NIC EWB System & SAP Integration - Solution Proposal

214 Reiner Road 151 City Centre Drive, Suite 403

North York ON M3H 2M1 Mississauga, ON, L5B 1M7
Ph: 416 855 1144
E-mail: info@2iSolutions.com
Website: www.2isolutions.com E-mail: info@2iSolutions.com
Website: www.2iSolutions.com
2iSolutions Consulting Services Pvt. Ltd
India Office: Second Floor,G52,
Sector-6, Noida, UP-201301
Email: virendra.rai@2isolutions.com
Group Companies:
Presentation Agenda

1. Business Needs
2. Proposed Solutions and Approach
3. Timeline and Commercials
BUSINESS NEEDS
 Business Needs

• In the current process E Way bill generation is manual process wherein the
details are entered in NIC portal for generation and in case of cancellation
and updation activities are also performed by business users by login into
NIC portal and effecting changes.

• The manual process is time consuming and error prone activity that should
be done away with.

• Business is needing an SAP and NIC portal interface to get rid of manual
activity to the extent possible.
PROPOSED SOLUTION
Project Approach

Move to
User Production
Acceptance
Development Testing
of Solution
Create
Design
Document
System
Study
 Integration Solution

Header: UserName,
Password, authtoken,
Service Request with
Parameters
Brightstar Eway Bill
SAP API
Response
 List of APIs Services to be used – Under scope

• Authenticate - Authenticate with the credential to access the

APIs
• Get e-Way Bill- Get the e-Way Bill details based on EWB
Number
• Generate EWay Bill - Generate Eway Bill number
• Get E-Way bill generated by others
• Update Vehicle Number to EWay Bill
• Cancel EWay Bill
• Generate Consolidate E-Way Bill
 Process Interfacing

• Invoice generation with transporter relevant details in SAP

• SAP system calls EWB API with relevant information for

generation of e-way bill. A program will have facility to enter
single or multiple invoice numbers .

• EWB API after authentication and verification of information,

generates e-way bill and returns EBN No.

• The SAP system gets this EBN No. and saves to its database the
EBN No. with related invoice record.

• SAP system prepares the invoice print, which will have the EBN
No at the bottom and the tax payer prints the invoice and gives it
to the transporter / driver for movement of goods.
 Benefits

• Duplicate or double entry of invoice can be avoided. Generally, the

employees of the tax payers enter the sales details in their computerised
system and generate the invoice. After that they will come to e-way bill
system and generate the e-way bill.
• Mistakes while generating e-way bill can be avoided. In a hurry to
generate the eway bill, the employee may do a mistake in data entry of
e-way bill form, resulting in generation of incorrect e-way bill.
• Two prints of invoice and e-way bill can be avoided. That is, transporter
or driver of the vehicle can be given invoice print only and on that
invoice print, the e-way bill number can be written.
• In manual process, the tax payer cannot link the e-way bill with invoice
number in his system. Once, the tax payer uses the API interface, he
can write the e-way bill number along with the invoice details in his
system automatically.
 Exclusions

• Not Covered in API

 Eway bill generated by Others
 Get Consolidated E-Way Bill
 Get E-Way bill generated by others
 Get assigned E-Way Bills of my state
 Get assigned E-Way Bill by GSTIN
 Reject E-Way Bill
 Timeline and Implementation Fee

• Timeline - 1.5 to 2 months

• Fee - 9.5 Lakhs
• Payment Terms – 50 % Advance , 25 % on UAT, 25 % Go
Live

• Go Live means when first e way bill generated from NIC portal
• GSP Charges are included for one year . After one year the charges on actual basis.
• 6 months post go live warranty against bugs in implemented E way Bill solution covered
• Post Go Live changes in implementation solution shall be treated under Change Request.