Define a Position as Head of Org Unit in SAP

Once a position is declared a Head of the Org Unit -

● The position becomes the manager for all employees belonging to the Organizational Unit
● The Manager automatically becomes responsible for the approval of timesheet, training requests and
any other SAP workflow.

Two important things should be considered when assigning a position as the Chief:

1. A position can be assigned as Chief to one Org Unit ONLY

2. An Org Unit without chief will automatically inherit the chief of the Org Unit it belongs to.

Step 1) While in SAP transaction PPOME

Step 2) Select the position you want to make the chief

Step 3) In the details section, under the basic data tab , select Head of organizational unit

Step 4) Click Save. In the overview section, the icon for position changes signifying he is the chief of the org
unit.
How to assign a Job & Cost Centre to a Position in SAP

In this tutorial, we will learn How to assign a Job & Cost Centre to a Position

Step 1) While in SAP transaction PPOME

Step 2) In the Overview section, select the Position you want to assign a Job to

Step 3) In the details section, under the basic data tab, select Job Search. Enter the Name of the Job and click
the Check Mark

Step 4) Select the desired Job from the search results. Click the Save Button

The Job is assigned to the position

Step 5) To assign a cost centre to a position, select the Account Assignment tab and enter the Master Cost
Centre Information.

How to display Organizational Structure with Positions

Though SAP provides a wide array of reports to view your OM related data, the best and easiest of all reports
is to view Organizational Structure with Positions.

In the SAP transaction code box, Enter transaction S_AHR_61016494

In the next SAP screen,

1. Enter the Organizational Unit. You can search for the Org Unit if required
2. Select the Reporting Period. In case you do not want to run the report for a period , select Key date ,
which will run the report for the particular date you have selected
3. Select Status, which gives you the option to select the Plan version.

Click Execute

The report output is shown as follows -

SAP PPOCE: How to create an Organizational Unit

In this tutorial we will Learn

Intoduction to Organization and Staffing Transaction

How to Create an Organizational Unit

How to Create an Org Unit within Existing Structure

Intoduction to Organization and Staffing Transaction

The Organization and Staffing transaction is the easiest way to manage SAP HR - OM(Organization
Management) for an end-user who does not have an in-depth, technical knowledge of SAP.

This is a user-friendly transaction accessible via Human Resources>Organizational

Management>Organizational Plan> Organization and Staffing>Create, Change, Display.

SAP Transaction Codes

● Create -PPOCE
● Change- PPOME
● Display -PPOSE

For all three transactions the main screen is divided into two areas Object Manager & Work Area.

Each of the two main areas is subdivided into panes:

 1. Object Manager -Comprising a search area and a selection area. The Object Manager is available in
numerous HR user interfaces.
2. Work Area - Comprising an overview area and a detail area.

The four areas in the Organization and Staffing interface enable you to navigate for informationand remain on
the same screen. The following is a graphic depiction of the screen:

● Search Area - Gives you a wide array of search options to locate your SAP OM objects
 ● Selection Area - The results of your search appears in the Selection Area.
● Overview Area - The search result selected in the Selection Area appears in over view Area. The
overview area gives you an icon based view of your OM object's hierarchy.
● Detail Area- Attributes related to the selected OM object can be edited in the detail area.

How to create an Organizational Unit

Step 1) In the SAP command prompt, Enter transaction PPOCE

Step 2) In the next SAP screen, enter the start date of the Organizational Unit and click the check mark

Step 3) The New Organizational Unit will displayed in both the Overview and Detail screen areas

Step 4) In the details section, enter details in accordance with the Business Blueprint.
Step 5) Click the Save the Button. The Overview Area will also change as follows

Imp Note: Create mode can only be used for a new root organizational unit. To create additional organizational
units within the structure, change mode is used.

How to create an Org Unit within Existing Structure

Step 1) In the SAP command prompt, Enter transaction PPOME

Step 2) In the next SAP screen, click the button.

Step 3) In the next SAP screen, Enter the start date of the new organizational unit.

Step 4) Next, search for the organizational unit to which new organizational unit will be added. Enter the name
of the organizational unit and click find.
Step 5) In the results window, double click on the desired result.

Step 6) the selected organizational unit will be displayed in the overview section. Select the target org unit and
click on create.

Step 7) the next SAP pop-up window enables you to choose the relationship between the existing Org Unit and
the one that you are creating. In this case, click "Is the Line Supervisor of"

Step 8) In the details section, give information of the new organizational unit you are creating and Click the
save button.
Step 9) In the overview section, you will notice that the subordinate Org Unit ('Demo') has now been added
underneath the higher-level Org Unit