Value Calculator for Automated Registers

Spend on Onbording Forms Remarks

No of onbording / candidates per month 2,000 Enter the number of branches
Number of forms per candiate/onbording 25 Enter the number of Registers used in each branch
Total Number of forms 50,000 (Number of branches) * (Number of registers per branch)
Number of forms used Annually 600,000 (Total numner of Registers across branches) * 12
Assuming the cost of a each form is a page and print is black and white….etc. is
Expense of Buying and printing forms 510,000 Rs. 0.50 sheet cost and 0.35 for print cost

Time Spent on forms Entry

Time Spent by Location operations to enter in the forms 2 Enter the time spent in hrs by candidate / superviser

Time Spent across all onboarding per month 4,000 (Time spent on Registers entry) * (Number of Branches)

Assuming the number of working days per month is 25

Time spent annually 48,000 (Time spent on register entry across locations) * (Number of working days
each month) * (Number of months in a year)

Assuming the CTC of the employee making entry in the register is at Rs. 100
per hour, i.e ~20000 per month
Total cost spent on forms entry 4,800,000 (Total time spent on registers entry annually) * (CTC / hour of the employee
making entry)

Assuming 80% of the time will be reduced by digitisation and advanced data
Expetected Savings 3,840,000 capture methods, as the data enterd only once directly in the system (by the
candidate)
1,200,000.00

Storage Cost
Based on a study made, each branch was spending about Rs.5000 on storing the
Cost of Storage /Reconciliation/Retrieval of Forms /
10 registers and retriving the data when needed and doing recon for the total
Folders (INR) / Candidate number of regisitors in each location

Total Cost of Storage /Reconciliation/Retrieval (INR)

20,000 (Cost of Storage and Retrival) * (Total Number of Candidate
across Branch

Annual Cost of Storage /Reconciliation/Retrieval (INR) 240,000 (Total cost of storage across locations) * 12

Estimated Savings = (Total Spend on registers) + (Time spent on regiisters

Estimated Annual Spendings 5,550,000 entry) + (Total Storage cost)

The fact that 8333 sheets of paper make 1 tree and Assuming each register has
Total Large Trees Saved (If you digitise) 72 30 pages of entry, i.e one page for each day of month
Trees Saves = ((Total Number of Registers used annually) * 30) / 8333