Nvs APAR

NVS-iConnect APAR Manual V1.
FLOW CHART
STEP 1 : Admin Initiates APAR
ADMIN Login
APAR
Initiation
Click on Add New

button
Initiate APAR for an

Employee and save
Initiation Validation Link
Validate the APAR

Initiation from pending
Copyright CDAC@2019 Page 23 of 29

NVS-iConnect APAR Manual V1.0
Step 2 : Employee fill Self assessment/appraisal form
EMPLOYEE Login
APAR
APAR Self Dashboard
Self Assessment Tab
Fill the form of Self

Assessment/Appraisal
and save.
Submit

Step 3 : Reporting Officer
REPORTING OFFICER
Login
APAR
APAR Dashboard
Reported Tab
Click on Add New
Fill the form and save
Submit

Step 4: Reviewing Officer
REVIEWING OFFICER
Login
APAR
APAR DASHBOARD
Reviewed Tab
Click on Add New
Submit

Step 5: Accepting Officer
ACCEPTING OFFICER
Login
APAR
APAR DASHBOARD
Accepted Tab
Submit

Step 6: Again Login with Employee
Employee Login
APAR
APAR Self -Dashboard
Self Representation
Agree Or Disagree
Step 7: Custodian
Custodian Login
APAR Custodian Dashboard
Click on View to see

status of APAR


PERSONAL INFORMATION SYSTEM
APAR MANUAL V 1.0
May 2019
CENTRE FOR DEVELOPMENT OF ADVANCED COMPUTING

(A Scientific Society of Department of Information Technology, Ministry
of Communications and Information Technology, Govt. of India)
C-56/1, Institutional Area, Sector - 62, NOIDA (UP) 201307

Tel.: +91 120 3063311-13 Fax: +91 120 3063317
Website: www.cdac.in

Contents
LOGIN PROCESS .................................................................................... 4
1. INITIATION............................................................................................. 8
2. INITIATION VALIDATION PROCESS .............................................................. 11
3. APAR SELF DASHBOARD ................................. ERROR! BOOKMARK NOT DEFINED.
4. APAR DASHBOARD ............................................................................... 16
5. APAR CUSTODIAN DASHBOARD................................................................ 22

Record of Revisions
The following is a list of revisions made to this document.
S.No. Version Date Pages Prepared Review Approved

Affected By ed By By
1. 1.0 31/5/2019 All Prathamesh Mukesh Rishi
Kulkarni K Singh Prakash

Login Process
In this process, Admin has to enter the User ID & Password in the respective login
screen. As shown below:-
Step 1:- Enter ‘user Id’ and ‘Password’ and ‘Captcha’ then click on ‘Login’ button
after successful
Login menu screen will appear.
Login Form
Errors and exceptions in Login
Your Login may fail due to any of the following:
• Incorrect User Id or password

• User login expired
• Network / Server failure
In all cases of errors, the system will display relevant error message.

• Incorrect Login name or password
The system will display Login Failed message:-
This error could occur because the user has entered the User Id /or password incorrectly.
• User Login Expired

In the user management module, corresponding to every new user created, the expiry
date for that user ID is stored. Upon reaching the expiry date, the user would not be
able to login successfully.
• Network / Server failure
In the case where your system is unable to establish a network connection with the
designated server the system will display a message.
Forgot Password:-
All the Users of NVS has been allotted user name and Password. User name is a name,
which will enable the user to log on to the NVS. The password is like a digital signature.
It is very imperative that one should keep one's password a secret. Disclosing your
password is like telling the secret code of a number lock to someone. Whenever a user

saves a crucial record into the database, his user name is also attached to the record. At
any given point later the System administrator can find out who saved the record into the
database. So if someone knows your Password he will log on to the system using it and
add anything into the database and you could be held responsible for it later. Never
disclose your Password to anyone and do not keep your name, family member’s names or
anything that can be guessed by people around you as Password
Note: - If forgot your password then follow following steps:-
Step 1:- Click on ‘Forgot Password’
Step 2:- Enter User Name, select hint question from list box and answer the hint
question.
Step 3:- Click on ‘Next’ button.

Step 4:- Enter new password and re enter password in confirm password field, then click
on ‘Save’ to save the password.
After that you will get a message ‘Your password has been changed’
After successful login menu screen appear, you can select required service.

1. Initiation
• After successful login and registration one can see the APAR menu.
• Its links are given inside when you click APAR.
• First click on the Initiation link
Step 1 : Initiation list appears which contains details regarding the existing
names with their details.

Report : Right hand side tab consists of APAR initiation list report.
Add record : * indicates mandatory fields.
Step 1: Initiation details for Teaching staff.

Step 2: Initiation details for Non -Teaching staff.
Step 2: Initiation details saved successfully message appears when records are saved.
Initiation List : When we open initiation menu again it shows newly added member
in the list.

2. Initiation Validation process
Step 1: Click on the Initiation validation menu in APAR.
Step 2: The members who aren’t validated are shown in pending .
Step 3: report of the pending is shown on the right hand side upper corner of the page.

Step 4 : validated option shows status as validated for members.
Step 5 : report of the validated persons is shown on the right hand side upper corner of
the page.
Step 6 : Rejected option here shows member rejected for validation due to various
reasons.

Step 7 : report of the rejected persons is shown on the right hand side upper corner of
the page.
3. APAR Self Dashboard
Step 1 : To fill the self assessment we have to login through the members User Id and
then we have to self assess in APAR self dashboard . Attached screenshots

show the required fields to be filled.
Step 2 : Now go to APAR self dashboard menu.
Step 3: the user is validated so details can be seen.

