Running head: WEDDING PROJECT PLAN 1

Real-Life Project Management Plan Phase One

Learning Team A

Real-Life Project Management Plan Phase One

A wedding plan can be an extensive, exhausting, and complicated process that requires

time, money, and resources. A successful wedding and reception will be executed within a

planned budget and time constraints. However, a disappointing executed project may cause

going over the planned budget and falling behind the planned schedule.

The purpose of this paper is to develop a wedding project management plan. The plan

will include a project scope statement, project charter, and work breakdown structure (WBS). In

addition, the plan will include a design of the communication plan identifying the key

stakeholder groups, their project information needs, and a table summarizing what information

will be produced during the project lifecycle. In addition, a power point presentation will be

prepared by illustrating the phase one project deliverables.

Project Scope Statement

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Team A is helping John and Mary the bride and groom by planning the entire wedding for

them. This wedding is a project with a scheduled objective dealing with: budget, restricted time

frame, project management, project team, and deliverables. The project scope of this wedding

offers the couple with an occasion that meets their expectations within the agreed budget. The

following deliverables will be identified in the agreement in terms of assisting the couple with

(Heldman & Heldman, 2007):

• The wedding attire

• The type of invitations

• The type of ceremony

• Location search for the reception according to couple’s request including the food menu

and entertainment(music), decoration, video of the ceremony and reception

• The type of wedding to offer their invitees

• The honeymoon and travelling accommodation

Milestones:

1. Deciding on the date and location: food reception, decoration, music, and video

confirmation

2. Managing the invitees

3. Attire confirmation

4. Honeymoon and travelling accommodation confirmation

Limits and Exclusions

 The wedding will be funded and planned according to the expectation mentioned in the

contract

Customer Review and Acceptance

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John and Mary’s signature

Project Charter

The wedding project charter authorizes the project manager to establish the goals and

objectives of the project. The benefit of the project charter is to facilitate the understanding

among all the wedding stakeholders in terms of service deliverables during the duration of the

project( Kerzner,2006).

The Project Charter identifies the following:

• Scope

• Timeline

• Objective

• Success Criteria

• Responsibilities of the team

• Project Assumptions

• Open Issues

• Milestones

Project Name: John’s and Mary’s Wedding

Date: July 2, 2014

High Level Project Description

To provide a quality wedding and meet the couples’ satisfaction and expectation

Timeline: March 31, 2015

Objectives:

 Eight month deadline

 Retain the guest list

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 Retain the location for the wedding and reception

 Retain the budget

 Stay under the budget of $40,000

 Make sure the guest list remains at 200 guests

Wedding Planners:

 Project Scope Statement: Fady Mansour

 Project Charter: Falishia Shambry

 Design Communication Plan: Latoya Hill

 Work Breakdown Structure: Elsa Ochoa

 Summarization Table: John Doe

 Presentation for the Client: Josephine Doe

Project Assumptions

 Project may exceed $20,000

 Invitees list may exceed 50 guests

 Reception seating capacity 275 guests

Project Risks

 Extra cost for unexpected invitee attendance

Pending Issues

 Not available

Summary Milestone Schedule

 Milestone: Due Date

Work Breakdown Structures (WBS)

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The following work breakdown structure (WBS) categorizes the main goals of the

wedding project and identifies the required tasks to execute the objectives. The breakdown,

derived from customer requirements, illustrates the variables needed to ensure a successful

wedding meeting all end goals of a beautiful wedding, staying within budget, and on time.

(Kerzner, 2006)

Communication Plan

Team A is completing a wedding project for John and Marry. We have compiled a

scheduled objective, budget, fixed run time, project team and deliverables. The main

stakeholders of the wedding plan are John and Mary, the bride and groom. A graph detailing

each stake holder, and the details of our communication throughout the wedding planning

process is shown below. The project scope, project charter, the work breakdown structures, and

recap of the project lifecycle will be discussed and reviewed with the couple to support their

plans for the wedding day. Also, modification on the plan necessitates their feedback and

approval should the couple request changes. The following is the communication design that
contributes to the wedding.

Stakeholder What Information When How Who is Responsible

Bride/Groom Project Status issues Weekly Face-to-Face Wedding
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Approvals As Needed E-mail Coordinator

Agenda Phone
Immediate Family Agenda Monthly E-mail Wedding
Coordinator
Bride/Groom
Wedding Party Agenda Bi-Monthly Face-to-Face Wedding
Attire E-mail Coordinator
Bride/Groom
Guests Agenda Once Mail Bride/Groom
Vendors Project Status Bi-Weekly Face-to-Face Wedding
Agenda E-mail Coordinator
Phone
Officiate Agenda Monthly Face-to-Face Wedding
Phone Coordinator
Bride/Groom

The primary form of communication will be email and face to face. The guests will

receive communication through mail. All status updates, communication issues, and wedding

changes will first be attempted through face-to-face contact; email will be used as a second

option, with all other parties. Any important glitches or when something goes wrong the primary

stakeholders (John and Mary), will be immediately contacted. In addition, the primary

stakeholders will only approve any budget changes or unforeseen increases by phone, or face-to-

face contact.

Project Lifecycle

Based on the project lifecycle, the bride and groom can forecast the time required to

complete the wedding project. Each stage of the project lifecycle generates an important

report. Currently, the project is in the defining stage as the project statement scope and

charter are being developed. In addition, during the defining stage, tasks, and

responsibilities are being assigned as part of the WBS, and the final communication plan is

developed.

Defining Planning Executing Closing

Set Wedding objectives Schedule Change reports Invoices to pay

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location/date

Tasks/obligations Budget Status reports Assessment

Wedding Party Issue report Lesson learned

The closing phase usually includes the documentation of the wedding project through

which a procedure that starts when deliverables are released by the project manager and

officially received by John and Mary. All the paperwork is completed by the signed contract

documents of acceptance (Kerzner, 2006).

Conclusion

Planning a wedding is not an easy task. However, with a detailed plan, time, money, and

resources, planning a wedding can be a great experience for all involved. The purpose of this

paper was to create a wedding project management plan. The plan included a project scope

statement, a project charter, and a work breakdown structures (WBS) in Microsoft Project. The

plan also included a comprehensive communication plan categorizing the key stakeholder

groups, their project information needs, and a table summarizing the information produced

during the project lifecycle. The project concludes with a power point presentation illustrating

our project deliverables. A wedding can become very overwhelming, but proper planning,

research and execution is crucial to success.

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References

Heldman, K. & Heldman, W. (2007). Microsoft Office Excel 2007 for Project Managers. John

Wiley and Sons.

Kerzner, H. (2006). Project Management: A Systems Approach to Planning, Scheduling, and

Controlling, 9e. Hoboken, NJ: John Wiley & Sons, Inc.

Larson, E. W., & Gray, C. F (2011). Project management: The managerial process (5th ed.).

New York, NY: McGraw-Hill/Irwin.