2015
For the first time user, use the default login Username : admin Password : admin
1. The first module that I am going to show is the Maintenance module. In this module, I will setup the
default parameters that will be used in the entire Infolib system. Basically, this is the job of system
person in coordination with the librarian. But my objective here is to be able the librarians to do it
by themselves.
2. The first parameter that needs to be setup is the System User. Similar to many systems, you need
the username and password in order to get inside the system.
a. To set this up, Click the System Users button
b. To add user, click Add New
i. Type in the Username and Password
ii. You can set the user to open only certain or all modules of infolib by putting a
checkbox beside the module.
iii. Click Save
c. To edit a user, Click the Edit button, beside the username in the list.
i. Edit the password and the module to which the user is allowed to.
ii. Click Save.
iii. You can also delete the user. Click the Edit button, then Click the Delete button
iv. The username will be deleted once you confirm the deletion.
3. Next is the Circulation User group or Patron Type. This parameter will determine the privileges of
certain group when it comes to no. of days, no. of materials and if there will be fine when the
material becomes overdue.
a. To set this up, Click Circulation User Group button
b. To add Group, Click Add new. Type In
i. User Type
ii. Fines if Overdue
iii. No. of days allowed before the materials become due
iv. No. of materials allowed a user can borrow at the same time
c. Click Save
d. To Edit, click the Edit button besides the User Type, edit the fields, then Click Save
e. To delete, click the Edit button, then Click the Delete button.
f. The User group will be deleted once you confirm the deletion.
4. Another parameter that needs to be setup is the materials’ location. Materials in the library can be
grouped per location. Policies like In-house use only or for check-out, is defined in the Location
setup.
a. To setup the location, Click Location Setup button
b. To add location, click Add New
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9. Infolib now comes with the Gate System to monitor the coming in of the users inside the library.
a. You should setup the Gate Name of the library example, Gate1.
b. To add, Click Add New. Type In:
i. Gate Name, example Gate1
ii. Click Save
c. To edit Gate Name, click the Edit button besides the Gate Name, edit the fields, then Click
Save
d. Usage of the Gate system can be viewed in the Reports module of infolib.
10. For the meantime, this Infolib can only import old Infolib database (gldb.mdb). You should do this
once only.
a. To Import, Click Import button
b. Click Import Old Infolib button
c. Locate the gldb.mdb file from your computer, normally it is in c:\glsystems folder
d. Click Import All button
e. A message will show that it will erase the content of the default database. Click Yes.
11. To make sure that you have complete backup of the database, use the DB Maintenance button
a. Click Backup:Select Folder button. This will show you the folder where you will put-in the
backup. You can create a folder in your computer, or use the existing folder
b. Click Proceed Backup
c. Message will appear, indicating the location of the current backup, if the backup is
successful.
d. In case of disaster, use the most recent backup. Rename it to gldb.accdb, and then copy it
to the c:\Infolib folder.
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CATALOGING MODULE
1. Welcome to Infolib2015. This is the step-by-step tutorial on how to use Infolib2015. To
enter the program, Double click the Infolib Icon from the desktop.
For the first time user, use the default login
a. Username : admin
b. Password : admin
2. In this tutorial, I will show you how to use the Cataloging module.
3. Use the menu entries: Records, Edit and Export
4. To add records, Click Records, then New or use the shortcut Ctrl+N. Cataloging fields will be shown.
a. First field is the type of Material. It is a dropdown options which will show you the type of
materials that is setup in the Maintenance module.
b. New Acquisition option is a checkbox that will put a tag on the record to determine if the
record is classified as New Acquisition. It will be included in the rotating list of newly
acquired materials in the OPAC.
c. The rest of the fields denote the pre-defined and included fields in the Infolib Cataloging
module. You will notice that there are field numbers beside the field name. It indicates the
MARC tag field.
i. To add records to the fields:
ii. Place the cursor in the Data column of the field. Example, for Title field, type in the
entry on the Data column.
iii. If you are not familiar with the data to be encoded in the particular field, put the
cursor in the Data column of the field, then press F1.
1. Help window will pop-up containing the description of the field and some
entry examples.
d. Infolib is using Authority control for Subjects and Authors. Authority control is used to
establish a single preferred form of a heading, which can be used consistently and uniquely
to refer to a single entity or concept.
i. When you click the subject fields 600,610 and 650, Subject authority form will
popup.
1. Type in the Subject in the search box.
2. As you type, subjects already included in your collection will be listed.
3. You can choose from among the list by clicking the Select button besides
the subject
4. If the subject is new and not part of the list, click the Not in the list? Button
to include it in the collection
5. To clear the subject entry in the cataloging template, click Clear Field Entry
button
ii. When you click the author fields 100, 110,700 and 710, Author authority form will
popup.
1. Type in the Author in the search box.
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i. Click Save Barcode button. Confirmation window will pop-up containing the folder
to which the barcode.jpg is saved.
ii. Click OK.
e. To Exit from Accession Window, Click Close button
6. To Edit the Cataloging records, Click Edit, then New Search or use Ctrl+F shortcut
a. In the search window, select the format and the field to search to
b. Type in the keyword to search
c. Hit Enter or Click Search button
d. Results list will be displayed
e. Click Select button beside the Title
f. Field entries will be displayed in the Cataloging data entry screen
g. Edit the records, then Click Records and Save or press F10
7. To Export results to Excel
a. In the search window, select the format and the field to search to
b. Type in the keyword to search
c. Hit Enter or Click Search button
d. Results list will be displayed
e. Click Export, then To Excel
f. A Window will popup. It contains the filename and the folder where the result is exported.
8. To close Cataloging module, Click EXIT from the menu.
9.
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CIRCULATION MODULE
This step-by-step tutorial will show you how to use the Infolib2015.
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OPAC MODULE
This step-by-step tutorial will show you how to use the Infolib2015.
GATE MODULE
This step-by-step tutorial will show you how to use the Infolib2015.
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8. To Exit, you will be prompted to enter the password of the user with privileges to open the Gate
module.
REPORTS MODULE
This step-by-step tutorial will show you how to use the Infolib2015.
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