WHAT IS REPUBLIC ACT 9048?

Republic Act (RA) 9048 authorizes the city or municipal civil registrar or
the consul general to correct a clerical or typographical error in an entry
and/or change the first name or nickname in the civil register without
need of a judicial order.
RA 9048 amends Articles 376 and 412 of the Civil Code of the Philippines,
which prohibit the change of name or surname of a person, or any
correction or change of entry in a civil register without a judicial order.
President Gloria Macapagal-Arroyo approved the act on 22 March 2001.
With the law taking effect on 22 April 2001, the Civil Registrar-General
promulgated Administrative Order No. 1 Series of 2001, which was
published in the newspaper in August that year.

WHAT CORRECTIONS CAN BE MADE BY RA 9048?

RA 9048 allows these corrections:

correction of clerical or typographical errors in any entry in civil

registry documents, except corrections involving the change in sex, age,
nationality and status of a person.
(A clerical or typographical error refers to an obvious mistake committed
in clerical work, either in writing, copying, transcribing, or typing an
entry in the civil register that is harmless and innocuous, such as a
misspelled name or misspelled place of birth and the like, and can be
corrected or changed only by reference to other existing record or
records.)

change of a person's first name in his/her civil registry document under

certain grounds specified under the law through administrative process.

WHAT ARE THE CONDITIONS UNDER RA 9048 THAT THE PETITIONER

NEEDS TO COMPLY WITH?
(1) The petitioner finds the first name or nickname to be ridiculous,
tainted with dishonor or extremely difficult to write or pronounce;
(2) The new first name or nickname has been habitually and continuously
used by the petitioner and he has been publicly known by that first name
or nickname in the community; or,
(3) The change will avoid confusion.

WHO MAY FILE THE PETITION?

Whether it is for correction of clerical or typographical error, or for
change of first name, the petition may be filed by a person of legal age
who must have a direct and personal interest in the correction of the
error or in the change of first name in the civil register.
A person is considered of legal age when he is eighteen years old and
above. Thus, a minor (less than eighteen years old) cannot by himself file
a petition, either for correction of clerical or typographical error or for
change of his first name.
Only the following persons are considered to have a direct and personal
interest in the correction of clerical error or change of first name:
Owner of the record that contains the error to be corrected or first
name to be changed

Owner's spouse, children, parents, brothers, sisters, grandparents,

guardian, or any other person duly authorized by law or by the owner of
the document sought to be corrected.

WHAT SHOULD BE THE FORM AND CONTENT OF THE PETITION?

The petition, whether it is for correction of clerical error or for a change
of first name, should be accomplished properly and in the prescribed
form. Section 5 of RA 9048 and Rule 8 of Administrative Order No. 1, S.
2001 require that the petition should be in the form of an affidavit,
hence, it should be subscribed and sworn to before a person authorized
to administer oath.
Basically, the petition must contain the following facts or information:
Merits of the petition
Competency of the petitioner
Erroneous entry to be corrected and proposed correction; first name to
be changed and the proposed new first name
WHAT SUPPORTING DOCUMENTS ARE REQUIRED FOR CORRECTING A
CLERICAL OR TYPOGRAPHICAL ERROR IN A CIVIL REGISTRY DOCUMENT?
The petition shall not be processed unless the petitioner supports it with
the required documents. The supporting documents should be authentic
and genuine, otherwise, the petition shall be denied or disapproved
pursuant to Rule 5.8 of Administrative Order No. 1, S. 2001. The following
supporting documents are admissible as basic requirements:
Certified machine copy of the certificate containing the alleged
erroneous entry or entries

Not less than 2 public or private documents upon which the correction
shall be based. Examples of these documents are the following: baptismal
certificate, voter's affidavit, employment record, GSIS/SSS record,
medical record, school record, business record, driver's license,
insurance, land titles, certificate of land transfer, bank passbook,
NBI/police clearance, civil registry records of ascendants, and others.

Notice and Certificate of Posting

Certified machine copy of the Official Receipt of the filing fee

Other documents as may be required by the City/Municipal Civil

Registrar (C/MCR)

WHAT ARE THE SUPPORTING PAPERS FOR CHANGE OF FIRST NAME?

