Arts PDF Aerialist™ Professional

ARTS PDF
Aerialist™
Professional
Version 1.2.2
ARTS PDF Aerialist™ Professional User Guide
Contents
Contents
1. INTRODUCTION ...........................................................................7
2. SETUP..........................................................................................8
2.1. System Requirements.......................................................................... 8
2.2. Installation......................................................................................... 9
2.3. Activation ........................................................................................ 10
2.4. Registration ..................................................................................... 11
2.5. Uninstall .......................................................................................... 11
3. PRODUCTIVITY..........................................................................13
3.1. Overview ......................................................................................... 13
3.2. Using Productivity ............................................................................. 14
3.3. The Toolbar Manager ......................................................................... 15
3.3.1. Creating or Renaming Toolbars...................................................... 16
3.3.2. Deleting Toolbars ........................................................................ 16
3.3.3. Managing Toolbar Tools ................................................................ 16
3.3.4. Showing and Hiding Toolbars ........................................................ 18
3.3.5. Importing and Exporting Toolbars .................................................. 18
3.4. Add or Remove Tool – The Tool Manager .............................................. 20
3.4.1. Creating or Editing Tools .............................................................. 22
3.4.2. Deleting Tools ............................................................................. 24
3.4.3. Importing and Exporting Tools....................................................... 25
3.4.4. Reordering Tools ......................................................................... 26
3.5. Productivity Tutorials ......................................................................... 27
3.5.1. Using the Open File Command....................................................... 27
3.5.2. Using the Menu Item Execute Command ......................................... 28
3.5.3. Using the Batch Sequence Execute Command.................................. 29
3.5.4. Using the World Wide Web Link Command ...................................... 30
3.5.5. Using the Select Tool button Command .......................................... 31
3.5.6. Using Bookmark Commands.......................................................... 32
3.5.7. Using Link commands .................................................................. 33
3.5.8. Using the Split command .............................................................. 34
3.5.9. Using the Stamp command ........................................................... 34
3.6. Batch Processing............................................................................... 36
3.6.1. Create a Sequence ...................................................................... 36
3.6.2. Running a Sequence .................................................................... 38
| CONTENTS | INDEX | Page 2 of 201

Contents
3.6.3. Importing Tools........................................................................... 39

3.6.4. Bookmarking in Batch .................................................................. 39
3.6.5. Splitting in Batch ......................................................................... 40
3.6.6. Managing Links in Batch ............................................................... 41
3.6.7. Stamping in Batch ....................................................................... 41
3.7. Watched Folders ............................................................................... 43
3.7.1. Create a Watched Folder .............................................................. 43
3.7.2. Running a Watched Folder ............................................................ 45
3.7.3. Log File ...................................................................................... 45
3.8. Configuring Productivity Preferences .................................................... 46
3.9. Index of Toolbars and Tools................................................................ 47
3.9.1. Basic Toolbar .............................................................................. 47
3.9.2. Developer Toolbar ....................................................................... 49
3.9.3. Manage Toolbar........................................................................... 51
3.9.4. Print Toolbar ............................................................................... 53
4. CONTENT ASSEMBLY..................................................................55
4.1. Overview ......................................................................................... 55
4.2. Using Content Assembly .................................................................... 56
4.3. Splitting PDF files.............................................................................. 57
4.3.1. Split into files of n pages .............................................................. 58
4.3.2. Split by page marks ..................................................................... 59
4.3.3. Split by bookmarks ...................................................................... 63
4.3.4. Split by page range...................................................................... 64
4.3.5. General splitting options ............................................................... 66
4.3.6. Destination folder and filename settings ......................................... 67
4.4. Merging Files .................................................................................... 68
4.4.1. Adding Files or Folders ................................................................. 69
4.4.2. Using a control file....................................................................... 70
4.4.3. Saving the merged file ................................................................. 72
5. BOOKMARKS..............................................................................73
5.1. Overview ......................................................................................... 73
5.2. Using Bookmarks .............................................................................. 74
5.2.1. Bookmark Features...................................................................... 75
5.3. Adding Bookmarks ............................................................................ 76
5.3.1. The Preview Pane ........................................................................ 76
5.3.2. Add Bookmarks to PDF ................................................................. 82
5.3.3. Importing/Exporting Bookmark Settings ......................................... 82
5.4. Finding and Replacing Bookmarks ....................................................... 85

Contents
5.4.1. Find Options ............................................................................... 86

5.4.2. Replace Options .......................................................................... 86
5.4.3. Using Text Masking...................................................................... 87
5.5. Building Bookmarks........................................................................... 88
5.5.1. Creating Bookmarks..................................................................... 89
5.5.2. Importing/Exporting Bookmark Build Options .................................. 90
5.5.3. Bookmark Selection Properties ...................................................... 90
5.6. Deleting Bookmarks .......................................................................... 96
5.7. Sorting Bookmarks............................................................................ 97
6. STAMP .......................................................................................99
6.1. Overview ......................................................................................... 99
6.2. Main Features..................................................................................100
6.2.1. Text Stamps ..............................................................................100
6.2.2. Image Stamps ...........................................................................101
6.2.3. PDF Stamps...............................................................................101
6.3. Using Stamps ..................................................................................102
6.3.1. Stamp a document .....................................................................103
6.3.2. Undo Stamp ..............................................................................103
6.4. Managing Stamps and Profiles ...........................................................104
6.4.1. Creating a new Profile .................................................................105
6.4.2. Creating a new Stamp.................................................................105
6.4.3. Previewing a Profile/Stamps.........................................................105
6.4.4. Renaming Profiles/Stamps ...........................................................105
6.4.5. Deleting Profiles /Stamps.............................................................106
6.4.6. Rearranging Stamps ...................................................................106
6.4.7. Importing / Exporting Profiles.......................................................106
6.4.8. Editing Stamps...........................................................................107
6.4.9. Right Click Menus .......................................................................107
6.5. Designing Stamps ............................................................................108
6.5.1. General Stamp Settings...............................................................108
6.5.2. Text Stamp Properties.................................................................112
6.5.3. Image/PDF Stamp Settings ..........................................................117
6.6. Logging ..........................................................................................119
6.6.1. View Log File .............................................................................119
6.6.2. Clear Log File .............................................................................120
6.7. Configuring Stamp Preferences ..........................................................121
6.7.1. File Handling..............................................................................121
6.7.2. Defaults ....................................................................................121

Contents
7. LINKS ......................................................................................122
7.1. Overview ........................................................................................122
7.2. Using Links .....................................................................................123
7.3. Link Checking ..................................................................................124
7.3.1. Show Dead Link Toolbar ..............................................................124
7.3.2. Find Next Dead Link....................................................................124
7.3.3. Find Previous Dead Link ..............................................................124
7.3.4. Find Dead Links On This Page.......................................................124
7.4. Link Management.............................................................................125
7.4.1. Show / Hide Link Alignment Palette...............................................125
7.4.2. Set Link(s) Properties..................................................................126
7.4.3. Find And Replace Destinations......................................................128
7.4.4. Set Base URL .............................................................................131
7.4.5. Create Page Links .......................................................................132
7.4.6. Create Keyword Links .................................................................133
7.4.7. Table of Contents .......................................................................135
7.5. Delete Links ....................................................................................141
7.6. Reporting........................................................................................142
7.6.1. Report on Bad Actions .................................................................142
7.6.2. Report on Bad Bookmarks ...........................................................143
7.6.3. Report on All Links......................................................................144
7.6.4. Report on External Dependencies..................................................145
7.6.5. Report on Selected Link...............................................................146
7.6.6. Count Links ...............................................................................148
7.7. Configuring Link Preferences..............................................................149
7.8. Additional Link Features ....................................................................151
7.8.1. Multiple – select and drag links.....................................................151
7.8.2. Cut and paste links .....................................................................152
7.8.3. Paste links onto multiple pages or multiple files ..............................153
8. IMAGES ...................................................................................154
8.1. Overview ........................................................................................154
8.2. Using Images ..................................................................................155
8.2.1. Preferences ...............................................................................156
8.2.2. Undo ........................................................................................157
8.2.3. Compression Methods .................................................................157
8.2.4. Saving Changes .........................................................................159
8.2.5. General Notes ............................................................................159
8.2.6. The Image Selection Tool ............................................................160
8.2.7. The Images Menu .......................................................................160

Contents
8.2.8. The “Image Tools” Window ..........................................................163

8.2.9. The “Image Editor” Window .........................................................171
8.2.10. The “Document Tools” Window .....................................................174
8.3. Enfocus Certified PDF™.....................................................................176
9. LAYERS ....................................................................................177
9.1. Overview ........................................................................................177
9.2. Using Layers ...................................................................................178
9.2.1. Starting Layers ..........................................................................178
9.2.2. Menu ........................................................................................179
9.2.3. Toolbar .....................................................................................179
9.2.4. Preferences ...............................................................................179
9.3. Manage Layers ................................................................................182
9.3.1. Create a Layer ...........................................................................182
9.3.2. Select Objects............................................................................183
9.3.3. Add a Page ................................................................................185
9.3.4. Edit Layers ................................................................................186
9.3.5. Delete Layers.............................................................................186
9.3.6. Merge Layers .............................................................................186
9.4. Layer Properties...............................................................................187
9.4.1. Set Layer Properties ...................................................................187
9.5. Create Layers From Pages .................................................................189
10. TROUBLESHOOTING ................................................................191

10.1. Frequently Asked Questions ............................................................191
10.2. Forum .........................................................................................196
10.3. Known Issues ...............................................................................196
10.4. Updates .......................................................................................197
10.5. Maintenance .................................................................................197
10.6. Technical Support..........................................................................198

Introduction
1. Introduction
ARTS PDF Aerialist™ Professional takes Acrobat to the next level with its advanced tools for
splitting, merging, stamping, bookmarks, hyperlinks and process automation. Suitable for
government agencies and industries - including legal, finance, pharmaceutical, IT and publishing -
ARTS PDF Aerialist™ Professional helps users efficiently prepare electronic documents for
exchange, archives, submission and publishing.
ARTS PDF Aerialist™ Professional comprises features from the following functional groups:
• Productivity – for developing your own macros, tools and toolbars.
• Content Assembly – Split, merge and append pages and whole documents to create new
PDFs; split documents based on page groups, page ranges, bookmarks and page marks;
use merge functionality to sort and combine large PDF document collections.
• Bookmarks – Make PDF documents more usable and easier to navigate. Add, edit, build,
replace and delete bookmarks across one or more PDF documents.
• Links – Edit and update multiple links and their properties in batch; automate the
painstaking task of auditing links for validity; examine all links and bookmarks between
documents, to named destinations and to Web pages.
• Stamps – Insert PDF, text and image stamps, watermarks and overlays -- Add page and
bates numbering; add headers and footers.
Figure 1. ARTS PDF Aerialist™ Professional toolbar
Note: This document contains information on both the Macintosh and Windows ® versions of ARTS PDF
Aerialist Professional. Wherever appropriate, the differences are clearly indicated. This document specifically
covers the features in ARTS PDF Aerialist™ Professional version 1.2.

Setup
2. Setup
2.1. System Requirements

Windows
• Intel® Pentium® processor or equivalent

• For Acrobat 6.0 users: Microsoft Windows 98 SE, Microsoft® Windows NT®
Workstation 4.0 with Service Pack 6, Windows® 2000 with Service Pack 2,
Windows XP Professional or Home Edition, or Windows XP Tablet PC Edition
• For Acrobat 7.0 users: Microsoft® Windows® 2000 with Service Pack 2, Windows
XP Professional or Home Edition, or Windows XP Tablet PC Edition
• For Acrobat 8.0 users: Microsoft® Windows® 2000 with Service Pack 4; Windows
Server® 2003 (32-bit or 64-bit editions) with Service Pack 1; Windows XP
Professional, Home, Tablet PC, or 64-bit Editions with Service Pack 2; or Windows
Vista™ Home Basic, Home Premium, Ultimate, Business, or Enterprise (32-bit or
64-bit editions)
• 64MB of RAM (128MB recommended)
• 50MB of available hard-disk space
• 1,024x768 screen resolution
• Adobe® Acrobat® version 6.0 or later.
Macintosh
• PowerPC® G3 processor
• Mac OS X v.10.2.2 or higher
• 64MB of RAM
• 50MB of available hard-disk space
• 1,024x768 screen resolution
• Adobe® Acrobat® version 6 or later.
Note: Batch processing is only supported in the Professional version of Adobe®

Acrobat®.
For technical support queries, please consult the Troubleshooting section of this manual
or email techsupport@artspdf.com

Setup
2.2. Installation
You may have received this software on either CD-ROM or as a downloaded file.
Macintosh (CD-ROM)
To install from a CD-ROM:

1. Verify that Adobe Acrobat is not running.
2. Insert the CD-ROM.
3. Open the CD and double click the Install file.
4. Navigate to ARTS PDF Aerialist Professional.
5. Click install.
6. Follow the prompts to install ARTS PDF Aerialist Professional.
Macintosh (.hqx)
If you downloaded ARTS PDF Aerialist Professional, to install:

2. Decompress the distribution file provided.
3. Execute the installation file.
Windows (CD-ROM)
To install from a CD-ROM:

2. Insert the CD-ROM.
3. If the CD-ROM does not automatically start, navigate to the CD in Windows
Explorer and execute the Windows Installer.exe file.
4. Navigate to ARTS PDF Aerialist Professional.
5. Click Install.
Windows (.exe)
If you downloaded ARTS PDF Aerialist Professional, to install:

2. Execute the installation file provided.

Setup
2.3. Activation
If you have the demo version of ARTS PDF Aerialist™ Professional installed, activate the
full version using the following steps:
1. In Acrobat select ‘Help > About 3rd Party Plug-Ins > ARTS PDF Aerialist
Professional.
2. Ensure you have a valid serial. To obtain a valid serial you must purchase the
product:
a. Select the ‘Register’ tab page and click on ‘Buy Now’ to purchase the full
version.
b. After your purchase has been confirmed, you will receive and email
containing your serial number.
3. Select the ‘Register’ tab page and click on ‘Activate’.
4. Enter your license details, including your serial number, and click “OK”.

Setup
2.4. Registration
ARTS PDF provide the option of registering your copy of ARTS PDF Aerialist™
Professional online. Online registration allows you to protect your serial number. In the
event you lose or misplace your serial, we can locate and provide your serial to you on
request. Registered customers will also receive important upgrade information and
notification of product updates.
1. After activating your copy of ARTS PDF Aerialist™ Professional you will be
prompted to register online:
a. Click “Now” to register your product online 1 .
OR
b. Click “Later” to register at a later stage. After entering your license details,
you can register your product anytime by clicking on the “Register Now”
button of the Register tab.
2. When registering your product, complete the online form and click “Submit
Registration”.
3. You only need register your product with us once.
To manually register your ARTS PDF product, please visit our online registration page,
http://www.artspdf.com/register.asp.
2.5. Uninstall
Macintosh
To uninstall on a Macintosh platform:

1. Execute the installation file 2 .
2. To continue with uninstalling ARTS PDF Aerialist™ Professional you must accept the
software license agreement.
3. Select the application ARTS PDF Aerialist™ Professional was installed under (either
Acrobat 5 or Acrobat 6) and click ‘Open’.
4. From the drop down menu, select the ‘Uninstall’ item.
Alternatively, to uninstall:
2. Locate the folder containing Acrobat plug-ins.
For example when installed on Acrobat 6.0, typically files can be found in Drive:
Applications: Adobe Acrobat 6.0 Professional: ARTS PDF Plug-ins: ARTS PDF Aerialist
Professional
3. Delete the ARTS PDF Aerialist™ Professional files.
1
You must be connected to the Internet.
2
If you installed ARTS PDF Aerialist from a CD-ROM, insert the CD, launch the Install file, navigate to ARTS
PDF Aerialist and click install (you can choose to uninstall at a later time).

Setup
Windows
To uninstall on a Windows platform:

2. Click Start > Settings > Control Panel.
3. Open Add/Remove Programs.
4. Select ‘ARTS PDF Aerialist Professional 1.2’ from the menu.
5. Click ‘Add/Remove’.

Productivity
3. Productivity
3.1. Overview
The Productivity feature set can be used to create customizable tools and toolbars. ARTS
PDF Aerialist™ Professional comes with more than 50 predefined tools on 4 different
toolbars. In addition to these timesaving tools, you can create your own custom tools
and toolbars -- giving you quick access to your predefined tasks and shortcuts -- and
lets you export and share them with other users.
Creating new tools is as easy as selecting and setting commands and assigning a toolbar
button to them. You can copy or move your customized toolbar buttons to other pre-
defined toolbars. Adding predefined tools or toolbars is as simple as selecting them and
importing them.
Features include:
• Predefined Toolbars - Use any of the more than 50 tools that come with ARTS
PDF Aerialist Professional.
• Make toolbars and tools - Access commands, menu items and existing toolbar
buttons to create tools and build up your own toolbars.
• Share toolbars and tools - Copy and share tools with other users through the
Import/Export feature.
• Toolbar Manager – Create multiple user-defined toolbars and manage the tools.
• Copy a toolbar button – Use commands to select a toolbar button, copy it on to
an ARTS PDF Aerialist™ Professional toolbar and change its tool properties.

Productivity
3.2. Using Productivity

The Productivity feature has a main toolbar button called the 'Toolbar Manager'. See
'The Toolbar Manager' section.
Using the Toolbar Manager you can create numerous toolbars 3 . Each toolbar will have its
own tool manager button to add, edit or remove tools, it is known as the 'Add or
Remove Tool' button. See 'Add or Remove Tool - The Tool Manager' section.
The Productivity feature has an import/export function, which allows you to copy and
share tools with other ARTS PDF Aerialist™ Professional users. The toolbar and tool
manager both have an import/export feature allowing you to save/load tools and
toolbars. See 'Importing and Exporting Toolbars' and 'Importing and Exporting Tools'
sections.
3
A maximum of 20 toolbars can be loaded at a time.

Productivity
3.3. The Toolbar Manager

The Toolbar Manager lets you to create, edit or delete customized toolbars. Create your
own toolbar to contain frequently used tools and efficiently perform a range of
operations to complete a specific work task.
Figure 2. Toolbar Manager
To open the ‘Toolbar Manager’ dialog and manage your customized toolbars, click the
‘Productivity’ (Toolbar Manager) button on the ARTS PDF Aerialist™ Professional toolbar
or select it from the drop down list.
Figure 3. The ‘Productivity’ (Toolbar Manager) tool button

Productivity
Alternatively, go to ‘Plug-Ins > ARTS PDF Aerialist Professional > Productivity >
Toolbar Manager’.
Figure 4. Accessing ‘Toolbar Manager’ in the Acrobat menu bar
3.3.1. Creating or Renaming Toolbars
To create a new toolbar or to rename an existing toolbar:

1. Open the 'Toolbar Manager'.
2. Click ‘New’ or ‘Rename’.
3. Enter a new toolbar name.
4. Click ‘OK’ to accept the changes.
5. Restart Acrobat.
3.3.2. Deleting Toolbars
To delete a toolbar:
1. Open the 'Toolbar Manager'
2. Click ‘Delete’.
3. Click ‘OK’ to accept the changes.
4. Restart Acrobat.
3.3.3. Managing Toolbar Tools
Use this feature to copy and share tools between multiple toolbars. With this you can
move, copy or remove tools from any customized toolbar.
On the 'Toolbar Manager' dialog, click 'Manage Tools' to open the dialog shown in the
figure below.

Productivity
Figure 5. Manage Tools
3.3.3.1. Copying Toolbar Buttons
To copy a tool to another toolbar:

1. Open the 'Toolbar Manager' and click on the 'Manage Tools' button.
2. In the list on the left, select the tool button you wish to copy.
3. In the list on the right, select the toolbar where the copied tool button will be
placed.
4. Click ‘Copy>>‘ to copy the tool button (on the left list) to the toolbar (on the
right list).
5. If it is successfully copied, the tool button will appear under the toolbar in the
list on the left.
3.3.3.2. Moving Toolbar Buttons
To move a tool to another toolbar:

2. In the list on the left, select the tool button you wish to move.
3. In the list on the right, select the toolbar where the selected tool button will
be placed.
4. Click ‘Move>>‘ to move the tool button (on the left list) to the toolbar (on the
right list).
5. If it is successful, the tool button will appear under the toolbar in the list on
the left.

Productivity
3.3.3.3. Removing Toolbar Buttons
To remove a tool from a toolbar:

2. In the list on the left, select the tool button you wish to move.
3. Click ‘Remove’.
4. If it is successfully removed, the tool button will no longer appear under the
toolbar in the list on the left.
To remove all tools from a toolbar:

2. In the list on the left, select the toolbar you wish to remove all tool buttons.
3. Click Remove
4. If they are successfully removed, the tool buttons will no longer appear under
the toolbar in the list on the left.
3.3.4. Showing and Hiding Toolbars
To show or hide any of the customized toolbars you have created, follow these steps:
1. Do either one of the following:

• Using Acrobat 6.0, go to ‘View > Tools’.
• Using Acrobat 5.0, go to ‘Window > Toolbars’.
• Right-click on the toolbar area.
2. Search through the list of toolbars and select the toolbar name you wish to show
or hide. To show the toolbar, a tick should appear next to toolbar name. To hide
the toolbar, the tick should be hidden.
3.3.5. Importing and Exporting Toolbars
This feature lets you save and load customized toolbars. When a toolbar is exported it is
saved and embedded into a PDF file. This file will store the name of the toolbar and all
constituent tools. Importing the file will load the toolbar. This is an extremely useful
feature if you are close to the 20 toolbar limit; simply export toolbars for later use and
delete loaded toolbars to avoid exceeding the limit.
3.3.5.1. Importing Toolbars
To load or import your toolbar:

1. Open the Toolbar Manager dialog.
2. Click the 'Import Toolbar' button.
3. Browse to the location of the toolbar/s you wish to import.
4. Select the toolbar/s to import and click 'OK'.
See the 'Index of Toolbars and Tools' section for predefined toolbars.

Productivity
3.3.5.2. Exporting Toolbars
To save or export your toolbar:

1. Open the ‘Toolbar Manager’ dialog.
2. Select the toolbar you wish to export and click the 'Export Toolbar' button.
3. Browse to the location of the toolbar/s you wish to import.
4. Optionally, rename the toolbar file.
5. Click 'Save' to export the toolbar.

Productivity
3.4. Add or Remove Tool – The Tool Manager

The 'Add or Remove Tool' enables you to manage tools on a particular toolbar. Not only
can you add or remove tools but you can also edit the tool icon, menu text, tool tip and
action performed.
Figure 6. Add or Remove Tool – The Tools Manager
To manage your tools on a toolbar, click on the ‘Add or Remove Tool’ button.
Figure 7. The Add or Remove Tool
Alternatively, go to ‘Plug-Ins > ARTS PDF Aerialist Professional > Productivity > toolbar
name > Add or Remove Tool’ in the Acrobat menu.

Productivity
Figure 8. Accessing ‘Add or Remove Tool’ from the ARTS PDF Aerialist Professional’s toolbar

Productivity
3.4.1. Creating or Editing Tools
Figure 9. Edit Tool Properties
To create or edit a toolbar:

1. On the toolbar, click on the ‘Add or Remove Tool’ button to view the list of tools.
2. Click ‘New’ or ‘Edit’.
3. Enter the tool properties.
4. Click ‘OK’ to save the changes.
3.4.1.1. Naming and Labeling Toolbar Buttons
There is one name and two labels for each tool.

• Name - The name of the actual tool. It will appear in the list of available tools.
• Menu Text - The name that appears in the drop-down menu.
• Tooltip (optional) - The text that appears when the mouse hovers above the
button.

Productivity
3.4.1.2. Selecting and Editing Toolbar Button Images
To select or edit a toolbar button image:
1. Click ‘Select’, and then select from the range of images available.
2. Optionally, modify the button image by clicking ‘Edit’.
Figure 10. Select a tool icon image

Productivity
3.4.1.3. Showing and Hiding Toolbar Buttons
• Select the ‘Show Tool’ check box to show the tool.

• Turn the ‘Show Tool’ check box off to hide the buttons from the toolbar.
3.4.1.4. Enabling and Disabling Toolbar Buttons
• Select the ‘Enable only when a document is open’ checkbox, if you require a
document to be open when the tool command is used.
• Turn the ‘Enable only when a document is open’ check box off, if you do not
require a document be open.
3.4.1.5. Adding and Removing Tool Commands
To add a command:
1. Select the command you wish to add using the list on the left.
2. Click ‘Add >>‘ to add this command to your tool.
3. If it is successfully added, the command will appear in the list on the right.
To remove a command:
1. Select the command you wish to remove using the list on the right.
2. Click ‘<<Remove’ to remove this command from your tool.
3.4.2. Deleting Tools
To delete a tool:
2. From the list of tools, select the tool you wish to remove.
3. Click ‘Delete’.
4. Click ‘OK’.

