Computer Fundamental Lab

Computer Fundamental
I. Mouse - A mouse is a palm-sized device used to control the movement of an object on the
computer screen called the cursor, or pointer.

II. System Unit – This contains the central processing unit of your computer. This part of your
computer unit is considered to be the most important.

Front Panel Rear Panel

III. AVR (Automatic Voltage Regulator) – Regulates the power consumption of your
computer unit.

IV. Keyboard – The keyboard is mainly used for typing text but it can be used for various
functions as well.

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 Computer Fundamental Lab

V. Monitor – The screen which enables you to see all manipulations that you do to your
computer.

Parallel port (LPT parallel port):

As shown in the diagram parallel port with 25-pins can be used to connect a parallel port printer.
Previously dot matrix, ink jet, bubble jet printers etc were connected to parallel port. Nowadays-
parallel port is used to connect Dot-Matrix printers.
Serial port:
As shown in the diagram serial ports with 9-pins protruding outwards can be used to connect
modem but it can also be used for connecting mouse, provided serial port mouse is available.
VGA Port:
VGA port which has 15-pins is used to connect a monitor.
PS/2 Port:
Two 6-pin PS/2 ports are there, one is violet to which keyboard is connected and other is Light
green to which mouse is connected
USB Port:
Connecting a USB device to a computer is simple — you find the USB connector on the back of
your machine and plug the USB connector into it. USB pots are used to connect to Injket
printers, Web Cams, Scanners etc.
Ethernet Port:
Ethernet port is used to connect a computer on network through RJ-45 connector

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.
Game Port:
Game Port is used to connect joystick, which is usually used in video games

Desktop – is the large area at the upper part of the screen. The desktop’s main purpose is to hold
shortcut icons that will help you work efficiently.

Start menu – clicking the start menu brings up a list of shortcuts to your programs.

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Taskbar – The taskbar’s main job is to show what applications/programs are currently running.
The taskbar holds the Start menu button at the far left and the notification area in the far right.
The currently running programs are displayed as buttons which you can click to open them.

Icons
1. Document icons – These are files that are stored as part of the desktop. These icons represent
actual documents rather than shortcuts. Deleting them will also delete the actual document
2. Shortcut icon – This is an icon that represents a shortcut to a program or document and can be
stored on the desktop. It is usually distinguished from other icons by the arrow at the bottom left
corner of the icon. Deleting the shortcut icon will not delete the actual document.
3. Desktop Icons – These are the icons that are found in your desktop. This usually includes My
Computer, Recycle Bin, and Network Places.

Desktop Icon Document Icon Shortcut Icon

An output device is something that gives you information from the computer.
For example: a monitor shows the user what the computer is doing and a speaker brings the
sound out from your computer to you.

Output Devices
An input device is anything that takes information from you and puts it into the computer.
For example: a scanner sends an image of a photograph or document into the computer.

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Microsoft Word 2007

Opening Microsoft Word 2007
1. Look for Microsoft Word 2007 icon on your start screen.

2. Double click on the Word 2007 icon:

3. If your desktop does not have an icon, you can open Word by clicking on the Start Menu at the

bottom left of the screen.

4. This menu will open:

5. Select the MS Office Word 2007.

6. You will see the Word 2007 screen:

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How to highlight words:

1. Put the cursor at the end of the words you want to select.
2. Put your first finger on the left mouse button.
3. Hold down the left mouse button.
4. Move the mouse across the words.
5. Lift up your finger.

6. The word will be highlighted in blue. When this is done, you can move words or change the
size, the colour, and the style of the words on the computer.

This is called the Office Button.

1. You click on it to see these options:

New, Open, Save, Save As, Print, Prepare,
Send, Publish and Close.

The Ribbon (top information bar)

1. The pictures on the Ribbon will tell you what they are.
2. A blue information box will pop up just below where you stop your pointer.

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3. This box will tell you what each item can do.
4. Do this anytime to find out what something is.

Lesson 1: Basic Word

Objective: In this lesson, you would learn how to deal with:
a) Paragraphing
b) Numbering
c) Manipulating font
d) Header and Footer
e) Footnote
1. Open the Word Practice 1.doc file.
2. Highlight the title: Tips of Writing. Change the font to Arial, size 18. To do this,
select Format -> Font. OR, you could change the font size and type from the task bar.

