RESPONSIBILITES OF ADMINISTRATION

COMPILED BY GROUP 12

MEMBERS:1. ARIF
2. SITI NURKARIMAH
3. SITI RIMA JUMAESIH

TEACHER: MARYATI,S.PD
VOCATIONAL HIGH SCHOL
OF KAMANDAKA BOGOR
OFFICIAL ADMINISTRATION
GRADE X-AP

WHAT WILL I BE DOING ; The role of administrator involves a great deal of multitasking.,
coordinate with management and engage in planning according to the needs of your company. If
there are office resource or administrative issues, you will be the person expected to deal with them.

Here is a quick list of typical administrator duties:

 Management of office equipment

 Maintaining a clean and enjoyable working environment

 Handling external or internal communication or management systems

 Managing clerical or other administrative staff

 Organizing, arranging and coordinating meetings

 Sorting and distributing incoming and outgoing post

Much of the work involves oral and written communication, word processing and dealing with email
and telephone enquiries. Many people fail to acknowledge the importance of a good administrator
within an organisation as this individual has a demanding job that is integral to the success of the
business.

What Else Do I Need To Know?

Your work will take place in an office and you can expect to work 35+ hours a week. However, there
are a number of organisations looking for part-time administrators too and one of the real perks of the
job is the ability to maintain a healthy work/life balance.

If you work in a large company, you will probably have a clearly defined role. In smaller companies,
you may be expected to act as a jack of all trades. This means being in charge of human resources,
training functions and even accounting. This would extend to tasks such as hiring, training &
assessing employees, procuring office supplies and developing financial reports & budgets.

What Are The Different Types of Jobs in Administration?

The sheer number of categories and levels in the administrative field may surprise you.

Here are some of the job titles that fall under the administrator job description:

 Receptionist: You are the first face clients and employees are likely to see each day so a friendly manner is
essential. Your job includes reporting, data entry and keeping track of visitors as well as answering phone
calls. Receptionist Job Description | Receptionist Jobs
  Admin Assistant: This is probably the role you think about when someone tells you they are an
administrator. It is deemed to be one of the less glamorous roles within a company but admin assistants are
indispensible as they help the company run smoothly. It is a mid-level role that involves setting up meetings,
making travel arrangements, sales support, accounting and much more – Admin Assistant Jobs

 Office Manager: If you are promoted to office manager, you will be in charge of bookkeeping, logistics,
maintenance and facility handling. Office Manager Job Description | Office Manager Jobs

 Executive/Personal Assistant: This is usually a role in larger organisations and involves supporting the
company’s top executives. In smaller companies you may be the CEO or President’s assistant and will be
trusted with confidential information. To get this far you often need up to 10 years’ experience in a major
company – Personal Assistant Job Description | Executive Personal Assistant Jobs

 Office Assistant: This is an entry level position that requires good quality typing skills and data entry but
not on an advanced level. If you choose this role, you may also play a supporting role to the admin assistant
or receptionist – Office Assistant Job Description | Office Assistant Jobs

 Record Officer: This is a specialised position that assists in identifying, maintaining and arranging the
records of the company for risk management and legal purposes. This role requires a high degree of
organisation as these records need to be stored and easily retrieved. Records Officer Job
Description | Records Officer Jobs

Administrator Salary

As there are many different administration roles on offer, the salary you can expect will vary
depending on the career you choose. For example, a human resources administrator is likely to earn
€24,000-€28,000 per annum with €25,000 as the standard though this rises to €26,000 for those
working in Dublin.

A compensation and benefits administrator may earn €25,000-€27,000 per annum while an
administrator in the Broking section of insurance would earn €19,000-€26,000 with €23,000 the
average salary. This sum increases markedly if you become an administrator in the Claims
department of an insurance company as the range extends from €21,000 to €35,000. In all of these
roles, there are plenty of opportunities for promotion with management roles paying up to €70,000 a
year – more on administrator salary

What Are The Good Points?

It is practically a dream job for people who like order and planning. The role of administrator
involves a lot of structure as there are a number of tasks to work on every day. For most, the act of
ticking off each task as it is completed is extremely satisfying. However, the job can also be
interesting because you work directly with individuals at different levels including regular staff,
managers, executives, suppliers and clients.
As administrators know more about the way the company works than most employees, they are often
first in line for promotion and career progression is one of the hallmarks of being an administrator. In
this role, you are trusted so if you want to switch to another job within the company, you have an
excellent chance. Most people use the role of administrator as a means of becoming a personal
secretary, office manager or supervisor.

What Are The Bad Points?

It is a very competitive role so even being accepted at an entry-level position is not easy. Once your
foot is in the door, you will be given a lot of responsibility and initially at least, your salary will not
reflect the amount of work you do. Additionally, you may feel as if your role is not given due respect
as other employees don’t appreciate the impact your administration has on the running of the
company.

What Education Do I Need?

Applicants will be expected to have a good honours degree to be considered for general
administration roles. Subjects such as English, Education, Statistics, Psychology, Business Studies,
Sociology and Information Science are preferable at a degree level.

In order to have a chance of being employed in a specialist administration role such as marketing and
human resources, you will probably need a relevant degree and professional qualification.

An increasing number of companies are looking for candidates with a postgraduate degree; an MBA
in Higher Education Management is an example of a Masters Degree that could see you accepted to
higher ranking roles. In some cases, employers may also wish to see evidence of a skill based
qualification such as a European Computer Driving License (ECDL).

Is It The Right Job For Me?

If you can’t do more than one or two things at a time without being distracted or allowing your
concentration to waver, perhaps you should consider another role. However, if you are proficient at
multi-tasking and enjoy the challenge of performing disparate tasks at the same time, it is a role you
should definitely consider. You also need to have great interpersonal skills as you have to
communicate with various staff levels within the organisation ranging from executives to junior
office workers.

Here is a list of other skills that will stand you in good stead as an administrator:

 Great attention to detail.

 An ability to remain calm under extreme pressure.

 Excellent organisational skills.

 Being a team player.