Productivity
3.4.3. Importing and Exporting Tools
With the import and export tools feature you can save a copy of your tools to share with
other users. Similar to the export toolbars feature, exported tools are embedded into
PDF files making them easy to distribute. The PDF file will store the tool's name, menu
item, tooltip, icon and commands. To load your saved tool, simply import the PDF file.
3.4.3.1. Importing Tools
To load or import your tool:

1. On the toolbar, click on the ‘Add or Remove Tool’ button to view the list of
tools.
2. Click the ‘Import Tool’ button.
3. Browse to the location of the tools you wish to import.
4. Select the tools to import and click ‘OK’.
3.4.3.2. Exporting Tools
To save or export your tool:

1. On the toolbar, click on the ‘Add or Remove Tool’ button to view the list of
tools.
2. Select the tool you wish to export, and click the ‘Export Tool’ button.
3. Browse to the location that you wish to store the tool in.
4. Optionally, rename the tool file.
5. Click ‘Save’ to export the tool.

Productivity
3.4.4. Reordering Tools
2. Select the tool that you wish to reorder.
3. Click the ‘Move Up’ button to move it further up the toolbar, or the ‘Move Down’
button to move it down.
4. Click ‘OK’.
Figure 11. Reordering tools within ARTS PDF Aerialist Professional

Productivity
3.5. Productivity Tutorials
Figure 12. Example custom toolbar
The Productivity feature set contains a number of handy tools, and it also allows you to
create customizable toolbars. Using its Tools Editor, you can create toolbar buttons that
perform Acrobat commands like Execute JavaScript, Execute Menu Item, PDF
Consultant, etc. The Menu Item Execute command allows you to create a tool that will
emulate any Menu Item command in Acrobat with one click of a button.
Functions internal to ARTS PDF Aerialist™ Professional such as Build Bookmarks, Stamp
Document, Create Link Reports, and Split Document are also accessible from within the
Productivity feature set. This allows you to streamline your use of ARTS PDF Aerialist™
Professional by creating buttons that can perform predefined functions with a single
click.
For example, if you are always receiving PDF documents with a consistent heading
structure, you could use the Productivity feature with Bookmark functions to create a
toolbar button that uses the Build function to build bookmarks from the document’s
headings, instead of always having to open the document and manually select the same
headings each time.
This section provides step-by-step information on how to add commands to user-defined

tools of the Productivity feature.
3.5.1. Using the Open File Command
The ‘File Open’ command allows you to open PDF files from the toolbar. It is very useful
for giving fast access to regularly accessed PDFs.
1. If you don’t have an existing customized toolbar, create or import a toolbar using
the ‘Toolbar Manager’.
2. On the customizable toolbar, click the ‘Add or Remove Tools’ button toolbar.
Alternatively, go to 'Plug-ins > ARTS PDF Aerialist Professional > Productivity >
toolbar name > Add or Remove Tool' from ARTS PDF Aerialist Professional’s
Productivity toolbar.
3. Click ‘New’.
4. Enter the ‘Name’, ‘Menu text’ and ‘Tooltip’ for the tool.
5. Select an image for the tool (edit if required).
6. Under the ‘ARTS PDF Tools’ Available Commands, select ‘Open File’.
7. Click the ‘Add >>‘ button, and you will be prompted to select the PDF file that the
button will link to. Browse to the file and click ‘OK’.

Productivity
3.5.2. Using the Menu Item Execute Command
The ‘Menu Item Execute’ command allows you to select and make any command from a
menu item into a toolbar button. It's very useful for giving fast access to regularly used
commands.
3. Click ‘New’.
6. Under the ‘ARTS PDF Tools’ Available Commands, select ‘Menu Item Execute’.
7. Click the ‘Add >>‘ button, and the ‘Menu Item Selection’ dialog will appear.
8. Select the desired menu item from the ‘Menu Item Selection’ dialog, then click
‘OK’.
Figure 13. Selecting a Menu Item

Productivity
3.5.3. Using the Batch Sequence Execute Command
Acrobat 5.0 lets you create, edit, rename, and delete batch sequences that can be
applied to groups of PDFs. These Batch Sequences can be added to your customized
toolbar by using the ‘Batch Sequence Execute’ command 4 .
toolbar.
3. Click ‘New’.
6. Under the ‘ARTS PDF Tools’ Available Commands, select ‘Batch Sequence
Execute’.
7. Click the ‘Add >>‘ button, and the ‘Select Batch Sequence’ dialog will appear.
8. Select the ‘Batch Sequence’ to execute, and click ‘OK’.
4
‘Batch Sequence Execute’ command not available with Acrobat 6.0.

Productivity
3.5.4. Using the World Wide Web Link Command
The ‘World Wide Web’ command allows you to make Web URIs into toolbar buttons. It's
very useful for giving fast access to regularly visited, related Web pages.
toolbar name > Add or Remove Tool' from the ARTS PDF Aerialist™ Professional
3. Click ‘New’.
5. Select an image for the tool.
6. Under the ‘ARTS PDF Tools’ Available Commands, select ‘World Wide Web Link’.
7. Click the ‘Add >>‘ button, and the ‘Enter URI’ dialog will appear.
8. Enter the URI web link and click ‘OK’.
Figure 14. Entering a World Wide Web link

Productivity
3.5.5. Using the Select Tool button Command
The 'Select Tool button' command allows you to select tools from existing toolbars to
make into a toolbar button. You can even use toolbar buttons of existing Acrobat
toolbars; place it onto your customized toolbar and assign it a new icon, menu text and
tooltip. This is a useful feature when creating your own toolbar of frequently used
toolbar buttons.
toolbar name > Add or Remove Tool' in the menubar.
3. Click 'New'
4. Enter the Name, Menu text and Tooltip for the tool.
5. Select an image for the tool.
6. Under the 'Command available', select 'Select Tool button'.
7. Click the 'Add>>' button, and the 'Select Tool button' dialog will appear.
8. Select the desired tool button from the 'Select Tool button' dialog, then click 'OK'.
Figure 15. Selecting a toolbar button

Productivity
3.5.6. Using Bookmark Commands
To create a Bookmark function toolbar button with the Productivity feature, follow the
following steps:
1. In Acrobat, click the Add/Remove Tools button on the toolbar, or use the menu
system: ‘Plug-ins > ARTS PDF Aerialist Professional > Productivity > toolbar
name > Add or Remove Tool’.
2. In the dialog box, click the “New” button. This will open up the Edit Tool
Properties dialog.
Figure 16. Creating a Bookmarks toolbar button
3. Enter in the name and other details of the tool; select a button image, etc. The
bottom left-hand side of the dialog contains the list of commands available. Scroll
down the list until you reach the Bookmark commands. Select the desired
function and click “Add”.
4. The selected function’s dialog will now appear. Enter the properties you wish to
set for the command and then click ‘OK’.

Productivity
Note: Like Acrobat’s Batch Processing function, you cannot operate any other functions
whilst in the editing mode. Therefore when using Build Bookmarks function it is best to
have already created and saved (Exported) a Build Bookmarks profile. Then when you are
creating your toolbar button, you can simply Import the saved profile.
5. Once you have entered all the details required for your tool click ‘OK’. Your new
tool button will now appear in the toolbar. You can then run the function by
clicking on that button.
3.5.7. Using Link commands
To create a Link function toolbar button with the Productivity feature, follow these steps:
2. Click the “New” button. This will open up the Edit Tool Properties dialog.
Figure 17. Creating a Links toolbar button

Productivity
down the list until you reach the Link commands. Select the desired function and
click “Add”.
whilst in the editing mode.
tool button will now appear in the customized toolbar. You can then run the
function by clicking on that button.
3.5.8. Using the Split command
To create a Split function toolbar button with the Productivity feature, follow these
steps:
down the list to select the ‘Split’ command and click “Add”.
3.5.9. Using the Stamp command
To create a Stamp function toolbar button with the Productivity feature, follow these
steps:

Productivity
Figure 18. Creating a Stamp toolbar button
down the list to select the ‘Stamp Document’ function and click “Add”.

Productivity
3.6. Batch Processing

Batch Processing allows you to perform Split, Merge, Bookmarks, Image, Layers, Links,
Stamp and numerous Acrobat functions across multiple files or folders automatically.
The process of running a Batch Process involves adding commands to a sequence.
When the sequence is executed, these commands are applied to the document. With
the Batch Processing feature, you can rapidly execute various commands on a collection
of documents using a single sequence.
Batch Processing with ARTS PDF Aerialist™ Professional allows you to:
1. Run commands on selected files or folders

2. Sort the order of files for processing
3. Output the resulting PDF document to the same folder as the original file or to a
specified folder
4. Specify the output file name and file type
The Batch Processing feature can be found on the ARTS PDF Aerialist™ Professional
toolbar or menu bar. Go to ‘Productivity > Batch Processing’.
3.6.1. Create a Sequence
A sequence can consist of one command or multiple commands. A single sequence can
perform numerous actions such as adding bookmarks, deleting dead links and setting
the open options of a PDF document.
To create a sequence, follow these steps:
1. Open Adobe Acrobat.

2. From the menu bar, go to ‘Plug-ins> ARTS PDF Aerialist Professional >
Productivity > Batch Processing > Create/Edit Sequence’ to open the Create/Edit
Sequence dialog.
3. Click “New Sequence”. You will now be taken to the Edit Sequence dialog.
4. Type in a meaningful name for the new sequence.
5. Select a command from the list of commands and click “Add” to add it to the
sequence. You can add multiple commands to a single sequence.

Productivity
Figure 19. Adding commands to a sequence
6. Click “OK” to accept the changes.

7. The new sequence will be listed in the Create/Edit Sequences dialog. Predefined
Acrobat sequences will be in blue. Sequences created with ARTS PDF’s Batch
Processing feature will be in yellow.
Figure 20. Viewing all sequences

Productivity
3.6.2. Running a Sequence
The Batch Processing feature allows you to run a sequence over a folder of files. There
are also options available to sort the file order and include subfolders. To run a
sequence, follow these steps:

Productivity > Batch Processing > Execute Sequence’ to open the Execute
Sequence dialog.
3. For Sequence, select the name of the sequence you wish to execute.
4. For Source Folder, browse to the folder containing the files you wish to process.
Note: only one folder can be selected at a time and all files within the folder will be
processed.
5. For Output Folder, browse to the folder where modified or processed files will be
placed.
6. Click “Run” to begin the sequence.
The following options are available:
• Include subfolders
Files found within the output folder and its subfolders will be processed. The
output files are placed in the same folder structure as the source folder.
• Order By
Files are processed in the specified order.
Note: You can check details of a file, such as creation date and modification date, by
opening it in Acrobat and then going to ‘File > Document Properties’.
• Same folder as original

The output folder will be the same of that specified for the Source Folder.
Note: It is recommended that when using this option that you don’t select the ‘Overwrite
if file exists’ option. This will ensure that your original files are not replaced with the
modified file should it be that the modified file has the same name as the original file.
• Prefix
Text within the textbox will be appended to the start of the output filename.
• Suffix
Text within the textbox will be appended to the end of the output filename.
• Save File(s) As
Output file(s) will be saved as the file type selected. The available options are
Adobe PDF File, Encapsulated PostScript, JPEG Files, PNG Files, PostScript File,
Rich Text Format, Text (Accessible) and TIFF Files. Additional options are
available with Acrobat 6 and 7; these options are HTML3.2, HTML 4.01 with CSS
1.00, JPEG2000, Microsoft Word Document, Text (Plain) and XML 1.0.

Productivity
• Overwrite if file exists

Overwrites any existing file that has the same filename as the output file. If not
selected, an underscore and a number will be appended to the output filename
e.g. _1, _2, _3 etc.
• Optimize for fast web view

Optimizes the PDF so when downloading the document from a web server it will
be downloaded a page-at-a-time.
• Display report when batch sequence finishes

After the sequence has finished processing the files in the specified folder, a
report (log file) will display showing the success or failure of each processed file.
3.6.3. Importing Tools
The Import feature can import any tool that’s been created and exported by the Tool
Manager (also known as the Add or Remove Tool feature). Importing will copy all
commands found within the tool into the current sequence. To import commands from a
tool, follow these steps:

Sequence dialog.
5. Click the 'Import' button.
6. Browse to the location of the tool you wish to import.
7. Select the tool to import and click 'OK'.
3.6.4. Bookmarking in Batch
To create a sequence of commands and execute Bookmark functions in a batch process,

follow these steps:

Sequence dialog.
5. From the list of commands found under ‘ARTS PDF Bookmarker Commands’,
choose the Bookmark command you wish to perform. Click “Add” to add it to the
sequence.

Productivity
Note: You can add more than one function to a single batch sequence – for instance, you
could create a batch sequence that deleted all bookmarks before adding new ones. You
can also import saved bookmark profiles in both the Add and Build Bookmark functions,
using the “Import” command.
6. Click “Edit” to open up the Bookmark function’s dialog. Once you have supplied
the details to the function, click “OK”.
7. Click “OK” to accept the changes and return to the Create/Edit Sequence dialog.
8. Select the sequence you have just created and click “Run Sequence”. You will
now be taken to the Execute Sequence dialog.
9. For ‘Source Folder’, select the folder of files to run the sequence.
10. For ‘Output Folder’, select the output location of the processed files.
11. Set any additional options you wish to perform and then click “OK” to begin
processing the files.
Note: Batch Processing does not allow you to perform other functions in Acrobat whilst it is open,
so if you are creating a batch sequence that uses the Build Bookmark function, it is generally best
to have already created and saved your Bookmark properties. Once you open Batch Processing,
simply Import your saved properties.
3.6.5. Splitting in Batch
To create a sequence of commands and execute a Split command in a batch process,

follow these steps:

Sequence dialog.
5. From the list of commands choose the Split command found under ‘ARTS PDF
Split & Merge’. Click “Add” to add it to the sequence.
6. Click “Edit” to open up the Split function’s dialog. Once you have supplied the
details to the function, click “OK”.

Productivity
3.6.6. Managing Links in Batch
To create a sequence of commands and execute Link functions in a batch process, follow
these steps:

Sequence dialog.
5. From the list of commands found under ‘ARTS PDF Linker’, choose the Link
command you wish to perform. Click “Add” to add it to the sequence.
Note: You can add more than one function to a single batch sequence – for instance, you
could create a batch sequence that deletes all the bad actions before generating an All
Links Report.
6. Click “Edit” to open up the Link function’s dialog. Once you have supplied the
Note: Batch Processing does not allow you to perform other functions in Acrobat whilst it is open.
3.6.7. Stamping in Batch
To create a sequence of commands and execute a Stamp command in a batch process,

follow these steps:

Sequence dialog.
5. From the list of commands choose the Stamp Document command found under
‘ARTS PDF Stamper Commands’. Click “Add” to add it to the sequence.
6. Click “Edit” to open up the Stamp function’s dialog. Once you have supplied the

Productivity
Note: Batch Processing does not allow you to perform other functions in Acrobat whilst it is open.

Productivity
3.7. Watched Folders

The Watched Folders feature allows you to automate the process of executing a
sequence. It scans a folder for PDF documents and then automatically runs a sequence
of commands on the documents found. The numerous commands available enable you
to execute multiple ARTS PDF and Adobe Acrobat functions in a single sequence. You
can specify which folder you want scanned and then begin the process by simply copying
or moving the document/s you want processed in the appropriate folder.
3.7.1. Create a Watched Folder
To run a watched folder process, you need a sequence (see the section ‘Creating a
Sequence’ on how to create a sequence) and folders to place your original and modified
documents.
When watched folders are enabled and running, the input folder is constantly monitored.
If a file is found in the input folder, the selected sequence is immediately executed on
the file. As the file is processing it is placed in the busy folder. Once the file is processed,
any modified (output) files are placed in the output folder. The original file is moved to
the done folder when the process is complete. However, if an error occurs the original
file will be moved to the error folder.

Productivity
To create a watched folder:

Productivity > Batch Processing > Watched Folders’ to open the Watched
Folders dialog.
3. Click “New”. You will now be taken to the Edit Watched Folder dialog.
4. For Sequence, select the name of the sequence you wish to execute.
5. For Base Folder, browse to the folder that will have subfolders: input, error,
busy, done and output. The input folder will hold the files you wish to process
and the output folder is where processed files will be placed.
Note: If subfolders do not exist, they will be created during runtime. Unlike the Batch
Processing feature, the input watched folder does not initially require files to be within
the folder to start running.
6. Click “OK” to accept the changes.
The following options are also available when creating a watched folder:
• Advanced…
An advanced option where you can specify the exact path of the input, error,
busy, done or output folder.
• Prefix
Text within the textbox will be appended to the start of the output filename.
• Suffix
Text within the textbox will be appended to the end of the output filename.
• Save File(s) As
Output file(s) will be saved as the file type selected. The available options are
Adobe PDF File, Encapsulated PostScript, JPEG Files, PNG Files, PostScript
File, Rich Text Format, Text (Accessible) and TIFF Files. Additional options are
available with Acrobat 6 and 7; these options are HTML3.2, HTML 4.01 with
CSS 1.00, JPEG2000, Microsoft Word Document, Text (Plain) and XML 1.0.
• Overwrite if file exists

Overwrites any existing file that has the same filename as the output file. If
not selected, an underscore and a number will be appended to the output
filename e.g. _1, _2, _3 etc.
• Optimize for fast web view

Optimizes the PDF so when downloading the document from a web server it
will be downloaded a page-at-a-time.
• Logging enabled
A log file, found within the output folder, will log the success or failure of each
processed file.

Productivity
3.7.2. Running a Watched Folder
To run a watched folder:

Productivity > Batch Processing > Watched Folders’ to open the Watched
Folders dialog.
3. If there is no watched folder listed then create one (see the section ‘Creating
a Watched Folder’ on how to create a watched folder).
4. Ensure the watched folder is enabled before starting it. Only enabled
watched folders will be scanned for documents.
The icon beside each item indicates the state of the watched folder:
indicates the watched folder is enabled.
indicates the watched folder is disabled.
Disable a watched folder if you do not want to process files found within its
input folder. To do this, select the watched folder item in the list box and click
on the “Disable” button.
5. Click on “Start” to begin all enabled watched folders. Any files found within an
input folder will be processed.
6. Drag-and-drop additional files within the input folder for processing.
7. Click on “Stop”, if you wish to stop all watched folders.
3.7.3. Log File
A watched folder log file records the success or failure of each job performed. The log
file includes details of the sequence and the result of executing the sequence, opening,
saving and closing the file.
Each watched folder has its own log file. Logging is an option that can be enabled by
editing the watched folder and selecting ‘Logging enabled’. You can view the log file by
selecting the watched folder in the list and clicking on “View Log”.
Note: You can only view a log file after processing files. The log file can be found in the output
folder.

Productivity
3.8. Configuring Productivity Preferences

This feature allows users to add 3rd party plug-in features as commands (if applicable).
However, as this is a relatively involved process, it is not advised to use this feature,
unless specifically advised to do so by ARTS PDF Technical Support,
techsupport@artspdf.com.
Figure 21. Productivity Preferences

Productivity
3.9. Index of Toolbars and Tools

The Productivity feature comes with more than 50 tools on 4 standard toolbars:
• Basic
• Print
• Manage
• Developer
Only the ‘Sample Toolbar Basic’ will be ready for use in Acrobat. Other toolbars will
need to be imported. The toolbars are stored in the ‘Toolbars’ folder within the ARTS
PDF Aerialist Professional directory. The location for this folder may vary depending on
where Acrobat is installed.
On Windows, for example, toolbars may be installed under ‘C:\Program

Files\Adobe\Acrobat 7.0\Acrobat\Plug_ins\ARTS PDF Aerialist Professional\Toolbars’.
On Macintosh, toolbars may be installed under ‘Macintosh HD:Applications:Adobe

Acrobat 7.0:Acrobat 7.0 Professional:ARTS PDF Plug-ins:ARTS PDF Aerialist
Professional:’
The following lists available predefined tools within each toolbar:
3.9.1. Sample Basic - Toolbar
Save As & Optimize Removes unused objects to minimize file size.

Additionally, if the Save As Optimizes for Fast Web
View checkbox is selected in Preferences >
Options, then the PDF is prepared for page-at-a-
time downloading (byte-serving) from Web
servers.
Print Custom Allows for the printing of all pages, even pages,
odd pages, or the current page within the active
document.
Flatten Current Page Flattens all interactive elements, on the current

page, making these part of the page contents (like
Notes, Links, Form Field, FreeText and Stamps).
Delete Current Page Deletes the current page.
Extract Current Page Extracts the current page into another PDF file.
Split All Pages Splits a PDF into a series of one-page PDF files.

Productivity
Collate Document Merges odd pages from one file with even page
from another. Open the PDF that contains odd
pages, click on the tool and then browse to select
the PDF containing even pages.
Check Spelling Scans PDF file for spelling mistakes, underlining

potential mistakes and suggesting corrections in a
comment for each.
Expand/Collapse Expands and collapses all bookmarks in the

Bookmarks bookmark palette. Expands to show all bookmarks,
including subtopics. Collapses to show only the
first level of bookmarks.
Apply a Stamp to All Applies a stamp, selected by the user, to all pages.
Pages
Stamp Document Applies a stamp that will display the current date
When Document at the bottom of the page when the document is
Prints printed. Acrobat 6, 7 and 8 Windows only.
Word Count Counts the number of words that appear in a PDF.
Apply Transition to All Applies the transition, selected by the user, to all
Pages pages.
Set Open Options Set a document’s Open Options -- how a document

will appear when it is opened. Sets Open with the
page only, with bookmarks or with thumbnails; the
page number, magnification and layout; open in
normal of full screen mode; and hide or display the
menu, toolbar or window controls.
Squish Document Removes document elements according to your

predefined settings. Includes forms, comments,
attachments, javascripts and external cross
references. Acrobat 5, 6 and 7 only.
Open Acrobat Distiller Opens Acrobat Distiller.
Visit the ARTS PDF Takes user to ARTS PDF web site to get technical
Web site support and product updates.
Planet PDF Takes user to Planet PDF Web site.

Productivity
3.9.2. Developer Toolbar
Open JavaScript Opens the JavaScript console. Acrobat 5, 6 and 7

Console only.
Document JavaScript Opens JavaScript Functions dialog box. Acrobat 5,

6 and 7 only.
Edit All JavaScripts Extracts all JavaScripts into a single file for
simplified editing. Acrobat 5, 6 and 7 only.
New Letter Doc Creates a new, one-page Letter document.
New A4 Doc Creates a new, one-page A4 document.
New Custom Creates a blank, one-page PDF according to the

Document size (in points) you specify.
Duplicate Form Fields Opens Duplicate Field dialog box to apply selected
fields to other pages. Acrobat 5, 6 and 7 only.
Set Document Actions Opens Document Actions dialog box to let you
apply JavaScript actions to entire document.
Set Form Fields Tab Opens the Set Tab Order command, allowing you
Order to set the order in which users move between
fields. Acrobat 5 only.
Show/Hide Form Shows and hides the Fields palette. For Acrobat
Fields Palette users working with PDF forms.
Show/Hide Grid Shows and hides the layout grid for aligning
objects in a document.
Snap To Grid Snaps objects, including form fields, comments

and drawing objects, to the grid when added to
the PDF.
Align Bottom Aligns selected form fields along their bottom

edge. Acrobat 5 only.
Align Horizontally Aligns selected form fields along a horizontal line.

Acrobat 5 only.
Align Left Aligns selected form fields along their left edge.
Acrobat 5 only.

Productivity
Align Right Aligns selected form fields along their right edge.
Acrobat 5 only.
Align Top Aligns selected form fields along their top edge.
Acrobat 5 only.
Align Vertically Aligns selected form fields along a vertical edge.

Acrobat 5 only.
Center Both Centers selected form fields both horizontally and

vertically. Acrobat 5 only.
Center Horizontally Centers selected form fields horizontally. Acrobat 5

only.
Center Vertically Centers selected form fields vertically. Acrobat 5

only.
Distribute Horizontally Distributes selected form fields horizontally.

Acrobat 5 only.
Distribute Vertically Distributes selected form fields vertically. Acrobat

5 only.
Size Both Resizes selected form fields to both the same

height and width. Acrobat 5 only.
Size Height Resizes selected form fields to the same height.

Acrobat 5 only.
Size Width Resizes selected form fields to the same width.

Acrobat 5 only.

