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Board

of Directors
Managing Director
DMR Department Advisor to M.D.

Fleet
Secretariat
manager

DMR Department Coasting/Budgeting


Department
Purchasing
Operations Department Info Technology and Department
Communications
Technical Department Department

Accounting Department
Fleet Personal Department
Special Projects
MASTER
Department

SMS
RESPONSIBILITY and AUTHORITY

1. Ensure implementation of the Company Policy


2. Plan, supervise and control the whole business activity
Company
3. Represent the Company in all business transaction
4. Set Company Safety, Quality and Environmental Policies
5. Participating in the process of analysis of the Company activities-aspects-
impacts
6. Plan and monitor financial activity of Company
7. Represent the Company and/or approve all communications with 3rd parties
8. Approve hiring / dismissal of personnel DMR - Designated Person Ashore
(DPA), Quality Representative (QR)-and Environmental Coordinator (EC)
9. Emergency Team Leader

SMS
RESPONSIBILITY and AUTHORITY

• Implement Company Policy and conduct activity according with


SQE procedures
• Participating in the process of analysis of the Company activities-
aspects-impacts
• Replace the Managing Director when absent
• Supervise and coordinate the daily operation of the Company
• Liaise with and advise Department Managers
• Supervise the whole administrative activity of the Company
• Assist the Managing Director as directed

SMS
RESPONSIBILITY and AUTHORITY

1. Implement Company Policy and conduct activity according


with
SQE procedures
2. Participating in the process of analysis of the Company
activities-
aspects-impacts
3. Advise Managing Director on operational, technical and human
resources issues
4. Replace the Fleet Manager when necessary
5. Liaise with and advise Department Managers
6. Debrief masters/chief engineers upon completion of tour of duty
7. Advise and supervise Company special projects
SMS
RESPONSIBILITY and AUTHORITY

 Implement Company Policy and conduct activity according with SQE


procedures
 Handle and monitor all financial transactions for Samos Steamship Co.:
 Collecting fees and commissions,
 Payments,
 Employees’ salaries.
 Handle and monitor all financial transactions for vessels:
 Payments from charterers and other 3rd parties,
 Payments to suppliers and contractors,
 Payments to banks (line of credit).
 Handle and monitor M.G.A.
 Supervising department personnel
 Preparing balance sheets and financial statements

SMS
RESPONSIBILITY and AUTHORITY
 Implement Company Policy and conduct activity according with SQE
procedures
 Participating in the process of analysis of the Company activities-
aspects-impacts
 Perform specific activities (i.e. contractor control, investigations,
operational controls) related to the Environmental Management
System
 Report status/progress of environmental management objectives and
targets
 Monitor all Company expenses.
 Plan and monitor invoice settlements/payments.
 Negotiate suppliers/contractors contracts.
 Evaluate offers.
 Debrief masters/chief engineers upon completion of tour of duty.
 Compile statistics regarding Company expenses for the Management.
 Set expense budgets and monitor compliance.
 Provide support for eventual arbitration and claims. SMS
RESPONSIBILITY and AUTHORITY
 Implement Company Policy and conduct activity according with SQE procedures
 Participating in the process of analysis of the Company activities-aspects-impacts
 Perform specific activities (i.e. contractor control, investigations, operational controls)
related
to the Environmental Management System
 Report status/progress of environmental management objectives and targets
 Maintain and update Approved Contractors / Suppliers List
 Evaluate approved contractors / suppliers (less those related to technical services)
 Handle requisition requests from the vessels (request quotations, place orders, arrange for
and
ensure delivery)
 Handle supply needs for: provisions, paints, chemicals, stores, parts
 Handle supply of and arrange necessary inspections and certification for life rafts,
extinguishers, smoke& fire detection systems, breathing apparatus.
 Evaluate quotations and offers
 Invoices control
 Familiarize masters / chief engineers in the office prior to taking on commission
 Debrief masters/chief engineers upon completion of tour of duty
 Ensure proper library and record control
 Provide support for eventual arbitration and claims SMS
RESPONSIBILITY and AUTHORITY

 Coordinate and monitor the SQE functions throughout the Company.


 Provide the link between the Master and the Top Management of the Company.
 Monitor implementation of the Company Policy.
 Monitor the safety, quality and environmental (pollution-prevention) aspects of the operation of each ship and
ensuring that adequate resources and shore-based support are provided.
 Control document issuance and distribution.
 Supervise and coordinate internal audit process / Conduct internal audits.
 Ensure that the requirements of the environmental management system are established, implemented and
maintained in accordance with ISO 14001.
 Report on the performance of the environmental management system to top management for review and as
basis for improvement of the environmental management system.
 Monitor and maintain department’s safety, quality and environmental protection records.
 Planning and coordinating the periodical analysis of the activities- aspects-impacts related to the
Environmental Management System
 Monitor non-conformities, corrective and preventive actions.
 Monitor and investigate (as necessary) casualties and near misses.
 Identify training needs and plan training accordingly.
 Familiarize masters / chief engineers in the office prior to taking on commission
 Debrief masters/chief engineers upon completion of tour of duty
 Plan and coordinate management reviews.
 Monitor follow-up through –out the Company.
 Coordinating problem solving/improvements.
 Revise the system as necessary and coordinate its implementation.
 Monitor the progress of the project and report to top management. SMS
 Emergency Team Member.
RESPONSIBILITY and AUTHORITY