As in the case of correction of clerical error, no petition for change of
first name shall be accepted unless the petitioner submits the required
supporting papers, as follows:
All the documents required of the petitioner for the correction of
clerical error shall also be required of the petitioner for change of first
name.

Clearance from authorities such as clearance from employer, if

employed; the National Bureau of Investigation; the Philippine National
Police; and other clearances as may be required by the concerned
C/MCR.

Proof of Publication. An affidavit of publication from the publisher and

copy of the newspaper clippings should be attached.
HOW MUCH IS THE FEE IN FILING A PETITION?
The C/MCR and the District/Circuit Registrar (D/CR) are authorized to
collect from every petitioner the following rates of filing fees:
One thousand pesos (P1,000.00) for the correction of clerical error

Three thousand pesos (P3,000.00) for the change of first name

In the case of a petition filed with the Consul General (CG), the fees are
the same for all Philippine Consulates. The fees are the following:
Fifty U.S. dollars ($50.00) for the correction of clerical or
typographical error

One hundred fifty U.S. dollars ($150.00) for the change of first name
A migrant petitioner shall pay an additional service fee to the Petition
Receiving Civil Registrar (PRCR).
This service fee shall accrue to the local treasury of the PRCR.
Five hundred pesos (P500.00) for correction of clerical or typographical
error

One thousand pesos (P1,000.00) for change of first name

WHERE SHOULD THE PETITION BE FILED?

The general rule is that petition shall be filed with the Local Civil Registry
Office (LCRO) where the record containing the clerical error to be
corrected or first name to be changed is kept. Included in this general
rule is the case of the Office of the Clerk of Shari'a Court where records
of divorces, revocations of divorces, conversions to Islam are kept and
where some Muslim marriages are registered.
However, in case the petitioner is a migrant within or outside the
Philippines, meaning his present residence or domicile is different from
where his civil registry record or records are registered, he may file the
petition in the nearest LCRO in his area. His petition will be treated as a
migrant petition.

Delayed Registration of Birth

1. The requirements are:

 a) if the person is less than eighteen (18) years old, the following shall be required:

i) four (4) copies of the Certificate of Live Birth duly accomplished and signed by the proper
parties;

ii) accomplished Affidavit for Delayed Registration at the back of Certificate of Live Birth by
the father, mother, or guardian, declaring therein, among other things, the following:

 name of child;

 date and place of birth;

 name of the father if the child is illegitimate and has been acknowledged by him;

 if legitimate, the date and place of marriage of parents; and

 reason for not registering the birth within thirty (30) days after the date of birth

In case the party seeking late registration of the birth of an illegitimate child is not the mother, the
party shall, in addition to the foregoing facts, declare in a sworn statement the recent whereabouts of
the mother.

iii) any two of the following documentary evidences which may show the name of the child,
date and place of birth, and name of mother (and name of father, if the child has been
acknowledged):

 baptismal certificate;

 school records (nursery, kinder-garten, or preparatory);

 income tax return of parent/s;

 insurance policy;

 medical records; and

 others, such as barangay captain's certification.

iv) affidavit of two disinterested persons who might have witnessed or known the birth of the
child. (46:1aa)

b) If the person is eighteen (18) years old or above.

i) all the requirements for the person who is less than eighteen (18) years old; and

ii) Certificate of Marriage, if married. (46:1ba)

2. Delayed registration of birth, like ordinary registration made at the time of birth, shall be filed at
the Office of the Civil Registrar of the place where the birth occurred. (46:3)

3. Upon receipt of the application for delayed registration of birth, the civil registrar shall examine
the Certificate of Live Birth presented, whether it has been completely and correctly filled in and
all requirements have been complied with. (47a)

4. In the delayed registration of the birth of an alien, travel documents showing the origin and
nationality of the parents shall be presented in addition to the requirements mentioned in Rule 25
(1). (49:2a)