3. Centralize your title. To do this, click the Center button on the tab’s paragraph group.
Quick button:

4. Justified the body text. (Highlight the body text, click the Justify button).
5. Bold the first sentence in each paragraph.

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6. Assign number to each paragraph. To do this, Press the Bullets object from the Home tab’s
paragraph group. Press [Enter] after each bulleted entry; Word will automatically drop to the
next bullet. OR, right click -> Numbering.

7. Now, for each paragraph, place you cursor at the beginning of the second sentence. Press
Enter. Increase the paragraph indentation until it is aligned vertically with the first sentence. To
do this, click the Numbering button to deselect it. Then, click the Increase Indentation button
to indent your text.

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8. Now you need to insert a Header text. To do this, from the menu bar, Insert -> Header. Now,
you can choose the header design (e.g.: blank, annual etc), then type “CMPF124 Word Exercise”
at the header section. Inserting Footer also required the same steps

Lesson 2: Newsletter
Objectives: In this lesson, you will learn how to work with:
a) Word Art
b) Column
c) Image

1. Open the Word Practice 2.doc file.

2. At the top of the page:
• Insert a Word Art text, and type the title as: Tips on buying a PC (To get to Word Art,
from the menu bar, click on the Insert tab’s in the ribbon.
• Choose the appropriate font for your title.
• Centralize your title.

3. Next, BOLD all the subtitles.

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4. Justify the body text (you need to select the body text first. Then, go to paragraph tab’s group.
Click justified button).

5. To create text column, select ALL the body text ONLY (meaning leave the title alone !!! ),
then from the menu bar, select Page Layout -> Columns. Under the Preset section, choose
Two.
6. Place your cursor at the middle of the page. Now, you want to insert a picture. From the menu
bar, Insert -> Picture -> Clip Art.
7. Select any picture that you are interested in. Insert the picture into your word document by
clicking it.
8. Now, you need to edit the picture (in terms of its position and size). In order to do that, you
need to change the Picture layout setting first. Click on the Format tab to format picture.

9. Under Text Wrapping, select Tight wrapping style.

10. Now, enlarge the picture. Your final product should look like this:

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Lesson 3: Working with table.

Objectives: In this lesson you will learn how to work with:
a) Table
b) Cell manipulation

1. Open a new word document file.

2. To add a table, go to the insert tab of the ribbon, and select “insert table” (Drag the mouse to
select the size of table you want).
3. To edit a table’s style, select it and a new tab will appear
on the ribbon

4. You can also modify the structure of a table by using the “layout” tab.
5. Next, you want to combine two or more cells to become one single
cell. To merge cells, select the desired cells, and then right click.
From the pull down menu, choose Merge Cells.
6. Fill in the table as the following. You are also required to merge the first two row (as indicated
by the figure below):

7. Next, Bold the title “Lab Marks” and all the subtitle “Lab 1”, “Lab 2”, “Lab 3” and “Lab 4”.
Centralize all those titles. Centralize the Student ID column as well.
8. To centralize a cell (horizontally and vertically), highlight and right click the cell, from the
pull down menu, choose Cell Alignment -> desired setting.

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Adding and Deleting a Column

Adding
1. To add a column click on Layout under Table Tools.
2. Click inside the Table where you want to add your column.
3. Click on Insert Right to add a column to the right.

4. Click on Insert Left to add a column to the left.

Deleting a Column

1. Click Layout under Table Tools.

2. Select the column you want to delete by highlighting it with your mouse.
3. Click on Delete

4. Click on Delete Columns

EXERCISE 1

PROCEDURE TO CREATE SIMPLE NEWS LETTER:

1. Open MS Office-MS Word – File – New - Type the heading

2. When ever you want to change the number of columns then go to Insert – Break - Select the
section break type as continuous - Click OK
3. Go to Format – Column - select the number of columns u want and click ok.
4. Type news and when ever you need curser in the next column then go to Insert - Break- now
select Column Break – click Ok.
5. If you want picture to be inserted then go to Insert- Picture-From file and browse for the
required picture/file-then click Insert
6. Format the text by changing the font size and color by selecting the required text and chose
font size, style and color in the formatting tool bar below the menu.

