Table of Contents

1.0 INTRODUCTION / BACKGROUND............................................. Error! Bookmark not defined.

1.1 Project Objectives ....................................................Error! Bookmark not defined.
1.2 Agency Overview ....................................................Error! Bookmark not defined.
1.3 Project Overview .....................................................Error! Bookmark not defined.
1.4 Project Description...................................................Error! Bookmark not defined.
1.5 Optional Technologies .............................................Error! Bookmark not defined.
1.6 Cost and Payment ....................................................Error! Bookmark not defined.
1.7 Special Considerations .............................................Error! Bookmark not defined.
2.0 PROPOSER BACKGROUND / QUALIFICATIONS ................ Error! Bookmark not defined.
3.0 INSTRUCTIONS TO PROPOSERS ....................................... Error! Bookmark not defined.
3.1 Issuing Office ...........................................................Error! Bookmark not defined.
3.2 Restrictions on Communications .............................Error! Bookmark not defined.
3.3 Submission of Questions..........................................Error! Bookmark not defined.
3.4 Pre-Proposal Conference .........................................Error! Bookmark not defined.
3.5 Tentative Schedule for Nomination, Selection, and AwardError! Bookmark not defined.
3.6 Conflicts or Ambiguities ..........................................Error! Bookmark not defined.
3.7 Public Disclosure of Information Contained in ProposalsError! Bookmark not defined.
3.8 Adequacy and Completeness of Proposals ..............Error! Bookmark not defined.
3.9 District Not Liable for Pre-Contractual Costs .........Error! Bookmark not defined.
3.10 Independent Price Determination ..........................Error! Bookmark not defined.
3.11 Revision to the Request for Proposals ...................Error! Bookmark not defined.
4.0 SELECTION CRITERIA ....................................................... Error! Bookmark not defined.
4.1 Technical Evaluation and Scoring ...........................Error! Bookmark not defined.
4.2 Final Results and Contract Award ...........................Error! Bookmark not defined.
4.3 Award Protests .........................................................Error! Bookmark not defined.
5.0 PROPOSAL FORMAT ........................................................... Error! Bookmark not defined.
5.1 Proposal Submission ................................................Error! Bookmark not defined.
5.1.1 Transmittal Letter ..................................................... Error! Bookmark not defined.
5.1.2 Table of Contents ..................................................... Error! Bookmark not defined.
5.1.3 Executive Summary .................................................. Error! Bookmark not defined.
5.1.4 Section 1-Project Understanding / Proposer Solution ... Error! Bookmark not defined.
5.1.5 Section 2- System Description ................................... Error! Bookmark not defined.
5.1.6 Section 3-Firm / Team Overview................................ Error! Bookmark not defined.
5.1.7 Section 4-Implementation Plan / Project Management Error! Bookmark not defined.
5.1.8 Section 5 -Quality Assurance Plan .............................. Error! Bookmark not defined.
5.1.9 Section 6-Training .................................................... Error! Bookmark not defined.
5.1.10 Section 7- District Actions under the Project ............. Error! Bookmark not defined.
5.1.11 Section 8- Experience ............................................. Error! Bookmark not defined.
 5.1.12 Section 9 - Financial Statement................................ Error! Bookmark not defined.
5.1.13 Section 10 – Pricing / Cost / Payment ...................... Error! Bookmark not defined.
5.1.14 Proposal Appendix .................................................. Error! Bookmark not defined.
5.1.15 Exceptions to this Request for Proposals .................. Error! Bookmark not defined.
5.1.16 Required Certifications ............................................ Error! Bookmark not defined.
5.2 Product Demonstration ............................................Error! Bookmark not defined.
6.0 ADMINISTRATIVE REQUIREMENTS .................................. Error! Bookmark not defined.