Delayed Registration of Death

No delayed report of death shall be accepted for registration unless the following procedures and
requirements are observed and complied with by the concerned parties:

a) four (4) copies of Certificate of Death, which must be accomplished correctly and completely;
 b) affidavit for delayed registration which shall be executed by the hospital or clinic administrator if
the person died in a hospital, clinic or in a similar institution, or by the attendant at death if the
person died elsewhere. In default of the hospital or clinic administrator or attendant at death, the
affidavit shall be executed by any of the nearest relative of the deceased, or by any person
having legal charge of the deceased when the latter was still alive;

c) the affidavit referred to shall state among other things, the name of the deceased, the facts of
his death, the date and place of burial or cremation, and the circumstances why the death was
not reported for registration within thirty (30) days after death;

d) authenticated copy of the certificate of burial, cremation, or of other means of corpse disposal;
and

e) approval for registration by the health officer in the box provided in the Certificate of Death.
(50a)

Delayed Registration of Marriage

In delayed registration of marriage, the solemnizing officer or the person reporting or presenting the
marriage certificate for registration shall be required to execute and file an affidavit in support thereof,
stating the exact place and date of marriage, the facts and circumstances surrounding the marriage,
and the reason or cause of the delay. (53:1a)
LATE REGISTRATION OF BIRTH

REQUIREMENTS

1. Accomplished Certificate of Live Birth (COLB) in four (4) copies, original signatures
affixed;
2. Backside of COLB (Affidavit for Delayed Registration of Birth) must be
accomplished and notarized or subscribed by authorized Officer;
3. Certificate of No Record issued by Civil Registrar;
4. Negative Certification issued by National Statistics Office;
5. Any two of the following documentary evidences, showing Name of Child, Name of
Mother and Name of Father, to wit:
6. If illegitimate during birth of child, and the mother is not the applicant/informant
attached;
7. Affidavit of two disinterested persons attesting to the circumstances of the birth of
the child
8. Payment/Fee:
Late Registration Fee Php 250.00
Live Birth Form Fee Php 50.00

LATE REGISTRATION OF MARRIAGE

REQUIREMENTS

1. Accomplished Certificate of Marriage (COM) in four (4) copies, original signatures

affixed;
2. Certificate of No Record issued by Civil Registrar;
3. Negative Certification issued by National Statistics Office;
4. A copy of the Marriage Contract obtained by the couple from the marriage
ceremony with License or Affidavit of Art. 34 – 1 original & 2 photocopies
5. Affidavit executed by the Church/Solemnizing Officer OR by the couple attesting to
the existence of the marriage ceremony and the reason for the delayed registration
– 1 original & 2 photocopies;
6. Payment/Fee:
Late Registration Fee Php 250.00
Marriage Form Fee Php 50.00

LATE REGISTRATION OF DEATH

REQUIREMENTS

1. Accomplished Certificate of Death (COD) in four (4) copies, original signatures

affixed;
 2. Backside of COD (Affidavit for Delayed Registration of Death) must be
accomplished and notarized or subscribed by authorizing officer;
3. Certificate of No Record issued by Civil Registrar;
4. Negative Certification issued by National Statistics Office;
5. Death Certificate issued from the Church;
6. Affidavit executed by the Hospital/Clinic Administrator OR attendant at death if
death occurred in the said institution of under the care of the attendant; in default
of the afore-mentioned the Affidavit shall be executed by the default, shall be
executed by the nearest relative or the person having charge of the patient;
7. Payment/Fee:
Late Registration Fee Php 250.00
Death Form Fee Php 50.00

Petition for Correction of Entry of Birth Certificate

1. Accomplished Petition Form RA9048 1.1 (CCE);

2. If petitioner is not the document owner or any of the parents, then attach Power-of-
Attorney;
3. Certificate of Birth (NSO copy)
4. Certificate of Birth (Local copy)
5. At least two (2) of the following:
a. Baptismal Certificate
b. COMELEC Voter’s record
c. GSIS or SSS record
d. Driver’s License
e. Land Title/Certificate Transfer of Title
f. School Record
g. Bank Records
h. Others (as may be required by the Civil Registrar)
6. Required Clearances, to wit:
a. Certificate of Employment with no pending administrative case (for
employed) or Affidavit of Unemployment (for unemployed applicants);
Business permit (self-employed);
b. NBI Clearance
c. PNP Clearance
7. Payment/Fee:
Filing Fee for CCE Php 1000.00
Mailing Fee Php 80.00
Endorsement Fee Php 250.00