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7. Formatting text can also be done by selecting the text and applying the Wordart. For that go to
Insert- Picture-Wordart- then chose the style you Want and click Ok. To change the color of
the wordart text, right click on the text and go to Format Wordart.
OUTPUT

EXERCISE 2

PROCEDURES TO CREATE A COVER PAGE OF A PROJECT REPORT:

1. Open MS Office-MS Word – File – New

2. Type university name, project title, guide name etc line by line. Select the text and click align
center on the standard tool bar. Keep the cursor where you want to insert the institution logo and
then go to Insert-Picture-From File-and browse for the equired picture/file - then click insert.

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3. Format the title of your project by selecting and applying the Wordart. For that go to Insert-
Picture-Wordart- then chose the style you Want and click Ok. To change the color of the
wordart text, right click on the text and go to Format Wordart- chose the color- click ok
4. In order to insert the border for your project cover page Go to the Format- Border
and Shading - Select the Border tab and the style and color of your choice-click OK.

OUTPUT

EXERCISE 3
PROCEDURES TO CREATE A MAIL MERGE LETTER:
1. Open MS Office-MS Word – File – New
2. Type your letter which you want to send to the multiple addresses.
3. Go to Tool-Letters and Mailings-Mail Merge- click next: Starting Document- Next:
Select Recipients- Click Type a new list- Click Create – Enter the address- to enter one more
click New Entry.

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4. If you want to change the field names then click Customize- Select the Field- Rename- Click
ok.
5. Then in Mail Merge tool bar click Insert Merge fields where ever needed.
6. Then finally in the mail Merge tool bar click Merge to New Document- All- Ok- Save the
file.
OUTPUT
TO
«Name»
«Address_Line_1»
«Address_Line_2»
«City»
«State»
Sir/Madam,
Subject: Interview letter for the post of «Job_Title»

You are hereby informed to attend the interview for the post of «Job_Title» on 29th
sept, 2010.Bring all the documents and original marks cards without fail.

Date: 5-Sept-10
Mysore Your faithfully
MANAGER

TO
Ramachandra
2nd cross,3rd main
Kuvempu nagar
Mysore
Karnataka
Sir/Madam,
Subject: Interview letter for the post of Clerk

You are hereby informed to attend the interview for the post of Clerk on 29th sept,
2010.Bring all the documents and original marks cards without fail.
Date: 5-Sept-10
Mysore Your faithfully
MANAGER

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 Computer Fundamental Lab

TO
Sagam
7th cross, 5th main
rajaji nagar
bangalore
Karnataka
Sir/Madam,
Subject: Interview letter for the post of Engineer
You are hereby informed to attend the interview for the post of Clerk on 29th sept,
2010.Bring all the documents and original marks cards without fail.

Date: 5-Sept-10
Mysore Your faithfully
MANAGER

TO
Devraj
1st cross, 4th main
HSR layout
bangalore
Karnataka
Sir/Madam,
Subject: Interview letter for the post of Cook
You are hereby informed to attend the interview for the post of Clerk on 29th sept,
2010.Bring all the documents and original marks cards without fail.

Date: 5-Sept-10
Mysore Your faithfully
MANAGER
TO
Roopesh kumar
Mysore
Karnataka
Sir/Madam,
Subject: Interview letter for the post of Assistant ManagerYou are hereby informed to
attend the interview for the post of Clerk on 29th sept, 2010.Bring all the documents
and original marks cards without fail.
Date: 5-Sept-10
Mysore Your faithfully
MANAGER

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 Computer Fundamental Lab

Microsoft Excel 2007

What is Excel?
Excel is all about numbers! There’s almost no limit to what you can do with numbers in Excel,
including sorting, advanced calculations, and graphing. In addition, Excel’s formatting options
mean that whatever you do with your numbers, the result will always look professional! Data
files created with Excel are called workbooks (in the same way as Word files are called
documents). But where Word starts up with a single blank page, Excel files by default contain
three blank worksheets. This gives you the flexibility to store related data in different locations
within the same file. More worksheets can be added, and others deleted, as required.
You’ll often hear Excel files referred to as spreadsheets. This is a generic term, which sometimes
means a workbook (file) and sometimes means a worksheet (a page within the file). For the sake
of clarity, I’ll be using the terms workbook and worksheet in this manual.