6.1 Prime Contractor ......................................................Error! Bookmark not defined.
6.2 News Releases .........................................................Error! Bookmark not defined.
6.3 Contract Documents.................................................Error! Bookmark not defined.
6.4 Form of Bids ............................................................Error! Bookmark not defined.
6.5 Receipt of Bids .........................................................Error! Bookmark not defined.
6.6 Discrepancies ...........................................................Error! Bookmark not defined.
6.7 Appeal Procedures ...................................................Error! Bookmark not defined.
6.8 Addenda ...................................................................Error! Bookmark not defined.
6.9 Receiving Bids .........................................................Error! Bookmark not defined.
6.10 Withdrawal of Bids ................................................Error! Bookmark not defined.
6.11 Evaluation of Bids..................................................Error! Bookmark not defined.
6.12 Award or Rejection of Bid .....................................Error! Bookmark not defined.
6.13 Pre-Contractual Expenses ......................................Error! Bookmark not defined.
6.14 Payment..................................................................Error! Bookmark not defined.
6.15 Delays ....................................................................Error! Bookmark not defined.
6.16 Conditional Acceptance .........................................Error! Bookmark not defined.
6.17 Insurance ................................................................Error! Bookmark not defined.
6.18 Liquidated Damages ..............................................Error! Bookmark not defined.
6.19 Performance and Payment Bond ............................Error! Bookmark not defined.
6.20 Retainage................................................................Error! Bookmark not defined.
6.21 Right of Offset and Counter ...................................Error! Bookmark not defined.
6.22 Prohibited Interests ................................................Error! Bookmark not defined.
6.23 Civil Rights ............................................................Error! Bookmark not defined.
6.24 Contract Work Hours and Safety Standards Act ...Error! Bookmark not defined.
6.25 Ownership of Materials..........................................Error! Bookmark not defined.
6.26 Inspection and Approval of Work..........................Error! Bookmark not defined.
6.27 Patent / Copyright Infringement ............................Error! Bookmark not defined.
6.28 Retention of Records..............................................Error! Bookmark not defined.
6.29 Non-Construction Contracts ..................................Error! Bookmark not defined.
6.30 Seismic Safety........................................................Error! Bookmark not defined.
6.31 Disadvantage Business Enterprise .........................Error! Bookmark not defined.
6.32 Liabilities against Procuring Agency .....................Error! Bookmark not defined.
6.33 Omission ................................................................Error! Bookmark not defined.
 6.34 Priority ...................................................................Error! Bookmark not defined.
6.35 Price Adjustment for Regulatory Change ..............Error! Bookmark not defined.
6.36 Repairs after Non-Acceptance ...............................Error! Bookmark not defined.
6.37 Termination of Contract .........................................Error! Bookmark not defined.
6.38 Disputes..................................................................Error! Bookmark not defined.
6.39 Option of Obtaining Services Outside of the ContractError! Bookmark not defined.
6.40 Cargo Preference-Use of United States-Flag VesselsError! Bookmark not defined.
6.41 Access to Records ..................................................Error! Bookmark not defined.
6.42 Federal Changes .....................................................Error! Bookmark not defined.
6.43 Government Obligation to Third Parties................Error! Bookmark not defined.
6.44 Program Fraud and False or Fraudulent Statements or Related ActsError! Bookmark
not defined.
