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© The University of Sheffield

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Personal statements for jobs

Personal statements are most commonly associated with applications for study, although many
employers also use them in applications for jobs (including the University of Sheffield).
Recruiters may ask you to write your personal statement in a certain format, but if there are no
specific instructions, you may choose to write it as a piece of text, with headings or paragraphs, or
under bullet points that match those of the job specification.

Whichever structure you choose, don’t make the employer have to guess or hunt around for your
skills, qualifications or experience; make it easy for them to see that you have what they need.

Don’t make the statement too long with superfluous detail, but neither should it be too short. Be sure
that you have included all the information asked for in enough detail, so that you feel you have given
a good account of yourself without boring the reader. You don’t have to include everything you have
ever done; the skill in writing a good personal statement is selecting the criteria that is most relevant.

Start with a strong opening paragraph. If you are not given specific instructions about content, you
should aim to include the following.

Why you’ve decided to apply for the job

Describe what motivates you and attracts you to the job. Show that you have a realistic understanding
of what is involved and can draw parallels with positive experiences you have already had, even if
these have been in different settings.

Why this organisation?

Say why you want to work for this particular organisation, for example, this might be related to its
clients, ethos, reputation or staff development policy. Draw on the research you have done in
preparation to apply – don’t just make it up! Be honest about your reasons (although don’t just say
that the salary appeals!) and try to write concisely.

Make the match against the job description

Work through the job description or person specification. State clearly and provide evidence of how
you match each requirement, using the information you have gathered as part of preparing to apply.
This can be an ideal opportunity for you to demonstrate your relevant skills, attributes and specific
knowledge. For example, if the job asks for experience of teamwork, provide clear evidence of how
and when you have developed this skill.

Things you haven’t had chance to tell them about in other parts
of the form
If you have the space, write about your leisure pursuits or interests. Although they may not be directly
relevant to the job, you could have developed some pertinent transferable skills.

Finally
Make sure you end your statement positively, for example, you could use the final paragraph to re-
enforce your motivation and commitment.
Keep to any word count and check your spelling and grammar – recruiters will be looking for
evidence of your written communication skills.

Get a second opinion from friends or family or ideally, someone who is knowledgeable about the job
you are applying for, such as a working professional.

Always keep a copy of your application form, ready for that all important interview.

© The University of Sheffield

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