Productivity
3.9.3. Manage Toolbar
Roman Number Pages Numbers all pages in the document with Roman
Numerals.
Rotate Pages 90 Rotates all pages in the active document by 90

degrees degrees.
Delete Pages Deletes pages according to the page range you

predefine.
Flatten Document Flattens all interactive elements on the entire

document.
Planet PDF Forum Takes user to Planet PDF Forum Web site. The
discussion forum for Adobe Acrobat and PDF users.
Apply Stamp to Applies the stamp, selected by the user, to the

Current Page current page.
Audit Space Usage Opens PDF Consultant and runs the space usage
tool to calculate the size in percent and bytes of
document elements, including structure
information, forms, fonts, named destinations,
comments and images. Acrobat 5 only.
Remove Structure A special command that removes the structure and

Tags tags from PDFs and reduces the size of the PDF.
The command can be used on individual files or in
Batch Sequences. PDFs are sometimes made with
embedded structure tags, to aid accessibility,
repurposing and reflow capabilities, but are not
always required.
Apply Transition to Applies the transition, selected by the user, to the

Current Page current page.
Display Current Page Displays the name of the transition assigned to the
Transition current page.
Change Bookmark Changes color of all bookmarks at once. Lets user

Colors choose between three colors -- red, blue and
yellow.
Expand Current When the bookmark palette is open, the

Bookmark highlighted bookmark is expanded to show any
subtopic bookmarks below it.

Productivity
Read Page Uses text-to-speech software (when installed) to

read aloud text from current page. Acrobat 5, 6
and 7 only.
Stop Reading Stops the Read Page command from reading aloud
the current page. Acrobat 5, 6 and 7 only.
Pause Reading Pauses the Read Page command. Acrobat 5, 6 and

7 only.
Zoom to 150% Magnifies the view to exactly 150%.

Productivity
3.9.4. Print Toolbar
Print Current Page Prints the current page to the default printer.
Print Odd Pages Prints all odd pages of the open PDF to the default
printer.
Print Even Pages Prints all even pages of the open PDF to the
default printer.
Crop Pages by 1 inch Crops all pages in the active document by 1 inch.
Open Text Attributes Opens the Open Text Attributes dialog box to
make accessible options like embed/unembed,
type, size, alignment, margins and spacing of the
selected font. Acrobat 5 only.
Overprint Preview Applies the Overprint Preview view to simulate

appearance Overprint colors and spot colors.
Proof Colors Uses the precision of color profiles to soft-proof

your document directly on the monitor. Acrobat 5
and 6 only.
Proof Setup – Uses the relative colorimetric rendering intent with

Simulate Ink Black no black point compensation. Acrobat 5 and 6
only.
Proof Setup – Uses the absolute colorimetric rendering intent.

Simulate Paper White Acrobat 5 and 6 only.
Proof Setup Allows for the proofing space to be configured.

Acrobat 5 and 6 only.
Set Document Info Sets the document’s Document Summary Info

according to your predefined settings -- Title,
Subject, Author, Keywords and Binding.
Show/Hide Info Shows and hides the Info palette. Lets you see the
Palette position of the cursor within the page as it moves
and you select an area and can give X-Y and
height-width co-ordinates in points, inches and
millimeters. Acrobat 5, 6 and 7 only.

Productivity
View Document Fonts Opens the Document Fonts dialog box to view
fonts and run the List All Fonts command. Acrobat
5 only.

Content Assembly
4. Content Assembly
4.1. Overview
The Content Assembly feature is for splitting and merging batches of PDF files. The split
functionality lets you split one or more PDF files based on page groups, page ranges,
bookmarks and page marks. The merge functionality lets you quickly sort and then
combine a collection of files into a PDF document.
Features
• Split into files of n pages - split into files containing n pages per file
• Split by page marks - visually highlight sections of a PDF to split
• Split by bookmarks - split files based on bookmark hierarchy
• Split by page ranges - split individual pages and page ranges
• Advanced splitting - odd and even, complex file naming, updating bookmarks, links
and named destinations
• Merge files - merge files or folders of PDF files together into a single file

Content Assembly
4.2. Using Content Assembly

Content Assembly consists of a collection of splitting methods and one merging
function: Split into files of n pages, Split by page marks, Split by bookmarks, Split by
page range, and Merge files/folder.
Split File Add / Edit Page Marks

Remove Marks
View/Edit Marks
Merge Files Import Page Marks Export Page Marks
Figure 22. The Content Assembly toolbar buttons
Figure 23. The Content Assembly menu

Content Assembly
4.3. Splitting PDF files

The Content Assembly feature offers a rich set of methods for extracting pages from a
PDF file to separate files.
• Split into files of n pages – split into files containing n pages per file
• Split by page marks – visually highlight sections of a PDF to split
• Split by bookmarks – split files based on bookmark hierarchy
• Split by page ranges – split individual pages and page ranges
• Advanced splitting - odd and even, complex file naming, updating bookmarks,
links and named destinations
Figure 24. Splitting methods in the Content Assembly feature

Content Assembly
4.3.1. Split into files of n pages
This method splits the open PDF document into a series of files, which contain ‘n’ pages
in each file.
Figure 25. Split into pages
To split into ‘n’ pages:
1. Select and open the source PDF file to be split.

2. Select ‘Split PDF Into files of’ by checking on the radio button.
3. Enter the number of pages in which to split the PDF file.
4. Select the destination folder where the PDF files will be stored following splitting.
This can be set to the same as the source folder, or in the folder of the user’s
choice.
5. Enter the base filename and the destination folder. The base filename will be
used as a starting point in the file name of the resulting output.
6. Click ‘Split’ to start processing.

Content Assembly
4.3.2. Split by page marks
Using the Add Page Marks feature, add a page mark to pages in the document. Each
page mark indicates the start of a new file when the document is split. When splitting by
page marks, all subsequent pages will be added to the new PDF until the next page
mark or the end of the file is reached.
Page marks are added using the Add/Edit Page Mark feature.
Figure 26. Split by page mark
To split by page marks:

2. Verify that the PDF to be split has page mark/s.
3. Select ‘By page marks’ as the method of splitting.
choice.
5. Click the ‘Split’ button to start processing.
Note: if you have specified the full path and filename within the page mark, rather than
just a filename, then you need to check the option ‘page mark contains full
path/filename’. This will ignore the destination folder settings and use the path stored
within the page mark for saving the target PDF file.
4.3.2.1. Adding page marks
To add a Page Mark:
1. Choose ‘Plug Ins > ARTS PDF Aerialist Professional > Content Assembly >
Add / Edit Page Mark” from Acrobat’s Plug-ins menu.
2. Alternatively use the Add / Edit Page Mark button from the ARTS PDF
Aerialist™ Professional toolbar.
3. The ‘Mark Page’ dialog opens. This contains properties of the page mark.
These include:
• File Name (of the document)
• Title
• Subject
• Author
• Keywords
The document information fields (metadata) will be applied to the resulting PDF file.

Content Assembly
Figure 27. Add / Edit Page Mark Dialog Box.
4.3.2.2. Removing page marks
To remove all of the page marks within a document:
Remove Marks’ from Acrobat’s Plug-ins menu.
2. Alternatively Click on the Remove Marks tool in the ARTS PDF Aerialist™
Professional toolbar.
3. This prompts to confirm if the page marks should be removed. Also there is a
warning that this action cannot be undone.
4. Clicking ‘OK’ removes the page marks on the PDF.
5. Clicking ‘Cancel’ returns to the document without removing the page marks.

Content Assembly
4.3.2.3. Viewing / editing page marks
To view and edit a list of all marked pages within a document:
View/Edit Marks’ from the Acrobat menu.
2. Alternatively check on the View/Edit Marks button from the ARTS PDF
Aerialist™ Professional toolbar.
3. Edit a Page Mark
a. Highlight the page mark you want to edit by checking on the page mark
in the dialog box as shown below.
b. Click on ‘Edit’
c. The ‘Mark Page’ dialog opens. Users can then modify the properties.
4. A list of Page Marks can be viewed / edited and removed.
Figure 28. View/Edit Page Marks dialog

Content Assembly
4.3.2.4. Exporting page marks
This feature allows you to export page mark information into a tab delimited text file.
You can store the text file and apply your page mark settings onto a PDF document
by exporting the file.
The tab delimited file logs information for all the page marks present in the
document. The data logged in the text file includes:
• Page Number: The page number of the start of the fragment.

• File name: The name that the file fragment is to be called.
• Title: The title of the new file fragment.
• Subject: The subject of the new fragment
• Author: The author of the document
• Keywords: Any keywords for the new file fragment.
The format of the tab delimited text file is:
Page Number [tab] File Name [tab] Title [tab] Subject [tab] Author [tab]
Keywords [enter]
4.3.2.5. Import page marks
This feature allows you to import page marks from a tab delimited text file 5 to your
PDF document. Importing a tab delimited text file containing page mark information
will apply page marks to your PDF to prepare for splitting. Importing page marks
will enable you to apply your page mark settings at a later stage or on other PDF
documents.
5
A tab delimited text file can be created by the Exporting page marks feature.

Content Assembly
4.3.3. Split by bookmarks
This method will split a PDF file by its bookmarks. Each page that is bookmarked will be
the start of a new PDF, and the title of the bookmark will be used as the name of the
file.
All subsequent pages will be added to the new PDF stopping at the next bookmarked
page. You will be given a chance to choose the level of bookmarks to use in the Split
function.
Figure 29. Split by bookmarks
To split by bookmarks:

2. Verify that the PDF to be split has bookmarks.
3. Select ‘By bookmarks starting at Level’ as the method of splitting.
4. Browse for the destination folder where the PDF files will be stored following
splitting. This can be set to the same as the source folder, or in the folder of the
users choice.
5. Click the ‘Split’ button to initiate processing.

Content Assembly
4.3.4. Split by page range
This method of splitting will split a PDF file into smaller PDF files containing one or more
pages in the destination folder specified by the user.
Figure 30. Split by page range
To split by page range:

2. Select Split PDF ‘by page range’.
choice.
4. Enter the page ranges you wish to split into each file. Page ranges should be
separated by commas and semicolon used to separate files. See the table
following for detailed instructions.
5. Enter the base filename for the split process, and then specify the destination to
save the files to. The base filename will be appended to the resulting smaller
PDF files after the split process.
6. Click the ‘Split’ button to initiate processing.

Content Assembly
Parameter Function Example

(Semicolon) “;” File separator “1-20; 21-40” would
create two new PDFs –
one containing pages 1-
20, the other containing
pages 21-40.
(Hyphen) “-“ From/To “1-5” would extract pages
1 through 5 into a new
PDF. “5-1” would extract
pages 5 through 1 into a
new PDF (reverse order
is + only).
(Comma) “,” Page separator “1-20, 30-40” would
create a single PDF
containing page 1-20 and
30-40.
“odd” (+ only) Odd page “1-20 odd” would create a
single PDF containing only
the odd pages within the
range of 1-20.
“even” (+ only) Even page “1-20 even” would create
a single PDF containing
only the even pages within
the range of 1-20.
An example string is shown below, inverted commas (“”) are for demonstration purposes
only:
“1-20 odd, 21-40 even, 41-45, 50; 50, 45-41, 40-21 even, 20-1 odd”
The example string would perform the following:
1. Create one PDF containing the following (in this order):

• All odd pages from 1-20.
• All even pages from 21-40.
• Pages 41-45.
• Page 50.
2. Create a second PDF containing the following (in this order):

• Page 50.
• Pages 45-41 (reverse order).
• All even pages from 40-21 (reverse order).
• All odd pages from 20-1 (reverse order).

Content Assembly
4.3.5. General splitting options
Figure 31. General Options
Enable Fast Web View

Restructures the PDF file so that it can be served a page-at-a-time over the Web. This is
referred to as Fast Web View within Adobe Acrobat.
Update Navigational Elements

This is a Plus only feature that updates all of the bookmarks, links and named
destinations such that they remain connected to the proper page.
GoTo links, which are links within the document, are adjusted to stay connected to the
proper page, even if the pages end up in a different order in the final document. If pages
are arranged such that the page linked from ends up in a different file than the page
linked to, the GoTo link is changed into a GoToR link, which is a link that goes from one
file to another. GoToR links and Launch actions, both of which reference an external file,
that use a relative pathname will be adjusted to take into account the difference if the
files created by splitting are in a different directory from the original file. If you split a
file with named destinations, the named destinations will be inserted into the files and
each adjusted to continue pointing to the correct page. Links that use named
destinations within the original document will be changed from GoTo to GoToR links as
necessary if source and destination end up in different files. The links will still use named
destinations. Bookmarks are copied into all files and are adjusted just as the links are.
Show Progress Report

This is a Plus only feature that, when selected, will show a description of the split
process in the Acrobat status bar. Users may find that this will make the split process
run slower but it will give a description on the status of each stage of the splitting
process.
Support identical form field

Inserts pages into the target files, page-at-a-time. Whilst this is much slower, it will
ensure that PDF files that contain form fields with identical names will still function
correct.
Update title using output filename

Uses the filename (without the .pdf extension) as the document information’s title for all
output files.

Content Assembly
Bookmarks
After processing, the following options can be applied to bookmarks within the target
files:
• Expand all
• Collapse all
• Expand local
This advanced option will expand the bookmarks that link to pages within each
split file.
• Do not change
4.3.6. Destination folder and filename settings
The filename for the files resulting from the split is constructed by adding a changing
suffix to a specified base filename.
The base filename can be specified in the Base filename edit box or derived from each
file dynamically by selecting the “Use filename” checkbox. You would normally select this
option during Batch Processing.
The target filename additions are as follows:

• A number – a number which is incremented for each new file
• A padded number starting at – an incrementing number padded with leading
zeros. You can specify a starting point for the number or padded number options
in the box labeled Number, following the target filename combo box.
• The page range (pxx-pyy) – the start and end page of the pages from the original
document.
• A letter – an incrementing letter (eg. A-Z, AA-ZZ, etc…)
• Nothing – used in splitting by bookmarks or page marks where the base filename
changes for each file.
The files are saved in the folder specified in the Destination Folder box or the source
folder, if that option is selected.

Content Assembly
4.4. Merging Files

The Merge function allows you to merge a set of files together into a single PDF
document. You can select either all pages, or a page range from a document you wish
to merge, as well as reordering the files as required. It supports a number of file types:
• Adobe PDF Files (*.pdf)

• AutoCAD (*.dwg, *.dwt)
• BMP (*.bmp, *.rle, *.dib)
• Compuserve GIF (*.gif)
• JPEG (*.jp,*.jpeg, *.jpe)
• JPEG2000 (*.jpf, *.jpx, *.jp2, *.j2k, *.j2c, *.jpc)
• Microsoft Excel (*.xls)
• Microsoft PowerPoint (*.ppt)
• Microsoft Project (*.mpp)
• Microsoft Visio (*.vsd)
• Microsoft Word (*.doc, *.rtf)
• PCX (*.pcx)
• PNG (*.png)
• PostScript/EPS (*.ps, *.eps)
• TIFF (*.tif, *.tiff)
Figure 32. Merge File Dialog

Content Assembly
4.4.1. Adding Files or Folders
To add files or folders and merge the files into one PDF document:
1. Choose ‘Plug-Ins > ARTS PDF Aerialist Professional > Content Assembly > Merge
Files’ from Acrobat’s Plug-in menu.
2. Alternatively select the ‘Merge File’ tool from the ARTS PDF Aerialist™
Professional toolbar.
3. Browse and add the files that you want to merge.
- Click “Add Files”, from the ‘Merge Files’ dialog to open the browser window
and select the files that have to be merged.
- The Merge Options dialog will open allowing you to enter a specific page
range for the selected file. See below for more information on the Merge
Options.
4. Additionally, you can browse and add a folder containing files that you want to
merge.
- Click “Add folder” from the Merge Files dialog to open the browse for folder
dialog. Only one folder can be selected at a time and all files within the folder
(of supported file types) will be added.
- A complete list of the selected files will be displayed in the Merge dialog.
Selecting a file and clicking ‘Edit’ can modify the Merge Options. See below for
more information on the Merge Options.
5. Change the order in which the files are going to be merged.
- Click on “Move Up” and “Move Down” buttons to alter the position of the files
in the merge list.
6. Click ‘”Merge”.
4.4.1.1. Merge Options
Figure 33. Merge Options

Content Assembly
The Merge Options dialog allows you to specify the pages of the file you want added
to the final merged file. You can set which pages to merge by selecting a predefined
range:
• All pages
• Odd pages
• Even pages
• Last page
• First page
Alternatively, you can define the pages (using hyphens and commas to separate the
pages) i.e. 2, 6, 10-20; or by page range from page 1 to 6 for example.
The ‘Validate page range’ option is only used for files that are not of an Adobe
Acrobat file type (*.pdf). If selected, the Merge function will convert the file prior to
merging it and will determine whether the page range entered is valid. If not
selected, the page range will not be validated and if an error occurs during the
merge process it will be stopped. Once the Merge function knows the page range of
the file (i.e. the number of pages within the file is known) this option will be
disabled. It is recommended that, when possible, always have this option selected to
ensure that no out of range errors occur during the merge process.
4.4.2. Using a control file
A control file lets you perform multiple merging of PDF documents in one process. Using
a control file you can specify the output filename and the pages to be copied from other
PDF documents into the merged file. A control file is simply a text file detailing the
output filename and files to be used in the merge process.
To use a control file:
1. Click on the ‘Merge files’ button from the ARTS PDF Aerialist™ Professional
toolbar or select ‘Plug-Ins > ARTS PDF Aerialist Professional > Content Assembly
> Merge Files’ from Acrobat’s Plug-in menu.
2. In the Merge files dialog, click on the “Control files” button.
3. Navigate to the desired control file (*.txt) and click “Open”.
4. A message in the ‘Merge files’ list box will appear. When you are ready to start
the process click “Merge”.

Content Assembly
The structure of a merge within a control file is shown below.

Merging a range of pages from a file:
-f [full pathname of the output merge file]

[page range] [tab] [full pathname of the source file]
Note: the ‘-f’ switch will start a new merge file and you can add an unlimited amount of pages
to the file.
Merging all pages from a file:
-f [full pathname of the output merge file]

[full pathname of the source file]
For the [page range] the following can be entered:
Parameter Function Example

(Hyphen) “-“ From/To “1-5” would extract pages
1 through 5 into a new
PDF.
(Comma) “,” Page separator “1-20, 30-40” would
merge pages 1-20 and 30-
40.
“odd” Odd page “1-20 odd” would create a
single PDF containing only
the odd pages within the
range of 1-20.
“even” Even page “1-20 even” would create
a single PDF containing
only the even pages within
the range of 1-20.
For example:
[page range] entered is: “1-20 odd, 21-40 even, 41-45, 50”
Pages from the source file to go in the merge file will be
• All odd pages from 1-20
• All even pages from 21-40
• Pages 41-45
• Page 50
[page range] entered is: “50, 45-41, 40-21 even, 20-1 odd”
Pages from the source file to go in the merge file will be
• Page 50
• Pages 45-41 (reverse order)
• All even pages from 40-21 (reverse order)
• All odd pages from 20-1(reverse order)

Content Assembly
Examples of a Control File
Content of a control file specifying the page range:
-f C:\Sample Files\Output\Merge.pdf
1-10,15,18 C:\Sample Files\File1.pdf
C:\Sample Files\File2.pdf
1-20 odd C:\Sample Files\File3.pdf
odd C:\Sample Files\File4.pdf
Result is output file ‘Merge.pdf’ containing

• Only pages 1 to 10, page 15 and page 18 of File1.pdf
• All pages of File2.pdf
• Only the odd pages from page 1 to 20 of File3.pdf
• Only odd pages of File4.pdf
Content of a control file where all pages from a file is merged:
-f C:\MyDocuments\Invoice2xx.pdf
C:\MyDocuments\Invoice234.pdf
C:\MyDocuments\Invoice246.pd
Result is output file ‘Invoice2xx.pdf’ containing

• All pages of Invoice234.pdf
• All pages of Invoice 246.pdf
An output file ‘Invoice3xx.pdf’ containing
And output file ‘Invoice4xx.pdf’ containing
• All pages of Invoice478.pd
4.4.3. Saving the merged file
Once you have merged the files into a single PDF, to save the merged file for later use,
follow these steps:
1. Click on File > Save As.

2. Select the directory path where you want to save the merged PDF file.
3. Enter a filename.
4. Click on Save to initiate saving of the merged PDF file.

Bookmarks
5. Bookmarks
5.1. Overview
The Bookmarks feature set provides the ability to add, edit, build, replace, delete and
sort bookmarks across one or more PDF files. The tool allows users make almost any
PDF file more usable and easier to navigate.
The Bookmarks feature set has been built to save time creating and managing
bookmarks. By allowing users to import and export build settings, bookmark trees and
by providing batch processing functionality, users can process and update large
collections of PDFs with a minimum of time and effort. Additionally, it has been
engineered to work with the Productivity feature set, making it even easier to quickly
access and run commonly used bookmark processes.

Bookmarks
5.2. Using Bookmarks

There are four main Bookmark functions: Add Bookmarks, Find Bookmarks, Build
Bookmarks, Delete Bookmarks and Sort Bookmarks.
Find/Replace Bookmarks
Add Bookmarks Sort Bookmarks
Delete All Bookmarks Build Bookmarks
Figure 34. Bookmark toolbar buttons
Figure 35. The Bookmark menu

Bookmarks
5.2.1. Bookmark Features
A brief rundown of each function has been provided below.
All these functions can be automatically performed across multiple documents using
Batch Processing. See the Batch Processing section for more information.
If you wish to automate and customize Bookmark functions even more, or create toolbar
buttons that perform custom Bookmark jobs, read the section on Using Bookmark
Commands.
5.2.1.1. Add Bookmarks
Use the Add Bookmarks feature to create a set of user-defined bookmarks; save
your set of bookmarks using the Import/Export functionality so you can reuse them
in batch processes.
5.2.1.2. Find Bookmarks
Use the Find Bookmarks feature to delete or replace only the bookmarks that match
the search criteria you specify; once you have entered the content to search for, Find
Bookmarks scans the bookmark text of all of the PDF files you have selected and
updates them based on the text and properties changes you have specified.
5.2.1.3. Build Bookmarks
Use the Build Bookmarks feature to automatically generate bookmarks based on the
font styles and layout used in your PDFs. After setting the desired combination of
attributes for a bookmark to be generated, the Bookmark feature can quickly scan
one or more PDF files to build the bookmarks for each document. Additionally, you
can save your Build Bookmarks settings by using the Import/Export functionality so
you can reuse them to process large collections of PDF files.
5.2.1.4. Delete Bookmarks
Delete Bookmarks allows the user to simply delete all the bookmarks contained in
the selected PDF file(s). This is a much easier way then having to manually highlight
all of the bookmarks and then delete them – especially if you need to do this across
multiple files.
5.2.1.5. Sort Bookmarks
The Sort Bookmarks feature automatically rearranges bookmarks in alphabetical

order. It has the flexibility to order all bookmarks or a selected range of bookmarks
in ascending or descending order.

Bookmarks
5.3. Adding Bookmarks

The Add Bookmarks function creates a set of user-defined bookmarks. Use the
Import/Export features to save and reuse a set of bookmarks in other documents using
batch processes or with the Productivity feature.
5.3.1. The Preview Pane
The preview pane allows you to view and easily edit a bookmark structure. The
bookmark structure can then added to any PDF document.
Figure 36. Add Bookmarks Preview Pane

Bookmarks
5.3.1.1. Add or Edit Bookmarks
To create or edit a bookmark in the Add Bookmark’s preview pane:
1. Click ‘Add’ or ‘Edit’ to open the ‘New Bookmark’ dialog.

2. In the ‘New Bookmark’ dialog, enter the name and bookmark properties you
wish the bookmark to have.
3. Click ‘OK’.
Details of bookmark properties can be in the next section, Bookmark Properties.
5.3.1.2. Bookmark Properties
Figure 37. Bookmark Properties
Bookmark properties can be viewed when adding or editing a bookmark in the

preview pane. The following table shows the properties that bookmarks can have.
Name The bookmark’s name that will appear in the document.
Color The bookmark’s font color. You can create and use custom colors by
scrolling down the available list of colors, selecting “Custom” and
creating your custom color from the ‘Custom Color’ dialog.
Style Font style can be bold and/or italic.