6.45 Privacy Act.............................................................Error! Bookmark not defined.
6.46 Federal Transit Administration (FTA) Terms........Error! Bookmark not defined.
6.47 Energy Conservation ..............................................Error! Bookmark not defined.
6.48 Clean Water ...........................................................Error! Bookmark not defined.
6.49 Clean Air ................................................................Error! Bookmark not defined.
6.50 Recycled Products ..................................................Error! Bookmark not defined.
6.51 State and Local Disclaimer ....................................Error! Bookmark not defined.
7.0 CONCEPT OF OPERATIONS ................................................ Error! Bookmark not defined.
7.1 The General Public as System Benefactor ...............Error! Bookmark not defined.
7.2 Fixed Route Operations ...........................................Error! Bookmark not defined.
7.3 Demand Response Operations .................................Error! Bookmark not defined.
7.4 Support Vehicles ......................................................Error! Bookmark not defined.
7.5 Fleet Inventory .........................................................Error! Bookmark not defined.
7.6 Transit Centers .........................................................Error! Bookmark not defined.
8.0 FUNCTIONAL REQUIREMENTS .......................................... Error! Bookmark not defined.
8.1 General Requirements ..............................................Error! Bookmark not defined.
8.2 Automatic Vehicle Location (AVL) ........................Error! Bookmark not defined.
8.2.1 GPS Receiver............................................................ Error! Bookmark not defined.
8.2.2 Vehicle Logic Unit (VLU) ............................................ Error! Bookmark not defined.
8.2.3 Map Requirements.................................................... Error! Bookmark not defined.
8.2.4 Mobile Data Terminal (MDT) ..................................... Error! Bookmark not defined.
8.2.5 Covert Emergency Alarm (Silent Alarm) ..................... Error! Bookmark not defined.
8.2.6 Overt Emergency Alarm ............................................ Error! Bookmark not defined.
8.2.7 Real-Time Monitor (RTM) Editor ................................ Error! Bookmark not defined.
8.3 Computer Aided Dispatch (CAD) Functions ...........Error! Bookmark not defined.
8.3.1 General Requirements .............................................. Error! Bookmark not defined.
8.3.2 Reference Information Displays ................................. Error! Bookmark not defined.
 8.3.3 Vehicle Status .......................................................... Error! Bookmark not defined.
8.3.4 Daily Schedule Selection ........................................... Error! Bookmark not defined.
8.3.5 Service Performance ................................................. Error! Bookmark not defined.
8.3.6 Route Guidance ........................................................ Error! Bookmark not defined.
8.3.7 Turn-Back Monitoring ............................................... Error! Bookmark not defined.
8.3.8 Covert Monitoring ..................................................... Error! Bookmark not defined.
8.3.9 Data Messaging ........................................................ Error! Bookmark not defined.
8.3.10 Event Queue Display ............................................... Error! Bookmark not defined.
8.3 11 Incident Management ............................................. Error! Bookmark not defined.
8.3.12 Operator Relief Status ............................................. Error! Bookmark not defined.
8.3.13 Vehicle Operator Changes ....................................... Error! Bookmark not defined.
8.3.14 Data Entry.............................................................. Error! Bookmark not defined.
8.3.15 User Guidance ........................................................ Error! Bookmark not defined.
8.3.16 Display Response Time ........................................... Error! Bookmark not defined.
8.3.17 Display Scrolling ..................................................... Error! Bookmark not defined.
8.4 Automated Stop Annunciation (ASA) .....................Error! Bookmark not defined.
8.5 Cellular Communications Network .........................Error! Bookmark not defined.
8.6 Data Access Point ....................................................Error! Bookmark not defined.
8.7 Automated Demand-Response System ....................Error! Bookmark not defined.
8.7.1 On-board Requirements ............................................ Error! Bookmark not defined.
8.8 Traffic Signal Priority (TSP) ...................................Error! Bookmark not defined.
8.9 Passenger Information System (PIS) .......................Error! Bookmark not defined.
8.9.1 Predictive Bus Arrival and Departure Algorithms ......... Error! Bookmark not defined.
8.9.2 Changeable Message Signs (CMS) ............................. Error! Bookmark not defined.
8.9.3 CMS Audible Component ........................................... Error! Bookmark not defined.
8.9.4 Bus Stop Signage ..................................................... Error! Bookmark not defined.
8.9.5 Customer Web Site / Customer Communication Devices ............ Error! Bookmark not
defined.
