CHAPTER-2

JOB
DESCRIPTION
 WHAT IS JOB DESCRIPTION?

Ferdinand Fournies asks, “Why Don't Employees Do What They're Supposed to Do and What To
Do About It," Job description is the correct answer for this.

Job description is a document that labels roles and tasks of a position. It essentially includes scope
of a job beside with the job's title and the name or description of the person to whom the employee
reports. This document is provided by the employers.

Job description is a document that describes roles and responsibilities of a position. It basically
comprises scope of a work along with the work's title and the name or designation of the individual
to whom the employee reports. This document is delivered by the employers.
Components of job description:

 Roles and tasks of the job

 Goals of the business and the goals to be achieved as an worker
 Qualifications including training and work experience, if any
 Skill sets prerequisite to fulfill the job
 Salary range of the job

Advantages of Job Description

Some of the benefits of job description are mentioned below:

 Acts an instruction for the organisations to select the applicant on the basis of title, position
and position.
 Serves as a benchmark for employees to be aware of their job roles and responsibilities
 Helps in setting goal for a potential employee
 Helps in improved enrolment and selection
 Highlights the necessities, objectives and goals that a worker is required to achieve.

Disadvantages of Job Description

There are certain restrictions of job description:

 They are time bound and should be changed with changing business structure, trade
policies, company necessities.
 It fails to reflect the obstacles, expressive requirements related to the job.
 Partial job description can misguide both the HR manager as well as the worker.
Purpose of Job Description

General Purpose of Job Description

Organizations use general job descriptions to find the most basic information about a specific job
opening. Although the data include the tasks of the worker, it does not cover subtasks, standards
of performance and the basis for job assessment and the development of correct compensation
packages.

Advantages
The main advantage of a general job description is that it takes little time and provides managers
with basic information quickly. It requires little human effort and is extremely easy and
convenient to accomplish. Furthermore, a job analyser does not need to undertake thorough
research to collect the details needed.

Disadvantages
The major disadvantage of a description of the general purpose is that managers do not have
complete information concerning the context of their job and subtasks. Sometimes a manager can
not extract correct information from these small quantities of data.
Specific Purpose of Job Description

The job description for specific purposes includes detailed information on the employee's tasks.
It also covers subtasks, key functions and detailed tasks. It includes a lot of details like what an
employee has to do, how and what standards of performance are like.

Advantages

It provides ample information in order to assess job performance and identify the training needs
of employees, as the main advantage of a specific job description. It is the basis for all other HR
processes including recruitment and selection, evaluation of performance, compensation and
many more.

Disadvantages

Although it helps managers to make decisions, it has its own limits. However, the process can
take a very long time and take a lot of human effort. It involves the collection of detailed
information; it can cause serious problems because of the biased nature of the job analyst. The
collected information may not be 100% genuine.

It can therefore be stated that during job analysis the information collected defines the purpose of
the job description. If the collection of data is extremely basic, it will only serve the general
purpose, so that management decisions can not be used. Detailed data, on the contrary, serve the
particular purpose and can be easily used during important decisions.
DIFFERENT LEVELS OF JOB DESIGNATIONS AT ISOZYME PROCESSORS PVT LTD.

This is the whole chart of organization structure of isozyme where there are
shareholders, board members, director and different managers for different
departments like production investment marketing etc.
PROCESS OF JOB DESCRIPTION

You can send an e-mail to the employer before sending a job description to the candidates, stating
that the job is open in your company.

Mail sent to candidate for opening of Trainee position

This is to bring to your kind notice that we have an opening for the post of Trainee with ISOZYME
PROCESSORS PVT LTD.

URL: - http://ISOZYME.com/

Location: Delhi

Designation: Trained

Experience: Graduate or appearing

Essential qualities: Excellent communication skill, positive attitude, passionate, highly motivated

If your candidature suits the mentioned profile, then kindly send us your resume.
The employer then sends a detailed job description document to the candidate once the candidate
has sent its resume.

Job Description Sample Template

Job Title:

Reports To: The (……..) will report to (…….) of the firm.

Job Overview: Provide a brief, 4-sentence description of the role, what success in the position
looks like, and how it fits into the company or organization overall.

Responsibilities and Duties:

 List the vital duties required to carry out this job.

 List them in order of importance.
 Use complete sentences.
 Start sentences with verbs.
 Use the present tense.
 Use gender-neutral language.

Qualifications:

 Education level.
 Experience.
 Specific skills.
 Personal characteristics.
 Certifications.
 Licenses.
 Physical abilities.
 Job Description ISOZYME

TRAINEE

Reports To: The Trainee will report to HR Manager of the firm.

Job Overview:

Require a answerable intern to join our business. In this position, you will learn the daily
practices and actions of our organization. You will get an overview of how our organization
runs which can give you valuable insight explore your attention and choose your career field.
In addition to office duties, you will also have the occasion to meet managers and executives
who will continuously support and assist you.

Responsibilities and Duties:

 Answer phone questions and provide basic company information to callers.

 Perform clerical duties, keep files and organize forms

 Assist in preparing information and research materials

 Oversee mail deliveries, packages, and couriers

 Take notes and memos during meetings

 Type documents and reports

 Manage files and input information in files

 Respond to social media posts and emails

  Research and gather documentation on company position in industry

 Update enterprise calendars

 Make PowerPoint presentations

 Attend company functions and networking events

 Shadow multiple office positions and train in all departments

Qualifications:

 High school degree or equal; must be appearing for graduation

 Proficient computer abilities including Microsoft Office Suite

 Must be 18 years of age

 Excellent written and verbal communication skills

 Self-directed and able to work in teams

 Energetic and enthusiastic to manager new projects and tasks