Bookmarks
Action This designates what action occurs when the user clicks on the
bookmark.
None Nothing occurs when the bookmark is
clicked.
Go To View This action will jump to the specified page in
the document. Various page magnification
options are also available; see Magnification
Options.
Go To Remote This opens a specified PDF document at the
View designated page. Various page magnification
options are also available; see Magnification
Options. This can be configure using relative
or absolute addressing, see Absolute /
Relative Addressing.
Open File Opens the specified file. This file can be of
any type, but only files with a *.pdf
extension will be opened in Acrobat; all other
file types will be opened in their default
viewers. This can be configure using relative
or absolute addressing, see Absolute /
Relative Addressing.
WWW Link Clicking on the bookmark opens a web
browser to the URL specified within the
WWW Link textbox.
Read Article Selecting this action will link or display the
bookmark to an article thread in the active
document.
Show / Hide Field Provides the option of either showing or
hiding fields in a PDF document.
Submit Form This will send the form data to a specified
URL.
Reset Form Resets all form fields to their original default
value.
Import Form Data Imports in form data from another file and
displays it in the active form.
JavaScript This option will run a specified JavaScript.
Execute Menu Item Executes a specified menu command as the
action when the bookmark is clicked.
Movie Plays a specified QuickTime or AVI movie.
Sound Plays a specified sound file.

Bookmarks
Magnification Options:
This option is available in the action bookmark properties ‘Go To View’ and ‘Go To
Remote View’. The option is also available when building bookmarks using the Build
Bookmarks feature.
The following magnification options are available:
• Inherit Zoom
Displays the destination window at the magnification level that the user is
using when they click on the bookmark.
• Zoom
Displays the page at a magnification specified by the user.
• Fit Width
Displays the width of the current page in the destination window.
• Fit Height
Displays the height of the current page in the destination window.
• Fit Page
Displays the current page in the window.
• Fit Visible
Displays the width of the visible contents of the current page in the
destination window. This usually means the margins are not displayed.
Absolute / Relative Addressing:
Absolute or relative addressing can be used in the action bookmark properties: Open
File and Go To Remote View. It allows users to configure the method of referencing
to a file.
• Absolute Addresses
These are best used when it's likely that the source document may need to be
moved or copied to a different location in the file system, without any target
files moving in relation.
Note: By default, browsing to the target file using the Open File dialog produces an
absolute address i.e. target.pdf

Bookmarks
• Relative Addresses
These are most appropriate for PDFs published to CDs/DVDs or when the
entire file system is copied and must remain relative to the source. Relative
addresses describe the path to a file, relative to another file, in most cases
the Bookmarker file that was loaded last.
To use relative addressing, please follow the following syntax

For example:
If the file is in the same folder, then use

\target.pdf
If the file is in one folder above, then use

..\target.pdf
If the file is in two folders above, then use

..\..\target.pdf
If the file is in one folder below, then use

.\directorybelow\target.pdf
5.3.1.3. Removing Bookmarks
To remove a single bookmark from the preview pane:

1. Select the bookmark you wish to remove.
2. Click the ‘Remove’ button.
3. Click ‘Yes’.
Note: If the bookmark has any child bookmarks (i.e. bookmarks with lower level bookmarks
attached to it) they will also be deleted.
To remove multiple bookmarks from the preview pane:

1. Hold down Ctrl and click on the bookmarks you wish to remove. Alternatively,
you can press Ctrl + A to select all bookmarks.
2. Click the ‘Remove’ button.
3. Click ‘Yes’.

Bookmarks
5.3.1.4. Import Bookmarks from a PDF
This function enables you to import existing bookmarks from the active PDF
document into the Add Bookmark’s preview pane. It will retain the same bookmark
level structure as displayed in the PDF document.
To copy or extract bookmarks from the open PDF document into the preview pane:
1. Click on the ‘Import…’ button.
2. Select ‘From current PDF’.
3. Click ‘OK’.
Figure 38. Importing bookmarks from the current PDF
5.3.1.5. Moving Bookmarks
From the Add Bookmark’s preview pane, you can select and drag bookmarks around
using your mouse. To move a bookmark:
1. Select the bookmark you wish to move. If you wish to move a bookmark that
contains child bookmarks, then the child bookmarks will also be moved.
2. Holding the mouse button down, drag the bookmark to the desired location.
When dragging a bookmark the following symbols may appear:

R Indicates bookmark will be on the same bookmark level.
Q Indicates bookmark will become a child node.
[ Indicates that the bookmark cannot be moved to this location.
For example:
If you wish to move a bookmark (Bookmark#1) below another bookmark
Bookmark#2):
1. Select Bookmark#1
2. Hold down the mouse and drag Bookmark#1 until Bookmark#2 is highlighted
and Q or R appears.

Bookmarks
5.3.2. Add Bookmarks to PDF
To add bookmarks from the preview pane to the open PDF document, click ‘OK’.
Note: There are options available when adding bookmarks to the PDF document, see Insertion
Options and Expand / Collapse options.
5.3.2.1. Insertion Options
The insertion options drop down box has three options that allow you to choose how
you want to display the new bookmarks. The three options are:
• Overwrite
Bookmarks will overwrite the existing bookmarks. Choosing this option then
clicking on Update will replace the whole bookmark structure with the newly
created one.
• After
Newly created bookmarks will be appended after the existing bookmark
structure.
• Before
Newly created bookmarks will be appended before the existing bookmark
structure.
5.3.2.2. Collapse Bookmarks Options
Use this option to set the display default of your bookmarks.
• Collapse Bookmarks
If you want to only display the first level bookmarks, the collapse bookmarks
option has to be checked. This means that the other levels of the bookmarks
structure will not be visible.
• Expand Bookmarks
If you want to display all the levels of the bookmarks structure, then uncheck
the collapse bookmarks box. Result of this would be having the bookmarks
displayed in an expanded form, that is all the levels of the bookmark
structure will be visible.
5.3.3. Importing/Exporting Bookmark Settings
With the Import feature you can save your current bookmark settings with the Add
Bookmarks preview pane. You can then load it at a later date using the Import feature.

Bookmarks
5.3.3.1. Importing Tools
To load or import your bookmark settings from a file:

1. Click the ‘Import…’ button.
2. Select ‘From settings file’
3. Click on the ‘…’ button and browse to the location of the file you wish to
import.
4. Select the file to import and click ‘OK’.
In the Add Bookmarks function you can import bookmarks from a PDF file, ARTS PDF
Bookmarks settings, Comma-delimited files or Tab-delimited files:
• PDF files (*.pdf)

The bookmarks will be copied from the selected PDF document.
• Add Bookmarks settings files (*.ina)

‘Add Bookmarks settings’ files can be created using the Export function of Add
Bookmarks.
• Comma-delimited files (*.csv)

Comma-delimited file types can be created using a text editor such as Notepad or
a spreadsheet application such as Microsoft Excel. These files must have the
following structure for each bookmark entry:
Bookmark level, Bookmark name, Zoom, Destination, Zoom
where:
o Bookmark level = a numeric value. “0” being the highest bookmark level.
0 – Level 1 bookmark
o Bookmark name = the bookmark name displayed in the Bookmarks tab of
Acrobat’s Navigation pane
o Zoom = a numeric value.
0 – Custom Zoom Magnification (Fixed)
1 – Fit Width
2 – Fit Height
3 – Fit Page
4 – Fit Visible
o Destination = the page number where the bookmark will link in the
document.
o Zoom Magnification = the percentage level for zoom magnification. This is
required if “0” is set for Zoom.

Bookmarks
Example:
0, Introduction, 0, 1, 100
0, Contents, 0, 2, 100
1, Part-1, 0, 3, 100
2, Part-1(a), 0, 4, 100
2, Part-1(b), 0, 5, 100
1, Part-2, 0, 6, 100
0, Index, 0, 7, 100
• Tab delimited files (*.txt)

Tab-delimited file types can be created using a text editor such as Notepad or a
spreadsheet application such as Microsoft Excel. Tab-delimited files must have
the following structure for each bookmark entry:
Bookmark level [tab] Bookmark name [tab] Action [tab] Destination [tab] Zoom
where:
o Bookmark level = a numeric value. “0” being the highest bookmark level.
o Bookmark name = the bookmark name displayed in the Bookmarks tab of
Acrobat’s Navigation pane
o Zoom = a numeric value.
0 – Custom Zoom Magnification (Fixed)
1 – Fit Width
2 – Fit Height
3 – Fit Page
4 – Fit Visible
o Destination = the page number where the bookmark will link in the
document.
o Zoom Magnification = the percentage level for zoom magnification. This is
required if “0” is set for Zoom.
Example:
0 LinkPage1 0 1 100
0 LinkPage2 0 2 100
0 LinkPage13 0 13 100
0 LinkPage20 0 20 100
5.3.3.2. Exporting Tools
To save or export your bookmark configuration to a file:

1. Click the ‘Export..’ button.
2. Browse to the location that you wish to store the file in.
3. Enter the filename.
4. Click ‘OK’.

Bookmarks
5.4. Finding and Replacing Bookmarks

The Find Bookmark function allows you to delete or replace only the bookmarks that
match the search criteria you specify; once you have entered the content to search for,
Find Bookmarks scans the text of all the bookmarks of the PDF files you have selected
and updates them based on the text and properties changes you have specified.
Figure 39. Find and Replace Bookmarks

Bookmarks
5.4.1. Find Options
When searching the Bookmark text the following two options are available, in order to
make it as relevant as possible.
• Is complete bookmark name

This will only perform Find/Replace actions on bookmarks that completely match
the specified search text
• Case sensitive
This will only perform the action on bookmarks whose text is exactly the same
case as that specified.
Figure 40. Finding Bookmarks
E.g. A case-sensitive search of “And” will not perform any actions on a bookmark
containing “and”.
5.4.2. Replace Options
• Delete
Deletes any bookmarks that match the Find criteria
• Replace with – Name

Replaces the text entered in the Find textbox with the text in the Replace
textbox. If you enable the “Replace whole text” checkbox, all of the bookmark
text is replaced.
• Replace with – Color

Replaces the bookmark font colors. You can choose from the standard Acrobat
colors, and also create your own custom colors using the custom color palette.
The custom color palette can be found by selecting ‘custom…’ from the color list.
• Replace with – Style

Replaces the current font style with:
o Plain
o Bold
o Italic
o Bold and Italic

Bookmarks
• Replace with – Action

Replaces the current bookmark action with the specified one. For information on
what each action does, see the Action section in Bookmark Properties:
o None
o Go To View
o Go To Remote View
o Open file
o Read Article
o Show/Hide Field
o Submit Form
o Reset Form
o Import Form Data
o JavaScript
o Execute Menu Item
o Movie (Play a movie)
o Sound (Play a sound)
o World Wide Web Link
5.4.3. Using Text Masking
Text masking can be used to perform complex find and replace matches. Text masking
would be used in the ‘Find’ text box. See section Using Text Masking for full details on
the correct text masking syntax.

Bookmarks
5.5. Building Bookmarks

The Build Bookmarks function can automatically generate bookmarks based on the font
styles and layout used in your PDFs. After specifying the combination of attributes that
must exist for a bookmark to be generated, the Bookmarks function can quickly scan
one or more PDF files to build the bookmarks for each document. Use the
Import/Export functionality so you can reuse Build Bookmarker settings to process large
collections of PDF files.
Figure 41. Building bookmarks

Bookmarks
5.5.1. Creating Bookmarks
Creating bookmarks using the Build Bookmarks function is simple. Using the selection
criteria you can be very selective in what text is created into bookmarks.
To build bookmarks follow this basic outline:
1. In the Build Bookmarks dialog, click “Level 1”. This will open up the Select
Bookmark Attributes dialog.
Figure 42. Bookmark Attributes
2. Enable the checkboxes of the properties that you wish to create the bookmarks
from. These properties are detailed in the Bookmark Properties section.
3. Move the mouse over the PDF document. The pointer will change to a crosshair.
Select the text you wish to grab the properties from, and drag a rectangle around
it with the mouse.
Alternatively you can use the pull-down menus provided to select the properties
manually, or you can use a combination of both mouse and manual selections.
4. Once you have made your selections, click “OK”
5. You can now create a Level 2 bookmark. To create a Level 2 bookmark just follow
Steps 1– 4.
Once you have created a Level 2 bookmark you can go on to create a Level 3
bookmark, and so on.

Bookmarks
6. If you wish to remove a bookmark level, simply click its corresponding “Clear”
button in the main dialog. If you clear a bookmark level when there are
bookmark levels created below it, they will also become unavailable.
7. Set the Magnification Options you wish the bookmarks to open the pages with.
8. Set the Insert Options and Expand / Collapse Options.
9. Set the Bookmark exact text only option. Select this option to create bookmarks
from text that matches the exact font style . If this option is not selected, the
whole line of text where this font style is found will be bookmarked.
10. When you are happy with your configuration, click “Build” to commence creating
bookmarks.
5.5.2. Importing/Exporting Bookmark Build Options
With the Import feature you can save your current bookmark settings with the Add
Bookmarks preview pane. You can then load it at a later date using the Import feature.
5.5.2.1. Importing Bookmarks
To load or import your bookmark settings from a file:

1. Click the ‘Import…’ button.
2. Browse to the location of the file you wish to import.
3. Select the file to import and click ‘OK’.
Note: Importing will replace any current bookmark settings with those from the imported file.
5.5.2.2. Exporting Bookmarks
To save or export your bookmark configuration from the Build Bookmarks dialog to a
file:
1. Click the ‘Export..’ button.
2. Browse to the location that you wish to store the file in.
3. Enter the filename.
4. Click ‘OK’.
5.5.3. Bookmark Selection Properties
There are five text properties that can be used when choosing the properties that the
bookmarks will be created from. Combining the various properties will create bookmarks
that only match the criteria of the combined properties. If the text in the document does
not meet the requirements of the properties then no bookmarks will be created.
• Font Name
Creates bookmarks from the selected font. Clicking “Update Font Name” will
update the font menu listing to include all the fonts contained in the document.
Embedded fonts will not be included.

Bookmarks
• Font Size
Creates bookmarks from text that conforms to the specified font size.
• Font Color
Creates bookmarks from text that matches the selected text’s color.
• Left Indentation
This will create bookmarks from text with its line indent starting the specified
distance from the left-hand side of the page. An example of line indentation are
bullet headings – selecting these bullet headings with the ‘Left Indentation’ and
‘Font Name’ properties enabled would produce bookmarks from the bullet
headings: Font Name, Font Size, Font Color, Left Indentation and Text Mask (if
the ‘Font Name’ property wasn’t enabled, all text with the same indentation as
the bullets would be turned into a bookmark).
Note: the Bookmarks function will select text whose line indentation starts at the start of
the rectangle that you draw. It is important to know this, because if you select a section of
text whose line indent is not included inside your selection rectangle, then the Bookmarks
fucntion will not create a bookmark from that text. For more information on using this
property, visit the Troubleshooting section.
• Text Mask
Creates bookmarks from text that matches the characters entered into the Text
Mask textbox. Text masking is great when there are no defining bookmark
properties, or if you need to selectively filter out certain text that may otherwise
become a bookmark.
As Text Masking contains a number of special characters that can be complicated,

a section of this User Guide has been dedicated to its use. See section Using Text
Masking section for more information on special Text Mask characters.
• Keyword list
This feature allows users to include and exclude particular bookmarks based on
its name. The keyword list file is simply a text file with a list of words. If the
keyword list is excluded, it will only build bookmarks that do not have any of the
words in the bookmark name. If the keyword list is included, then it will only
build bookmarks that contain the word in its name.
For example:
From the bookmark properties selected, the Build Bookmarks function should
build bookmarks named:
• Table Of Contents
• Introduction to ARTS PDF
• Part I - ARTS
• Part II - PDF
• Part III – Other

Bookmarks
If the user chooses to include a keyword list (e.g. sample.txt) that contains:
ARTS
PDF
The Build Bookmarks function will only build bookmarks:
• Introduction to ARTS PDF
• Part I - ARTS
• Part II - PDF
If the user chooses to exclude a keyword list (e.g. sample.txt) that contains:
ARTS
PDF
The Build Bookmarks function will only build bookmarks:
• Table Of Contents
• Part III – Other
• Ignore repeated headings

Creates a bookmark for only the first occurrence of a repeated bookmark name.
• Multi-lined headings
Creates bookmarks from text spanning over more than one line.
• Leading numbers
This feature allows you to add or remove leading numbers to bookmarks.
For example:
#1.
Suppose ARTS PDF Bookmarker is to build bookmarks named:
• Introduction
• Contents
• Install
• Windows
• Macintosh
• Quick Start Up
• Where To Start
• Index
If you choose to add leading numbers, ARTS PDF Bookmark will build bookmarks:
• 1 Introduction
• 2 Contents
• 2.1 Install
• 2.1.1 Windows
• 2.1.2 Macintosh
• 2.2 Quick Start Up
• 2.2.1 Where To Start
• 3 Index

Bookmarks
#2.
Suppose ARTS PDF Bookmarker is to build bookmarks named:
• 1.0 Introduction
• 2.0 Contents
• 3.0 Install
If you choose to remove leading numbers, ARTS PDF Bookmark will build
bookmarks:
• Introduction
• Contents
• Install
5.5.3.1. Using Text Masking
The text masking property has a number of special characters allowing you to
selectively create bookmarks. They are described in detail below with simple
examples provided.
Note: The user should be aware that the Bookmarks feature processes text by lines of text,
and produces a bookmark out of the whole line of text. For example, if you specified “sales” in
the text mask field, and your PDF document had a line in it with the text “and so to conclude,
our company had no major sales this month”, this whole line of text will be turned into a
bookmark.
Macintosh
Macintosh users can simply enter partial words to bookmark a line of text.
Any line containing the characters will create a bookmark. It is not case
sensitive.
Example: Entering “en” will create bookmarks from any lines of text
containing “en” such as “Enjoy”, “entertain”, “content”, “burden” etc.
Windows
o Case sensitive: Text Masking is case sensitive, so entering “ABC” will create
different bookmarks from “abc”.
o . : The “.” matches one instance of any character.
Example: Entering the expression “P.F” into the Text Mask field, it would
create a bookmark from any lines of text containing “PDF, PeF, PdF,” etc.
o ^: The “^” only creates a bookmark if the specified text appears at the very
start of the line.

Bookmarks
Example: Entering the text “^abc” will only create a bookmark if the line
started with “abc”. If a line of text started with “1.0 abc” no bookmark of it
would be created.
o $: The “$” only creates a bookmark if the specified text appears at the very
end of the line.
Example: Entering the text “abc$” will create a bookmark only from text with
lines ending with “abc”, so “…xyzabc” would cause a bookmark of that line to
be created, but “abcxyz” would not have a bookmark created.
o If you only want to create bookmarks from lines that only contain the exact
text you specify, use both the “^” and “$” characters.
o [ ] : Any lines containing characters inside the “[ ]” will be created into a

bookmark. Characters can be specified literally, or as a range of characters.
Example: “[abc]” will create bookmarks from any lines containing either a, b,
or c. This is opposed to only creating a bookmark from text containing abc if
“abc” is entered.
”[a-dA-D]” will create bookmarks from lines containing any of the characters
between a-d (that is, a, b, c and d), in both lower and upper-case.
o [^] : Any text containing characters inside the “[ ]” and after the “^” will not
be turned into bookmarks. This feature is very handy when applied with in
conjunction with other bookmark selection properties to stop unwanted
bookmarks from being created. Please be aware that conversely this means
that any other text not in the “[ ]” will be considered as potential bookmark
material. Therefore it is suggested that another bookmark selection property
is used in conjunction with this one.
Example: Entering “[^0-9]” will still create bookmarks containing numbers if

the text line contains any other character – 1.0 will be turned into a
bookmark because it contains a “.”.
If you really want to exclude numbers like 1.0 you would need to modify it to
“[^0-9\.]. The “\” is explained below, and is needed because “.” is a
considered special character in text masking.
o \ : The “\” character is used when you wish to actually match a special
character, such as “.” Or “$”. These special characters are used in the Text
Mask field to perform special text matching.
Example: Entering “\$” will search and create a bookmark from text on the
document containing a “$”, ignoring the normal “$” text mask command.
o * : Use the “*” character to create bookmarks from more than one set of
characters at the same time.

Bookmarks
Example: Entering “a*b” will create bookmarks from any line of text
containing either a and/or b.
o + : Use the “+” character to create bookmarks from a set of characters

arrayed in a certain order. Bookmarks can be created from the first
character(s) before the “+”, however, characters after the “+” can only be
bookmarked if the characters before the “+” are also present.
Example: Entering “a+b” will create bookmarks from any line of text
containing ab, aab, aaab¸ etc. Any text like ba, or cb, will be ignored.
o ? : Like the “+” character, the “?” character creates bookmarks from a set of
characters arrayed in a certain order, but in this case, bookmarks can be
created from characters before the “?” only if the proceeding characters are
also present. The characters after the “?” can be used to create bookmarks,
irrespective of whether characters before the “?” are present.
Example: Entering “a?b” will create bookmarks from any line of text
containing ab, abb, or just b.
o ( ) : Allows characters to be grouped together and be combined with

other special characters.
Example: “(a*b)$” will create bookmarks from lines of text containing

either a and/or b, but only if these lines end with a or b.
o | : Creates bookmarks from either one set of characters or another.
Example: Entering “a | b” into the Text Mask field will create

bookmarks from lines of text containing either a or b.

Bookmarks
5.6. Deleting Bookmarks

This is the easiest function to use – simply click on the Delete Bookmarks button or the
menu item: Plug-ins > ARTS PDF Aerialist Professional > Bookmarks > Delete
Bookmarks.
Be careful when using this function, as Acrobat cannot undo the deletion of bookmarks.
If you have accidentally deleted them the only way to retrieve them is to exit the
document without saving, and then open it again.

Bookmarks
5.7. Sorting Bookmarks

The Sort Bookmarks feature allows the user to sort their bookmarks in alphabetical
order. The bookmarks can be sorted in ascending or descending order. You can sort an
entire level of bookmarks or select a particular node of bookmarks.
Figure 43. Sorting bookmarks
• Level/Nodes
Entering a level:
To enter a level you must put ‘L’ in front of the bookmark level value.
Level one (L1) is the highest bookmark level.
For example:
If you want to sort all level one bookmarks, you would enter L1.
If you want to sort all level two bookmarks, you would enter L2.
Entering a node:
Enter a node value and separate node values with a comma.
For example:
If you only wanted to sort bookmarks that are in the third (3) bookmark’s
second (2) child bookmark, you should enter 3,2.
• Ascending or Descending
This option allows you to select whether you want to sort your bookmarks in
ascending or descending order.
• Apply to child nodes
If selected, all child bookmarks to the bookmarks specified in ‘Level/Node’ will

also be sorted.

Bookmarks
For example:
Take the initial bookmark structure as follows.
-B
-A
-3
-2
- two
- four
- three
- one
-1
Example #1:
Settings: Level/Node=L2; Apply to child nodes=not selected; Order=ascending.
Result: Only the level two bookmarks will be sorted.
-B
-A
-1
-2
- two
- four
- three
- one
-3
Example #2:
Settings: Level/Node=2,2; Apply to child nodes=selected; Order=ascending.
Result: Bookmarks under the second bookmark’s second node will be sorted.
-B
-A
-3
-2
- four
- one
- three
- two
-1

Stamp
6. Stamp
6.1. Overview
Using ARTS PDF Aerialist™ Professional stamp text, watermarks and backgrounds to
pages on a PDF document. With ARTS PDF Aerialist Professional’s Stamp features, users
can customize the content, appearance and action of each stamp as well as combining
multiple stamps into one stamp profile. This includes aligning and setting the size of
each stamp, or even making your stamps behave like hyperlinks.
Using the Stamp feature, you can:

• Stamp text and dynamic text
• Apply Page and Bates Numbering
• Apply image watermarks (BMP, RLE, DIB, GIF, JPG, PCX, PNG, EPS and TIFF)
• Stamp one PDF onto another
• Specify the position, scale and angle of rotation for text and image stamps
• Set actions for individual stamps.
• Combine single stamps into a profile for faster application.
• Copy and paste stamps between profiles
• Save profiles for later use
• Set up batch processes to apply stamps across many files.
Figure 44. ARTS PDF Aerialist Professional’s stamp tool button

Stamp
Figure 45. The Stamp feature’s main window
6.2. Main Features

The main features of ARTS PDF Aerialist Professional’s Stamp set are:
• Stamp text on a PDF file
• Stamp an Image on a PDF file
• Stamp a page from a PDF document on another PDF document.
6.2.1. Text Stamps
Use this feature to create single or multi-line text stamps. Text stamps are often used
for headers, footers and hyperlinks. A variety of Dynamic Text options are available to
allow you to easily insert date, time, page numbers and document information such as
Author, Title and Subject at runtime.

Stamp
6.2.2. Image Stamps
Image stamps enable you to stamp single or multiple images on PDF document. ARTS
PDF Aerialist™ Professional supports a number of different image types. These include
BMP, RLE, DIB, GIF, JPG, PCX, PNG, EPS and TIFF formats 6 .
6.2.3. PDF Stamps
Stamp a page from a PDF onto another document. You can modify the placement,
layout and action of the PDF stamp in the same way as text and the image stamps.
6
Stamping with these image file formats is supported on Acrobat 6 only. Under Acrobat 5 only TIFF and JPEG
are supported. To stamp with an EPS or GIF first convert the file to PDF and recreate the stamp as a PDF
stamp.