8.9.6 Customer Trip Planner .............................................. Error! Bookmark not defined.
8.9.7 Interactive Voice Response (IVR) System ................... Error! Bookmark not defined.
8.10 Information Technology Architecture ...................Error! Bookmark not defined.
8.10.1 Server Site ............................................................. Error! Bookmark not defined.
8.10.2 Ownership of Data .................................................. Error! Bookmark not defined.
8.10.3 Activity Logging ...................................................... Error! Bookmark not defined.
8.10.4 Reasonability of Data .............................................. Error! Bookmark not defined.
8.10.5 Access Security ....................................................... Error! Bookmark not defined.
 8.10.6 Data Backups ......................................................... Error! Bookmark not defined.
8.10.7 Data Archival and Restore ....................................... Error! Bookmark not defined.
8.10.8 Data Transfer ......................................................... Error! Bookmark not defined.
8.10.9 Scheduled Maintenance........................................... Error! Bookmark not defined.
8.10.10 Version Tracking Requirements .............................. Error! Bookmark not defined.
8.10.11 System Administration Functions............................ Error! Bookmark not defined.
8.10.12 Disaster Recovery Procedures ................................ Error! Bookmark not defined.
8.10.13 Continuity of Services ............................................ Error! Bookmark not defined.
9.0 OPTIONAL REQUIREMENTS .............................................. Error! Bookmark not defined.
9.1 Automatic Passenger Counters (APC) .....................Error! Bookmark not defined.
9.2 Yard Management ....................................................Error! Bookmark not defined.
10.0 “PROOF OF CONCEPT” PERIOD ....................................... Error! Bookmark not defined.
10.1 Design Review .......................................................Error! Bookmark not defined.
10.2 Transit Analytics (Dashboard) ...............................Error! Bookmark not defined.
10.3 Approval of POC ...................................................Error! Bookmark not defined.
11. ADDITIONIAL REQUIREMENTS ......................................... Error! Bookmark not defined.
11.1 AVL Analytics .......................................................Error! Bookmark not defined.
11.2 Reports ...................................................................Error! Bookmark not defined.
11.2.1 Dispatch Activity Reports ......................................... Error! Bookmark not defined.
11.2.2 Schedule Deviation Reports (Fixed Route) ................ Error! Bookmark not defined.
11.2.3 Incident Report Summary ....................................... Error! Bookmark not defined.
11.2.4 Customized Reports ................................................ Error! Bookmark not defined.
11.2.5 Data Summarization ............................................... Error! Bookmark not defined.
11.2.6 Report Filtering ....................................................... Error! Bookmark not defined.
11.2.7 Drill-Down Capability............................................... Error! Bookmark not defined.
11.2.8 Report Response Times........................................... Error! Bookmark not defined.
11.3 Transit Analytics (Dashboard) ...............................Error! Bookmark not defined.
11.4 Training ..................................................................Error! Bookmark not defined.
11.4.1 Training Plan .......................................................... Error! Bookmark not defined.
11.4.2 Training Facilities .................................................... Error! Bookmark not defined.
11.4.3 Scheduling and Preparation for Training ................... Error! Bookmark not defined.
11.4.4 Timing for Training ................................................. Error! Bookmark not defined.
11.4.5 Training Materials ................................................... Error! Bookmark not defined.
11.4.6 Maintenance Training .............................................. Error! Bookmark not defined.
11.4.7 Dispatcher / Operator Training ................................ Error! Bookmark not defined.
11.4.8 System Administrator / Customer Service Training .... Error! Bookmark not defined.
11.4.9 Manual Quantities ................................................... Error! Bookmark not defined.
 11.4.10 Supplemental Training .......................................... Error! Bookmark not defined.
11.4.11 Bus-In-A-Box ........................................................ Error! Bookmark not defined.
11.5 Testing....................................................................Error! Bookmark not defined.
11.5.1 Acceptance Test Plan .............................................. Error! Bookmark not defined.
11.5.2 Testing Requirements ............................................. Error! Bookmark not defined.
11.5.3 Test Procedures...................................................... Error! Bookmark not defined.
11.5.4 “Proof of Concept” Test ........................................... Error! Bookmark not defined.
11.5.5 Function Testing ..................................................... Error! Bookmark not defined.
11.5.6 Cellular Communications Coverage Test ................... Error! Bookmark not defined.
11.5.7 30-Day Rolling Operational Test............................... Error! Bookmark not defined.
