Work Description:

Executive Secretary

- Documents Filing
- Encodes Data/ correspondence of the President, Vice-President for Operations.
- Responsible for all the letters/ documents that should be released.
- Coordinate with all Officers if there is coordination meeting.
- Responsible in preparing all the documents needed before the meeting.

HUMAN RESOURCE
- Contract Preparation
- Monitoring of Employee from hiring/ transfer/ promotions/ end of contract and termination.
- Employees Head count (Regular and Project Base)
- Responsible in preparing and monitoring payment with regards PTR and PRC renewal.

SOCIAL SECURITY SYSTEM (SSS)

- Responsible for the preparation and submission of reports and necessary documents to the respective
- Government agencies regarding statutory benefits (R-II Employees, Lenvoisa, HCPTI and Direct Hire)
- Prepare R-5 and payment return with its corresponding list of monthly contribution and loan.
- Prepare request for payment (RFP) for contribution and loan.
- Submit loan application, sickness and maternity notification, maternity reimbursement.
- Computation of SSS sickness reimbursement, Maternity and Paternity benefits.

PHILHEALTH
- Prepare ME-I and its corresponding list for monthly contribution.
- Prepare certification of contribution and Claim 1 form for PhilHealth claim.

HDMF (PAG-IBIG)
- Prepare list and RFP for HDMF monthly contribution.
- Prepare and submit certification of contribution and loan amortization for availing Multi-Purpose Loan.

PAYROLL
- Responsible for the payroll computation of Direct Hire/COB Employees.
- Responsible in preparing transportation allowance of Direct Hire and C.O.B. employees
- Responsible for preparing Officers Attendance Report.
- Preparing meal allowance for officers
- Prepares Alpha listing
- Monitor’s and preparing request for payments for utilities concern (e.g. PLDT, MERALCO, Manila Water)
- Preparing attendance report and payments for guards
- Preparation of request for payments with regards allowances, allocation for company
- Payroll computation of Manhour
- Other functions/ duties that may assign from time to time.

ADMINISTRATIVE
Vehicle – Main Office
- Assists for the maintenance and repair of all R-II service vehicle
- Monitoring of monthly change oil and tune-up
- Handling Gasoline Purchase Orders
- Secure and recommend least price of vehicle insurance policy
- Supervise R-II Builders service vehicle registration

Office Equipment – Main Office and Project

- Assist in annual inventory of all office equipment
- Safekeeping of all individual Accountability Slip
- Assists of transfer, return, and issuance of office equipment
Warehousing
- Responsible for supervising the safekeeping, inventory (incoming and outgoing) of all construction
materials
- Generate monthly billing of all issuance (outgoing receipt/ incoming receipt/ materials issuance) made
and requested by individual or projects
- Received and checked monthly inventory
- Monitor proper procedure on project warehouse issuance, receiving, and transfer of all construction
materials and equipment.