Level 23,Penthouse Plaza Marein, Jend.Sudirman Kav.

76-78, South Jakarta 1291, Indonesia

Office : +62 21 27611598, Email : info@youtex.org Website : www.youtex.org

ACCEPTANCE LETTER

Dear Reyna Yulia Agustin

CONGRATULATIONS!

We are proud to inform you that you have been selected as a Youtexian in Youth Excursion
(YOUTEX) in Japan, on 20th – 23rd November, 2019. We are pleased to accept and invite
you with detailed contact as follows:

Full Name : Reyna Yulia Agustin

Institution : STAIMUS SURAKARTA
Duration of Stay : 20th – 23rd November, 2019
Venue : Tokyo, Japan

Here are some important things that the youtexian should pay special attention to:
1. Each youtexian will be responsible for his/her visa (if required) and flight trips to and
from Japan.
2. The committee provides two type of accommodations for the youtexians during the
event as follows.

Hostel Facilities Hotel Facilities

1. Hostel (Sharing Room) 1. Hotel *3 (Sharing Room)

2. Airport Assistance 2. Airport Assistance
3. Certificate 3. Certificate
4. Public Transport 4. Public Transport
5. Meals 3x/day 5. Meals 3x/day
6. YOUTEX Kits 6. YOUTEX Kits
1. T-shirt 1. T-shirt
2. Pen 2. Pen
3. Pin 3. Pin
4. Notebook 4. Notebook
5. Goodie Bag 5. Goodie Bag
b. Entrance Ticket b. Entrance Ticket
c. Dedicated LO Team c. Dedicated LO Team

3. Before your departure, please ensure that you have packed the items listed below
with you, as it is mandatory for all youtexians to re-register in the registration day.
The items are:
1. Valid Passport
2. Flight ticket
3. Visa (if required)

Along with the mandatory items, please do not forget to pack appropriate attires suitable for
the activities that will be conducted during the event and personal medicine. In accordance
with the event, we would like to inform you that it is illegal to bring drugs into Japan as it is
considered as a high crime and the death penalty will be charged. It is also prohibited to
smoke in Japan during the event. Please do your survey before your departure to avoid any
difficulties or you can refer to our website regarding what you should do and not.
 Level 23,Penthouse Plaza Marein, Jend.Sudirman Kav. 76-78, South Jakarta 1291, Indonesia
Office : +62 21 27611598, Email : info@youtex.org Website : www.youtex.org

As for the payment, youtexians are required to transfer their chosen package:
1. Hostel : USD 555
2. Hotel : USD 625

The payment deadline is on October 1st, 2019. Please kindly go to

https://youtex.org/payment-japan to complete your payment. Fulfilling the payment is
considered as agreeing to the terms and conditions, and failure to fulfil the payment will
cause cancellation in the participation in YOUTEX.

All youtexians must attach a scanned valid passport, visa and flight ticket (arrival and
departure) and send the mentioned documents to our email info@youtex.org before
November 18th, 2019. Thank you in advance for your kind attention and cooperation.
Looking forward to meeting you and see you in Japan.

Sincerely,

Prasetyo Ardianto
Project Manager
YOUTEX Japan
 Level 23,Penthouse Plaza Marein, Jend.Sudirman Kav. 76-78, South Jakarta 1291, Indonesia
Office : +62 21 27611598, Email : info@youtex.org Website : www.youtex.org

Terms and Conditions

1. The applicants registering as youtexians must be 17 - 27 years old.

2. Registration is opened for full accommodation only.
3. Cancellation Policy
1. For cancellation due to sickness, death, natural disasters, or conflict, the
youtexians will be given a 100% refund maximum 60 days before the event.
2. For cancellation due to visa rejection, the delegates will be granted a 100%
refund. The delegates should inform the committee approximately 45 days before
the event.
3. The fee will not be refundable if the selected delegate cancels his/her
participation due to reasons other than the conditions mentioned above.
IMPORTANT NOTE: Youtexians will be charged for all the fees for international
transfers.
4. Visa
1. Upon request, successful registrants that have paid will be issued a Letter of
Invitation from Youth Excursion (YOUTEX) stating the status of their participation at
Youth Excursion (YOUTEX) after the background check. Registrants may use the
Letter of Invitation in their visa acquisition process.
2. Youth Excursion (YOUTEX) will not provide a visa and is not responsible for
any youtexian’s visa into Japan. All fees are non-refundable, and it is the
youtexian’s responsibility to secure the necessary documentation to enter Japan.
Youth Excursion (YOUTEX) will not issue refunds for delegates who are unable to
secure a visa.
5. Privacy and Intellectual Property
1. Youth Excursion (YOUTEX) reserves the right to utilize all data submitted by
individuals to Youth Excursion (YOUTEX) and to collect data in the form of
photographs or videos during the conference and social events without limitations.
2. All registrants agree that no data, results, and materials for use in Youth
Excursion (YOUTEX) will be disseminated by means of publications, reports,
conferences, or any other form without the express written consent from Youth
Excursion (YOUTEX) of which these products, data, results, and materials are its
exclusive property.
3. Youth Excursion (YOUTEX) reserves the right to update and change
information without further notice.
6. Code of Conduct
1. Registrants hereby certify by completing the registration process that all
information submitted is truthful and accurate. The registrants understand that
falsification of any information provided will disqualify them from participation in
Youth Excursion (YOUTEX) and the Youth Excursion (YOUTEX) activities and
falsification of information or impersonation may result in legal actions.
2. Youtexians agree that all materials produced for this conference will be
original work. Plagiarism will not be tolerated at Youth Excursion (YOUTEX), and
should the Youth Excursion (YOUTEX) Committee discover instances of plagiarism,
the individual will be disqualified from the conference without refund.
3. Youtexians are expected and obliged to obey the laws of Japan while
participating in Youth Excursion (YOUTEX). Youtexians are personally responsible
for all charges and damage to the facilities of the conference and social event
venues.
4. Youtexians understand the full assumption of risks and acknowledge that
Youth Excursion (YOUTEX) and its committee, elected representatives and
 Level 23,Penthouse Plaza Marein, Jend.Sudirman Kav. 76-78, South Jakarta 1291, Indonesia
Office : +62 21 27611598, Email : info@youtex.org Website : www.youtex.org

employees, do not assume any responsibility for the conduct and activities of the
youtexians.
5. Youtexians agree to accept and abide by the Code of Conduct published in
the Conference Handbook and decided by the Youth Excursion (YOUTEX).