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Microsoft Publisher 2010

Publisher is a program that helps you design professional publications such as newsletters, websites,
brochures, catalogs, flyers, signs, postcards, invitations, greeting and business cards, letterheads,
envelopes, business forms, banners, calendars, certificates, and more.

Starting Publisher 2010 with XP

Click the Start Button, All Programs, Microsoft Office, Microsoft Publisher 2010

Starting Publisher 2010 with ‘07

Click the Microsoft Office Button with the Window flag logo Start Button, All Programs, Microsoft Office,
Microsoft Publisher 2010

Introduction to Publisher: Things to Remember

When Publisher opens, you are brought to a New Publication screen. The appearance of Publisher will
be very different. From this screen, you will choose to either start with a blank template or select a pre-
made template.

Starting a Publication with Templates

If you are already in Publisher and you would like to access this screen, click on File and select New.

Available Publication Types:

 Brochures
 Business Cards
 Calendars
 Greeting Cards
 Letters
 Newsletters
 Postcards
 Advertisements
 Award Certificates
 Banners
 Flyers
 Gift Certificates
 Invitation Cards
 Letterhead
 Menus
 Paper Folding Projects
 Programs
 Signs
 And MORE!
NOTE: You can choose a blank template and import Word documents from this screen.

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Choose the publication type that you

would like to use. The next screen will
show you templates for the publication
you have chosen.

Each template is customizable. Click on a

template from the center. On the right
side of the screen, you can change the
template colors, fonts, and more.

Once you have found a template and

customized it, click Create. After you click
create, you can edit the text boxes,
images, and shapes that have been set up
by the template as needed.

Starting with a Blank Publication

From the New Publication screen, select Blank 8.5 x 11 (either Landscape or Portrait). If you
would like to use a different paper size, select More Blank Page Sizes.

New Features
After you have made your selection, Publisher will open to your publication. Here you will see
some new features. Once you get used to the new 2010 features, you will find it much easier to
use as you create and edit your Publisher document. There are three features that you should
remember as you work within Publisher 2010: the Quick Access Toolbar, the Ribbon, and the
File Window.
 Quick Access Toolbar
The quick access toolbar is a customizable
toolbar that contains commands that you
may want to use. You can place the quick
access toolbar above or below the ribbon.
To change the location of the quick access
toolbar, click on the arrow at the end of
the toolbar and click Show Below the
Ribbon. You can also add items to the
quick access toolbar, simply click on any
item and it will be added to your toolbar.
 Ribbon
The ribbon is the panel at the top portion of the document it has six tabs: Home, Insert,
Page Design, Mailings, Review, and View. Each tab is divided into groups.

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To view features in each tab, click the tab name. Below is the list of groups within each tab.
Home: Clipboard, Font, Paragraph, Styles, Objects, Arrange, Editing
Insert: Pages, Tables, Illustrations, Building Blocks, Text, Links, Header & Footer
Page Design: Template, Page Setup, Layout, Pages, Schemes, Page Background
Mailing: Start, Write & Insert Fields, Preview Results, Finish
Review: Proofing, Language
View: Views, Layout, Show, Zoom, Window

To view additional features within each group, click the dialog

box launcher (arrow) at the bottom right corner of each group.

 File Window
When you click on the File tab, you are brought to the Info screen.
It looks like your document is gone, but it is not. As you click on the
options in the File tab, the screen will change accordingly.

Save: Save the file as a 2010 file

Save As: Allows you to choose a different file type (i.e. PDF, Word)
Open: Browse to a Publisher file
Close: Closes the file but keeps Publisher running
Info: Edit Business Information, use Design Checker, and set
Commercial Print Information
Recent: List of your recently used Publisher files
New: New Publication Screen
Print: Print Options
Save & Send: Options for emailing the file
Help: Microsoft Help
Options: Set default options
Exit: Closes Publisher (file and program)

To go back to your document, click on the Home tab.

Viewing Pages in Your Publication

There are three ways to view pages in a publication:
 Click on the thumbnails of the pages in the publication from the Page
Navigation Window on the left hand side of the screen

 From the View tab, you can switch from single page to two-page spread
view as well as choose other viewing options.

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 On the bottom right corner of Publisher, you can change your view as well as zoom in
and out using the slider.

Adding Text
1. From the Home or Insert Tab, select Draw Text Box.
2. Place the cursor on the page where you would like to draw a text box.
3. Click and drag the cursor across the page to the desired size. The size of the
text box can be changed after you have drawn it.
4. When you let go of the left click on the mouse, you are brought to the format
tab which gives you more options for the text box.
5. Type in your text.

Editing Text

1. Highlight the text you would like to edit.

2. If you are not brought to the Text Box Tools Format Tab, select it.
3. Text Group Options:
a. Text Fit- Defines how the text will fit in the text box: Best Fit, Shrink Text on Overflow,
Grow Text Box to Fit, Do Not Auto-Fit
b. Text Direction- Changes direction to horizontal or vertical
c. Hyphenation
4. Font Group Options: Style, Font Size, Bold, Italics, Underline, Text Spacing, & Color
5. Alignment Group Options: Text Box Alignment, Columns, Margins
6. Effects Group Options: Shadow, Outline, Engrave, Emboss

Mini Toolbar
This floating toolbar appears when you select
text or right click text. This toolbar displays
common formatting tools (ex. fonts, size, bold,
italics, etc.)

Changing the Text Box Style

1. Click on the text box.

2. Click on the Drawing Tools Format Tab.
3. Shape Styles Group Options: Style, Shape Fill, Shape Outline, Change Shape
4. Arrange Group Options: Wrap Text, Bring Forward or Backward, Rotate

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Saving your Publisher File

1. Click File.
2. Click Save As.
3. Navigate to where you would like to save your file.
4. Name your file.
5. Click Save.
6. After you have saved this way, you can click on the Save icon in the quick access window.

