Guidelines for Summer Internship Project

for

PGDM Batch 2018-2020

i
 TABLE OF CONTENT

SR. NO. CONTENTS PAGE NO.

1 Objectives 01

2 General Guidelines 01-02

3 Forms

4 Weightage for Evaluation 02

5 Important Dates 03

6 Guidelines for Summer Internship Project Report 06-10

7 Guidelines for Summer Internship Presentation 11

ii
 SUMMER INTERNSHIP PROJECT
Objective

At JaipuriaSchool of Business, Summer Internship is designed to provide students an experience

in business organisation, in order to enable the studentsto develop orientation towards industrial
environments. A foremost part of internship is Project Report on a particular area related to
his/her subjects of specialization appealing depth realistic study by applying data analysis tool on
the business problem faced by the organisation.

General Guidelines

1. At the end of the first year (in Term-III), the students are required to work in the industry
for a period of 8 Weeks. This gives them an opportunity to show students latent
capabilities.
2. Summer Internship Project (SIP) comprises of 3 credits (i. e. 100 marks), which means if
a student fails to clear SIP he/she will be awarded F and THERE IS NO REAPEAR FOR
SIP.
3. The students should seek approval of faculty guide before getting the final printouts of
their SIP report.
4. All the students are required to submit two hardbound copies of the report (along with a
soft copy to the faculty guide) duly approved by Faculty Supervisor.
5. All the summer training project reports should be bound in black leather and inscribed
with golden letters. The signature of the internal supervisor should be sought before final
binding of the report.

Forms

To ensure the improvement and sincerity of work during summer internship, every studenthasto
ensure that the Forms are submitted to the respective Faculty Guide. For the assurance of the
same, the faculty guide will collect feedback from the students as well as industry guides. For
this purpose comprehensive Feedback forms have been designed.

All the students are therefore required that for SIP they are required to comply with the following
points:

1. Form I: SUPERVISOR EVALUATION OF INTERN - To be filled by the student’s

Industry supervisor and has to be sent to the respective Faculty Guide on fortnightly basis
either scanned copy by email.
 2. Form-II:SUPERVISOR FEEDBACK FORM-SIP - To be filled by the student. The
student has to submit this form every weekend to the respective faculty guide along.
3. Form-III- VISITSTUDENT’S WEEKLY DIARY/ LOG- To be filled by students after
internship completion.

Weightage for Evaluation

Components of Assessments Weightage

Summer Internship Project Report (Review Presentation) 10 marks

Summer Internship Project Report* Compulsory 25 marks
Summer Internship Project Presentation * Compulsory 40 marks
Form-I, II, III 15 marks
Total 100 marks
* Any student not meeting the above compulsory requirements, will be graded “F”, and will not promoted to Next
Trimester

Important Dates
Sr. No. Activity Date Day
1 Summer Internship Starts May 01-05, 2019 Wednesday
2 Summer Internship Ends June 30- July 03, 2019 Saturday
3 Summer Internship Project Report July 15, 2018 Monday
Submission
4 Summer Internship Project July 29, 2018 Monday
Presentation (Evaluation through Panel
of externals)
There will be a panel of expert members (Corporate Expertand Internal Faculty) for the
evaluation of Summer Internship Presentation Examination.
 GUIDELINES FOR WRITING SUMMER INTERNSHIP PROJECT
REPORT(20MARKS)

Technical Notes for PROJECT REPORT (SIP)

Use only the Harvard method of referencing. If you are just citing the work of an author in
general, you should refer to it by Author & year in the text e.g. (Elder, 2015). If you are citing an
extract from the work, say a few lines, you should also show the page number, e.g. (Elder, 2015:
35). Do not use footnotes.

All tables, figures, graphs and exhibits of any sort have to be numbered and show a title on top
and show a source on the bottom. Titles must stand out and be clearly descriptive of the contents.

Make sure that each chapter has a suitable introduction and a summary or conclusion.

Leave 25mm margin on the top, right and bottom; leave 35mm on the left margin ( the side
where the binding will be )

Each page to be numbered, preferably on the bottom in the middle.

Print on one side of each sheet only.

Use only white paper of 75 (or +) gms.

Leave 1.5-2 space between lines.

Do not use headers and footers.

Use font size 12 (Times New Roman) for the text. You may use smaller fonts for tables but titles
and other headings must be clearly legible. Do not use fancy fonts.

Use the legal form of numbering sections e.g.: 1.1; 1.1.1.Do not go further than a four set
subdivision. The first digit to correspond to the chapter number, so that, for example, 3.2 mean
the second section in chapter 3.

Every student is expected to make 2 copies of the Project Report. You may submit one copy of
your bound Project to the college for assessment and the other is for the student. The report has
to be hard bound and should be presented in a professional manner. The summer training project
reports should be bound in black leather and inscribed with golden letters. The signature of the
internal supervisor should be sought before final binding of the report.
 REPORT FORMAT

CONTENTS

The following are the guidelines for the structure of the SIP report. The report should be
submitted in the prescribed format, draft of which should be duly approved by faculty mentor
before submission.

