Al-Jaber International Company

Procedure
Monitoring & Measurement
Revision History
Revision Description of
DATE Initiated By Completed By
No# Changes
1st Oct 2016 Management Integration for ISO Management
01 Representative 14001 and OHSAS Representative
18001

Distribution List
Sr. No/ Designation Issue Date Distributed by

Management Management
01 1st Oct 2016
Representative Representative
Management
02 CEO 1st Oct 2016
Representative

03 Management
Chairman 1st Oct 2016
Representative

Document Issue Revision Original Issue Revision Document Document Document

Number Number Number Date Issue Date Prepared By Reviewed by Approved By
Management
CEO Chairman
AJB-IMS-PR- Representative
1.0 01 01-01-16 01-10-16
14

Copyright

This document contains confidential information. It may be copied in full or in parts only by Al-Jaber
International Company and only for the purpose of Al-Jaber International Company related activities.
Disclosure of any information contained within this procedure to any person (s) outside the employee of Al-
Jaber International Company without written permission of the Top Management is strictly prohibited.

Page 1 of 5
 Al-Jaber International Company
Monitoring & Measurement
Original Issue Date: Revision Issue date: 01
Doc. No: AJB-IMS-PR-14 Issue Number: 01 Revision Number: 01
01st January 2016 October 2016

Contents

Revision History .................................................................................................................................... 1

Distribution List ..................................................................................................................................... 1
Contents ................................................................................................................................................ 2
1. Purpose ........................................................................................................................................ 3
2. Scope ............................................................................................................................................ 3
3. Responsibilities ............................................................................................................................ 3
4. Procedure..................................................................................................................................... 4
4.1 General ................................................................................................................................ 4
4.2 Calibration of Equipments ................................................................................................. 4
4.3 QHSE Data ........................................................................................................................... 5
4.1 QHSE Performance ............................................................................................................. 5
4.1 Conformance with Operational Controls .......................................................................... 5
5. Related Records .......................................................................................................................... 5

This document is the property of Al-Jaber International Company. Any copying and distribution of this document
without the approval of the Management is prohibited. Page 2 of 5
 Al-Jaber International Company
Monitoring & Measurement
Original Issue Date: Revision Issue date: 01
Doc. No: AJB-IMS-PR-14 Issue Number: 01 Revision Number: 01
01st January 2016 October 2016

1. Purpose

This procedure outlines the process used by Al-Jaber to regularly monitor and measure QHSE
performance. Information collected is used to track the overall effectiveness of the Quality,
Health, Safety, and Environmental Management System (QHSE) in controlling quality, health and
safety risks and environmental impacts of Al-Jaber activities. The process includes monitoring
and measuring conformance with operational controls, compliance with QHSE regulations and
other obligations. The monitoring and measuring process considers both proactive and reactive
measures. To establish and maintain a documented procedure for the effective controlling and
calibration of all the Inspection measuring and test equipments.

2. Scope

Applicable to all measuring devices that are used to verify service as conforming to the specified
requirements.

3. Responsibilities

a) Management Review Meeting:

Review the status of high priority/key issues from the monitoring and measurement trend analysis
on semiannually basis and provide directives for improving the performance, as required.

b) QHSE Manager:
a) Accountable for overall QHSE performance.

b) Review semiannually the QHSE performance within the directorate and provide directives for
enhancing the QHSE performance as required.

c) Providing the necessary resources to ensure the implementation of the required monitoring and
measurement processes, and, corresponding actions to improve the QHSE performance, as
required.

c) Departmental Heads:
The Departmental Head is over all responsible for the calibration of all measuring
equipments used at their departments and Project Sites. All the personnel involved in
measuring and calibrating activities are responsible for intimating any equipment in use,
which is out of calibration or due for calibration.