Starting Excel
If you have an icon on the desktop for Excel, then all you have to do is double-click it to open
Excel.
Alternatively, click the Start button and then select All Programs, Microsoft Office,Microsoft
Excel.

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• When you open Excel from a desktop icon or from the Start menu, a new empty workbook
(consisting of three worksheets) will be displayed on your screen.
• If you double-click on an existing Excel file from inside the Windows Explorer window, then
Excel will open and display the selected file on your screen.

Closing Excel
• Close Excel by clicking the X on the far right of the title bar.

Selecting rows or columns

To select all the cells in a particular row, just click on the row number (1, 2, 3, etc) at the left
edge of the worksheet. Hold down the mouse button and drag across row numbers to select
multiple adjacent rows. Hold down [CTRL] if you want to select a set of non-adjacent rows.
Similarly, to select all the cells in column, you should click on the column heading (A, B, C,
etc) at the top edge of the worksheet. Hold down the mouse button and drag across column
headings to select multiple adjacent columns. Hold down [CTRL] if you want to select a set
of non-adjacent columns. You can quickly select all the cells in a worksheet by clicking the
square to the immediate left of the Column A heading (just above the label for Row 1).

EXERCISE 1
PROCEDURES TO CREATE A WORKSHEET WITH 4 COLUMNS ENTER
10 RECORDS AND FIND THE SUM OF ALL COLUMNS:

1. Open MS Office-MS Excel – File – New

2. Select 3 column and 3 rows at the center of the beginning- right click- Format cells - click
select the alignment tab- tick Merge cells option- ok- Type the Heading.
3. Enter the 4 column Heading and 10 row heading by clicking the cursor on to the particular
cell.
4. Enter the data for the 4 columns.

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5. Select the first column whole data, except the heading and click Σ (auto sum) in the standard
tool bar- this will add the column’s data and places the result at the end.
6. Repeat the same for remaining 3 columns.
OUTPUT

EXERCISE 2
PROCEDURES TO CREATE A REPORT CONTAINING THE PAY DETAILS
OF THE EMPLOYEE:
1. Open MS Office-MS Excel – File – New
2. Select few column and few rows at the center of the beginning- right Click- Format cells -
click select the alignment tab- tick Merge cells option- ok-Type the Heading.
3. Enter the column Headings. Enter the data of following columns manually Sl No, Name,
Employee Id, Basic, CCA (100 for all the employee) and LIC.
4. Enter the following formula to calculate the respective values.
DA (60% of BASIC) =D5*0.6
HRA (7.5% of BASIC) =D5*0.075
Gross =SUM (D5:G5) or D5+E5+F5+G5
GPF (7% of BASIC) =D5*0.07
KGID (8% of BASIC) =D5*0.08
Tot Deduction =SUM (I5:K5) or I5+J5+K5
Net Salary =H5-L5
5. After Writing each formula select the cell and drag to the entire column to apply.
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OUTPUT

EXERCISE 3

PROCEDURES TO CREATE A STUDENT RESULT SHEET:

1. Open MS Office-MS Excel – File – New
2. Select few column and few rows at the center of the beginning- right Click- Format cells -
click select the alignment tab- tick Merge cells option- ok-Type the Heading.
3. Enter the column Headings. Enter the data of following columns manually Sl No, Regno,
Name, Science, Maths, English and BCS.
4. Enter the following formula to calculate the respective values.
Total =SUM (D5:G5)
Percentage =H5/4
Result =IF(AND(D5>=35,E5>=35,F5>=35,G5>=35),"PASS","FAIL")
Class =IF (J5="PASS", IF (I5>=75,"DISTINCTION",
IF (I5>=60,"FIRST CLASS",
IF (I5>=50,"SECOND CLASS",
IF (I5>=35,"PASS")))),"FAIL")
5. After Writing each formula select the cell and drag to the entire column to apply.
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OUTPUT

EXERCISE 4

PROCEDURES TO CREATE A SIMPLE BAR CHART TO HIGH LIGHT

THE SALES OF A COMPANY FOR 3 DIFFERENT PERIODS:

