs) WITH VALIDATED TES
GRANTEES DURING THE TRANSITORY PERIOD IN ACADEMIC
YEAR 2018-2019
TABLE OF APPENDICES
Annex “A” CHED Regional Director’s Certification to support the
Roster of Qualified TES Grantees enrolled in Private
Higher Education Institutions (private HEIs)
Annex “B” Form 1 (TES) – Billing Statement for TES certified by the
Accountant and approved by the President
Annex “C” Form 2 (TES) – Billing Details for TES
Annex “D” Notarized University / College Registrar’s Certification as
to the total number of qualified TES student grantees for
1st and / or 2nd semester of AY 2018-2019
Annex “E” TES Sharing agreement
Annex “F” CHED Regional Offices Directory of Contact Persons for
Complaints and Grievance Concerns
SAMPLE TEMPLATE
ANNEX “A”
CERTIFICATION
Date
For: ATTY. CARMELITA YADAO-SISON MNSA, PhD.
OIC Executive Director IV, UniFAST
Ground Floor, Building E, UP Ayala Land Techno Hub
Commonwealth Avenue, Quezon City
Pursuant to the Memorandum Order issued by the UniFAST Secretariat to the UniFAST
Regional Coordinators to conduct the verification and validation process on the documentary
requirements submitted by selected TES grantees as a requirement for the issuance of Notice
of Award to qualified TES grantees, this office hereby endorses and submits to the UniFAST
Secretariat the attached official roster of qualified TES grantees enrolled in Academic Year
2018-2019, in Higher Education Institutions registered in CHED Regional Office.
We hereby further certify and attest to the veracity of the documentary requirements
submitted by selected TES grantees in compliance with the prescribed TES guidelines
approved by the UniFAST Governing Board.
For your reference, the table below shows the list of Higher Education Institutions
registered at CHED Regional Office with the total number of qualified TES grantees:
This certification is issued in order to facilitate the disbursement and release of funds
intended for TES beneficiaries in compliance with the Implementing Rules and Regulations of
RA 10931 “The Universal Access to Quality Tertiary Education”.
Validated and verified by Attested by
(Signed) (Signed)
UNIFAST REGIONAL COORDINATORS REGIONAL DIRECTOR
Annex “B”
FORM 1 TES
Republic of the Philippines
(Name of Private Higher Education Institution
(Address of Private Higher Educaiton Institution)
Certified Approved
Yes No
Signature Signature
Position Position
Head, Accounting/Authorized Representative President/Authorized Representative
Date Date
INSTRUCTIONS:
1. Private HEIs are allowed a maximum of two (2) tranches of payments per semester. "Academic Year" will use the year when the AY began (e.g. 2018 for AY 2018-2019).
"Batch" refers to the number of times a private HEI bills CHED in a semester.
Regional Codes Note that private HEIs may bill with CHED no more than two (2) batches per semester.
Region Code Region Code Region Code
Region 1 01 Region 6 06 Region 12 12 Examples of a billing statement no.
Region 2 02 Region 7 07 NCR NCR The first batch of TES statement submitted by JRU in 1st sem AY 2018-2019:
Region 3 03 Region 8 08 CARAGA CARAGA NCR-JRU-2019-1-1
Region 4A 04 Region 9 09 ARMM ARMM The second batch of TES statement submitted by Jose Rizal University in the First Semester
Region 4B MIMAROPA Region 10 10 CAR CAR for AY 2018 - 2019
Region 5 05 Region 11 11 NCR-JRU-2019-1-2
"private HEI Code" shall be the Acronym used by the private HEI for their institution. 3. Send a printed copy of this completed TES Statement Form (Form 1) to
e.g. Jose Rizal University - JRU CHED Central Regional Office Records Section for proper receiving procedures.
UniFAST Secretariat as duplicate copy for monitoring purposes.
Annex “C”
4. Report all enrolled students in this form in alphabetical order (1) by campuses, if applicable; (2) by
colleges, if applicable; (3) by program, if applicable; and (4) by student name (Last name, First name MI).
5. Assign a 5-digit control number for each enrolled student. The 5-digit number should be assigned
chronologically to the students that have been listed alphabetically according to #4.
6. Provide a signed certification of the accuracy and completeness of the students' CORs covered
by Form 2 as a cover document for all the provided PDFs of the CORs.
