ATTENDANCE PROCEDURE AT BSA

1. ATTENDANCE

PURPOSE

To streamline and regulate the attendance of all the employees in the Group
Company.

SCOPE

This policy is applicable to all employees of …….

PROCEDURE

Attendance for all categories of staff irrespective of level would be through a

formal procedure of the attendance punching machine, as applicable. All
employees are expected to Punch, on reaching their work place in the
morning while entering the office itself. Similarly, in the evening while leaving
the office they have to punch the attendance.
In the event an employee is required to leave office for visiting a client or to
attend any official duty, he / she is required to affix his / her thumb
impression on the attendance punching machine, each time he / she
enter / leave office.

2. LATE REPORTING / EARLY GOING FROM DUTY ON ACCOUNT OF O.D.

(out duty)

In normal circumstances, direct client visit is to be avoided. One should plan

the visits in a way that his presence is first marked in office, unless and until
it is very important.

Any employee going on official duty directly from home shall get permission
from his immediate superior mentioning the dates on which he/she will be out
and will simultaneously inform the HR dept for attendance purpose. The
approval has to be in place before proceeding for official work.

Employee going out during the working hours for whatever purpose is also
required to punch the outgoing, apart from informing the immediate
supervisor and the HR dept.

As and when the employee comes back to the office, it is his / her
responsibility to record his / her attendance by punching the attendance
machine.

It is expected that all kinds of leaves / OD should have a prior approval from
appropriate authorities.

It is the responsibility of the employee to get his / her leave sanctioned from
the authorized person and submit the same to HR Department.
3. LATE COMING

The general shift being maintained for maximum number of the staff is 10am
to 7pm.

An employee is requested to report on duty by or before 10am, Failure to

which below mentioned rules will become applicable.

a. An employee reaching office by / after 10.15am twice a month—

management may consider from case to case before taking any
decision.
b. If the reporting by / after 10.15am increases to 3 days in a month
–an employee will be considered for half day leave / absent (based
on the availability of leave balance).

c. If the reporting by / after 10.15am in a month counts 5 then an

employee will be considered on a full day leave / absent (based on
the availability of leave balance).

d. If the reporting by 10.15 am in a month counts more than 5 then

for each day of delay he will be marked half day.

Employee who is a habitual late comer disciplinary action will be taken.

Note: These leaves will be first adjusted from CL and then from EL based on
the balance of leave in each category.

4. LEAVE RULES

a. SHORT LEAVE

An employee can avail short leave of 1 to 4 hours (coming late /

early going), 4 times in a year for total of 8 hours. This can be in
any permutation/combination of 3 hrs, 4 hrs and 1 hr OR 3 hrs,
3 hrs or 2hrs. However it cannot be split in more than 4
occasions. ), It will be accumulated and once he / she avails short
leave equivalent to 8 hours one leave will be deducted from the
overall leave balance. If in a year he has taken less then 8 hours it
will be considered as one leave.

b. LEAVE WITHOUT INFORMATION

All employees are required to get their leave / OD sanctioned by

their reporting head and provide the information to the HR dept by
putting a mail on hrinfo@bsa.co.in or an sms on 9582945093 /
9718962103. In absence of any information an employee will be
marked absent.

c. CASUAL LEAVE

An employee is entitled for 12 Casual leave. The leave availed

under this category should have 1 day prior permission / approval
 except of any emergency. Maximum of 3 CL can be availed in a
month based on the balance under this category. Short leaves will
be adjusted against Causal Leave.

d. EARNED LEAVE

An employee is entitled for 15 Earned Leave. At a time minimum of

4 or less than 4 if lesser no of EL is in balance should be availed by
an employee.

Prior permission of 7 days is required if an employee is applying

leave for 4 or 5 days.

If the leave period is of more than 5 days, then at-least 15 days

prior approval is required.

EL can be accumulated upto 30 days only. An employee, who does

not want to carry forward his / her balance EL, will get the
encashment against the same in the month of February for the
balance Earned Leave in his account for previous calendar year.

Information of the approved leave should reach HR through the

approved mail / leave application form well within time.

e. TIME FRAME FOR AVAILING COMPENSATORY LEAVE

An employee can avail the compensatory leave within 15 days from
the date when the duty was performed. The Compensatory leave
cannot be combined with Casual Leave / Earned Leave. An
employee above the gross salary of Rs. 15,000 will not be eligible
for compensatory leave.

f. TIME FRAME FOR SUBMITING APPLICATION FOR GRANT OF

LEAVE.
Leave needs to be applied for & only after it is approved the same
can be availed. The exception to the above rule will be only for
medical emergencies. The Management may ask for submission of
Medical Certificate in such instances.

Mere intimation will not be considered sufficient an employee found

availing leave based on mere intimation may invite disciplinary
action for such acts.

g. RESTRICTED HOLIDAYS
The Company has announced a list of 15 restricted Holidays. Out of
12 Casual Leave 2 leaves can be availed on any of the Restricted
Holidays. One can apply for Restricted Holidays on first come first
approved basis. You are requested to apply for the Restricted
Holidays in advance. If 25% of the employee strength of the
particular department has been already sanctioned leave for
particular Restricted Holidays, no further leave will be sanctioned.
The procedure of punching attendance machine will be applicable in Delhi
and Mumbai for the time being and in other cities attendance register will
be used.