Stamp
6.3. Using Stamps

To use the Stamp feature, first locate the Stamp tool button or menu item under
7
Acrobat’s Plug-in menu. Use either the toolbar or the menu items from Acrobat’s menu
to create, edit, mange or apply a stamp to a document. Once a stamp profiles is
created, you can use it to easily stamp the active document by selecting it from either
the tool button drop down or ‘Plug-ins > ARTS PDF Aerialist Professional > Stamp’
menu.
Figure 46. The Stamp toolbar button
Figure 47. The Stamp menu
7
Under Acrobat 5, left click and hold the Stamp tool button to display the drop down menu.

Stamp
6.3.1. Stamp a document
To apply a stamp, open a PDF document and select or create your desired stamp profile.
To select a stamp either:

• Open the Manage Stamps dialog and select the profile from the list. Click ‘Stamp’
to process.
• Select a stamp profile from the Stamp menu.
• Click the drop down tool button.
Once selected, the active document will be stamped with the chosen profile.
Note: All the stamps within a profile are applied to the document. If a stamp is selected rather
than the profile, the ‘Stamp’ button is disabled.
6.3.2. Undo Stamp
To remove or undo the last stamp applied simply select ‘Undo’ from the Stamp menu or
tool button. You cannot undo a stamp if the document was saved after being stamped.
Figure 48. Undo a stamp

Stamp
6.4. Managing Stamps and Profiles

To activate the Stamp Management dialog, click the Stamp tool button or select ‘Manage
Stamps’ from the ‘Plug-ins > ARTS PDF Aerialist Professional > Stamp’ menu item.
The Stamp feature uses stamp profiles, allowing users to apply any combination of
stamps in a single action. Stamp profiles also allow users to copy and share stamps
between profiles. For example, an individual copyright footer, company logo and page
numbers can be stored within a single profile. When stamping with this profile, all
stamps are applied to the open document(s) when processed.
The stamp profiles are saved for reuse. Profiles can also be shared by different users
using the import and export features. Saved profiles are stored (with a .nxp extension)
in the Profiles subfolder of the installation directory, i.e. C:\Program Files\Adobe\Acrobat
6.0\Acrobat\plug_ins\ARTS PDF Stamper\Profiles.
Figure 49. Main Dialog – Managing all stamp profiles

Stamp
6.4.1. Creating a new Profile
To create a new Profile:

1. Open the Manage Stamp dialog.
2. Click ‘New Profile’.
3. Add stamps as required to this profile by clicking the ‘Add Stamp’ button (refer to
Designing stamps).
4. The stamp is automatically saved.
6.4.2. Creating a new Stamp
To create a new Stamp:

1. Select the profile you want the stamp added to.
2. Click the ‘Add Stamps’ button and select a stamp type from the list (refer to
Designing stamps).
6.4.3. Previewing a Profile/Stamps
To preview 8 a Profile or a Stamp:

1. Ensure that a PDF is open in Acrobat.
2. Select a profile to view all stamps. It is also possible to view individual or a
variety of stamps by clicking on the stamp rather than profile (hold the Ctrl key
to select multiple).
3. If the ‘Preview On’ checkbox is not already checked, check it to preview the
desired stamps and/or profile.
6.4.4. Renaming Profiles/Stamps
To rename a profile/stamp from the preview pane:

1. Right click the desired profile or stamp.
2. Select ‘Rename Stamp’ or ‘Rename Profile’ from the popup menu.
3. Enter in the new name.
8
Previewing large documents and profiles that contain a large number of stamps can result in performance
degradation. Refer to the HFAQ sectionH for tips on reducing this.

Stamp
6.4.5. Deleting Profiles /Stamps
To delete a profile/stamp from the preview pane:

1. Right click the desired stamp or profile
2. Select ‘Delete Profile’ or ‘Delete Stamp’ from the popup menu.
3. Press ‘Yes’ or ‘No’ to confirm the delete action.
Note: If the Profile contains several stamps, deleting the profile will delete all the stamps within
the profile. Delete actions cannot be undone.
6.4.6. Rearranging Stamps
The Stamp feature provides a number of ways to rearrange, edit and share stamps
between profiles.
To cut or copy stamps from one profile to another:

1. Select the desired stamps using the mouse cursor
2. Right click an item in the selection
3. Select ‘Cut’ or ‘Copy’
4. Right click the destination profile and select ‘Paste’
Note: Stamps can also be dragged from one profile to another by holding the left mouse button
and dragging the stamps to another document.
To create a copy of a profile:

1. Right click the desired profile
2. Select ‘Copy’
3. Right click somewhere within the frame and select ‘Paste’
6.4.7. Importing / Exporting Profiles
To export profiles to file to archive or share:

1. Select the desired profile from the Stamp Management dialog
2. Either right click and select ‘Export Profile’ or click the ‘Export’ button
3. Navigate to the desired destination and enter the filename
To import profiles:
1. Open the Stamp Management dialog
2. Click the import button
3. Navigate and select the desired profile to import
Note: When importing profiles only the settings are imported. Any links to the source image/PDF
files may be broken and it is important these are checked, validated and repaired as required.

Stamp
6.4.8. Editing Stamps
To edit an existing stamp, select the desired stamp and click the edit button. The Edit
Stamp function allows users to modify the properties of individual stamps. Editing is
disabled unless a profile is selected. More detail in section Designing Stamps.
6.4.9. Right Click Menus
As mentioned above, a number of editing features are available by right clicking a stamp
or profile 9 .
Figure 50. Right click profile menu
Figure 51. Right click stamp menu
9
For Mac users, use standard shortcut keys to copy (Apple-C), cut (Apple-X) and paste (Apple-V)

Stamp
6.5. Designing Stamps

The stamp design dialogs are used to tailor the content, alignment, spacing and
placement of a stamp. These properties are described below.
6.5.1. General Stamp Settings
Settings common to text, image and PDF stamps are outlined in this section.
6.5.1.1. Layout
Units
Select ‘cm’, ‘mm’ or ‘inch’ from the drop down.
Horizontal Position
Select the horizontal point of reference for the stamp. Adjust by entering a value in
the text box.
• From right (right justified) - incrementing moves stamp to the left.
• From left (left justified) – incrementing moves stamp to the right.
• From center (centered) – positive increment moves stamp right, negative
move left.
Vertical Position
Select the vertical point of reference for the stamp and using by entering a value in
the text box.
• From top – Stamp is applied to top of document. Incrementing moves stamp
down.
• From left - Stamp is applied to bottom of document. Incrementing moves
stamp up.
• From center (centered) – positive increment moves stamp up, negative move
down
Rotation
Rotate your stamp by a value between -360o and 360o.
Opacity
Apply opacity to your stamps to create a watermark effect. Enter a value in the
range of:
• 100% (no transparency)
• 0% (completely transparent)
Overlay & Underlay Options

Select one of two options by checking the radio button next to it.
• Overlay places the stamp on top of all objects on the PDF document.
• Underlay places the stamp below all objects on the PDF document.

Stamp
By adjusting the stamp order in the Profile dialog, it’s possible to create a number of
different variations.
6.5.1.2. Pages Options
Set which pages to stamp on by selecting a predefined range:

• All pages
• Odd pages
• Even pages
• First page
• Last page
Alternatively, define your own page range, i.e. 2, 5, 9-16 or by page groups, stamp
from page 2 every 4 pages, i.e. 2, 6,10,14.
6.5.1.3. Border and Outline Font
Apply a rectangular border around the edge of your text, image or PDF stamp. Set
the color, line style (dashed) and weight. Fill the border with a color from the drop
down or define your own by selecting ‘Other Color…’
When using this option in conjunction with text stamps, there is a choice of including
the border as an outline to the text or to apply a border around the text.
Standard border Text outline
6.5.1.4. Applying Actions to Stamps
The Stamp feature also allows actions to be associated with stamps. To do this,
select one of the following actions:
• None: No action is related to the active stamp.
• Go To View: This action will jump to the specified page in the document. This
page must be specified using the ‘To Page’ spin box.
• Go To Remote View: This opens a specified PDF document at the designated

page. Various page magnification options are also available; see Magnification
Options. This can be configure using relative or absolute addressing, see
Absolute / Relative Addressing.
• Open File: Opens the specified file. This file can be of any type, but only files
with a *.pdf extension will be opened in Acrobat; all other file types will be

Stamp
opened in their default viewers. The path to the file can be configured using
an absolute or relative address, see Using Absolute / Relative Addressing.
• Open a web Link: Clicking on the bookmark opens a web browser to the URL
specified within the WWW Link textbox.
• Read Article: Selecting this action will link or display the bookmark to an
article thread in the active document.
• Show / Hide Field: Provides the option of either showing or hiding fields in a
PDF document.
• Submit Form: This will send the form data to a specified URL.
• Reset Form: Resets all form fields to their original default value.
• Import Form Data: Imports in form data from another file and displays it in
the active form.
• JavaScript: This option will run a specified JavaScript
• Execute Menu Item: Executes a specified menu command as the action when
the bookmark is clicked.
• Movie: Plays a specified QuickTime or AVI movie.
• Sound: Plays a specified sound file.
6.5.1.5. Using Absolute / Relative Addressing
When creating stamps that execute an open file or GoTo remote page action it is
possible to specify whether to use absolute or relative file addresses.
Absolute Addresses
Absolute Addresses are best used when it's likely that the stamped document may
need to be moved or copied to a different location in the file system, without any
target files moving in relation.
By default, browsing to the target file using the Open File dialog produces an
absolute address i.e. C:\target.pdf
Relative Addresses
Relative Addresses are most appropriate for PDFs published to CDs/DVDs or when
the entire file system is copied and must remain relative to the source. Relative
addresses describe the path to a file, relative to the source PDF.

Stamp
To use relative addressing, please follow the following syntax

For example:
You have the stamped PDF file 'stamped.pdf' and is stored in a directory
C:\directory 1\directory 2\ (i.e. C:\directory 1\directory 2\stamped.pdf)
• If the file to open with the action stamp is in the same directory as the
stamped document (‘stamped.pdf’)
i.e. C:\directory 1\directory 2\target.pdf
then use '\ target.pdf'
• If the file is in one directory above the stamped document

i.e. C:\directory 1\ target.pdf
then use '..\ target.pdf'
• If the file is in two directories above the stamped document

i.e. C:\target.pdf
then use '..\..\ target.pdf'
• If the file is in one directory below the stamped document

i.e. C:\directory 1\directory 2\directory 3\ target.pdf
then use'.\directory 3\ target.pdf'

Stamp
6.5.2. Text Stamp Properties
Figure 52. Designing Text Stamps
6.5.2.1. Line spacing
When creating multi-line text stamps, alter this setting to adjust the space between
lines. Lines are created using the enter key.
Note: line spacing adjustments will appear only in the preview pane or output file – not in this
text box.

Stamp
6.5.2.2. Dynamic Text
Dynamic Text is used to insert variable data (such as document information fields)
and information that is calculated at runtime such as page numbers and time.
To use dynamic text, select an item from the drop down list and press ‘Insert’. A
specific macro to identify the dynamic text will be inserted into the text box.
Dynamic Text Macro Notes

Page Number $PageNo[1] Page number in document
starting at 1
Total Pages $TotalPages Total pages in document
Batch Page Number $BatchPageNo[1] Current page in the batch
process is 1
Batch Total Pages $BatchTotalPages Total pages in the batch
process
Bates Number $BatesNo[1] A number in Bates format
starting at 1
Bates Total Pages $BatesTotalPages Total number of pages in
Bates format
Title $PDInfoTitle Document title field
Author $PDInfoAuthor Document author field
Subject $PDInfoSubject Document subject field
Keywords $PDInfoKeywords Document keyword
File Name $FileName Name of file with the file
extension
File Path $FilePath Local path of the file
Date $Date Date format is dependent on
regional settings
Time $Time Time format is dependent on
regional settings
Day $Day Day of the month – numerical
Month $Month Month – numerical
Year $Year Year – numerical
Hour $Hour Hour – 24 hour
Minute $Min Minutes
Second $Sec Seconds
Dynamic text options can be concatenated with any text entered manually. For
example, entering ‘Page $PageNo[1] of $TotalPages’ will result in a stamp like, ‘Page
1 of 5’ for example. The starting page number would be relevant to the number in
the square brackets of the $PageNo[] dynamic text.
For examples on using dynamic text within a stamp please refer to the following
sections of this user guide:
• Adding Bates Numbers
• Adding Page Numbers

Stamp
6.5.2.3. Font
ARTS PDF Aerialist™ Professional allows you to customize the appearance of your
text stamp. Choose from System or Standard fonts, change the color, size and even
the underline style used.
Note: that only one style can be set per stamp.
Font type
Choose from either ‘System’ or ‘Standard’ font types. System refers to the fonts
present on your computer. Standard fonts (also known as Base 14) are those native
in Acrobat/Adobe Reader. When using system fonts, it may be desirable to select the
‘Embed font’ option. This will embed the appropriate font in the PDF so that all users
will see the font as intended.
Note: embedding the font in the PDF may result in an increase in file size.
Font Size
Set the size of your font.
Font Color
There are a number of standard colors to choose from. Click the drop down arrow to
select a color. Choose ‘Other Color…’ to define a custom color. Colors are defined
in the RGB color space.
Underline
Select from a number of underline types.
6.5.2.4. Adding Bates Numbers
Numbers in Bates format contain padded zeros. When applied, like page numbers, a
Bates number increment by one throughout the document collection.
Bates numbers can be implemented using the $BatesNo[1] and $BatesTotalPages

macros.
Bates Properties:
• Fixed Length - the fixed length (number of padded zeros) is configured in the
options window. This setting is applied to both $BatesNo[1] and
$BatesTotalPages variables.
• $BatesNo – the Bates Number Dynamic text allows inputting the starting
number. $BatesNo[3], would mean that the Bates number start would be 3
instead of 1. The default is however set to always start with 1.
• $BatesTotalPages – this variable equals the total number of pages in the job
from the starting number. If there are one hundred pages in the job, starting
at point 00025, $BatesTotalPages = 000125

Stamp
• Applying in Batch - When applying Bates stamps in batch, the Bates number
increments over documents, the counter does not reset. When applying in
batch you must stamp over a folder, not a selection of files otherwise the
total number of pages will not be calculated correctly.
To add bates numbers:
1. Open the PDF document you wish to stamp.

2. Open the Stamp feature ‘Plug-ins > ARTS PDF Aerialist Professional > Stamp
> Manage Stamps’ or click on the ‘Manage Stamps’ toolbar button.
3. Click on the ‘New Profile’ button to add a new stamp profile.
4. With the new profile highlighted, click on the ‘Add Stamp’ button and select
‘Text’ to open the ‘Design your Text Stamp’ window.
5. Enter your Stamp name.
6. Under Settings for ‘Dynamic Text’, select ‘Bates No. [ ]’ . Click on the ‘Insert’
button to add $BatesNo[1] to the Text.
7. To set the value you wish the bates number to begin with, adjust the value
within the square brackets. For example, to set the starting number on 9, set
the macro to $BatesNo[9].
8. To set the length of the bates number, go to ‘Edit > Preferences > ARTS PDF
Aerialist Professional > Stamp’ and adjust the ‘fixed length’ to the desired
length.
9. Change other properties for your text such as the layout, font style or action.
10. Click ‘OK’ to save your stamp and return to the main Stamp window.
11. Select the profile name so that the profile is highlighted.
12. Click the ‘Stamp’ button when you are ready to stamp your PDF document.

Stamp
6.5.2.5. Adding Page Numbers
To add page numbers (i.e. “Page 1 of 10”):
1. Open the PDF document you wish to stamp.

2. Open the Stamp feature ‘Plug-ins > ARTS PDF Aerialist Professional > Stamp
> Manage Stamps’ or click on the ‘Manage Stamps’ toolbar button.
3. Click on the ‘New Profile’ button and a new profile will be added.
4. With the new profile highlighted, click on the ‘Add Stamp’ button and select
‘Text’ to open the ‘Design your Text Stamp’ window.
5. Enter your Stamp name.
6. In ‘Text’ type: “Page “
7. Under Settings for ‘Dynamic Text’, select ‘Page No. [ ]’ . Click on the ‘Insert’
button to add $PageNo[1] to the ‘Text’.
8. In ‘Text’ type after $PageNo[1]: “ of “
9. Under Settings for ‘Dynamic Text’, select ‘Total pages’ . Click on the ‘Insert’
button to add $TotalPages to the ‘Text’.
10. Change other properties for your text such as the layout, font style or action.
11. Click ‘OK’ to save your stamp and return to the main Stamp window.
12. Select the profile name so that the profile is highlighted.
13. Click the ‘Stamp’ button when you are ready to stamp your PDF document.

Stamp
6.5.3. Image/PDF Stamp Settings
The Stamp feature allows you to apply image or PDF stamps to your documents.
Note: that image and PDF stamps share a number of similar properties. Some properties
common to both are described in this section.
Figure 53. Designing Image Stamps
Figure 54. Designing PDF Stamps

Stamp
6.5.3.1. Size
Adjust this setting to resize your image or PDF. The adjustment affects both
horizontal and vertical ratios.
Note: changing the scale of your image/PDF may affect image quality.
6.5.3.2. Page Number (PDF Stamps only)
Adjust this setting to choose which page number of the PDF document to use for the
PDF stamp.
Note: The total number of pages is validated by the selected PDF.

Stamp
6.6. Logging
To enable logging open the Stamps preferences from the ‘Edit > Preferences >ARTS PDF
Aerialist Professional > Stamp’ menu and ensure that the checkbox to enable logging is
selected.
Figure 55. Logging preference
6.6.1. View Log File
To view the log file, from Acrobat menu, ‘Plug-Ins > ARTS PDF Aerialist Professional >
Stamp > Logging > View log’.
The log file records processing details. One log file is used to record details from all
stamp processes. The general structure being:
• Data/Time
• File(s) processed
• Status
• Summary
=========================================================
Information : 19/06/03, 14:19:16

Processing Profile : LetterTemplate
Processing file : C:\temp\Introduction_3.pdf

Processed OK
--------------------------------------------------------------------------
Files to process: 1

Stamp
Files processed: 0
Not processed files: 1
--------------------------------------------------------------------------
Insert Text: Text is out of the page. Select another position or angle
Insert Text: Text is out of the page. Select another position or angle
Source Image file does not exist
=========================================================
If any unexpected errors occur, refer to the log file for debugging details. Please contact
techsupport@artspdf.com if the problem persists.
Note: The log file will only be created if the “Enable Logging” option is checked in the Stamp
Preferences.
6.6.2. Clear Log File
Selecting to run the Clear Log File feature will erase the log file saved previously.
To clear the log file, from Acrobat menu ‘Plug-Ins > ARTS PDF Aerialist Professional >
Stamp > Logging > Clear log’.

Stamp
6.7. Configuring Stamp Preferences

Stamp preferences can be accessed from ‘Edit > Preferences > ARTS PDF Aerialist
Professional > Stamp’:
Figure 56. Preferences Dialog
6.7.1. File Handling
• Write stamp to new file – Creates a new file to apply stamp on.
• Enable logging – Choose to keep a log of all the processes in a text file.
• Ignore page rotations – Choose to apply stamps similar to on an A4 size page

even if the pages in a document are rotated.
6.7.2. Defaults
• BATES fixed length – Set the default length (zero padding) used with Bates
numbers, i.e. entering 6 will stamp Bates numbers of format 000001, 000002,
000003 etc. Please see Adding Bates numbers for more details on Bates
numbering.
• Use Roman Numerals – Choose to have the numbering in roman numerals,

opting for the lower case or upper case. This option is unchecked by default.

Links
7. Links
7.1. Overview
The Links feature extends Adobe Acrobat’s tools for editing links in PDF files. Use the
Links feature to copy, paste, edit, convert and check links. The Links feature set is
essential for anyone distributing interactive PDFs that contain links across a single
document or a collection of files. Using the checking reporting features you can check
for any dead links, including web links and write the results out to a saveable report for
cross referencing.
Some of the powerful features available in the Links feature are listed below.
Link Management:
- Link Alignment Palette
- Automate setting the appearances of links and notes
- Set Link Magnification
- Find and replace destinations in links, bookmarks and form fields
- Delete all or dead links only
Link checking:
- Identify broken links and bookmarks
- Validate links to websites and web pages
- Flash dead links for easy identification
- Dead Links Page Numbers
Link creation:
- Create links to specific pages based on numbers found in the page
- Automatically create links around specific words in the document
- Generate a Table of Contents on the fly
Reporting. Use the Reporting function to create saveable reports in PDF or CSV format.
Create reports on:
- All links
- Bookmark destinations
- External dependencies (web pages, links to other files)
Batch Processing:
- Copy links across multiple files
- Report on links and bookmarks across multiple files
- Convert and edit links in batch
- Create custom link tools using the Productivity feature

Links
7.2. Using Links

After installation, Link functions can be accessed via the ARTS PDF Aerialist™
Professional toolbar in Acrobat or via the ‘Plug-ins > ARTS PDF Aerialist Professional >
Links’ menu item.
Figure 57. The Links toolbar button
Figure 58. The Link menu

Links
7.3. Link Checking
7.3.1. Show Dead Link Toolbar
Enable this toolbar to quickly navigate through broken links in the document with the
Find Next, Find Previous and Flash Dead links on this Page commands.
Figure 59. The Dead Link Toolbar
7.3.2. Find Next Dead Link
Use this function to perform a search for dead links from the current page. The first
dead links found are ‘flashed’ using a blinking effect. To find the next dead link, click
this tool button again.
7.3.3. Find Previous Dead Link
This command will commence scanning backwards from the current page of the active
document and find the next instance of a dead link. To continue scanning through the
document, click either the ‘Find Previous’ or ‘Find Next’ button again.
7.3.4. Find Dead Links On This Page
This function will cause all dead links on the current page to flash for a few seconds,
allowing for easy identification and correction of dead links.
To use this feature, click the ‘Find dead links on this page’ tool button on the ‘Dead Link
Toolbar’.

Links
7.4. Link Management

7.4.1. Show / Hide Link Alignment Palette
The Links feature allows you to align two or more links horizontally or vertically. The
alignment options available are left, center, right, top, middle or bottom.
Please Note:
You cannot use the “Edit > Undo” function to undo link or note alignment. It is
therefore recommended to save the file prior to aligning. If you are not satisfied with the
alignment option you selected, you will be able to revert to the previous state by closing
the file without saving it and then opening it again.
1. If the alignment palette is not already open, choose ‘Plug-ins > ARTS PDF
Aerialist > Links > Link Management > Show Link Alignment Palette’, the
alignment palette should then appear:
Horizontal Alignment
Vertical Alignment
2. Click the ‘Link Select Tool’ from the ARTS PDF Aerialist™ Professional toolbar.
Existing links will be made visible by a frame. Please note, you must select
the tool button itself, not the dropdown menu.
3. Select the links or notes you wish to align. To select multiple links hold shift
and click on links the desired links (for more information, see tutorials).
4. Click the appropriate alignment button in the alignment palette then selected
links (or notes) should be aligned accordingly.
5. To close the alignment palette, click its “Close” button or choose ‘Plug-ins
> ARTS PDF Aerialist > Links > Link Management > Hide Link Alignment
Palette’
When using center or middle alignment, the centers of selected links or notes are
averaged. When left-aligning, selected items are aligned using the leftmost item as a
reference point; top alignment uses the topmost item as its reference, and so on.

Links
7.4.2. Set Link(s) Properties
This feature is designed to update the visual properties of multiple links to share
common attributes at the same time. Some usage examples include updating a
selection of visible links to invisible or setting the magnification property to ‘fit width’ for
all links in a particular document.
Figure 60. Set Link(s) Properties Dialog
7.4.2.1. Link Magnification
The ‘From’ field designates which type of magnification(s) to alter to that specified in
the ‘To’ field. If ‘All Magnifications’ is selected, all links within the ‘Apply To’ range
will be affected.
In the ‘To’ field specify what magnification the desired links will change to. If no
change is required, ensure that ‘Don’t Adjust’ is selected from the drop down combo
box.
As an example, to change all links to ‘Fit Width’ in the document, select ‘All
Magnifications’ in the ‘From’ field and ‘Fit Width’ in the ‘To’ field, ensuring that ‘All
Pages’ is chosen from the ‘Apply To’ options.