TO: CHED - Regional Office _______________
Address: Address of CHED Regional Office
Copy Furnished: UniFAST Secretariat and Department of Budget and Management
Billing Details Summary:
TES per campus will have to be listed and tabulated. The Total Amount of the TES for all
campuses should tally with the total amount of TES in the Billing Statement (inclusive of the
3 percent administrative cost). Note: Please insert additional line as needed
Basis for Tertiary Education Subsidy:
Private HEI Administrative Staff Head, Administrative Office Private HEI Registrar Private HEI Chief Accountant Private HEI President
(Print Name and Signature) (Print Name and Signature) (Print Name and Signature) (Print Name and Signature) (Print Name and Signature)
Annex “D”
Republic of the Philippines
Name of the Private HEI
Address of the Private HEI
Date: _____________________
CERTIFICATION
Please use the table below if the College / University has External Study Center /
Satellite Campuses.
This further certifies that the students’ information stated in the Consolidated
TES Billing Details (For 2 TES) is accurate and complete.
This Tertiary Education Subsidy (TES) Sharing Agreement, made and executed by and between:
and
WITNESSETH:
WHEREAS, under Republic Act No. 10687 or Unified Student Financial Assistance System for
Tertiary Education (UniFAST) Act, the UniFAST is mandated to increase the participation rate among all
socio-economic classes in Tertiary Education especially the poor but academically able and highly
motivated students to enable them to successfully pursue and complete Tertiary Education programs in
quality institutions, thereby promoting equitable and Rationalized Access by poor Filipinos to quality
Tertiary Education;
WHEREAS, Section 7 of Republic Act No. 10931 or the Universal Access to Quality Tertiary
Education Act (UAQTEA), established the Tertiary Education Subsidy (TES) for all Filipino students who
shall enroll in undergraduate and post-secondary programs of private HEIs. to support the cost of their
tertiary education or any part or portion thereof;
WHEREAS, the PHEI is authorized by the Commission on Higher Education (CHED) to offer
baccalaureate degrees;
WHEREAS, the Student-Grantee is currently enrolled in the PHEI and qualified under its existing
admission and retention policies;
WHEREAS, the Student-Grantee is among the identified TES grantees in the Official Roster as
validated and verified by the UniFAST Regional Coordinator and attested by the CHED Regional
Director;
NOW THEREFORE, for and in consideration of the foregoing premises and the terms and
conditions below, the Parties hereby agree as follows:
1. Pursuant to the UniFAST Guidelines on the Tertiary Education Subsidy (TES) Disbursements and
Monitoring System for Private Higher Education Institutions (HEIs) with validated TES Grantees
during the Transitory Period in Academic Year 2018-2019, the Student Grantee shall be entitled to a
maximum of Sixty Thousand Pesos (PhP 60,000) as grant for Academic Year 2018-2019;
2. The grant is intended to cover academic and extra-curricular expenses, including tuition,
miscellaneous and other school fees, purchase of textbooks, board and lodging, transportation,
clothing, admission / entrance fees, health and other valid related education expenses and support
services to complete the student-grantee’s degree program;
3. The sharing for the said grant shall be PhP 40,000 to the Student-Grantee and PhP 20,000 to the
PHEI;
4. If the Student-Grantee paid any academic and extra-curricular expenses to the PHEI prior to the
receipt of cheque payment from the UniFAST through the CHED Regional Office, the PHEI must
refund the Student-Grantee of the said amount;
5. Upon receipt of the check representing fund transfer for TES for AY 2018-2019, the PHEI should
release to the Student-Grantee the amount of PhP 40,000 within 2 weeks;
6. The Student-Grantee and the PHEI shall execute and properly comply with the provisions of the
Guidelines on TES Disbursements and Monitoring System for Private Higher Education Institutions
(HEIs) with Validated TES Grantees During the Transitory period in Academic Year 2018-2019;
7. This Agreement shall take effect upon signing by the Parties hereto and shall be terminated upon the
satisfactory fulfilment of all terms and conditions embodied herein.
IN WITNESS WHEREOF, we have signed this TES Sharing Agreement this Month, Day, Year
at the Place where this Agreement was executed.