1. Open MS Office -- MS Excel – File – New

2. Select few column and few rows at the center of the beginning- right Click- Format cells -
click select the alignment tab- tick Merge cells option- ok-Type the Heading.
3. Enter the column Heading and row heading. Enter the data in each Column.
4. Select the complete row and column data including the header.
5. Go to Insert- Chart-Bars-Select the Chart Type - Custom type- Select the type- Next- Select
Column - next – under Title give the Heading at Chart title – under Axes chose the Primary
axis – under Legends chose the Placement – under Data labels chose value- next- select the
place chart- Finish.

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OUTPUT

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Microsoft Power Point

What is a Power Point Presentation?

A Power Point Presentation is a speech with visuals. A well designed visual can be just as
powerful as the verbal part of a presentation. Remember “a picture is worth a thousand words”.
Visuals should help to reinforce what one is saying. They should be simple in design, clear in the
information that they are giving, and pleasing to look at. Visuals can be overheads, slides, or
flipcharts, but more and more often, they are projections created using software on a computer.
The projections, once created can be shown on a monitor, or projected onto a large screen while
the presenter talks, such as a white board or smart board.
Power Point 2007 is a multimedia (text, graphics, sound, animations) slideshow tool that creates
slide shows. Presentations software can be used to inform, educate interest, influence and/or sell
an idea. Studies have shown that people remember 10% of what they read, 20% of what they
hear, and 30% of what they see. The percentage increases to 70% when they see and hear the
information. A good presentation has good visuals and a well prepared speech

Creating a New Presentation

Double click on the PowerPoint Icon

When PowerPoint is started, it will open up to a blank screen, with a title slide.

One thing to notice is that Word 2007 and PowerPoint 2007 are very similar.

Creating a PowerPoint Presentation

In this exercise, you will create a presentation about yourself. You will show your presentation to
the class.
As you type your information, think about what you will say when you present. You should
NOT read exactly what you have typed. You should type short sentences or phrases that you
will talk about during your presentation.

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To start, follow the step-by-step instructions.

1. Open MICROSOFT POWERPOINT from the Start menu.

SLIDE 1
2. You will see a blank first slide. It has two text boxes. Click in the top box and Type your
name.

3. Click in the bottom box and Type a title for your presentation. You are now finished with your
first slide.

SLIDE 2
2. Click on the lower portion of the NEW SLIDE button in
the Menu banner. The button has two parts: the upper part
will add a default Title and Content slide to the presentation;
the lower part is the drop down box which will give you other
choices for slide layouts.

3. Click on the Two Content slide choice. A blank slide

with three text boxes will appear in your presentation.

4. Click in the top box and Type the words About My Family

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5. Click in the bottom left text box and Type any information about your family that you would like
to include. Between each piece of information, Press the ENTER key. When the left text box fills
up, Click in the right text box and continue to type information about your family

SLIDE 3
6. Click on the drop down menu of the NEW SLIDE button.

7. You will see the NEW SLIDE options. Click on the slide
called Content with Caption. A blank side will be added to
the presentation with three text boxes. In one of the text boxes
you can also add graphics, Clip Art, or Photos.

8. Click in the box in the upper left corner and Type the words
My Work History.

9. Click in box below it and Type any information about your

work history that you would like to include. Between each piece
of information, Press the ENTER key.

10. Save your work to your named folder.

11. Now it’s time to put a picture in the presentation. On the

My Work History slide Click in the large box to the right of
your previous work. Slide your cursor slowly over the six symbols in the center of the box.

12. There are three ways you can add a picture. Chose one of the three boxes below and follow the
directions.

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13. Save your work. Remember you have already saved the document to your named folder so you
only need click the SAVE button on the toolbar.
SLIDE 4
14. Click on the drop down menu of the NEW SLIDE button.

15. Click on the slide called Content with Caption. A blank side will
be added to the presentation with three text boxes. In one of the text
boxes you can also add graphics, Clip Art, or Photos.

16. Click in the box in the upper left corner and Type the words
My Interests.

17. Click in box below it and Type any information about your
interests that you would like to include. Between each piece of
information, Press the ENTER key.