Step 4: After this go to add option for filling Self Assessment form.
Note :- You can upload the supporting document through Upload/View Support
Document icon.
Step 5: we can see the self assessment record on right hand side corner and can update
the details and view the uploaded document .

Step 6 : submit the records.
Step 7: The self - represention menu details can be seen after the reporting and
reviewing
process in APAR dashboard.
• Now login through the higher authority again for reporting and reviewing access
as shown below.
4. APAR Dashboard Form

APAR dashboard contents :
• Initiation . Self – assessment . Reported . Reviewed . Accepted.
• First the initiated and valid members are shown here in the Initiation menu.
• Self assessment option here shows the member which we have self-Assessed
using his personal login above .
• Reported option has update for assessment work done by Reporting

Officer , he can view the supported document..
Step 1 : Go to update and fill the assessment details.
Step 2 : Click on update and then add record form will appear in which information
about assessment is filled.

Step 3: Record is saved after filling the information.
Step 4: Submit the form and following screen appears indicating reporting and accepting
by higher authority i.e reporting officer.

• Reviewed option shows add review option for reviewing officer.
Step 1 : Add record is for reviewing officer.
Step 2 : save the record .
Step 3: Submit.

Step 4: Submit the form and following screen appears indicating reviewing and accepting
by higher authority i.e reviewing officer.
• Accepted option after it finally has accepting officer who accepts and has the
ultimate authority for approval of the given request in the APAR.
• One can see the final acceptance report in detail as below.

• Now go to APAR self dashboard and see the self representation option ,which has
status as accepted .
• It has Action sub option which is given to agree or disagree the approval .
Step 1: Then click on Agree .
Step 1: On confirmation below screen is observed.

5. APAR Custodian Dashboard
• The APAR custodian dashboard menu has custodian who acts as an observer of
the whole approval process.

FLOW CHART
STEP 1 : Admin Initiates APAR
ADMIN Login
APAR
Initiation
Click on Add New

button
Initiate APAR for an

Employee and save
Initiation Validation Link
Validate the APAR

Initiation from pending

Step 2 : Employee fill Self assessment/appraisal form
EMPLOYEE Login
APAR
APAR Self Dashboard
Self Assessment Tab
Fill the form of Self

Assessment/Appraisal
and save.
Submit

Step 3 : Reporting Officer
REPORTING OFFICER
Login
APAR
APAR Dashboard
Reported Tab
Click on Add New
Submit

Step 4: Reviewing Officer
REVIEWING OFFICER
Login
APAR
APAR DASHBOARD
Reviewed Tab
Click on Add New
Submit

Step 5: Accepting Officer
ACCEPTING OFFICER
Login
APAR
APAR DASHBOARD
Accepted Tab
Submit

Step 6: Again Login with Employee
Employee Login
APAR
APAR Self -Dashboard
Self Representation
Agree Or Disagree
Step 7: Custodian
Custodian Login
APAR Custodian Dashboard
Click on View to see

status of APAR

Nvs APAR

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NVS-iConnect APAR Manual V1.

STEP 1 : Admin Initiates APAR

Click on Add New

Initiate APAR for an

Initiation Validation Link

Validate the APAR

Copyright CDAC@2019 Page 23 of 29

Step 2 : Employee fill Self assessment/appraisal form

APAR Self Dashboard

Self Assessment Tab

Fill the form of Self

Copyright CDAC@2019 Page 24 of 29

Step 3 : Reporting Officer

Click on Add New

Fill the form and save

Copyright CDAC@2019 Page 25 of 29

Step 4: Reviewing Officer

Click on Add New

Fill the form and save

Copyright CDAC@2019 Page 26 of 29

Step 5: Accepting Officer

Fill the form and save

Copyright CDAC@2019 Page 27 of 29

Step 6: Again Login with Employee

APAR Self -Dashboard

APAR Custodian Dashboard

Click on View to see

Copyright CDAC@2019 Page 28 of 29

Copyright CDAC@2019 Page 29 of 29

PERSONAL INFORMATION SYSTEM

APAR MANUAL V 1.0

CENTRE FOR DEVELOPMENT OF ADVANCED COMPUTING

C-56/1, Institutional Area, Sector - 62, NOIDA (UP) 201307

Copyright CDAC@2019 Page 1 of 29

Copyright CDAC@2019 Page 2 of 29

The following is a list of revisions made to this document.

S.No. Version Date Pages Prepared Review Approved

Copyright CDAC@2019 Page 3 of 29

Errors and exceptions in Login

Your Login may fail due to any of the following:

• Incorrect User Id or password

Copyright CDAC@2019 Page 4 of 29

• Incorrect Login name or password

The system will display Login Failed message:-

• User Login Expired

• Network / Server failure

Copyright CDAC@2019 Page 5 of 29

Note: - If forgot your password then follow following steps:-

Step 1:- Click on ‘Forgot Password’

Step 3:- Click on ‘Next’ button.

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Copyright CDAC@2019 Page 7 of 29

• First click on the Initiation link

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Add record : * indicates mandatory fields.

Step 1: Initiation details for Teaching staff.

Copyright CDAC@2019 Page 9 of 29

Step 2: Initiation details for Non -Teaching staff.

Copyright CDAC@2019 Page 10 of 29

2. Initiation Validation process

Step 1: Click on the Initiation validation menu in APAR.

Step 2: The members who aren’t validated are shown in pending .

Copyright CDAC@2019 Page 11 of 29