Every report will have 3 sections

Section 1: Prelims (pages should be in Roman numbers)

Certificate from Company

Certificate from Institute
Acknowledgement

Preface
Executive Summary
List of Content
List of Tables
List of Images/Figures

Section 2: Body (pages should be in English numbers)

Chapter 1: Introduction
Chapter 2: Review of Literature
Chapter 3: Research Methodology
Chapter 4: Results and Interpretations
Chapter 5: Conclusions & Suggestions

Chapter 6: Implications and Learning Outcomes

Section 3: Appendices (pages should be in alphabets)

Supporting data of your study

Details of each chapter

1. Cover Page (Hard Bound)

2. Title Flyer
a. A blank sheet of paper located between the cover and the title page.

3. Title Page
a. Title not to exceed 10-15 words, Title page should include JSB logo (To be
Provided)

4. Certificate from the Company

a. The certificate will generally be given by the industry guide from the company or
the head of the company stating that the student has satisfactorily completed the
project assigned and the duration of the project.

5. Certificate from the Institute

a. The certificate will generally be given by the Faculty Mentor from the Institute
stating that the student has satisfactorily completed the project assigned.

6. Acknowledgement
This is an expression of gratitude for those who have helped and guided you during the
research project.
At the end of the acknowledgements, only the student’s name appears in italics in the
right hand corner. Acknowledgement must be signed by the students before submission
of SIP report.

7. Preface
Preface should highlight the objectives of the study and the major problem you deal
within the report, which follows in the succeeding pages.

8. Executive Summary
A summary of the project, of maximum 2, A4 size pages are required. This should briefly
cover the following
 Genesis of the study
  Exact scope
 Organizational areas covered
 Research Methodology
 Findings and conclusions

9. List of Contents
This should list in sequence, with page numbers, all sections of the project.

10. List of Tables

List of table with page number should be written in this section in a tabular form
(Statistical Tables, definition tables, demographic profile of respondents etc)

11. List of Images/Figures

List of images/graphs/figures with page number should be written in this section in a
tabular form

12. Chapter 1: Introduction

a) Define the broad terms used in the research
b) A brief note on the company/domain you have worked
c) Analyze the 3C’c
a. Company (SWOT Analysis, Porter 5 Forces, Marketing Mix, Promotional Mix
etc.)
b. Competition
c. Customer
d) Rationale of the study
e) Problem Statement
f) Objectives
g) Scope of Study

13. Chapter 2: Review of Literature

Discuss the existing literature related to your area of problem.
Discuss the existing literation indirectly related to your problem area
Discuss the existing literature related to your problem area but in different industry
Identify the GAP area (based of this gap, rationale will be written for chapter 1)
14. Chapter 3: Research Methodology
a) The Study
b) The Sample
a. Sampling Method
b. Sampling Unit
c. Sample Size
c) Research Problems and formulization of Hypothesis
d) The Tools
a. Tools for Data Collection
b. Tools for Data Analysis
c. Validity and Reliability of the Questionnaire

15. Chapter 4: Result and Interpretation

Demographic Profile of the Respondents (Tabular form)
Analysis of Each statement of the questionnaire (Graphs/Frequency/Rank Order)
Correlation/Regression etc., if required
Hypothesis Testing 1
Hypothesis Testing 2
.
.
Any Other Statistical/Qualitative Analysis
(All the above results should be followed by interpretation and discussion)

16. Chapter 5: Conclusions and Suggestions

a. Conclusions: To be drawn in the light of objectives (you have to justify that
objectives of the study have been achieved)
b. Suggestions: Limitations to the research, suggestion further work that can be
done and better ways to resolve and generalize the results

17. Chapter 6: Implications and Learning Outcomes

a. Implications: How your study can be of use to
i. Academicians
ii. Practicenars
iii. Customers/Other Stake Holders
 b. Learning Outcomes: State the learning that you have gained through the SIP

18. References
Harvard reference style should be used for listing published papers / articles/ web link
and others. List all references used in the text in alphabetical order by the authors
surname according to the convention detailed as follows.
Surname and initials of author(s) year of publication. title of article. name of
journal, volume (number), pp. page number.

For Example: -

 Aly, W. O. (2016). The learning organization: a foundation to enhance the sustainable

competitive advantage of the service sector in Egypt. Journal of Public Management
Research, 2 (2), 37-62.
 Mahler, J. (1997) ‘Influences of Organisational Culture on Learning in Public Agencies’
in Journal of Public Administration Research and Theory, 4: 519-540. [WWW
document]. URL http://www.brint.com/papers/orglrng.html

19. Annexure
Separate annexure are to be used for different sets of detailed information that would not
be appropriate to include in the main text of the project. For instance,
 Reproduction of the questionnaire used
 Raw or gross data from surveys summarized in the text
 Details of a population sample
 List of organization sample
 Relevant Extracts from standard tables (with acknowledgement of source)
 Pics or format of reporting
GUIDELINES FOR SUMMER INTERSHIP PRESENTATION(40 MARKS)

Presentation should be of 15 minutes followed by 5 minutes of questions round. Presentation

should focus on:

Introduction of Topic

Justification of Topic

Objectives &Research Methodology

Major Findings

Conclusions& Recommendations

Reference List

Note:

The presentation will be evaluated by panel of expert members (Corporate Expertand Internal
Faculty).

