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Plotting the Knowledge Area/Process Group grid in <5 min

Step 1: Draw the grid with 6 columns and 11 rows. Leave enough width and height for each row and column.

Knowledge Area/Progress Group Initiating Planning Executing Monitoring and Controlling Closing
Integration
Scope
Time
Cost
Quality
HR
Communications
Risk
Procurement
Stakeholder

If you are worried that how you can remember the names of Knowledge Areas and/or process groups, here is the trick:

Process Groups: IPEM&CC


Knowledge Areas: In Software Testing Cost and Quality Have Continuous Recurring Problems and Solutions
Step 2: Write the number of processes across each knowledge area
You can remember these numbers bit easily.

ISRo-6 (Intergration, Scope & Risk)


CHiPS-4 (Cost, HR,Procurment & Stakeholder)
QC-3 (Quality, Communication)
T-7

Knowledge Area/Progress Group Initiating Planning Executing Monitoring and Controlling Closing
Integration (6)
Scope (6)
Time (7)
Cost (4)
Quality (3)
HR (4)
Communications (3)
Risk (6)
Procurement (4)
Stakeholder (4)
Step 3: Mark the boundaries for Process Groups. You score 4.

Mark the four boundaries for the progress groups. One small thing to note is the bottom right boundary is one row
above. Remember this. At these boundary locations, write the four processes as shown.

Score 4/47
Knowledge Monitoring and
Initiating Planning Executing Closing
Area/Progress Group Controlling
Develop Project Close Project or
Integration (6)
Charter Phase
Scope (6)
Time (7)
Cost (4)
Quality (3)
HR (4)
Communications (3)
Risk (6)
Close
Procurement (4)
Procurements
Identify
Stakeholder (4)
Stakeholders
You have done the marking for initiating and closing process groups. Two process groups knocked down.
Step 4: Knock off Management Plans for each Knowledge Area. You score 10.

For each knowledge area, there is a corresponding management plan. Remember that a Project Manager must Plan
before actually doing any work. Each of these management plans helps you to device strategies for managing the
respective knowledge areas. Two things to keep in mind here are:

• Integrating all the processes the main work for the Project Manager. So the Management Plan for Integration is the
Project Plan.
• Time is represented as Schedule in Management Plan.

Score 14/47
Knowledge Monitoring and
Initiating Planning Executing Closing
Area/Progress Group Controlling
Develop Project Develop Project Close Project or
Integration (6)
Charter Management Plan Phase
Plan Scope
Scope (6)
Management
Plan Schedule
Time (7)
Management
Plan Cost
Cost (4)
Management
Plan Quality
Quality (3)
Management
HR (4) Plan HR Management
Plan Communications
Communications (3)
Management
Plan Risk
Risk (6)
Management
Plan Procurement Close
Procurement (4)
Management Procurements
Identify Plan Stakeholder
Stakeholder (4)
Stakeholders Management
Step 5: Knock off Controlling Processes for each Knowledge Area. You score 10.

Just like there is a management plan processes for each knowledge area, there are controlling processes for all but
one knowledge areas. The following points must be kept in mind.
• Integration has two controlling processes: Monitor and Control Project work and Perform Integrated Change Control.
• Time is again represented as Schedule.
• There is no Controlling process for HR

Score 24/47
Knowledge Monitoring and
Initiating Planning Executing Closing
Area/Progress Group Controlling

Develop Develop Project Monitor and Control Close Project or


Integration (6)
Project Charter Management Plan Project Work Phase
Perform Integrated
Change Control
Plan Scope
Scope (6) Control Scope
Management
Plan Schedule
Time (7) Control Schedule
Management
Plan Cost
Cost (4) Control Cost
Management
Plan Quality
Quality (3) Control Quality
Management
HR (4) Plan HR Management
Plan Communications Control
Communications (3)
Management Communications
Plan Risk
Risk (6) Control Risks
Management
Plan Procurement Close
Procurement (4) Control Procurements
Management Procurements
Identify Plan Stakeholder Control Stakeholder
Stakeholder (4)
Stakeholders Management Engagement
As you can see here, there is ONLY ONE Process left for Integration, Quality, Communications, Procurement and
Stakeholder process groups after this step. Its that easy with this approach. As you guessed already, if we do Executing
Process group, this will be done.
Step 6: Knock off Executing Processes for each knowledge area. You score 8.

