RPA FOR SAP

Taking the robot out of

the human
Why it’s important to have an SAP-specific
RPA solution as part of your portfolio

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Kristian Kalsing
VP of Product & Solutions
Winshuttle

Seattle, WA

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The market for automation

PwC estimates that

RPA market will
companies can automate
reach $3 billion by
approximately 45 percent
2021 according to
of workplace activities
HfS Research

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It won’t talk to you, and it won’t drive your
car. But automating simple tasks through
RPA can provide real ROI.
Briefing: Robotic process automation
PwC Blog

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Robotic process automation is…

Software Built for repetitive, Capable of interacting

structured processes with enterprise
applications

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Common use cases for RPA
Accounts receivable processing
Financial
Accounts payable processing accounting
Journal entries
Transactional volume

Hiring and onboarding

Payroll processing
Employee data management HR
Inventory management
Logistics
Return processing
Customer
service

Process complexity

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 How generic RPA tools interact with SAP

PRESENTATION PRESENTATION
LAYER LAYER
RECORDING EXECUTION
SCRIPT SAVES
CURSOR POSITION &
IT Generic RPA SAP GUI
KEYBOARD/MOUSE
ACTIONS

SAP system

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Common challenges for generic RPA solutions

Not always robust, resilient

Only replicates process, including errors

Difficult and time-consuming to audit

Slow execution through the GUI

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 How Winshuttle integrates with SAP
Business authors record
transactions with
Winshuttle Studio
Business users execute
processes using Excel
with Winshuttle add-in
or Winshuttle-enabled
web forms

CAN RECORD Execution is 4 times faster

THROUGH SAP GUI than RPA generic tools

SAP GUI
SCRIPT SAVES SYSTEM
LEVEL DATA

SCRIPT EXECUTES
THROUGH THE
APPLICATION LAYER
SAP system

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Understanding the differences

Generic RPA: Winshuttle

IT focused tools that
connect multiple systems
of record and automate
manual processes. Sort of a
“Jack of all trades”
A business focused, data
management platform,
built around deep
integration with SAP.

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Portfolio Deployment scenarios

Deploy Winshuttle for automating SAP processes

Use generic RPA solutions for other processes

Attended hybrid model - generic tool gathers

data that Winshuttle user can manage and
validate before loading into SAP

Use the generic RPA tools to launch Winshuttle

processes that manage SAP data

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Building Out Automation Across
Finance Shared Services
CN Tower
CHALLENGE
Toronto
Backlog of 15,000+ invoices

Missing or late invoices would cause late

payments and lack of information for
vendor inquiries
SOLUTION
Used Winshuttle to accelerate incoming
invoices from vendors via Excel
Created MIRO invoices with PDF backup in
SAP with Winshuttle
RESULTS
Removed invoice backlog within 3 weeks
Improved relations with key vendors by
significantly reducing late payments, new
opportunities to make payment terms
Removed need for temporary staff of 2-3
people

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Building Out Automation Across
Finance Shared Services

A FASTER PATH TO AUTOMATION

Only 5 days for proof of concept with Winshuttle
Faster and more viable than incomplete solution
with other third-party vendor
Much faster than 1 to 2-year projected timeline
with internal team

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Proven time savings
TCode description Average days saved per customer Processing time saved

VK11 - Create Condition Records 1,782 79%

MM02 - Change Material 959 77%

XD02 - Customer Change 404 89%

ME12 - Change Purchasing Info Record 392 83%

FB01 - Post Document: Header Data 286 91%

PA30 - Maintain Personnel Master Data 280 88%

VA02 - Change Sales Order 127 67%

AS02 – Change Asset 102 75%

FB60 – Enter Vendor Invoice 82 95%

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Do not try and make one RPA
tool answer all your organizations
automation needs.

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Thank you

Copyright Winshuttle 2018

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