PETITION FOR CHANGE OF NAME

REQUIREMENTS
1. Accomplished Petition Form RA9048 4.1 (CFN);
2. If petitioner is not the document owner or any of the parents then attach Power-of-
Attorney;
3. Certificate of Birth (NSO copy);
4. Certificate of Birth (Local copy);
5. At least two (2) of the following public or private document upon which correction
shall be based, to wit:
a. Baptismal Certificate
b. COMELEC Voter’s Affidavit/rec
c. Employment Record
d. GSIS or SSS record
e. Medical Record
f. Business Record
g. Driver’s License
h. Land Title/Certificate of Land Transfer
i. Insurance Record
j. Bank passbook
k. Others (as may be required by the Civil Registrar)
6. Payment/Fee:
Filing Fee for CFN Php 3000.00
Mailing Fee Php 80.00
Endorsement Fee Php 250.00
Migrant Petition Fee (addition)
Php 500.00
(for Migrant Petitions – Out-of-Town applications)
How to Request or Apply Petition for
Change of Name of Civil Documents in
Cebu
Share on Facebook

Share on Twitter

Having problem or want to ch

ange your name or entries in your birth certificate, or other civil documents? Read this
article. This provides you essential information and steps to do on requesting for correction
of entry or entries of your civil documents in Cebu, Philippines.

Petition to Change Your Name? Follow the Procedures below...

DESCRIPTION :
This service caters any petition from concerned clients for a correction of entry or
change of first name of civil documents through R.A. 9048.
CLIENT/S : Concerned person/s or authorized representative

CONTACT PERSON/S:
Atty. Evangeline T. Abatayo, Civil Registrar
Louella N. Dejito, Registration Officer
Contact/Telephone Number: 232-6664
LOCATION : Office of the City Civil Registrar (OCCR) Cebu City

AVAILABILITY : Monday to Friday, 8:00 AM - 5: 00 PM

DURATION OF THE SERVICE: 17 days & 20 minutes

REQUIREMENT/S:
 1. Petition for CCE
o Accomplished Petition Form RA9048 1.1(CCE)
o If petitioner is not document owner or parents then attach Power-of-Attorney;
o Certificate of Birth (NSO copy)
o Certificate of Birth (Local copy)
o At least two (2) of the following:
 Baptismal Certificate
 COMELEC Voter’s record
 GSIS or SSS record
 Driver’s License
 Land Title/Certificate Transfer of Title
 School Record
 Bank Records
 Others (as required by the Civil Registrar)
o Required Clearances, to wit:
 Certificate of Employment with no pending administrative case (for
employed) or Affidavit of Unemployment (for unemployed
applicants); Business permit (self-employed)
 NBI Clearance
 PNP Clearance
2. Petition for Change of Name
o Accomplished Petition form RA9048 4.1 (CFN)
o If Petitioner is not the document owner or parents then attach Power-of-
Attorney;
o Certificate of Birth (NSO copy)
o Certificate of Birth (Local copy)
o At least two (2) of the following public or private documents upon which
correction shall be based, to wit:
 Baptismal Certificate
 COMELEC Voter’s Affidavit/record
 Employment Record
 GSIS or SSS record
 Medical Record
 Business Record
 Driver’s License
 Land Title/Certificate of Land Transfer
 Insurance Record
 Bank passbook
 Others (as required by the Civil Registrar)

FEE/S (How much does it cost?) : Petition for Change of Name through RA 9048

1. Filing Fee for CFN ..................... P 3,000.00

2. Mailing Fee ................................P 80.00
3. Endorsement Fee ......................P 250.00

For Migrant Petitions (Out-of-Town applications)

Migrant Petitions Fee ...................... P 500.00
PROCEDURES IN APPLYING FOR PETITION FOR CHANGE OF NAME OF CIVIL
DOCUMENTS IN CEBU