Links
7.4.2.2. Link Appearance
Link appearance settings are used to change the appearance of those links specified
in the ‘Apply To’ range.
Link Type:
• Don’t adjust: the visible state of selected links will not change.
• Invisible Rectangle: links will be made invisible
• Visible Rectangle: links will be made visible (please refer to further
appearance settings below)
The following settings are only activate if ‘Visible Rectangle’ is selected
Highlight: Set the highlight style for the link
Line Width: Set the width of the line bordering the link
Line Style: Set the line style (i.e. solid, dashed, underline) for the link
Color: Select the line’s color from the color palette
Lock: This is enabled for both visible and invisible links. Use it to lock the position of
the link. To move a locked link, first unlock it.
To Use:
1. Select ‘Set Link(s) Properties’ from the ARTS PDF Aerialist™ Professional
toolbar. This will open the dialog seen below.
2. Populate the controls in this dialog by either:
a. Activating the Link Select Tool and double clicking a specific link. The
‘Set Link(s) Properties’ window will inherit properties from the selected
link.
b. Adjusting each property manually on the dialog itself.
3. Using the mouse cursor, select the links whose properties you wish to update
or specify the page range to update.
4. Click OK to update the properties.

Links
7.4.3. Find And Replace Destinations
The ‘Find & Replace Destinations’ feature is a powerful feature for iterating through all
links, bookmarks and form fields in the document and replacing incorrect or modified
destinations. Links, bookmarks and form fields (buttons) typically have an action
associated with them. Commonly this action is set to GoTo a page in a document, open
a web link or open a file. In some cases the page, path or URL in the destination may
change, requiring you to update the source file, a time consuming and tedious task.
Using the ‘Find & Replace Destinations’ feature in ARTS PDF Aerialist Professional, you
can quickly step through links, bookmarks and form fields one at a time or change all in
a single step.
To narrow your search, enter in the page number or destination to find and even filter
by the type of action to be executed (i.e. GoTo, GoToR or URL). It is also possible to
perform powerful conversions, for example converting URL to Open File links or GoTo
named destinations into GoTo page actions.
Figure 61. Find & Replace Destinations

Links
7.4.3.1. Destination
Search for: Select the desired action type to search in. Action types to be searched
within are:
• External files – only actions including Open File, GoTo Remote Page and GoTo
Remote Named Destination will be scanned.
• WWW address – only Open Web Link (URL) actions will be scanned
• Page Number – only internal GoTo Page actions will be scanned
• Named Destination – actions of type GoTo Named Destination are scanned.
This will find both internal and external Named Destinations.
Find all of this type: By checking this option ARTS PDF Aerialist Pro will ignore any
parameters specified in the Find what criteria. Use this option to simply iterate
through links, bookmarks and form field actions that are of the type specified in the
Search for drop down box.
Find what: Enter a value here to narrow your search further. For example entering
‘5’ with type ‘Page Number’ selected will only find destinations to page 5 in the
document. Entering ‘www.artspdf.com’ with type ‘WWW Address’ selected will find
web links with ‘www.artspdf.com’ in the URL.
Replace with: This text field should be used in conjunction with the ‘Find what’ box
to alter any errant destinations. For example, searching for ‘5’ with replace ‘23’ and
type ‘Page Number’ selected will alter all destinations pointing to page 5 to page 23.
Searching for ‘P1.255’ with replace ‘P2.asd.55’ and type ‘Named Destination’ selected
will replace the ‘P1.255’ with ‘P2.asd.55’ in any named destination found that
contains ‘P1.255’ 10 .
Options: This contains a summary of the preferences selected in the ‘Options’ box.
7.4.3.2. Options
The options group can be hidden or made visible by toggling the ‘Less’ or ‘More’
button. This group provides extra criteria to refine your search.
Search: Choose between ‘Up’ or ‘Down’ to change which direction through the
document to iterate.
Match case: The find text must match the exact case of the link destination. This
does not affect page number destinations.
Match complete string: Only destinations that match the entire text as specified in
the ‘Find’ field will be found.
Search in links: If checked, the search will include destinations found link actions.
10
If the option to match complete string is selected, the named destination must match the find criteria
exactly. If the exact match is found, the named destination will be replaced with the value specified in the
‘Replace with’ field.

Links
Search in bookmarks: If checked, the search will include destinations within

bookmark actions.
Search in form fields: If checked, the search will include destinations found within
form field actions.
Convert to: This feature is dynamic and changes depending on the type of action
searched for. Please refer to the table below for more information:
Type Convert to Description

External File Web Link Open file actions are converted
an Open web page action.
Destinations containing absolute
paths are not converted.
WWW Address Open file Open web page actions are
converted to open file paths.
Only destinations with relative
paths are converted.
Page Number Named Destination GoTo page actions are
converted named destinations.
New named destinations are
created in the document itself to
coincide.
Named Destination Page Number Actions set to GoTo a Named
Destination are converted to
GoTo Page. Named destinations
are not removed from the
document itself. User’s should
consider using Acrobat’s PDF
Optimizer feature to remove
unused named destinations.

Links
7.4.4. Set Base URL
Set the Base URL for links within a document.
To access the ‘Set base URL dialog, choose ‘Plug-ins > ARTS PDF Aerialist Professional >
Links > Set Base URL’
Figure 62. Setting base URL Dialog
• If ‘Set base URL for document’ option is selected, then:
This function sets the base URL for a document. If the Base URL changes, all
other links will be updated to reflect the change.
• If ‘Append URL to all relative web links’ option is selected, then,
The specified URL is appended to all web links that do not use absolute
addresses.
Example 1:
- URI link in the document is “./arts_pdf_search.asp”
- BaseURL is http://www.artspdf.com/
- Convert URI web links option changes to ->
http://www.artspdf.com/arts_pdf_search.asp (note the ‘./’ is removed)
Example 2:
- URI link in the document is “../arts_pdf_search.asp”
- Base URL is http://www.artspdf.com/pdfsearch
- Convert URI web links option changed to ->
http://www.artspdf.com/pdfsearch/../arts_pdf_search.asp
Note: A link to an absolute link will not be altered, i.e http://www.planetpdf.com

Would not become http://www.artspdf.com/http://www.planetpdf.com

Links
7.4.5. Create Page Links
This feature is designed to automatically create links around numbers in the document.
Numbers suspected to designate page links will be set to execute a GoTo Page action
where the page number will be determined by the value of the number found. For
example, if text is found containing the number ‘4’ then a link pointing to page 4 of the
document will be created around the text ‘4’.
Note: If a number is found in the scanned area and the value of this number exceeds the number
of pages in the document then a link will not be created. For example, the number ‘160’ is found
but there are only 125 pages in the document, no link will be created.
Figure 63. Create page links dialog with created links visible.
To Use:
1. Open the PDF file containing the numbers you wish converted to page links.
2. With the mouse cursor, draw a rectangle around the area of the page you want
scanned. Link suspects will be highlighted. If no area is drawn then the entire
page will be scanned for potential page links.
3. Set the desired appearance (visibility, color etc.) and magnification options.
4. Select the desired page range to scan and create links from. If a specific area of
the page was scanned then the equivalent area will be scanned on all pages
within the specified page range.

Links
7.4.6. Create Keyword Links
This feature allows links to be dynamically created based on specific text found within
the document. Links can be set to execute a variety of actions such as open URL or
external file, go to a specific page or named destination or even the next instance of the
word in the document. The font color of the found word can also be set automatically,
enabling a fast and efficient way to visually indicate links and maintain specific style
requirements.
Figure 64. Create Keyword Links dialog
To Use:
1. Open the PDF file containing the text you wish to scan for keywords.
2. From the ‘Links’ tool button menu select ‘Create Page Links’.
3. Enter the desired text to search for. If ‘Exact phrase’ is not selected then any
words containing the search text at the beginning, middle or end will also be
found. For example, searching for ‘pre’ without exact match selected will
produce links for, ‘previous’ and ‘apprehend.’
4. Set the ‘Action Type’ and destination as required.
5. Set the link appearance properties as desired.

Links
6. Click ‘Find’ to locate the next instance of the search text.

7. To create this link, click ‘Replace’ or ‘Replace all’ to find and create all keyword
links in the document.
Note: It is only possible to search forwards through the document. Searches commence from the
open page.

Links
7.4.7. Table of Contents
The Table of Contents (TOC) builder is a feature of ARTS PDF Aerialist™ Professional
only. It is used to build a listing of files and/or sections of files and to control it’s layout.
This list is visually displayed as either new pages on a specific PDF or a new file.
The TOC Builder can be opened from the ‘Links’ tool button group or via Acrobat’s plug-
ins menu. If no document is open in Acrobat, only a Master TOC can be built. To build
a document TOC, first open the source PDF.
Figure 65. Table of Contents dialog

Links
7.4.7.1. Type
There are two types of Table of Contents that can be built using the TOC builder.
• A Document Table of Contents

o A Document Table of Contents can be created from existing bookmarks or
example headings in the active document. Each entry in the table of
contents will be linked to the corresponding section in the active
document.
• A Master Table of Contents

o A Master Table of Contents is built from many files and can be created
from existing bookmarks, example headings or document information
fields such as Title, Subject, or Filename.
o If a Master Table of Contents is selected, you must also define the source
files to be processed. To do this, click ‘Files…’
Figure 66. File list for Master TOC.

Links
7.4.7.2. Text Source
The options in this list determine where to gather the text used for each entry in the
Table of Contents.
• Bookmarks: The Table of Contents will be built based on bookmarks already

defined in the document. For a master table of contents the table of contents
will be concatenated in the same order as the files are processed. Link actions
will be inherited from the bookmarks.
• Headings: The Table of Contents is built dynamically from distinct section

headings in the document. Headings styles can be defined by a combination
of font, size, color, indentation and text.
• Filename: The table of contents will be based on the filename as defined by

the selected files. This option will use write filename only and not the full
path. Link actions will be set to open the external document using either an
absolute or relative address.
• File path: The table of contents will list the full path and filename of the files
as set. Link actions will be set to open the external document using either an
absolute or relative address.
• Title: The table of contents will list the title (as set in the document
properties) for each file of the selected files. Link actions will be set to open
the external document using either an absolute or relative address.
• Subject: The table of contents will list the subject (as set in the document
• Author: The table of contents will list the author (as set in the document
• Custom: Using the custom option will allow you to define a combination of
static and dynamic text such as filename, title, subject, creation date, file size
etc. The table of contents will list the subject (as set in the document

Links
7.4.7.3. Defining Heading Styles
Automatically generate a Table of Contents based on the font styles and layout used
in your PDFs. After setting the desired combination of attributes for each level in the
TOC, ARTS PDF Aerialist can quickly scan one or more PDF files to build the Table of
Contents for each document.
To define headings:
1. Select the Master or Document from the ‘Type’ drop down.

2. Select the ‘Headings…’ and click on “Define…” to set the parameters.
3. To set individual Heading styles please follow the instructions in section 5.5
Building Bookmarks.
Figure 67. The Select Heading Levels Dialog
7.4.7.4. Text Format
The layout of the final TOC is completely customizable. It is possible to customize

the font used for the TOC as well as the indent for each line, font size and color. The
title of the TOC is static text and can be customized as required. To edit any of
these settings, click the associated button and enter in new settings as desired.

Links
7.4.7.5. Options
Use these settings to control some important minor options:
• Section Numbers: Add, remove or ignore the presence of section numbers

in the TOC.
• Line Spacing: Set line spacing between TOC entries to either single, 1.5 or
double.
• Links:
o Relative: Links will be created using relative addressing provided that
the final destination of the TOC is specified.
o Absolute: Links will be created with absolute addresses.
• Magnification: Links in the TOC will maintain the view as set in this dialog.
• Separator: Entries in the TOC are justified. Select the desired separator
(dots, hyphens, underscores, none) to control what character will separate
the text from it’s associated page number.
7.4.7.6. Destination
The settings here control whether the Table of Contents will be inserted into the
open document or a new file. If a new file is created then it is recommended you
specify the full path and filename especially if you wish to use relative rather than
absolute links.
7.4.7.7. Preview
The Preview feature enables user’s to produce a soft proof of the Table of Contents
before actually creating. At preview stage user’s can edit any entry in the TOC and
well as add new items.
To regenerate the preview thumbnail and any changes made to the TOC, simply hit
refresh.

Links
Figure 68. TOC Preview Window
7.4.7.8. Saving & Loading Settings
Settings can be saved for reuse using the ‘Save Settings’ & ‘Load Settings’ buttons.
This will save the type and layout for the create TOC dialog. These settings can be
saved and reused again as necessary.

Links
7.5. Delete Links

The Links feature can be used to delete all links or dead links only from a document. To
use this feature, navigate from the Acrobat plug-ins menu to ‘Plug-ins > ARTS PDF
Aerialist Professional > Links > Delete Links’. There are two options available, delete all
links or only delete the dead links in the PDF file.
Figure 69. Deleting the links in the document.
Note: Be careful when using this function, as Acrobat cannot undo the deletion of links. If you
have accidentally deleted them, the only way to retrieve them is to exit the document without
saving, and reopen.

Links
7.6. Reporting
7.6.1. Report on Bad Actions
This feature searches an entire document and produces a list of all actions (link or
widget annotations) and bookmarks that are bad. This report can be executed in batch
using Acrobat’s batch processing engine. Each item in the report has a link to where the
problem is located.
To use, select ‘Plug-ins > ARTS PDF Aerialist > Links > Create Report On > Bad Actions’.
Figure 70. Sample report generated on all bad actions

Links
7.6.2. Report on Bad Bookmarks
This function produces a report detailing broken bookmarks. Bookmarks are deemed
broken if the target page, view, named destination, file or URL is unavailable.
To use, click ‘Plug-ins > ARTS PDF Aerialist > Links > Create Report On > Bad
Bookmarks’.
Figure 71. Sample report generated on bad document bookmarks

Links
7.6.3. Report on All Links
Use this feature to produce a report on all the links present in the document. The report
identifies both valid and broken links. Broken links are prefixed with an ‘X’ symbol to
assist identifying n links and missing destinations. Note, this report does not report on
bookmarks.
To use, select ‘Plug-ins > ARTS PDF Aerialist > Links > Create Report On > All Links’
Figure 72. Sample report generated for all the links

Links
7.6.4. Report on External Dependencies
Selecting this function will produce a report containing a listing of all external files and
URLs that are referenced by bookmarks, link or widget annotations. URLs in the list are
active and can be clicked, allowing you to quickly go through the whole list for
verification.
Examples of external dependencies include external files (PDF or other) and URLs.
To use, select ‘Plug-ins > ARTS PDF Aerialist > Links > Create Report On > External
Dependencies’
Figure 73. Sample report generated on external dependencies

Links
7.6.5. Report on Selected Link
This feature will generate a low level report on the structure of the selected link or
annotation. This feature is intended to be useful to experienced developers who are
familiar with the PDF Specification. This report may offer an explanation as to possible
strange (unexplained) behaviors in a link.
To use:
1. Select the ARTS PDF Link Tool in the toolbar.

2. Using the ARTS PDF Link Tool select a single link or annotation.
3. Click ‘Plug-ins > ARTS PDF Aerialist > Links > Create Report On > Selected Link
or Annot’
Note:
A GoToR link to an external file that references a page number or name that does not
exist will cause Adobe Acrobat to open the external file to page one. Because the user
goes somewhere when a link is clicked, the link would not seem to be broken. But, the
link is broken, and ARTS PDF Aerialist will flag this as a bad link. If you find such a link
and the desired destination happens to be page one anyways, you can leave this alone.
If, however, you are using a named destination and the intended destination is later
moved to another page along with the named destination, the link will still point to page
one because it is using a name that does not match any name found in the document.
You may occasionally get the message that the routine went "too deep" and an object
will not be enumerated. This is often the case with objects that refer to each other in a
circular loop of "next" and "previous" objects. This setup is valid, and is sometimes
required by the spec, but ARTS PDF Aerialist will not provide details about objects it
knows are of this type, and will stop after a certain number of iterations if it unknowingly
starts reporting in a loop.

Links
Figure 74. Report generated on selected link or annot

Links
7.6.6. Count Links
Count the number of links, widgets and bookmarks in the active PDF document. And
display the number of each that is broken.
To use, click ‘Plug-ins > ARTS PDF Aerialist > Links > Create Report On > Count links’
Figure 75. Total number of links in the document

Links
7.7. Configuring Link Preferences

The Links feature preferences can be accessed from ‘Edit > Preferences > ARTS PDF
Aerialist Professional > Links’:
Figure 76. Links Preferences Dialog
• Count links without checking for bad links

- Selecting this option will confirm that the links total will not include bad
links.
• Check named destination in external file.

When this option is:
- Selected, then the application will not check for named destinations.
- Not selected, then application will check named destinations.

Links
• Check web links

- Selected, the application checks for the web links in the document. The
web checking features checks for hyperlinks for the major HTTP protocol.
- Not selected, the application does not check for validity of web links.
• Make reports landscape layout

When this option is selected, all the report generated will be in landscape format
instead of the portrait format.
• Use CSV database output

When this option is selected, the reports generated get saved as the CSV
(Comma Separated Value) file format, which is often used to exchange data
between disparate applications.
• Report on web links

- Selected, then the reports generated will include web checking.
- Not selected, the reports will not include web checking.
Note: Web checking will only be activated if the ‘Report on web links’ is selected in Links’
preferences.

Links
7.8. Additional Link Features
7.8.1. Multiple – select and drag links
The Links feature of the ARTS PDF Aerialist will add a button to your toolbar that allows
you to select multiple links. Click on a link, hold down shift, and click on another link. It
works just as you would expect to be able to select multiple links. You can also use the
"Select All" menu to select all links on a page.
Once you have a group of links selected, you can drag them together to move them,
align them using the alignment palette, or cut and paste them using the standard
clipboard commands.
Figure 77. Select and drag links

Links
7.8.2. Cut and paste links
After you have selected one or more links with the Links feature, you can use standard
clipboard commands under the Edit menu to cut and paste links. You can quickly make
multiple copies of the same link if you need several links to all be the same size. You can
also paste onto other pages or into other documents.
Figure 78. Cut and paste links

Links
7.8.3. Paste links onto multiple pages or multiple files
Using the Paste Multiple command, you can paste links from the clipboard throughout a
document, or you can choose a starting page number and an ending page number. You
may also select whether the links will be pasted on even, odd, or all pages. If you
choose the batch button, you can paste links onto the selected page range for a batch of
documents.
To use:
1. Activate the link selection tool
2. Select the desired links to copy
3. Select copy from the Edit > Copy menu
4. Select ‘Paste link(s) across multiple pages…’ from the ARTS PDF Aerialist™
Professional Links menu.
5. Enter the desired page range to copy the links across.
Figure 79. Paste links onto Multiple Pages or batch process onto multiple files.

Images
8. Images
8.1. Overview
The Images feature provides a set of tools for image management and editing within
PDF documents. There are three ways to perform image manipulation in the Images
feature. First is the management of individual images using the image selection tool and
the available Image tools. Second is the handling of one or more images using Images
Document Tools. Third is automation of selected functions on all images in a PDF
document using Image commands in a batch process.
The current version supports device, indexed, and calibrated Gray, RGB, and CMYK.
Currently, Separation, Lab, DeviceN, ICCBased, and combinations such as
IndexedCalibrated color spaces are partially supported. If operations on these color
spaces are required they can be converted to one of the supported color spaces.

Images
8.2. Using Images
To use the Images feature, select the icon from the ARTS PDF Aerialist™
Professional toolbar. A black selection arrow will then be displayed. Click on any image
with the selection tool to activate the Images feature. Once an image is selected there
are three methods available for image editing or management. All of these are covered
in detail in their respective sections of this manual.
Depending on your settings in Images preferences, double-clicking on a selected image

will launch the ‘Image Tools’, ‘Edit Image’, ‘Document Tools’, ‘Despeckle’, ‘Extract
Image’, or ‘Replace Image’ dialog. See the relevant section in this manual for details on
these functions.
Once an image is selected you can use ‘Image Tools’ from the Acrobat menu bar at the
top of the screen. Image Tools provides information about the selected image plus
controls for image orientation, color conversion and adjustments, managing OPI,
downsampling/subsampling, and cropping.
The third option is ‘Document Tools’. Using this tool, all images in a PDF document will
be located and a window will show the page where each image is located as well as its
resolution, color space and the status of its OPI information, if any.

Images
8.2.1. Preferences
Figure 80. Preference Window
Images preferences are set using the standard Acrobat method: Edit -> Preferences ->
ARTS PDF Aerialist Professional > Images.
The default selections are as shown in the picture above.
Available choices for the Double-click Tool are: “Image Tools, “Edit Image”, “Document
Tools”, “Despeckle”, “Extract Image”, or “Replace Image”.
On the Macintosh “Use ICC for color conversion” will use the ICC profiles currently
selected in the Colorsync control panel. In Windows the user must select an ICC profile
for Gray, RGB and CMYK color spaces. When this option is active ICC color matching will
be applied when doing conversions between color spaces.
The Default OPI Version may be set at “1.3” or “2.0”.
Any changes to the preferences are stored as soon as the user clicks “OK”.

Images
8.2.2. Undo
Generally, one level of undo is supported for all Image functions except those functions
performed on all, or a selected range of, images in a PDF document. Undo is activated
by the standard “Control + Z” (Windows) or “Command+Z” (Macintosh) key sequence.
Repeating the keystrokes does a redo.
8.2.3. Compression Methods
Figure 81. Compression Methods
When you use the Images feature to add or replace an image in a PDF document, you
will be asked to select one of Acrobat’s supported compression filters. These include ZIP,
LZW, JPEG, Run Length, or None. Following is a brief overview of these compression
types. Users will need to experiment to determine which method gives them the best
combination of quality and file size.
The compression filters can be broken down into two classes: lossless and lossy. A
lossless filter (ZIP, LZW and Run Length) is one in which the process of encoding and
decoding results in no change of information. For a lossy filter (JPEG), the process of
encoding and decoding changes the information. Lossy filters can be used when the
resulting loss of information is not visually significant.
8.2.3.1. ZIP
ZIP encoding, like LZW encoding, discovers and exploits many patterns in its input
data. Thanks to its cascaded adaptive Huffman coding, ZIP-encoded output is usually
substantially more compact than LZW-encoded output for the same input. ZIP and
LZW decoding speeds are comparable, but ZIP encoding speed is considerably slower
than LZW encoding speed. Effective compression of monochrome images depends
upon the compression filter used and the properties of the image, but reductions of
2:1 to 8:1 are common. LZW or ZIP compression of graphics results in compression
ratios of approximately 2:1. The PDF specification also refers to ZIP encoding as
Flate encoding.

Images
8.2.3.2. LZW
LZW compression can discover and exploit many patterns in its input data. The
compression obtained using the LZW method varies from file to file; the best case (a
file of all zeros) provides a compression approaching 1365:1 for long files, while the
worst case (a file in which no pair of adjacent characters appears twice) can produce
an expansion of approximately 50%.
8.2.3.3. JPEG
Using JPEG compression, color and grayscale images can be compressed by a factor
of 10 or more. The JPEG filter supported by PDF is a lossy filter. JPEG encoding
provides very significant compression of color and grayscale images, but because it
is a lossy compression it is not appropriate in all circumstances. Screenshots, in
particular, are often unacceptable when JPEG encoded. This happens because each
pixel in a screenshot is usually significant, and the loss or alteration of just a few
pixels can drastically alter the appearance of the screenshot. Unlike screenshots, the
effect of JPEG encoding on continuous-tone images is typically acceptable,
particularly when high compression is not demanded.
8.2.3.4. Run Length
Run-length encoding is a compression technique that works best for black-and-white

or line art images. It works by replacing “runs” of the same color with a single
character. The more runs there are, and the longer the run sequence, the greater
the compression.
The compression achieved by run-length encoding depends on the input data. In the
best case, a file of all zeros, a compression of approximately 64:1 is achieved for
long files. The worst case, the hexadecimal sequence of alternating <00 FF 00 FF
…>, results in an expansion of 127:128.