11.5.8 Test Records and Reports ....................................... Error! Bookmark not defined.
11.5.9 System Acceptance ................................................. Error! Bookmark not defined.
11.6 Documentation .......................................................Error! Bookmark not defined.
11.6.1 General Manual Requirements ................................. Error! Bookmark not defined.
11.6.2 Maintenance Service Manual ................................... Error! Bookmark not defined.
11.7 Design / Implementation ........................................Error! Bookmark not defined.
11.7.1 Work Standards and Requirements .......................... Error! Bookmark not defined.
11.7.2 District Participation ................................................ Error! Bookmark not defined.
11.7.3 Kick-Off Meeting ..................................................... Error! Bookmark not defined.
11.7.4 System Design........................................................ Error! Bookmark not defined.
11.7.5 Preliminary Design Review ...................................... Error! Bookmark not defined.
11.7.6 Design Plan General Requirements .......................... Error! Bookmark not defined.
11.7.7 Design Documentation ............................................ Error! Bookmark not defined.
11.7.8 Final Design Review ................................................ Error! Bookmark not defined.
11.7.9 Installation ............................................................. Error! Bookmark not defined.
11.7.10 Obsolescence ....................................................... Error! Bookmark not defined.
11.7.11 Environmental ...................................................... Error! Bookmark not defined.
11.7.12 System Scalability ................................................. Error! Bookmark not defined.
11.8 Project Management ..............................................Error! Bookmark not defined.
11.8.1 Project Staffing ....................................................... Error! Bookmark not defined.
11.8.2 Project Schedule ..................................................... Error! Bookmark not defined.
11.8.3 Weekly Status Meetings .......................................... Error! Bookmark not defined.
11.8.4 Monthly Status Reports ........................................... Error! Bookmark not defined.
11.8.5 Formal Correspondence .......................................... Error! Bookmark not defined.
11.8.6 Supplemental Reporting .......................................... Error! Bookmark not defined.
11.8.7 Punch List .............................................................. Error! Bookmark not defined.
 11.8.8 Deliverables ........................................................... Error! Bookmark not defined.
11.8.9 Asset Management ................................................. Error! Bookmark not defined.
11.8.10 Quality Assurance Plan .......................................... Error! Bookmark not defined.
11.8.11 Invoicing .............................................................. Error! Bookmark not defined.
11.8.12 Project Closeout.................................................... Error! Bookmark not defined.
11.9 Warranty / Maintenance .........................................Error! Bookmark not defined.
11.9.1 Installation Warranty .............................................. Error! Bookmark not defined.
11.9.2 Extended Warranty Period ....................................... Error! Bookmark not defined.
11.9.3 Availability and Mean-Time-Between-Failure (MTBF) Targets .... Error! Bookmark not
defined.
11.9.4 Chargeable and Non-Chargeable Failures ................. Error! Bookmark not defined.
11.9.5 Diagnostics............................................................. Error! Bookmark not defined.
11.9.6 Maintainability ........................................................ Error! Bookmark not defined.
11.9.7 Repair and Replacement of Faulty Components ........ Error! Bookmark not defined.
11.9.8 On-Call Support ...................................................... Error! Bookmark not defined.
11.9.9 Local and Escalated Support .................................... Error! Bookmark not defined.
11.10 Spare Components ...............................................Error! Bookmark not defined.
11.11 Schedule Requirements ........................................Error! Bookmark not defined.
APPENDIX ................................................................................ Error! Bookmark not defined.
Required Submittals (RFP Checklist) ............................Error! Bookmark not defined.
Attachment A - Acknowledgement of Receipt Form ....Error! Bookmark not defined.
Attachment B - Table of Compliance ............................Error! Bookmark not defined.
Attachment C - Price Summary Forms ..........................Error! Bookmark not defined.
Attachment D - Milestone Payment Schedule ...............Error! Bookmark not defined.
Attachment E - Certification of Restrictions on LobbyingError! Bookmark not defined.
Attachment F - Disadvantaged Business Enterprise ......Error! Bookmark not defined.
Attachment G - Certification of Primary Participant Regarding Debarment, Suspension, and
other Responsibility Matters ..........................................Error! Bookmark not defined.
Attachment H - Buy America Certificate ......................Error! Bookmark not defined.
Attachment I - Fly America Requirements ....................Error! Bookmark not defined.
Attachment J - Mail-In Reference Questionnaire ..........Error! Bookmark not defined.
Attachment K - Bid Form ..............................................Error! Bookmark not defined.
Attachment L - Federally Required & Other Model Contract ClausesError! Bookmark not
defined.
Attachment M - Defined Terms / Acronyms .................Error! Bookmark not defined.