Approach I
Follow these steps… Wait while Person-in-charge…
… t
Ridolito 1
1. Receives & assess documents.
Ybañez m
2. Gives return slip & endorsed Elizabeth 5
for 10-day posting. Uriarte m
3. Notice of Posting typed and attached to
Elizabeth
documents, dated and 1
Uriarte
posted.
4. Posted documents are endorsed to Civil Atty.
1
Registrar for Evaluation of Petition and Evangeline
d
decision. Abatayo
5. Approved petition forwarded to NSO- Elizabeth 1
OCRG for approval Uriarte d
1. Submit accomplished Petition for CCE
or CFN and required supporting papers to 6. Petition evaluated by NSO-OCRG and
1st Floor RA9048 Receiving table. approval/disapproval returned via mail to OCRG 5
Civil Registrar
Elizabeth 5
7.Mailed petition received and logged
Uriarte m
8. Approved/disapproved petition segregated April A. 5
and Certificate of Finality prepared Jayme m
9. Certificate of Finality and pertinent April A. 5
documents mailed back to NSO-OCRG Jayme m
10. Final approved petition released to April A. 1
petitioner Jayme m
11. Erroneous record updated with approved April A. 4
correction Jayme
2. Get copy of updated civil
documents.
HOW TO APPLY FOR LATE REGISTRATION OF BIRTH
DESCRIPTION : This service caters to applicants for delayed filing & registration of birth.
CLIENTS : Parents or any authorized representative.
CONTACT PERSON/S : Atty. Evangeline T. Abatayo, Civil Registrar
Jason T. Bongcales, Registration Officer II
Ponciana G. Sabal; Geraldine C. Hortelano;
Susan A. Alinson
(032) 232.6664 / 233.2484
LOCATION : Window 4, Ground Flr., Office of the City Civil Registrar (OCCR), Cebu City
AVAILABILITY : Monday – Friday, 08:00 a.m. to 05:00 p.m.
REQUIREMENT/S
1. Accomplished Certificate of Live Birth (COLB) in four (4) copies, typewritten or use BLACK
carbon paper with original signatures affixed;
2. Backside of COLB (Affidavit for Delayed Registration of Birth) must be accomplished and duly
notarized by authorized Officer (use BLACK ink);
3. Backside of COLB (Affidavit of Acknowledgment/Admission of Paternity) must be
accomplished for child born illegitimate but was recognized by both parent or the father (use
BLACK ink);
4. Certificate of No Record issued by the Local Civil Registrar (within 6 months from application);
5. Negative Certification issued by National Statistics Office (within 6 months from application);
6. Marriage Certificate of applicant if above 18 years old and applying for himself/herself and/or
Marriage Contract of the Parents;
7. Any three (3) of the following documentary evidences, showing Name of Child, Date of Birth,
Place of Birth, Name of Mother and Name of Father (must be original copy or certified true copy)
to wit:
a. Baptismal Certificate
b. Elementary School Record/TOR (with Seal)
c. Medical Records
d. Passpot
e. COLB of Children, if any
f. Voter’s Certification
g. Insurance Policy
8. Affidavit from the Hospital/Clinic Administrator (reason why COLB was not registered on time);
9. Affidavit of Guardianship stating the whereabouts of the mother if illegitimate during birth of
child, and the mother is not the applicant/informant;
10. Affidavit of two disinterred persons attesting to the circumstances (reason why the COLB was
no registered on time) of the birth of the child;
FEE/S : Late Registration Fee - Php250.00
Live Birth Form - Php50.00
Follow these steps…
1. Submit accomplished COLB & supporting papers to Window 4 (Delayed Registration) ;
Ponciana G. Sabal/Geraldine C. Hortelano receives and evaluates papers within 10 mins;
2. Pay required fee/s at Window 3 (Cashier); CTO Personnel issues Official Receipt (OR) within
5 mins;
3. Submit OR to Delayed Registration In-Charge; Ponciana Sabal or Geraldine Hortelano logs
OR and Issues Claim Slip within 5 mins;
4. Get the Claim Slip for the scheduled release of registered COLB; Susan Alinson will be
Posting the Application for Delayed Registration for 10 days per Admin. Order 1, S1993;
5. Get registered copies of COLB by presenting the Claim Slip; Susan Alinson releases the
registered COLB copy within 5 mins
HOW TO APPLY FOR LATE REGISTRATION OF MARRIAGE