Images
8.2.4. Saving Changes
For changes to be made a permanent part of the PDF document, the file must be saved.
If the user attempts to close a document after having made changes, Acrobat will
automatically prompt the user as to whether they want to save the document or not.
Saving changes in this method certainly makes them a part of the document. However,
the standard “Save” leaves the document in a non-optimized state. For this reason it is
recommended that the user perform a “Save As” from the Acrobat file menu before
closing the document. This has the effect of “cleaning up” the document and making the
smallest possible file.
8.2.5. General Notes
1. Regardless of the original PDF format, when a document is saved in Acrobat 5.x it
will be saved as PDF 1.4 format.
2. Cut, copy and paste work only within Acrobat. Images cannot be copied to the
clipboard for use in other applications. To use an image outside of Acrobat, or in a
different PDF document, choose “Extract Image...” from the Images menu. Copy and
paste of whole images between documents can be performed using the standard
Acrobat Object Select tool.
3. When an image is copied then pasted, the copy will be placed down and to the right
by approximately 10 pixels. This is so that the user can readily see the duplicate
image. When pasting images to a different page in the same document the pasted
image will appear at the same location as the original image relative to the lower left
corner of its page plus the offset described above.
4. The bits in a CMYK Photoshop JPEG file are inverted from those in a “standard” CMYK
JPEG file. Photoshop and most high-end page layout applications understand the
Photoshop JPEG format and will display the image correctly, while they will display a
standard JPEG image in inverted mode. Acrobat, on the other hand, always invert
the bits when a CMYK JPEG image is inserted into a PDF document using either the
“New Image...” or Replace Image...” functions described later. If you get unexpected
“negative” images, use the other JPEG format. This note only applies to CMYK
images. In other color spaces Photoshop and “standard” JPEG files are identical.
5. Extracted images are resized to the system resolution (on Windows this is 96 dpi,
on Macintosh this is 72 dpi). The extracted image contains all of the image data,
but if these images are placed/opened in a page layout or an external image editing
application the size will appear larger than it was in the PDF by the ratio of the
original resolution divided by the system resolution. Simply resize the image
dimensions to whatever you like and the resolution will increase or decrease
accordingly.

Images
8.2.6. The Image Selection Tool
Selecting the icon from the ARTS PDF Aerialist™ Professional tool bar will activate
the image selection tool shown below.
Use this tool to select an image to be edited. When an image is selected it will be
highlighted by a dashed line around the image, plus eight small squares – one on each
corner of the image, and one each at the center of the left, right, top and bottom edges.
An image may be moved anywhere on the page by clicking and holding in the center of
the image, then dragging it to the desired location. An image may be resized by clicking
and holding one of the eight squares around the edges, then dragging in the desired
direction. If more precise positioning or scaling are needed, use the Image Tools
functions instead.
After an image is selected it can be cut, copied, or pasted using the standard keyboard
shortcuts. In Windows these are Control+X = Cut; Control+C = Copy, and Control+V =
Paste. On the Macintosh substitute the “Command” key for “Control”. Copy and paste
operations on whole images can be performed only on the current PDF document. Copy
and paste operations of selected areas from within the Image Editor can be performed
on images within the current document, or between images in different documents.
8.2.7. The Images Menu
From the Acrobat menu you can activate the Images functions. Image Tools, Document
Tools, Edit Image, Despeckle, Extract Image or Replace Image may also be activated by
double-clicking on an image with the image selection tool. Settings in the preferences
determine which of these functions is activated by double-click. For this section, we will
assume that all functions are activated from the drop-down menu shown here.
All functions except ‘Document Tools’, and ‘New Image...’ will be grayed out unless an
image is currently selected using the image selection tool.
8.2.7.1. Image Tools...
This launches the main Images toolset window. See the Image Tools section later in
this manual.

Images
8.2.7.2. Document Tools...
This launches the Document Tools window. See the Document Tools section later in
this manual.
8.2.7.3. Edit Image...
This launches the Image Editor window. See the Image Editor section later in this
manual.
8.2.7.4. New Image...
This function allows the user to insert a new image into a PDF page. When using this
function the user will have the option to select a compression type for the new
image. See Compression Methods earlier in this manual. The supported image types
are TIFF, or JPEG.
8.2.7.5. Extract Image...
This tool allows the currently selected image to be extracted to the user’s hard disk
using the standard file/folder selection method. Images may be extracted as TIFF,
JPEG (standard), or JPEG (Photoshop) formats. You may also simply click the “x” key
on your keyboard while an image is selected to activate image extraction.
8.2.7.6. Replace Image...
This function allows the user to replace the currently selected image with a different
image. Selection of the replacement image is done via the standard file/folder
selection method. When using this function the user will be prompted to select a
compression type for the new image. See Compression Methods earlier in this
manual. If the image to be replaced has OPI Comments associated with it, the
“Select Compression Type” window will have an option to “Preserve OPI Comments”.
You may also simply click the “r” key on your keyboard while an image is selected to
activate image replacement.
8.2.7.7. Despeckle
This is a “filter” which detects the edges in an image (areas where significant color
changes occur) and blurs all of the selection except those edges. This blurring
removes noise while preserving detail. Users may find it useful for “cleaning up”
bitmapped images in a PDF file. For monochrome (1-bit) images Despeckle removes
isolated (single) pixels instead of the blurring described above for multi-bit images.
Note: Despeckle cannot be applied to images using indexed, LAB, DeviceN or Separation color
space.

Images
8.2.7.8. Bring to Front
Causes the currently selected image to be move in front of any other objects in the
PDF. You may also simply click the “ [ ” key on your keyboard while an image is
selected to bring an image to the front.
8.2.7.9. Send to Back
Causes the currently selected image to be move behind any other objects in the PDF.
You may also simply click the “ ] ” key on your keyboard while an image is selected
to send an image to the back.
8.2.7.10. Remove Image Mask
If an image has an image mask this function will remove it.

Images
8.2.8. The “Image Tools” Window
The panels in this window provide information and user control over images. There are
currently six panels: Info, Orientation, Color, OPI, Sample and Crop. Clicking on each
tab will display a “panel” where user selections can be made. On panels where an
“Apply” button appears changes made on that panel will only take effect after “Apply” is
pressed.
8.2.8.1. Info
Figure 82. Info Panel
The Info Panel provides information on the currently selected image.

Images
8.2.8.2. Orientation
Figure 83. Orientation Panel
From this panel the user may move, scale, rotate, flip horizontally or flip vertically
the currently selected image. Except for “Position” which uses the lower left corner,
all changes made on this panel are made with respect to the center of an image.
Position
The functions in this section allow the user to fine tune the position or size of an
image. Image position can be controlled by entering new values for the X and Y
coordinates of the lower left corner of the image, then clicking Apply. To change the
image size, enter new values for X and Y and click Apply. If an error is made during
entry, click “Reset” to reset the numbers to their original values.
Rotation
The user can select either Relative or Absolute rotation. Relative means relative to
the current position of the image. Absolute means with respect to the original
position of the image in the PDF document. For example; using Relative, select a
value of 5 degrees, then click Rotate twice. The image will be rotated a total of 10
degrees. Using Absolute, the image will only be rotated by the specified amount
relative to its original position regardless of how many times Rotate is clicked.
Positive or negative values are allowed. To return an image to its original orientation,
select Absolute, set the rotation value to zero (0), and then click Rotate.
In addition to manual rotation, there are 2 buttons which are preset to rotate the
selected image by 90 degrees counterclockwise, or clockwise.

Images
Scaling
This will scale the image by the percentage value entered in the box. To change the
size of an image type in the scaling value desired, then click Scale.
Mirror
These two buttons will flip the image horizontally or vertically.
8.2.8.3. Color
Figure 84. Color Panel – Color Conversion
From this panel an image can be converted from its current color space to one of the
color spaces in the “To” list. Images which are in indexed color space can be
converted to non-indexed by clicking the “Non-indexed ...” button. Similarly, non-
indexed images can converted to indexed color. Additionally, the contrast and/or
brightness, or the HSB (hue, saturation and brightness) of an image can be
adjusted. The color conversion, brightness/contrast, and HSB adjustment menus are
shown in the three images below.

Images
Figure 85. Color Panel – Contrast/Brightness
Figure 86. Color Panel – Adjust HSB

Images
8.2.8.4. OPI
This panel allows the user to create, view, or alter the OPI information for an image.
Upon confirmation, this information will update the appropriate OPI information
stored inside the PDF.
Figure 87. OPI Panel
Note: Editing images with OPI information is potentially an exercise in futility since the
purpose of OPI is to replace the image in the PDF with one on the OPI server at print time.
One possible reason for doing so would be to prepare a PDF for use on-screen with low
resolution, RGB images which would still print “correctly” to a high-end device if an OPI server
with high quality images is used.
“Use OPI Info” determines whether or not the selected image will use OPI comments.
OPI Version specifies whether you want to use OPI version 1.3 or 2.0 compliance for
the OPI comments.
The “Hi-res Image” box is designated for entry of the entire external high-resolution
file path name. If an external high-resolution file has not yet been included, the edit
box is empty. Otherwise the full path and file name appears here. The “Set” button,
which launches the standard system “Specify File” dialogue box, can be used to
specify the path and file name. The Image feature will attempt to verify the
existence of this file. If it finds it, nothing happens.
If it does not find it, a “caution” (yellow triangle with “!” in it) sign will appear at the
left of the file name. This may or may not indicate an error since prepress and
printing may occur at different sites that do not share the same network.

Images
The path format should be specified using the nomenclature of the OPI server
system. Using the “Set” button will cause a file name to be placed in the OPI
dictionary using the conventions and nomenclature of the current system,
i.e.Windows format on a Windows system, Macintosh format on a Macintosh system.
The Image feature does not perform any syntax checking to verify whether the input
corresponds to a legal path format. You should check with your OPI server vendor as
to their handling capabilities for non-native path formats.
When OPI information is added, the assumption is that the start of the file will be
displayed towards the top of the PDF page with succeeding lines imaged below. It is
assumed that the Hi-Res image is oriented in the same direction. If not the image
may need to be rotated.
This window also contains two other check boxes, “Overprint” and “Transparency”.
These boxes allow you to set/reset these states in the OPI dictionary. Note that
these functions are only applicable to OPI version 1.3. The intent is for these
parameters to be interpreted and executed by compliant OPI servers downstream.
Consult your OPI vendor about whether they support changes to these states. For
viewing, Acrobat does not currently honor changes to these states. Check marks
indicate that the background should be transparent, and that it should overprint,
respectively. Usually, the setting for Overprint is unchecked, i.e., knocked out.
8.2.8.5. Sample
From this panel you can choose how you would like to resample the currently
selected image.
Figure 88. Sample Panel
The Images feature can downsample or subsample an image to reduce the amount
of data in the image to no more than what an output device needs (output devices

Images
include monitors). This results in smaller file sizes and better performance. You
should resample images when they are at a higher resolution than the intended
output device supports. Note that images never resample to a higher resolution, only
to a lower one.
When subsampling an image, a pixel is selected in a sample to represent that area at

the new resolution. You provide the resolution, and the Image feature selects pixels
as needed to reduce the image’s resolution to the specified dpi setting.
Downsampling uses a weighted average of pixels in a sample area to determine pixel

color and usually yields better results than subsampling. The Image feature provides
several filters for downsampling. Each filter produces differing results and, depending
on the image, one filter may produce a better appearance than another. Lantana has
tested a range of sample color images at different source and destination resolutions
and found that “Lanczos 3” produces consistently good results.
8.2.8.6. Crop
This tool allows the user to crop the currently selected image.
Figure 89. Crop Panel
The window will initially display the original image size, in pixels, in the field named
“New Image Size:”. As values are entered in the Left, Right, Top, or Bottom boxes
two things will be apparent in the window. First, dashed lines will appear to indicate
the part of the image which will remain (inside the lines) and which will be discarded
(outside the lines). As values are entered the New Image Size values will also be
updated to show what the image size will be after cropping.
If an attempt is made to crop an image which has a mask or clipping path, the user
will be presented with a dialog which offers a choice of removing the mask, keeping

Images
it, or canceling the operation. Note that applying cropping without removing the
mask or clipping path may give unusual results. If this happens, the user may use
“Undo” to restore the image to its state before the cropping was applied.
Note: When an image is cropped the data is removed. It cannot be recovered except by an
“undo” immediately following the cropping action.

Images
8.2.9. The “Image Editor” Window
Figure 90. Image Editor
This window shows a representation of the image to be edited. The initial view for the
window is its minimum size so as to not obscure the underlying PDF page.
Holding your mouse cursor over any of the tools in the tool bar will display a description
of that tool’s function. When the Image Editor is launched the Zoom tool is selected by
default. When the image editor initializes, it decompresses the image, converts it to RGB
for editing, and displays the real image data of the image you selected. The image is
converted back to its original color space and recompressed when the edit window is
closed, except that indexed colors are not maintained as indexed.
8.2.9.1. Zoom
There are five zoom states. They are 1x, 2x, 4x, 8x, and 16x. The default is to zoom
“in”. Holding down the “Control” (Windows) or “Option” (Macintosh) key while using
the zoom tool causes the zoom icon to change from a plus (+) sign to a minus (-)
sign and zooms “out”.

Images
8.2.9.2. Grab
The grab (hand) tool can be used to move the image within the window. Note that
the hand tool is non-functional when the image fits entirely within the window.
8.2.9.3. Selection
This tool is used to select an area of the image which can then be moved, cut,
copied, or pasted. Once an area is selected you can move it within the current image
by clicking, holding, then dragging it to the desired location. To duplicate a selected
area, hold the “Control” (Windows) or “Command” (Macintosh) key while dragging
the selection to a new location. Cut, copy, paste and undo are done using the
standard keyboard shortcuts. These include: “Control” (Windows) or “Command”
(Macintosh) key +X = Cut, +C = Copy, +V = Paste, and +Z = Undo. These
functions only apply to operations within the Image feature (e.g. you cannot copy an
area of an image to the “clipboard” to be pasted into another application or to
Acrobat itself).
8.2.9.4. Eraser
The eraser tool will remove areas of the image and replace them with the currently
selected background color. The default eraser color is white. Holding down the eraser
tool will activate a “flyout” menu where different sized erasers can be selected.
8.2.9.5. Pencil
The pencil tool is used to draw a new pixel or pixels into the current image.
8.2.9.6. Paint
The paint (brush) tool is used to paint an area of an image with a new color. Holding
down the brush tool will activate a “flyout” menu where either square or circular
brushes of different sizes can be selected.
8.2.9.7. Line
The line tool is used to draw a line or lines into the current image.
8.2.9.8. Rectangle
This tool is used to create a new rectangle. Holding down the rectangle tool will
activate a “flyout” menu where you can select either an empty or filled rectangle.
8.2.9.9. Ellipse
This tool is used to create a new ellipse. Holding down the ellipse tool will activate a
“flyout” menu where you can select either an empty or filled ellipse.

Images
8.2.9.10. Select Color
The eyedropper tool is used to select colors from within the current image. Clicking
with the left mouse key selects the foreground color. In Windows, clicking with the
right mouse key selects the background color. On the Macintosh, using
Control+click selects the background color.
8.2.9.11. Foreground/Background Color
These two items are used to select the foreground and/or background color to be
used by the tools in the Image Editor. If you are working on a color image the
choices available will the standard Windows or Macintosh color dialogs. If you are
working on a grayscale image, you will see a “slider” which allows you to select from
0 to 100% gray. Finally, if you are working on a black & white image, the choices are
limited to simply black or white. An example of the color selection dialog for
Windows is shown below. The Macintosh color selection dialog will vary widely
depending on OS version and color management settings.
Note: In Windows using the left mouse button will apply the current foreground color to the
pencil, brush, line, rectangle and ellipse tools. Using the right mouse button applies the
current background color. On the Macintosh these tools will use the foreground color unless
you hold the control key while clicking with the mouse, which will cause them to use the
background color.

Images
8.2.10. The “Document Tools” Window
Figure 91. Document Tools Window
When activated, this window will find and display a list of all images in the current PDF
document. The list contains details on the PDF page number where each image exists,
its uncompressed size in Kilobytes, its resolution and color space, as well as information
on any OPI comments associated with the images.
From this window the user can perform changes to a single image, a range of images, or
to all images in the document. When the window first opens, the currently selected
image will be highlighted.
8.2.10.1. Selecting Images
There are several ways to select images from the Document Tools window. Clicking
on an entry in the list will select it. Holding down the “Control” (Windows) or
“Command” (Macintosh) key while clicking on successive entries allows multiple
images to be selected. Holding down the “Shift” key while clicking on an entry selects
all images between the first and last selected images. Using “Control + A”
(Windows) or “Command+A” (Macintosh) will select all images.
8.2.10.2. Page Range
A page range may be specified, followed by “Refresh” (Windows) or “Update”

(Macintosh), to limit the display to only those images found on those pages in the
PDF. This is particularly useful when working with large documents with many
images.

Images
8.2.10.3. “Go To” an Image
Selecting an entry in the list then clicking “Go To” will cause the image selector to
“jump to” that image. If you desire to work on that image, click “Close” (Windows) or
“Done” (Macintosh) on the Document Tools window to return to the PDF page
containing that image.
8.2.10.4. Applying Actions to Images
After an image, or images, have been selected, the user may select an “Action” from
the drop-down list. Clicking “Execute” will apply the action to the selected images.
Each of these actions will activate the window related to the appropriate function.
Alternatively, when a single image is selected from the list, double-clicking on it will
“execute” the currently selected “Action”. If multiple images are selected when
double-clicking the action will only be applied to the last selected image.
Apply Filter
Choosing this action will bring up a list of the available filters where the user makes
the appropriate selections to be applied to the selected image(s). See the section on
filters for more information.
Convert color space

When this option is selected and “Execute” is pressed, a new window will display and
the user can select the color space into which the selected images will be converted.
See detailed information on converting color spaces.
Despeckle
This action will apply the despeckle feature to the selected images. A full description
of the despeckle function.
Note: Despeckle cannot be applied to images with indexed, LAB, DeviceN, or Separation color
space. To perform despeckle on these images, first convert them to a supported color space.
Edit OPI
When an individual image is selected in the list, the user may select “Edit OPI” from
the action list, then press “Execute”. This will launch a new window where the user
can specify the path to the hi-res image on the OPI server. See the section on the
OPI function.
Note: Edit OPI cannot be applied to multiple images. If multiple images are selected
from the list the “Execute” button will be grayed out when “Edit OPI” is selected in
the “Action” list.
Extract
This will allow the user to specify a location for extracted images as well as the
image format and compression type.

Images
Replace
Replace will only be available when one or more images have an OPI link. When this
action is selected and the Execute button is clicked the user will first be asked to
specify a folder to search for replacement images. A search is performed to find the
specified OPI path to the replacement image. If the image is not found the search
will continue through the specified folder and any subfolders looking for the image
file name. Only images currently selected in the Document Tools list will be replaced.
Sample
Executing this action will cause a new window to display and the user can select the
X and Y resolution values to be applied to the selected images. See the detailed
information on resampling earlier in this manual.
8.3. Enfocus Certified PDF™

The Images feature fully supports Enfocus Software’s Certified PDF technology. Any
changes to certified PDFs by users of the Images feature - i.e., what was edited, who
edited it, and when – will be recorded and will reside in the Certified PDF Edit Log that is
appended to every certified PDF.
Note: PDFs that have not already been certified using Enfocus software will not contain any edit
information.
The Certified PDF Edit Log can be accessed by any of the following Enfocus products:
PitStop Professional, Instant PDF and the free Enfocus Certified PDF Reader. Enfocus
Certified PDF Reader is a plug-in to Adobe Acrobat Reader or the full version of Acrobat
that allows anyone to "participate" in the Certified PDF workflow for free. Using these
Enfocus tools users can verify the status of a PDF, view the edit log and be confident
that it is tamper-free and ready to output at any stage in the workflow.

Layers
9. Layers
9.1. Overview
The Layers feature extends the usability of PDF documents by allowing for the creation
and management of layers for such uses as versioning, multi-lingual publications, and
multi-purposing, to name but a few.
With the release of Adobe Acrobat 6.0 (PDF version 1.5), Adobe introduced Optional
Content Groups (OCGs) to the PDF Specification. OCGs (commonly referred to as
layers) are groupings of objects throughout a document that can be turned on and off
(visible and not visible). Adobe Acrobat’s PDF Maker add-on is now compatible with
popular design tools such as AutoCAD and Microsoft’s Visio, for creating layered PDFs
from these applications. Once the PDF has been created, objects can be added to or
removed from a layer, even new layers can be created.
The Layers feature allows document creators flexibility in how they create and manage
layers in PDF documents. For existing documents, the Layers feature provides an easy to
use method for creating layers, selecting objects and adding them to layers. For new
documents it provides an approach that allows multi-page documents to be converted to
PDF as small as a single page with all of the document content on layers.
ARTS PDF believes that the use of layers in creator applications is widespread, and that
users have long desired the ability to employ a similar level of functionality in Adobe
Acrobat. Combining the benefits of the PDF format and layer creation capabilities means
that usage of PDF can be extended to encompass a wider range of applications and
simplify document management.

Layers
9.2. Using Layers

Layers add another dimension to Adobe Acrobat and PDF pages – layers. The Layers
feature lets you control the creation and management of layers and their content. This
feature is great for creating and maintaining different versions of the same document,
multi-lingual work, localized price and product changes, ad insertion instructions, and
other alternate content.
• Create & name layers in PDF pages

• Show & hide layers
• Add objects to layer(s)
• Remove objects from layer(s)
• Merge, delete or rename layers
• Convert pages to layers
• Add a page as a layer
• Print exposed layers only
• Set the zoom level for layer visibility
• Save – saves all layers, displays exposed layers
• Works with any Acrobat PDF page
9.2.1. Starting Layers
To begin using Layers:

1. Start Adobe Acrobat.
2. Choose File > Open.
3. Browse to the PDF document you want to open and click Open.
4. Opening a PDF document will enable the ARTS PDF Aerialist™ Professional toolbar
and menu-items.
5. Click on the Layers toolbar button or menu-item to open the Layers dialog.

Layers
9.2.2. Menu
The Layers feature can be accessed from the Plug-ins > ARTS PDF Aerialist Professional
menu.
9.2.3. Toolbar
The Layers can be accessed from the ARTS PDF Aerialist™ Professional toolbar.
9.2.4. Preferences
The preferences for the Layers feature can be set from the Edit > Preferences > ARTS
PDF Aerialist Professional > Layers menu. After choosing the settings in the preference
dialog, click OK to apply the changes.

Layers
Figure 92. Layers preferences
• Remember window positions
When this option is checked the position of the layer management window will be
saved when you quit Acrobat. It will then open in the same position the next time
Acrobat is launched.
• Allow partial select
This determines whether an object will be selected when it is only partially selected
by the object select tool. If this is off (unchecked) the entire object must fall within
the selection rectangle in order to be selected.
• Select text runs
Acrobat returns all text in a stream that appears consecutively as a single text
object. Each of these objects is divided up into text runs. “Select text runs” here
means that when you select text objects you are actually selecting the text runs,
instead of the whole object (text stream). This allows the user to assign the text runs
of the text object to different layers. If this is not checked then consecutive text (i.e.
lines of text) will be considered a single text object. If you wish to be able to select
individual words, please ensure that this option is checked.
• Group objects in page layer
When the “Create Layers From Pages” or “Add Page” is chosen, this function
determines whether the objects on the page will be converted as a single layer
object or broken up into individual objects. Unless there is a need to maintain the
ability to select individual objects, it is very much desirable to group objects.

Layers
• Use page label for layer name
When the “Create layers from pages” is chosen from the menu this function
determines whether the page label will be used as the layer name. If this is not
checked then the layer name will appear as ‘Page x’ where x is the page number of
the page from which the layer is created.

Layers
9.3. Manage Layers
Figure 93. Manage Layers window
9.3.1. Create a Layer
Creating a layer involves naming the layer and adding objects to the layer. The steps to
create a new layer are as follows:
1. Create a new layer
i. Open the Manage Layers window.

ii. Click New.
iii. Enter the layer name.
iv. Click OK to create the new layer.
2. Add objects to the layer
a. Add selected objects

i. In the Manage Layers window, select/highlight the new layer.

Layers
ii. Click Select Objects.

iii. Select an object on a page of the open document.
iv. Click Add.
v. Close the Select Objects dialog by clicking the X in the right-hand corner.
a. Add an entire page as an object

i. In the Manage Layers window, select/highlight the new layer.
ii. Click Add Page.
iii. Enter the page you want to add and the destination of the new objects.
iv. Click OK to add the page as objects.
9.3.2. Select Objects
Figure 94. Select Objects window
The object selection tool can be used to select objects to be added to or removed from a
layer.
Figure 95. Object selection tool
• Add
After selecting objects on the page clicking this button will add those objects to the
currently selected layer.
• Remove
After selecting objects on the page clicking this button will remove those objects
from the currently selected layer.

Layers
• Toggle On/Toggle Off
Clicking this button will cause the selected layer to either be displayed or removed
from the Acrobat viewer. The button label will Toggle between "Toggle ON" and
"Toggle OFF" depending on the current state of the selected layer.
• Select
This button will cause all the objects in the currently highlighted layer to be selected.
9.3.2.1. Selection Method
There are several methods for selecting objects. When an object is selected a dotted
line will appear around it. As objects are selected the number of objects currently
selected will appear in the Select Objects window.
Note: Objects may be added to more than one layer. If an object is assigned to more than one
layer and any of those layers are set to “hide” the object then the object will not be displayed in
the Acrobat viewer.
• Single Objects
Simply click on an object in the PDF document to select it.
• Multiple Objects
Multiple objects can be selected in two ways. One is to click on a single object,
then hold down the “Shift” key while clicking on additional objects. The second
method is to use “drag select”. To do this, draw a rectangle around all objects
you wish to select with the object selection tool.