Note: Parent/s or guardian/s shall co-sign along with the minor student-grantee
ACKNOWLEDGEMENT
BEFORE ME, this Month, Day, Year in the Municipality/City of Name of Municipality/City
personally appeared the following:
2. (If Minor) Name of Student-Grantee with Competent Evidence of Identity issued at Place of
Issuance on Date of Issuance and Name of Parent/Guardian with Competent Evidence of
Identity issued at Place of Issuance on Date of Issuance, known to me to be the same persons
who executed the foregoing instrument, and acknowledged that the same are their free and voluntary
acts and deeds. (Delete this item if Student-Grantee is of legal age)
WITNESS MY HAND AND SEAL, on the date and at the place first above written.
Doc.. No.
Page No.
Book No.
Series of 2019.
ANNEX “F”
DIRECTORY OF CHED REGIONAL OFFICES
Region Email Addresses
01 - Ilocos Region chedro1@ched.gov.ph
amdolores@ched.gov.ph
bsborja@ched.gov.ph
02 - Cagayan Valley chedro2@ched.gov.ph
chedro2.unifast@gmail.com
romeomallillin05@gmail.com
jhoi_mbps@yahoo.com
engrsandra@yahoo.com
03 - Central Luzon unifastro3@ched.gov.ph
chedro3@ched.gov.ph
kmcasugay.unifastro3@ched.gov.ph
dharsunga21@gmail.com
04 - CALABARZON unifastro4@ched.gov.ph
jroque@ched.gov.ph
kapura@ched.gov.ph
jmcoprada@ched.gov.ph
ched4a@ched.gov.ph
ched4a.records@ched.gov.ph
05 - Bicol Region unifastro5@ched.gov.ph
chedro5@ched.gov.ph
frey@ched.gov.ph
jredita.unifast@ched.gov.ph
kbguerina@ched.gov.ph
06 - Western Visayas unifast.chedro6@gmail.com
christineaguilar08@gmail.com
emeerdilleso@gmail.com
lozada.rechie@gmail.com
Region Email Addresses
07 - Central Visayas hmarollano@ched.gov.ph
dmalunjao@ched.gov.ph
coracion@ched.gov.ph
unifastro7@ched.gov.ph
08 - Eastern Visayas ched.unifastro8@gmail.com
chedro8@ched.gov.ph
johnnhelmejido11@gmail.com
vegajanpaolo@gmail.com
dionna.sala1992@gmail.com
09 - Zamboanga chedro9@ched.gov.ph
unifastr9@ched.gov.ph
heidifaith33_cruz@yahoo.com
watchinze@yahoo.com
maryjuni1989@gmail.com
10 - Northern Mindanao
unifast.regionx@gmail.com
chedro10@ched.gov.ph
vluzana@ched.gov.ph
mpangilinan.unifastro10@ched.gov.ph
jlloren.unifastro10@ched.gov.ph
11 - Davao Region chedro11@ched.gov.ph
unifastro11@ched.gov.ph
cmorato@ched.gov.ph
mjcastaneda@ched.gov.ph
racaguco@ched.gov.ph
12 - SOCSKSARGEN laruyaneilrose@gmail.com
ernestpaulogena@gmail.com
markjuneaporador@gmail.com
unifastregion12@gmail.com
chedro12@gmail.com
Region Email Addresses
13 - NCR chedncr@gmail.com
chedncr@ched.gov.ph
unifastncr@gmail.com
khernandez@ched.gov.ph
jfmansibang.unifast@ched.gov.ph
14 - CAR unifastcar@gmail.com
kjlaguiwed@gmail.com
jezeny@gmail.com
joefrence.sauyen.yangyang@gmail.co
m
15 - BARMM unifastarmm@ched.gov.ph
sisiannesolamo@gmail.com
abdualfad@gmail.com
haroldnoelhidalgo@gmal.com
unifastarmm@gmail.com
unifastarmm@ched.gov.ph
16 - CARAGA fpadilla@chedcaraga.com
dgrana@ched.gov.ph
hparadero@chedcaraga.com
chedcaraga@ched.gov.ph
17 - MIMAROPA agonzales@ched.gov.ph
htoyokan@ched.gov.ph
rbacolor@ched.gov.ph
chedro4b@ched.gov.ph
unifast.mimaropa@ched.gov.ph