This document is the property of Al-Jaber International Company. Any copying and distribution of this document
without the approval of the Management is prohibited. Page 3 of 5
 Al-Jaber International Company
Monitoring & Measurement
Original Issue Date: Revision Issue date: 01
Doc. No: AJB-IMS-PR-14 Issue Number: 01 Revision Number: 01
01st January 2016 October 2016

4. Procedure
4.1 General

The QHSE and associated processes, when fully implemented and functioning, are designed
to result in increased overall QHSE performance. To track the effectiveness of elements of the
Integrated Management System, Al-Jaber will implement monitoring and measurement
programs that focus not only on achievement of final performance targets, but also gauge
the effectiveness of the systematic processes in place to reach performance goals.
The monitoring and measuring systems, processes, programs and their frequencies shall be
established based on the significance of the respective quality, occupational health, safety
and environmental aspects determined from the risk assessment results and pertinent legal
and other obligatory requirements.

4.2 Calibration of Equipments

A “Calibration Schedule”, (AJB-IMS-FM-14-02-00) is maintained for the instruments to be

calibrated from outside agencies.

The Manager QHSE arranges to carry out external calibration of the measuring equipments as
per the “List of Measuring & Testing Equipment”, (AJB-IMS-FM-14-01-00), maintained by
Manager QHSE.

The Manager QHSE is responsible to inform the concerned Departmental Head, of any errors
remaining non-rectified in the equipment and mentions it on the calibration sticker / tag on
the equipment.

The Manager QHSE is responsible to asses and document the validity of previous inspection
and test results when inspection, measuring or test equipment is found to be out of
calibration.

The Manager QHSE keeps all external calibration certificates and external calibration record
of all equipment showing the status of calibration.
All equipment and instruments utilized for the monitoring and measuring shall be ensured to
be calibrated and the calibration maintained valid at all time.

Each equipment is given a suitable identification number, which is also mentioned on the
equipment calibration sticker / tag. Sticker is affixed to each equipment showing the date of
calibration, and error if present. Equipment number may be permanently embossed on the
equipment.
Where required, room temperature is kept controlled and within acceptable limits prior to and
during calibration.

This document is the property of Al-Jaber International Company. Any copying and distribution of this document
without the approval of the Management is prohibited. Page 4 of 5
 Al-Jaber International Company
Monitoring & Measurement
Original Issue Date: Revision Issue date: 01
Doc. No: AJB-IMS-PR-14 Issue Number: 01 Revision Number: 01
01st January 2016 October 2016

4.3 QHSE Data

The Management Representative and his team are responsible for ensuring the continuous
monitoring and measuring of the HSE data, as needed, including environmental releases,
energy (electricity, fuel, etc.) and resources (water, paper, etc.).

4.1 QHSE Performance

The Management Representative and his team are responsible for establishing and
maintaining QHSE performance metrics for their areas of expertise. QHSE performance
metrics are to provide Al-Jaber management with information regarding the level of control
of HSE risks and impacts associated with Al-Jaber activities, and the effectiveness of QHSE
management processes and procedures in achieving their stated objectives.

Information collection activities will be planned to satisfy pre-determined information

requirements. Information shall not be collected without sufficient cause or plan for analysis
or future reporting needs.

Near-misses and Incident investigations shall be utilized as some of the reactive tools for
monitoring and measuring the level of HSE performance and to prevent occurrence and
recurrence of incidents.

4.1 Conformance with Operational Controls

Monitoring and measurement of conformance and effectiveness of specific operational

controls is conducted at the operational level within the Al-Jaber which developed and/or is
using the operational control. Departmental Managers are responsible for conducting regular
inspections to ensure that acceptable work practices are being followed and workplace
conditions are satisfactory as defined within applicable standard operating procedures, work
instructions, or other applicable Al-Jaber procedures or standards.

5. Related Records

i. List of Measuring & Testing Instrument AJB-IMS-FM-014-01-00

ii. Calibration Schedule AJB-IMS-FM- 14-02-00
iii. Calibration Certificate (Controlled by External Agency)
iv. Calibration Sticker (Controlled by External Agency)

This document is the property of Al-Jaber International Company. Any copying and distribution of this document
without the approval of the Management is prohibited. Page 5 of 5