Copy/Cut and Paste

Copy allows you to copy the original and paste it elsewhere. Cut allows
you to move the original and paste it elsewhere.
1. Highlight the text you wish to copy.
2. On the Home tab, click the copy icon.
3. Put the cursor where you want the text in the document.
4. On the Home tab, click the paste icon.

Undo and Redo

On the Quick Access toolbar, click the undo or redo icon

Spell Check
1. Click the Review tab.
2. Click the Spelling button.

Inserting Clip Art

1. Click on the Insert Tab.
2. Click Clip Art. The Clip Art window appears on the right side
of the screen.
3. Type in a keyword.
4. Click Go.
5. Browse through the results.
6. When you find clipart you would like to use, click on the thumbnail from the
Clip Art Window.
7. The Clip Art image will then appear on your page.

Text Wrapping
Text wrapping is the way your object is set on the page in reference to the text.
1. Select the Object.
2. Click on the Format tab (Text Box, Drawing, or Picture Format).
3. In the Arrange group, click on Wrap Text. This will determine how text
will arrange around the object. Options:
a. None d. Top & Bottom
b. Square e. Through
c. Tight f. More Layout Options

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Resizing Objects
1. Click on the object.
2. Click and drag the handles to resize.
a. The corner handles will resize the object proportionally.
b. The handles centered on the lines of the box will stretch
the object vertically and horizontally.
c. The green handle allows you to rotate the object.

Moving Objects
1. Click on the object.
2. Place your cursor over the solid line so that you see the crosshairs.
3. Click and drag the object to the desired location.

Deleting Objects
1. Click on the object.
2. Press Delete on your keyboard.

Grouping and Ungrouping Objects

Grouping allows you to arrange multiple objects (clipart, pictures, text
boxes, shapes) and then group them so that they can be manipulated as
one object.
1. Select the first object.
2. Hold the CTRL key on the keyboard.
3. While holding CTRL, click on all other objects that you would like
to group.
4. After all objects have been selected, right click on any of the
objects selected.
5. Select Group.
6. If you need to ungroup the objects, right click on the group and
then select ungroup.

Inserting WordArt
1. Click on the Insert tab.
2. Click the arrow underneath WordArt.
3. Choose one of the available Styles or Transform Styles
4. Type in your text.
5. Choose your font style from the drop down menu.
6. Click OK.
7. The WordArt appears on the page, and you are brought to the
WordArt Tools Format tab. From this tab, you can edit the text,
style, and more.

Inserting a Picture
1. Click on the Home or Insert tab.
2. Click on Picture.
3. Browse to the location of the picture you have saved on your computer.
4. Select the picture and click Insert.

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Inserting Shapes
1. Click on the Home or Insert tab.
2. Click on Shapes
3. Select a shape from the drop down menu.
4. On the page, click and drag to create the shape.
5. The shape appears on the page, and you are brought to the Drawing
Tools Format tab. From this tab, you can edit the style, fill, outline, and
more.

Inserting Page Parts

(Heading, Pull Quotes, Sidebars, Stories, and more)
1. Click on the Insert tab.
2. Click on Page Parts.
3. Browse through the page parts. If you do not see what you
need, click on More Page Parts.
4. Select the page part you would like to use.
5. The page part will then appear on your page. You can edit it by
going to the Drawing Tools Format and Text Box Tools Format
tabs. If you click on the table in the calendar, you can edit it by
going to the Table Tools Design and Table Tools Layout tabs.

Inserting Calendars
1. Click on the Insert tab.
2. Click on Calendars.
3. Browse through the Calendars (this month and next month). If you do
not see what you need, click on More Calendars.
4. Select the calendar you would like to use.
5. The calendar will then appear on your page. You can edit it by going
to the Drawing Tools Format and Text Box Tools Format tab.

Inserting Borders and Accents

1. Click on the Insert tab.
2. Click on Borders & Accents.
3. Browse through the borders and accents. If you do not see what you
need, click on More Borders and Accents.
4. Select the border or accent you would like to use.
5. The border or accent will then appear on your page. You can edit it by
going to the Drawing Tools Format tab.

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Inserting a New Page

1. Click on the Insert tab.
2. In the Pages group, click on Page.
3. Select one of the options:
a. Insert Blank Page
b. Insert Duplicate Page (duplicates the selected page)
c. Insert Page…(allows you to insert multiple pages)

Changing the Design of a Template

1. Click on the Page Design tab.

2. To change the entire template, click Change Template.
 Choose a template from the pop up window. If you are currently working in a template
and changing to a different template, the information you have entered will conform to
the new template.
3. To change the color scheme, browse through the color schemes available in the Schemes group.
 Hover the mouse over the color scheme to preview.
 To select a color scheme, click on it.
4. To change the font scheme, click on Fonts in the Schemes group.
 Browse through the available font schemes.
 Hover the mouse over the font scheme to preview.
 To select a font scheme, click on it.
 If you would like to create your own font scheme, click Create New Font Scheme.

Printing Your Publication

1. Click on the File tab.
2. Click Print.
3. Select the number of copies.
4. Choose your Print Settings:
a. What you want to print:
All Pages, Selection,
Current Page, or
Custom Range
b. Manually enter page
numbers you want
printed
c. How many pages print
per sheet of paper
d. Paper Size
e. 1-sided or 2-sided
printing
5. Click Print.

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Help in Publisher
To get detailed help on how to perform a task, click the help button in the upper right hand corner.
To narrow your search, you can use the Table of Contents, Browse Publisher Help, or type in a
search term. Some of the help items are built into Microsoft Publisher and other items access Microsoft
Office Help Online.

Microsoft Publisher 2010