Layers
9.3.3. Add a Page
Figure 96. Add Pages window
Create new objects from the page content of a PDF document. Each page will create new
objects to add to the layer.
To add new objects to a layer:

1. In the Manage Layers window, select your layer and click Add Page.
2. Under “Insert pages from” select the document. Pages of this document will be
used to create new objects.
3. Under "What pages" select the page. The content of this page will be used to
create new objects.
o All pages - converts all pages of the document into objects.
o Odd pages - converts odd pages of the document into objects.
o Even pages - converts even pages of the document into objects.
o First page - converts the first page of the document into an object.
o Last page - converts the last page of the document into an object.
o Page range - converts a range of pages of the document into objects.
4. Under "Where to" select where in the current document to insert the objects
created.
o All pages - inserts new objects on each page of the active document i.e.
each page will have the same objects.
o Odd pages - inserts new objects on every even page of the active
document.

Layers
o Even pages - inserts new objects on every odd page of the active
document.
o First page - inserts new objects on the first page of the active document.
o Last page - inserts new objects on the last page of the active document.
o Page range - inserts new objects on the specified pages of the active
document.
5. Click OK to create the objects.
Note: The content of a page can be made up of multiple objects. When adding a page to a layer
you can group theses objects together. This means all the objects from a page will become a
single layer object. The ‘Group objects in page layer’ preference will group the objects of a page
into one layer object.
9.3.4. Edit Layers
To edit a layer:
1. Open the Manage Layers window.
2. Select an existing layer and click Edit.
3. Modify the layer properties i.e. rename the layer.
4. Click OK to save the changes.
9.3.5. Delete Layers
To delete a layer:
2. Select at least one existing layers.
3. Click Delete and OK to proceed.
Note: You can select multiple layers by holding down “Shift” and clicking on the layer.
9.3.6. Merge Layers
To merge a layer:
2. Select two or more existing layers.
3. Click Delete and OK to proceed.
Note: You can select multiple layers by holding down “Shift” and clicking on the layer.

Layers
9.4. Layer Properties
Figure 97. Edit Layer Properties dialog
9.4.1. Set Layer Properties
To set layer properties for a layer:

2. Click New or select an existing layer and click Edit
3. Enter the layer properties.
4. Click OK to save the changes.
9.4.1.1. Layer Name
Enter the layer name in this textbox. This will be the name displayed in Acrobat’s
layer pane and Manage Layers window.

Layers
9.4.1.2. Default State
This sets the default state of the layer. The available options are:
• ON
Set s the visible state of the layer to “on” when the document is opened.
• OFF
Set s the visible state of the layer to “off” when the document is opened.
9.4.1.3. Initial State
Initial State settings are only affective if ‘Allow Layer State to be set by user
information’ is selected in Acrobat's General Preferences (Edit > Preferences >
General > Startup). If this is not selected, the settings for the Default State will be
used.
• Visibility
Sets when the layer is visible in Acrobat’s viewer. The available options are:
- Visible When ON
- Never Visible
- Always Visible
• Print
Sets when the layer is printable. The available options are:
- Prints When Visible
- Never Prints
- Always Prints
• Export
Sets when the layer is exportable. The available options are:
- Exports When Visible
- Never Exports
- Always Exports
9.4.1.4. Zoom Level
Sets the zoom level when the layer is visible in Acrobat’s viewer. The layer will only
be visible if the magnification of Acrobat’s viewer is between the minimum and
maximum zoom level. The available options are:
- No zoom level set
- Layer visible from minimum to maximum zoom level.

Layers
9.5. Create Layers From Pages
Figure 98. Create Layers From Pages
Create new layers from the page content of a PDF document. Each page will create a
new layer.
To create new layers:

1. Go to Plug-Ins > ARTS PDF Aerialist Professional > Layers > Create Layers From
Pages.
2. Under “Insert pages from” select the document. Pages of this document will be
used to create a new layer.
3. Under "What pages" select the page. The content of this page will be used to
create a new layer.
o All pages - converts all pages of the document into layers.
o Odd pages - converts odd pages of the document into layers.
o Even pages - converts even pages of the document into layers.
o First page - converts the first page of the document into a layer.
o Last page - converts the last page of the document into a layer.
o Page range - converts a range of pages of the document into layer.
4. Under "Where to" select where in the current document to insert the layers
created.

Layers
o All pages - inserts new layers on each page of the active document i.e.
each page will have the same layer.
o Odd pages - inserts new layers on every even page of the active
document.
o Even pages - inserts new layers on every odd page of the active
document.
o First page - inserts new layers on the first page of the active document.
o Last page - inserts new layers on the last page of the active document.
o Page range - inserts new layers on the specified pages of the active
document.
o New page – inserts new layers on a new page. The new page is placed
after the last page of the active document.
o New document - inserts new layers in a new document.
5. Click OK to create the layers.
• The layer name
Layers are named according to the page it was created from i.e. if the layer was
created from page 1 it will be named ‘Page 1’. However, if the ‘Use page label for
layer name’ preference is selected, the layer name will take on the label name
displayed in Acrobat’s status bar.
• The objects
The content of a page can be made up of multiple objects. When adding a page to a
layer you can group theses objects together. This means all the objects from a page
will become a single layer object. The ‘Group objects in page layer’ preference will
group the objects of a page into one layer object.

Troubleshooting
10.Troubleshooting
10.1. Frequently Asked Questions

This section provides some answers to common questions and details on what to do if a
problem is encountered concerning the following:
BOOKMARKS
• Blank Bookmarks
• Unwanted Bookmark Text
• The Line Indentation Tool doesn’t work
• Batch Processing the Build Bookmarks function
• Color changes not shown in Add Bookmark’s preview pane
• Bookmarks not displayed in Add Bookmark’s preview pane
CONTENT ASSEMBLY
• Control File error message
• Files on a network drive
STAMP
• Wrong stamp applied
• The preview pane
PRODUCTIVITY
• Tool and Toolbar Limits
• Degrading Performance
• Missing Predefined Tools
• No Tool Manager
• Folders not read
• General
Blank Bookmarks
“Sometimes when I use the Build Bookmarks function, it produces bookmarks with no
text.”
This problem is caused by the text in the document not meeting the property
requirements set in Build Bookmarks. If the text does not meet the properties then no
bookmarks will be created at that level.
For example: If a Level 2 bookmark is created in a section of the document where the
properties for a Level 1 bookmark aren’t met, the Level 2 bookmarks will be created
under a blank Level 1 bookmark.

Troubleshooting
Unwanted Bookmark Text
“The text of my bookmarks contains other unwanted text.”
The Bookmarks feature processes text by lines of text, and produces a bookmark out of
the whole line of text.
For example, if you specified “sales” in the text mask field, and your PDF document had
a line in it with the text:
“and so to conclude, our company had no major sales this month”
The whole line of text will be turned into a bookmark.
For some cases it is better to modify your selections, possibly including some text
masking, or adding more selection criteria (e.g. Font Size, Color, etc.). Other cases
might require cleaning up, either manually in Acrobat, or via the Find/Replace function.
The Line Indentation Tool doesn’t work
“I am using the Line Indentation tool to select specific text but the Bookmarks Build
feature is not creating bookmarks from them”.
The line indentation tool selects text from its line indentation, not it’s position. Line
indentation and position are different properties, and sometimes selecting a section of
text will not convert it into a bookmark. To work correctly the text’s line indent must be
included within the selection.
For the following examples, the document’s Line Indent will be shown with a red line .
Example number 1 uses the incorrect way to select text, Example 2 uses the correct
way.
1. Example Text incorrect, misses the line indent
2. More Example Text correct, the line indent is included.
PDF files created from Microsoft Word, text with the alignments of Justified, Center,
Right, and Left all have the same default line indent position, even though they are
positioned differently on the page. For example, the following texts have the same line
indention point:
This Left aligned text has the same line indentation as….
…this is Center aligned text, and the line indentation is also the same for…
…Right aligned text, and the same for…
…This text, which has its alignment set as Justified.

Troubleshooting
As an example of line indentation, try creating bookmarks using the line indentation
property from the following dot points, or bullets. When dot points are created (in MS
Word) the line indentation is changed also, so each different level of dot points has a
different line indentation. Create a bookmark level for each dot point.
• Bookmark Level 1
o Bookmark Level 2
Bookmark Level 3
• Bookmark Level 4
o Bookmark Level 5
Also, try playing around with the tolerance to see how that effects the text selection and
the resulting bookmark creation.
Batch Processing the Build Bookmarks function
“I can’t use the mouse to select text in the Build Bookmarks function when setting up a
Batch Process.”
Acrobat’s Batch Process does not allow the user to interact with anything else in Acrobat
whilst it is operating. This means that you cannot use the mouse to select text in the
Build Bookmarks function when creating a batch sequence in the Batch Process. To work
around this create the settings you require and Export them to file before opening Batch
Processing. Once you open Batch Processing, simply import them in using the Import
button.
Color changes not shown in Add Bookmark’s preview pane
“I have specified a font color for my bookmark text, yet it is not shown in the preview
pane of the Add Bookmarks function.”
Currently the preview pane does not display bookmark font color. Once you add the
bookmarks to the document you will see that the bookmarks have your specified font
color.
Bookmarks not displayed in Add Bookmark’s preview pane
“I have a document already containing bookmarks, but the Add Bookmarks preview
pane does not display them.”
The Add Bookmarks function is not an editing tool (for bookmark editing we recommend
you use the Find/Replace tool). As such, it does not display any bookmarks that are
already on the document.

Troubleshooting
Control File error message
“When I attempt to merge PDF files using the Control File method I get an error
message. What does the error message mean?”
Typically you may get errors such as “Control file is malformed” or “The file ‘x.pdf’
doesn’t exist”. The reason for these errors may be one of the following:
• You have moved or deleted a PDF file.
• You have spelt the pathname of a file incorrectly.
• You have used spaces instead of tabs.
• You used quotes before/after the pathname.
Please see Using a control file for the correct structure of a control file.
Files on a network drive
“Can the Content Assembly feature work if all my files are stored on a network drive?”
Yes, Content Assembly features will work even if the files are stored on a network drive.
The only exception is the control file function for the merge feature. The merge will not
work if the control file is stored on a network drive, it must be stored locally.
Wrong stamp applied
I’ve stamped my document and it was the wrong stamp. I need to remove the stamp,
how do I do it?
To remove a stamp, select Undo Stamp from the Stamp tool button or ‘Plug-ins > ARTS
PDF Aerialist Professional > Stamp’ menu. Stamps can only be removed using the undo
feature if the document has not been saved. If the document has been saved, use
Acrobat’s built in editing tools to remove unwanted stamp objects.
The preview pane
I really like using Stamp feature but switching between profiles in the Stamp
Management dialog results in the application taking some time to refresh the preview
pane. How can I improve this?
The preview pane is designed to offer a very accurate representation of how the output
document will appear. It’s possible to navigate through pages in a document to verify
your stamp settings. Consequently clicking on multiple stamps requires the preview
pane to refresh at every click. For large documents or profiles with many stamps we
recommend that you uncheck the preview option to minimize unnecessary processing. If
you wish to preview the output, simply recheck it.

Troubleshooting
Tool and Toolbar Limits
“Are there any limits to the number of tools or toolbars I can create?”
For performance reasons, there is a limit of 20 toolbars loaded at a time and a limit of
100 tools per toolbar. If you want to keep your tools or toolbars, but keeping them will
exceed the limit, use the export feature to save those tools or toolbars that you don't
regularly use and just import them when needed.
Degrading Performance
“I have created a custom tool, but every time I try to use it, it seems to degrade the
performance of ARTS PDF Aerialist Professional’s Productivity feature.”
If you create a tool with many multiple commands (e.g. 200), the performance will
decline based on the system specifications. You should rethink the way in which you are
performing the task so as to utilize less commands.
Missing Predefined Tools
“I've looked at your list of tools and not all of them are in my predefined toolbar?”
Some toolbar buttons have been removed for Acrobat 5.0/6.0 compatibility.
No Tool Manager
“I can't see the 'Add or Remove Tool – The Tool Manager' button anywhere. It's not
even under the ARTS PDF Aerialist Professional menu item. Where do I find it?”
For this button to display you must have an existing ARTS PDF toolbar (not including the
ARTS PDF Aerialist Professional toolbar). You have the option of either creating or
importing a new toolbar. Remember to restart Acrobat after creating or importing the
toolbar and ensure that the toolbar is not hidden for the toolbar button to display.
Folders not read
“When I open the watched folders dialog I get a message ‘One or more watched folders
are not read’. What does this mean?”
A sequence, associated with one or more of the watched folders, has been deleted. As a
result, the watched folder has been removed from the list.

Troubleshooting
General
“I am having a problem with ARTS PDF Aerialist™ Professional and it is not covered in
this FAQ. What can I do?”
• Visit our ARTS PDF Forum (http://www.artspdf.com/) to talk with ARTS PDF technical
support and other ARTS PDF product users. Search the existing discussions and/or
post your own questions. Each ARTS PDF product has it own dedicated discussion
area.
• Email techsupport@artspdf.com and one of our team will reply as soon as possible.
10.2. Forum
Are you having a problem that you can’t find in the Frequently Asked Questions? Then
perhaps you’ll find it on the ARTS PDF Forum. Visit the ARTS PDF Forum on our website
at http://forum.artspdf.com.
10.3. Known Issues

Known issues of ARTS PDF Aerialist Professional:
LINKS
• When using the Productivity feature for All Links Report, Bad Actions Report, Bad
Bookmarks Report, Count links report and External Dependencies Report
commands, no reports are created. However, these functions will work with
Acrobat’s Batch Processing feature.
• Creating a report on ‘External Dependencies’ the report on external dependencies
does not generate in CSV format, even when the option ‘Use csv format’ option is
checked in Preferences.
STAMP
• A Text Stamp containing a broken (dashed) line to outline the font characters will
be invalid.
• When creating a new Profile, the drop down menu from ARTS PDF Aerialist™
Professional tool button is not repopulated with new profiles. Once Acrobat is
restarted the list is displayed correctly.
• ARTS PDF Aerialist™ Professional only supports stamping JPEG and TIFF images
in Acrobat 5.0. To stamp other image file formats, we recommend first
converting the image to PDF then stamping as a PDF stamp.

Troubleshooting
LAYERS
• Attempting to create layers with a secured PDF document may force Acrobat to
quit.
• The preference ‘Remember Windows Position’ does not work under Windows
2000.
• Layers created from pages cannot be deleted if the preference ‘Group objects in
page layer’ is not selected.
• New pages or documents use the media box for the page size. For more
information please contact techsupport@artspdf.com
10.4. Updates
To ensure you are up-to-date with the most recently released bug fixes and new
features; check that you have the latest version of ARTS PDF Aerialist™ Professional
installed.
To check if your version is the latest:
1. Start Adobe Acrobat.
2. On Macintosh, choose Acrobat > About Third-Party Plug-Ins > ARTS PDF Aerialist
Professional. On Windows, choose Help > About Third-Party Plug-Ins > ARTS PDF
Aerialist Professional
3. Choose Product Info and click Updates.
10.5. Maintenance
At times ARTS PDF will release updates that may include significant enhancements to
the product. It is recommended that you take up annual maintenance to be entitled to
free upgrades (whether it be minor or major release versions) over a period of 12
months from the initial purchase. Annual Maintenance also entitles you to priority phone
and email support.
Annual maintenance can be purchased at the same time you buy the associated product
from your ARTS PDF reseller. If you wish to renew a subscription, or if you wish to
purchase a subscription for a product you already own, please contact your reseller or
ARTS PDF directly at info@artspdf.com

Troubleshooting
10.6. Technical Support

Before contacting us please read the complete Troubleshooting section as the answer to
your problem may be found in the FAQs or on the ARTS PDF Forum. To contact ARTS
PDF Technical Support, please e-mail techsupport@artspdf.com and supply the
information below to help us replicate the problem you are experiencing.
a. The exact version of ARTS PDF Aerialist™ Professional you are using (this is
located by running ARTS PDF Aerialist Professional, and then clicking Help >
About Third-Party Plug-Ins > ARTS PDF Aerialist Professional). Please also specify
whether you are using a demo or full registered version.
b. Whether or not you purchased Maintenance with ARTS PDF Aerialist Professional.
If you did purchase Maintenance, please supply your ARTS PDF Aerialist™
Professional serial number.
c. The exact version of Adobe Acrobat you are using (this is located by running
Adobe Acrobat, and then clicking Help > About Acrobat).
d. Whether you are running it on a PC or Macintosh and the exact version of the
Operating System you are using.
e. The amount of free disk space remaining.
f. The CPU speed and amount of RAM for the system on which ARTS PDF Aerialist™
Professional is running (e.g. Pentium 233 MMX, 32MB RAM).
g. Any other programs that are running at the time of the error (e.g. Outlook,
Internet Explorer, etc).
h. All error messages that were displayed when the error occurred.
i. The exact series of steps that led to the error.
j. Whether this error occurs on every PDF document or just a selected amount. If
possible, please send us a sample of the file that caused the error.
k. What program was used to create the PDF documents? E.g. Acrobat Distiller,
Crystal Reports, Zeon PDF Driver, etc.
Feedback If you have ideas and suggestions on how we could improve ARTS
PDF Aerialist Professional, we would love to hear your thoughts.
Please send them to info@artspdf.com
Legal Notes Acrobat and Exchange are registered trademarks of Adobe

Systems Incorporated. ARTS PDF Aerialist™ Professional is
Copyright © 2007 ARTS PDF.

Index
Index
A C
Activate, 9 Compression Methods, 156
Add Bookmarks Content Assembly
Add, 81 Merge. See Merge
Add to list, 76 Overview, 54
Change bookmark properties, 76 Split. See Split
Collapse bookmark option, 81 Toolbar and menu, 55
Copy from PDF, 80 Customized Toolbar Button
Edit, 76 Commands. See Tool Commands
Import and export, 81 Create, 21
Insert option, 81 Delete, 23
Move in list, 80 Edit, 21
Preview pane, 75 Enable and disable, 22
Remove from list, 79 Image, 22
Import and export, 24
B Menu text, 21
Name, 21
Batch Processing, 35
Reorder, 25
Bookmarks, 38
Show and hide, 22
Import Tools, 38
Tooltip, 21
Links, 40
Sequence. See Sequence
E
Split, 39
Stamp, 40 Enfocus Certified, 175
Bookmarks
Add. See Add Bookmarks F
Batch processing, 38
FAQ. See Frequently Asked Questions
Build. See Build Bookmarks
Customized toolbar button, 31 Find and Replace Bookmarks
Delete, 95 Find options, 85
Features, 54, 73 Replace options, 85
Find and Replace. See Find and Replace Text masking, 86
Bookmarks Forum, 195
Overview, 72 Frequently Asked Questions, 190
Sort, 96
Toolbar and menu, 73 I
Build Bookmarks Images
Create, 88 Menu, 159
Import and export, 89 Overview, 153
Selection properties, 89 Preferences, 155
Text masking, 92

Index
Selection Tool, 159 Add files, 68

Tool button, 154 Add folders, 68
Install, 8 Control file, 69
Options, 68
K Overview, 67
Known Issues, 195 P
L Page Marks
Add, 58
Layers Edit, 60
Create, 181, 188 Export, 61
Menu, 178 Import, 61
Overview, 176 Remove, 59
Preferences, 178 View, 60
Properties, 186
Productivity
Toolbar, 178
Overview, 12
Link Checking Preferences, 45
Show dead links on next page, 123 Tool Manager, 19
Show dead links on this page, 123 Toolbar Manager, 14
Show first dead link, 123
Link Management R
Delete links, 140
Find and replace filenames, 127 Register, 10
Set base URL, 130 Reporting
Show/hide alignment palette, 124 All links, 143
Links Bad actions, 141
Batch processing, 40 Bad bookmarks, 142
Checking. See Link Checking Count links, 147
Customized toolbar button, 32 External dependencies, 144
Management. See Link Management Selected link or annot, 145
Overview, 121
Paste multiple links, 152 S
Preferences, 148 Sequence
Reporting. See Reporting Create, 35
Toolbar and menu, 122 Execute, 37
Split
M
Batch processing, 39
Macintosh By bookmarks, 62
Install, 8, 9 By page marks. See Page Marks
System requirements, 8 By page range, 63
Uninstall, 10 Customized toolbar button, 33
Maintenance, 196 Destination, 66
Merge Into pages, 57
Options, 65

Index
Overview, 56 Open file, 26

Stamp Select toolbutton, 30
Batch processing, 40 Split, 33
Create profile, 104 Stamp, 33
Create stamp, 104 World Wide Web link, 29
Customized toolbar button, 33 Toolbar
Designing Stamps, 107, 111, 116 Create, 15
Features, 99 Delete, 15
Logging, 118 Import and export, 17
Overview, 98 Rename, 15
Preferences, 120 Sample, 46
Stamp document, 102 Show and hide, 17
Toolbar and menu, 101 Toolbar Button
Type. See Stamp Type Copy, 16
Undo, 102 Move, 16
Stamp Type Remove, 17
Bates number, 113 Troubleshooting, 190
Dynamic text stamp, 112
Image, 116 U
Page number, 115
PDF, 116 Uninstall, 10
Text stamp, 111 Updates, 196
Support. See Technical Support
W
System requirements, 8
Watched Folders, 42
T Create, 42
Log File, 44
Technical Support, 197
Running, 44
Tool. See Customized Toolbar Button
Windows
Tool Commands Install, 9
Batch sequence execute, 28
System requirements, 8
Bookmark, 31
Uninstall, 11
Link, 32
Menu item execute, 27

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| CONTENTS | INDEX | Page 2 of 201

3.6.3. Importing Tools........................................................................... 39

| CONTENTS | INDEX | Page 3 of 201

5.4.1. Find Options ............................................................................... 86

| CONTENTS | INDEX | Page 4 of 201

| CONTENTS | INDEX | Page 5 of 201

8.2.8. The “Image Tools” Window ..........................................................163

10. TROUBLESHOOTING ................................................................191

| CONTENTS | INDEX | Page 6 of 201

• Productivity – for developing your own macros, tools and toolbars.

Figure 1. ARTS PDF Aerialist™ Professional toolbar

| CONTENTS | INDEX | Page 7 of 201

2.1. System Requirements

• Intel® Pentium® processor or equivalent

Note: Batch processing is only supported in the Professional version of Adobe®

| CONTENTS | INDEX | Page 8 of 201

To install from a CD-ROM:

If you downloaded ARTS PDF Aerialist Professional, to install:

To install from a CD-ROM:

If you downloaded ARTS PDF Aerialist Professional, to install:

| CONTENTS | INDEX | Page 9 of 201

| CONTENTS | INDEX | Page 10 of 201

To uninstall on a Macintosh platform:

| CONTENTS | INDEX | Page 11 of 201

To uninstall on a Windows platform:

| CONTENTS | INDEX | Page 12 of 201

| CONTENTS | INDEX | Page 13 of 201

3.2. Using Productivity

| CONTENTS | INDEX | Page 14 of 201

3.3. The Toolbar Manager

Figure 2. Toolbar Manager

Figure 3. The ‘Productivity’ (Toolbar Manager) tool button

| CONTENTS | INDEX | Page 15 of 201

Figure 4. Accessing ‘Toolbar Manager’ in the Acrobat menu bar

3.3.1. Creating or Renaming Toolbars

To create a new toolbar or to rename an existing toolbar:

3.3.2. Deleting Toolbars

3.3.3. Managing Toolbar Tools

| CONTENTS | INDEX | Page 16 of 201

Figure 5. Manage Tools

3.3.3.1. Copying Toolbar Buttons

To copy a tool to another toolbar:

3.3.3.2. Moving Toolbar Buttons

To move a tool to another toolbar:

| CONTENTS | INDEX | Page 17 of 201

3.3.3.3. Removing Toolbar Buttons

To remove a tool from a toolbar:

To remove all tools from a toolbar:

3.3.4. Showing and Hiding Toolbars

1. Do either one of the following:

3.3.5. Importing and Exporting Toolbars

3.3.5.1. Importing Toolbars

To load or import your toolbar:

| CONTENTS | INDEX | Page 18 of 201

3.3.5.2. Exporting Toolbars

To save or export your toolbar:

| CONTENTS | INDEX | Page 19 of 201

3.4. Add or Remove Tool – The Tool Manager

Figure 6. Add or Remove Tool – The Tools Manager

Figure 7. The Add or Remove Tool

| CONTENTS | INDEX | Page 20 of 201