18. Add a picture in the clip art box. (Instructions are on the
previous page.)

SLIDE 5
19. Click on the drop down menu of the NEW SLIDE button.

20. Click on the slide called Content with Caption. A blank side
will be added to the presentation with three text boxes. In one of the
text boxes you can also add graphics, Clip Art, or Photos.

21. Click in the box in the upper left corner and Type the words Goals for the Future.

22. Click in box below it and Type any information about your interests that you would like to
include. Between each piece of information, Press the ENTER key.

23. Insert a picture in the clip art box.

24. Save your work: Click the SAVE button.

SLIDE 6
25. Click on the drop down menu of the NEW SLIDE button.

26. Choose any layout from the drop down box.

27. Choose your own topic for this slide, and Type the topic in the top box.

28. Add text and images to the slide.

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29. Click on the SPELLING and GRAMMAR CHECK button. (Reminder: it is found by clicking
Review on the menu banner.)

30. Complete the spelling and grammar check.

31. Read the presentation again to look for other mistakes.

32. Save your work: Click the SAVE button.

Create the title slide (Slide 1)

To create a title slide, click in the
placeholder or text box and type in your
title text:
My presentation
Click in the subtitle text box to add your
subtitle text:
By (Your Name)

Save your presentation

To save a new presentation, or save a
different version of an existing presentation,
click on the Office Button and select Save
As. You can save your presentation as a
PowerPoint 2007 Presentation (.pptx),
a PowerPoint Show (.ppsx), or as a
Windows 97-2003 Presentation (.ppt).
Remember to save your presentation after
adding each new slide and whenever you
make changes.

The different view options can be accessed

by clicking on the View tab in the ribbon.

The Slide Sorter View shows the slides in

your presentation in numerical order and
allows you to change the order of your slides
and add transition effects.
The Slide Show View shows you presentation
on the full screen, either from the current slide,
or from the first slide (F5). The Escape (ESC)
key gets you back to your previous view from
the full screen slide show.
The Notes Page View shows a preview of
your printed notes page for each slide. Each

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notes page will have a graphic representation of the slide with the notes area below it. The text
of your notes can also be added on the Notes Page View.
The Master View provides access to the design template for each preset slide layout, handout
layout, and notes page. Changes made to the text formatting, background, and placeholders in the
Master View will affect all of the slides, handouts and notes pages in the presentation.

Add a new slide

To add a new slide to your presentation, open the Home tab in the ribbon and click on the
New Slide button in the Slides group. You can select from a list of new slide layout choices by
clicking on the New Slide drop-down list. PowerPoint will add a Title and Content preset slide
when you click on the New Slide button.

POWERPOINT 2007 COMMAND RIBBONS

Slide Show Tab

Review Tab

View Tab

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ADDING NEW SLIDES

Steps:
On the Home Tab, do one of the following:
• Click the Top of the New Slide command
(This will insert a new slide automatically)
OR
• Click the Bottom of the New Slide command
(This will open a gallery of slide layout choices)
• Click in the proper placeholder and fill in your
content.

INSERTING IMAGES
You can insert photos as well as clipart images onto a slide. You can use a pre-defined slide
layout such as the Title And Content layout. You can also insert images onto any slide with or
without a “content” placeholder.
Steps:
Click the Picture or ClipArt icon in the
“Content” place-holder
— OR —
Click Insert Tab: Picture: (or ClipArt)
command
Browse to the folder that contains the
picture
Select the Picture or ClipArt
Click OK

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POWERPOINT 2007 IMAGE FORMATTING GALLERY

PowerPoint 2007 includes several new image formatting tools. These include the Picture Styles
gallery in the Picture Tools group. This gallery provides some high quality image presentation
formatting such as beveled edges, rotation, and shadows. As with other Office 2007 programs,
additional command ribbons (such as Picture Tools) display when that type of object is selected.

