INSERT PROJECT HEADER AND ADDRESS OF SENDER HERE

"INSERT LETTER REFERENCE"

21 July 2019

"INSERT ADDRESS OF RECIPIENT"

CONTRACT NAME: "INSERT CONTRACT NAME"

CONTRACT NUMBER: "INSERT CONTRACT NUMBER"

Re: Issuance of Certificate of Completion

Dear "INSERT RECIPIENT NAME" ,

The following correspondence refers:

1. "INSERT LETTER REFERENCE FROM CONTRACTOR'S REQUEST" dated
"INSERT DATE OF CONTRACTOR'S LETTER" Commented [A1]: If interim requests and discussions occurred,
include those as well
Further to the joint inspection of the Works by the Project Manager, Contractor, and Employer on
"INSERT DATE OF INSPECTION" and pursuant to Sub-Clause 57 [Completion Certificate], we now
confirm that the Works have been completed in accordance with the Contract.
Attached, please find the Certificate of Completion which records the Completion Date as
"INSERT COMPLETION DATE" . Pursuant to Sub-Clause 37.2 [Correction of Defects], the Contractor is
required to complete the outstanding and remedial work on the snag list within the following time
frames:
1. "INSERT TIME FRAME" Commented [A2]: In some cases, you can list specific items or
dates, or it may be beneficial to categorize items on the Schedule of
2. "INSERT TIME FRAME" Outstanding Works and Snag by number, e.g, 1, 2, 3.

In this case, you could say

In term of:
1.All items marked “1” on the attached Schedule of Outstanding
 Sub-Clause 12.1 [Contractor’s Risks] the Contractor’s Risks remain until the issuance of the Works and Snags shall be completed by XX XX XXXX
Defects Liability Certificate, 2.All items marked “2” on the attached Schedule of Outstanding
Works and Snags shall be completed by XX XX XXXX
 Sub-Clause 13.1 [Insurance] the Contractor remains responsible for the insurance of the 3.All items marked “3” on the attached Schedule of Outstanding
Works and Snags shall be completed by XX XX XXXX
Works through the end of the Defects Liability Period,
 Sub-Clause 50.2 [Retention] half the total amount retained shall be repaid to the Contractor
and the second half repaid when the Defects Liability Period has passed and all defects have
been corrected. The Contractor may substitute an ‘on demand’ Bank guarantee at any time
to receive the second half of the retention,
 Sub-Clause 54.1 [Performance Securities] the Contractor’s Performance Security shall be
valid until a date 28 days from the date of the Certificate of Completion. Commented [A3]: Note that if the security is in the form of a
Performance Bond, it is to remain valid for one year from the issue
 Sub-Clause 59 [Final Account], the Contractor shall provide a detailed account of the total of the Certificate of Completion.

amount that the Contractor considers payable under the Contract before the end of the
Defects Liability Period.

Sincerely,

"INSERT NAME OF SENDER"

"[INSERT LETTER REFERENCE]"
21 July 2019
Page 2

"INSERT TITLE OF SENDER"

"INSERT NAME OF SENDER'S ORGANIZATION"

Attachments: "INSERT NAME OF ATTACHMENTS" "INSERT NUMBER OF PAGES OF ATTACHMENT" Commented [A4]: At the minimum, the Certificate of
Completion together with the Schedule of Outstanding Work should
cc: "INSERT NAME OF COPIED RECIPIENTS" be attached to this letter

File: P:\2IRRIP2\60 CapBldg\ConMgmtTrainingModule\CM Manual\03 Letters\CSL-12 Certificate of Completion

Issuance.docx