Students are informed that SIPPresentation is compulsory to get promoted in next Trimester.
 SIP REPORT PROFORMA FOR PGDM STUDENTS -TITLE PAGE

SUMMER TRAINING REPORT ON

PROJECT TITLE

“Submitted towards the requirements of the Partial Fulfilment for the Award of Post

Graduate Diploma in Management”

(PGDM)

Submitted to: Submitted by:

Project Guide (Name) Student Name:

Roll No.

Batch

JAIPURIA SCHOOL OF BUSINESS, INDIRAPURAM, GHAZIABAD

2019
 FORMAT OF SUMMER TRAINING DECLARATION

DECLARATION OF THE STUDENT

This is to declare that I, Mr. /Ms. ………………………………….., student of PGDM from

Jaipuria School of Business, Indirapuram, Ghaziabad has successfully completed Summer
Training Programme for a period of…… weeks with ……………….. (Name of organization)
from …………. To …………. (Exact Date has to mentioned), under the supervision of
…………………(Name and Designation of Industry Mentor) and …………… (Name and
Designation of Faculty Mentor)

This research report is my original work and it has not been submitted elsewhere for the award of
any degree/diploma.

Student Signature

Student Name

Roll No.:
 FORMAT OF SUMMER TRAINING CERTIFICATE
(This letter has to be on the company’s official letterhead)
TO WHOMESOEVER IT MAY CONCERN

This is to certify that Mr. /Ms. ………………………………….. student of PGDM from Jaipuria
School of Business, Indirapuram, Ghaziabad has successfully completed Summer Training
Programme for a period of…… weeks with ……………….. (Name of organization) from
…………. To …………. (Exact Date has to mentioned). As per our assessment he/she is hard
working and his/her performance has been excellent/satisfactory during the training programme.

We wish him/her all the success for his/her future endeavors.

Signature

(Name of Concerned Person and Official Stamp)

Designation, Company
 Form I
SUPERVISOR FINAL EVALUATION OF INTERN
(To be filled by Industry Mentor at the End of SIP)
Student Name: ________________________________________________ Date: __________
Work Supervisor: ________________________________________________Title:
___________
Company/Organization: __________________________________________________________
Internship Address: _____________________________________________________________
Dates of Internship: From _____________________________ To
_________________________
Please evaluate intern by indicating frequency with which you observed following parameters:
Parameters Needs Satisfactory Good Excellent
Improvement
Behaviours
Performs in a dependable manner
Cooperation with co-workers & supervisors
Shows interest in work
Learns quickly
Shows initiative
Produces high quality work
Accepts responsibility
Accepts criticism
Demonstrates organizational skills
Uses technical knowledge and expertise
Shows good judgment
Demonstrates creativity/originality
Analyses problems effectively
Is self-reliant
Communicates well
Writes effectively
Has a professional attitude
Gives a professional appearance
Is punctual
Uses time effectively
Overall performance of student intern (Tick one):
(Needs improvement/ _______Satisfactory/________Good/ __________Excellent__________)
Additional comments, if any:

Signature of Industry Supervisor______________HR Manager ____________________

 Form II
SUPERVISORFEEDBACK FORM-SIP VISIT
(To be filled by the concerned faculty after due consultation with the Student’s Industry Guide
during their personal visits to the Industry-For Delhi/NCR Students)

Name of the Student :

Name of the Industry Guide:
Name of the Organization:
Date of Visit :
PART-A : ACADEMICS
S No Parameters for Evaluation Excellent Very Good Good Average Fair
i. Clarity of Concepts

ii. Research Aptitude

iii. Skills for Data Handling &Analysis

iv. Documentation & Report Writing

v. Initiative, Self reliance& Sense of

responsibility

vi. Innovative Thinking

vii. Report Presentation & Discussion

PART-B: INDIVIDUAL SKILL SETS

S No. Parameters for Evaluation Excellent Very Good Good Average Fair
i. Discipline

ii. Sincerity

iii. Eagerness to Learn

iv. Communication Skills

v. Team Work

vi. Physical Bearing &

Presentation
vii. Leadership Qualities

viii. Punctuality

ix. Emotional Quotient

x. Regularity

1. Does your organisation provide PPO (Pre Placement Offer)? (Yes/ No)
2. Would you recommend the intern for PPO after completion of the PGDM course? (Yes/ No)

3. What are the customised trainings you would recommend which will help prepare the student
for your specific domain/profile and industry?

4. Please provide gap areas or areas of improvement for the intern.

Any add any other suggestions or comments.

Signature and Seal of Industry Mentors (along with visiting card)

Name of the Faculty (Signature)

Date:
 Form III
STUDENT’S WEEKLY DIARY/ LOG
(TO BE FILLED BY STUDENTS EVERY DAY AND SUBMITTED EVERY WEEK)

DAY DATE Time of arrival Time of Departure Remarks

1

Deptt./Division:
Name of finished Product:

Name of HOD/Supervisor With e-mail Id

Main Observation and Learning points of the Week

Signature of Industry Supervisor