Picture Tools,
Format Tab,
Picture Style
Gallery

APPLYING DESIGN THEMES

PowerPoint includes a group of design templates, called Themes, that can be used to
automatically format a presentation with background graphics and colors, coordinated fonts, text
colors and sizes, fill colors, as well as customized bullets and master slides. Themes are applied
from the Themes Gallery in the Design Tab. Themes can be applied to all slides or selected
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slides only. This makes for a very efficient method of customizing presentations. Design Themes
can also be applied from existing presentations so that if you or a colleague have created a
presentation, it can be used as the basis for the formatting of a new presentation.
Steps:
Click Design Tab
Click to Open the Theme Gallery
Select one of the Themes to apply

Themes Gallery

Adding Transitions to a Presentation

Transitions are little animations added to a slide that will give it a special effect when you
present it to an audience in a Slide Show.
1. Open your Present1. This step will also open Microsoft PowerPoint. (From the START menu,
Click on My Documents, Find your named folder, Double-click to open it, Find your file:
firstnamelastinitial Present1. Double-click to open it.)
2. Click on Animation tab

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3. Let’s take a closer look at the Animations toolbox. There are only two options in this toolbox.
One of them is “grayed” out which means that it is not active in its current mode. This is the tool
we are going to work with in this exercise.

Click on the Title text box in Slide 1. In order to select the box, you must click on the title and
then click on the outline surrounding it. It will turn the dotted line into a solid line.

4. Now you will see that the Animation tool is active and says that there is
“No Animation” on the portion of the text you have selected.
Click on the drop down arrow to see the menu.

5. In Bold you will see a list of choices. Below each of those is a further
breakdown of how your text will appear on the slide. Slowly move your
cursor over the choices to see the different effects. Since we are dealing
with only one line of text, Select a style that you like and Click on
“All At Once”.
6. Repeat this step for each slide. When you have more than one line of
text in a box, you can choose “All At Once” or “By 1st Level Paragraphs
” to animate one group at a time.
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7. Save your presentation to save the changes you have made.

8. Now let’s see how the presentation will look when you show it to the
class.
Click on the Slide Show tab.

10. In the Start Slide Show toolbox, Click the From Beginning button.
11. Use the spacebar or Click the mouse to show the next piece of information

12. Watch the entire presentation.

Adding Custom Animation to a Presentation Making your pictures move

Custom animation added to a slide can give special effects to words and pictures. In this exercise
we will concentrate our efforts on just the images in the presentation.

1. Open your Present1. This step will also open Microsoft PowerPoint. (From the START menu,
Click on My Documents, Find your named folder, Double-click to open it, Find your file:
firstnamelastinitial Present1. Double-click to open it.)
2. Click on the Animations tab.
3. Let’s take a closer look at the Animations toolbox.
There are only two options in this toolbox. The second
tool listed is Custom Animation. This is the tool we
will work with in this exercise.
4. Click on the Custom Animation button.
On the right side of the screen the Custom Animation window
will appear.
5. Using the Side pane and the Slides tab, Click on the first slide
with an image.
6. Click on the image.

Notice that in the animation window the “Add Effect”

button becomes active.
7. Click the button to see the drop down menu.
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This is where things can get fancy and complicated.

We are going to keep them simple for this presentation,
using the Entrance menu only.

8. Place the cursor over the word “Entrance” on the menu.

This will reveal the 5 basic ways to create an effect for your
picture. You will also notice at the bottom of the menu it says
“More Effects…”.

9. Click on “More Effects…”. An Add Entrance Effect dialog

box will open. Here you will find categories called Basic,
Subtle, Moderate, and Exciting. Using this box, you can
also “Preview” the effect without actually applying it to the
presentaton.

10. In Basic Click the effect called “Wheel”. Watch the picture.

11. Click the effect called “Random Bars”. Watch the picture.

12. Scroll down. In Moderate Click the effect called

“Grow & Turn”.

13. In Exciting Click the effect called “Boomerang”

14. Try out a few others on your own. Finally Choose

one and Click the OK button. This will add the effect
to that image, and you will See a notation made in the
Custom Animation window.

15. Add a Custom Effect to each image in the

presentation.
You will need to have
each slide with the
chosen image in the
Slide pane or work
area in order to do this.

16. Save your presentation to save the changes you have made.
17. Now let’s see how the presentation will look when
you show it to the class. Click on the Slide Show tab.
18. In the Start Slide Show toolbox, Click the
From Beginning button.
19. Use the spacebar or Click the mouse to show the
next piece of information.
20. Watch the entire presentation.
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