DESCRIPTION: This service caters to applicants for delayed filing & registration of marriage.
CLIENTS: Married couple or any authorized representative.
CONTACT PERSON/S : Atty. Evangeline T. Abatayo, Civil Registrar
Jason T. Bongcales, Registration Officer II
Rosienisa G. Agot; Susan A. Alinson
(032) 232.6664 / 233.1389
LOCATION: 2nd Flr., Office of the City Civil Registrar (OCCR), Cebu City
AVAILABILITY: Monday – Friday, 08:00 a.m. to 05:00 p.m.
REQUIREMENT/S
1. Accomplished Certificate of Marriage (COM) in four (4) copies, typewritten or use BLACK carbon
paper with original signatures affixed;
2. Certificate of No Record issued by the Local Civil Registrar (within 6 months from application) – 1
original & 2 photocopies;
3. Negative Certification issued by National Statistics Office (within 6 months from application);
4. A copy of the Marriage Contract obtained by the couple from the marriage ceremony with License
or Affidavit of Art. 34 – 1 original & 2 photocopies;
5. Affidavit executed by the Church/Solemnizing Officer attesting to the existence of the marriage
ceremony and the reason for the delayed registration OR Affidavit executed by the couple attesting
to the marriage and stating the reason for the late submission – 1 original
FEE/S: Late Registration Fee - Php250.00
Marriage Certificate Form - Php50.00
Follow these steps…
1. Submit accomplished COM & supporting papers to 2md Flr. Marriage Section; Rosienisa Agot
receives and evaluates papers within 10 mins;
2. Pay required fee/s at Window 3 (Cashier); CTO Personnel issues Official Receipt (OR) within 5
mins
3. Submit OR to Marriage Registration Section; Rosienisa Agot logs OR and Issues Claim Slip within 5
mins;
4. Get the Claim Slip for the scheduled release of registered COM, Susan Alinson will be Posting the
Application for Delayed Registration for 10 days per Admin. Order 1, S1993;
5. Get registered copies of COM by presenting the Claim Slip; Rosienisa Agot releases the registered
COM copy within 5 mins
HOW TO APPLY FOR LATE REGISTRATION OF DEATH
DESCRIPTION: This service caters to applicants for delayed filing & registration of death.
CLIENTS: Relatives of the deceased or any authorized representative.
CONTACT PERSON/S : Atty. Evangeline T. Abatayo, Civil Registrar
Jason T. Bongcales, Registration Officer II
Gemma E. Arances; Susan A. Alinson
(032) 232.6664 / 233.2484
LOCATION: Ground Flr., Office of the City Civil Registrar (OCCR), Cebu City
AVAILABILITY: Monday – Friday, 08:00 a.m. to 05:00 p.m.
REQUIREMENT/S
1. Accomplished Certificate of Death (COD) in four (4) copies, typewritten or use BLACK carbon
paper with original signatures affixed;
2. Backside of COD (Affidavit for Delayed Registration of Death) must accomplished and duly
notarized or subscribed by authorized officer;
3. Certificate of No Record issued by the Local Civil Registrar (within 6 months from application) – 1
original & 2 photocopies;
4. Negative Certification issued by National Statistics Office (within 6 months from application);
5. Death Certificate issued by the Church – 1 original & 2 photocopies;
6. Affidavit executed by the Hospital/Clinic, the nearest relative or the person having administrator
or attendant at death if death occurred in the said institution or under the care of the attendant; in
default of the aforementioned, the Affidavit shall be executed by the in-charge of the patient – 1
original @ 2 photocopies
FEE/S: Late Registration Fee - Php250.00
Death Certificate Form - Php50.00
Follow these steps…
1. Submit accomplished COD & supporting papers to Ground Flr. Death Section; Gemma Arances
receives and evaluates supporting papers within 10 mins;
2. Pay required fee/s at Window 3 (Cashier); CTO Personnel issues Official Receipt (OR) within 5
mins;
3. Submit OR to Death Registration Section; Gemma Arances logs OR and Issues Claim Slip within 5
mins;
4. Get the Claim Slip for the scheduled release of registered COD; Susan Alinson will be Posting of
Application for Delayed Registration for 10 days per Admin. Order 1, S1993;
5. Get registered copies of COD by presenting the Claim Slip; Susan Alinson releases the registered
COD copy within 5 mins