 Implement Company Policy and conduct activity according with SQE procedures.
 Recruit, select, evaluate and hire qualified crew.
 Handle employment contracts.
 Initiate SQE familiarization (in the office) for masters and chief engineers.
 Handle travel arrangements for crew and office personnel.
 Monitor and verify MGA.
 Monitor crew health issues while on board; follow-up on discharges due to illness
 Identify training needs/plan training, necessary for the promotion of officers under contract.
 Identify additional (to benefit the Company) training needs/plan training, for officers under contract.
 Familiarize chief engineers in the office prior to taking on commission
 Debrief masters/chief engineers upon completion of tour of duty
 Participating in the process of analysis of the Company activities-aspects-impacts
 Perform specific activities (i.e. contractor control, investigations, operational controls) related to the
Environmental Management System
 Report status/progress of environmental management objectives and targets
 Provide support for eventual arbitration and claims.
 Handle manning agents.
 Emergency Team member.

SMS
RESPONSIBILITY and AUTHORITY

 Implement Company Policy and conduct activity according with SQE procedures.
 Monitor and supervise the support, maintenance and repairs of communication and information
systems
 Handle data and systems security and back-up
 Analyze and evaluate communication and info systems; handle budgeting
 Install and support hardware and software
 Handle communication and information systems purchase and maintenance contracts
 Database management
 Maintain Company’s Web site
 Handle computer familiarization and training

SMS
 Implement Company Policy and conduct activity according with SQE procedures
 Provide assistance to Chartering Agents (pre-fixture)
 Assist with voyage preparation (instructions, port information)
 Monitor voyage
 Monitor cargo operations
 Monitor ship condition (navigational and communication equipment)
 Control expenses (cash-to-master, port expenses, etc.)
 Implement, coordinate and supervise Company’s drug and alcohol testing program.
 Handle agents nomination and related issues
 Handle navigation and communication equipment maintenance, repairs or replacement
 Handle requirements and supply of navigation publications and charts
 Handle radio communication related issues (i.e. commission/decommission and liaison with supplier)
 Participating in the process of analysis of the Company activities-aspects-impacts
 Perform specific activities (i.e. contractor control, investigations, operational controls) related to the
Environmental Management System
 Report status/progress of environmental management objectives and targets
 Interview and approve masters prior to hiring
 Familiarize masters in the office prior to taking on commission
 Debrief masters/chief engineers upon completion of tour of duty
 Update and issue vessel position list
 Handle bunker and lubricants supply
 Control time-chartered vessels abstracts
 Conduct internal audits in the office.
 Handle customer complaints
 Provide support for eventual arbitration and claims
 Emergency Team Member (first contact)
SMS
RESPONSIBILITY and AUTHORITY

 Implement Company Policy and conduct activity according with SQE procedures.
 Liaise with Naval Academies in Russia.
 Provide support and resources to Naval Academies in Russia.
 Coordinate Company program of selecting best qualified cadets to create a pool of future officers.
 Assist and support the selected cadets throughout completing education.
 Coordinate providing eventual additional training to selected cadets.
 Coordinate special exercises between vessel and office.
 Handle research for the best facilities to provide training for identified Company training needs.
 Participating in the process of analysis of the Company activities-aspects-impacts
 Perform specific activities (i.e. contractor control, investigations, operational controls) related to the
Environmental Management System
 Report status/progress of environmental management objectives and targets
 Emergency Team Member.

SMS
RESPONSIBILITY and AUTHORITY

 Implement Company Policy and conduct activity according with SQE procedures
 Monitor vessel certification
 Monitor new certification requirements
 Monitor vessel condition
 Monitor vessel preventive maintenance program
 Coordinate and monitor vessel repairs
 Participating in the process of analysis of the Company activities-aspects-impacts
 Perform specific activities (i.e. contractor control, investigations, operational controls)
related to the Environmental Management System
 Report status/progress of environmental management objectives and targets
 Monitor follow-up on technical matters
 Monitor and control spares and stores budget
 Conduct internal audits in the office and on board
 Interview and approve masters / chief engineers prior to hiring
 Familiarize chief engineers in the office prior to taking on commission
 Debrief masters/chief engineers upon completion of tour of duty
 Emergency Team member
 Monitor department library and file lest
 Provide support to Chartering Agent and Company claims

SMS
RESPONSIBILITY and AUTHORITY

 Implement Company Policy and conduct activity according


with SQE procedures.

 Secretarial duties to Managing Director.

 Handle executive correspondence.

 File department records.

 Supervise Secretariat staff.

SMS