The column without any single entry is our Executing Process group. Lets look at it.
Remember that Executing Process Group is where your team carries out the work to produce the deliverable towards the
project.
Its interesting to note that Scope, Time, Cost and Risk knowledge areas doesn't have any executing processes. It is quite
obvious that the Project Manager's primary focus on these constraints: Cost, Time, Scope is Planning and
Monitoring/Control.
The processes in Executing Group are:

Integration: Direct and Manage Project Work (to control your team and activities they do)
• Quality: Perform Quality Assurance (to check adherence to Quality Standards, policies etc.)
• HR: Acquire, Develop and Manage Project Team (Executing is the team's stage to perform)
• Communications: Manage Communications (Manage efficient and effective communications flow)
• Procurements: Conduct procurements (Get the resources and/or material as required by the PM Plan)
• Stakeholder: Manage Stakeholder Engagement (Update them regularly)

Score 32/47
Knowledge
Monitoring and
Area/Progress Initiating Planning Executing Closing
Controlling
Group

Develop
Develop Project Direct and Manage Monitor and Control Close Project
Integration (6) Project
Management Plan Project Work Project Work or Phase
Charter
Perform Integrated
Change Control
Plan Scope
Scope (6) Control Scope
Management
Plan Schedule
Time (7) Control Schedule
Management
Plan Cost
Cost (4) Control Cost
Management
Plan Quality Perform Quality
Quality (3) Control Quality
Management Assurance
Acquire Project
Team
Plan HR Develop Project
HR (4)
Management Team
Manage Project
Team
Plan
Communications Manage Control
Communications
(3) Communications Communications
Management
Plan Risk
Risk (6) Control Risks
Management
Plan Procurement Conduct Control Close
Procurement (4)
Management Procurements Procurements Procurements
Manage
Identify Plan Stakeholder Control Stakeholder
Stakeholder (4) Stakeholder
Stakeholders Management Engagement
Engagement
We have knocked off the following knowledge areas completely: Integration, Quality, HR, Communications, Procurement
and Stakeholders. Same way we are done with Initiating, Executing and Closing Process groups.
What is left is: 4 in Scope, 5 in Time, 2 in Cost and 4 in Risk - a total of 15. So 32+15=47 our final score.

Step 7: Complete Scope, Time, Cost and Risk to get your score to 47.

It’s good that we are dealing with most important things for a PM now. Since we do here, we remember them better -
whey we need these processes and the order in which we do them.
• Scope: Collect Requirements, Define Scope, Create WBS, Validate Scope. Wait a minute here. Collecting Reqmnts,
Defining Scope and Create WBS all are planning tasks. When you do validate scope? When a deliverable is produced to
validate it. So obviously after Executing. So Validate Scope goes to Monitoring and Controlling Process
Group. Before Controlling Scope.
• Time: All about activities here. Define Activities, Sequence Activities, Estimate Activity Resources, Estimate Activity
Duration's and Develop Schedule. All are planning tasks - isn't it?
• Cost: Estimate Costs and Determine Budget. Again - lot of planning.
• Risk: Identify Risks, Perform Qualitative Risk Analysis, Perform Quantitative Risk Analysis, Plan Risk Responses. Again -
lot of planning.
Lets complete our grid....

Score 47/47
Knowledge
Monitoring and
Area/Progress Initiating Planning Executing Closing
Controlling
Group

Develop
Develop Project Direct and Manage Monitor and Control Close Project
Integration (6) Project
Management Plan Project Work Project Work or Phase
Charter
Perform Integrated
Change Control

Plan Scope
Management
Scope (6)
Collect Validate Scope
Requirements Control Scope
Define Scope
Create WBS

Plan Schedule
Management
Define Activities
Time (7) Sequence Activities Control Schedule
Estimate Activity
Resources
Estimate Activity
Durations
Develop Schedule

Cost (4) Plan Cost Control Cost


Management
Estimate Costs
Determine Budget
Plan Quality Perform Quality
Quality (3) Control Quality
Management Assurance
Acquire Project
Team
Plan HR Develop Project
HR (4)
Management Team
Manage Project
Team
Plan
Communications Manage Control
Communications
(3) Communications Communications
Management

Plan Risk
Management
Identify Risks
Risk (6) Control Risks
Perform Qualitative
Risk Analysis
Perform Quantitative
Risk Analysis
Plan Risk Response
Plan Procurement Conduct Control Close
Procurement (4)
Management Procurements Procurements Procurements
Manage
Identify Plan Stakeholder Control Stakeholder
Stakeholder (4) Stakeholder
Stakeholders Management Engagement
Engagement