Job Description

1. JOB IDENTIFICATION

Job Title: Accounting Supervisor

Reports to: Regional Hub Accountant

Division: Finance & Accounting

Department: Finance & Accounting

Business Line: TBD

Prepared/Revised on: October 2014

2. JOB PURPOSE

The aim is to state the overall significance of the job from the organisation's perspective.

Accounting supervisor is responsible for credit policy compliance, follow-up on aging, bounce cheques and settlement of
customer’s account as per Company policy. He is also responsible for daily collection, deposits, posting and reconciliation
of cash and cheques as per FI guidelines. He has to make sure correct charging of expenses by following accounting
guidelines (Cheat Sheet) issued by FI department

3. JOB DIMENSIONS

Direct Reports: NA
Number of Staff Supervised:
Total Reports: NA

4. MAIN ACCOUNTABILITIES

This section describes the principal outputs required from the job.

Description Key Results

Expense voucher and Petty Cash Management  Monitoring of petty cash expenses.
 Accurate expense postings in the
 Ensure all expenses are being paid through petty cash after cross system
verifications.  Posting of all expenses as per provided
 Ensure that all incurring expenses are marked against the right classification.
fields in SAP’s HCs / GLs and Orders for onward posting by Branch
Manager.
 Charge all expenses by following accounting guidelines (Cheat
Sheet) issued by FI department.
Credit and cash Compliance  Tracking & recovery of outstanding
payments.
 Post deposit slips in SAP on daily basis with ZERO balance left.  Accurate cash postings in the system
 Daily cash and cheque reconciliation with day closing sales value  Effective communication across
 Knock off outstanding payments in SAP against cash and cheque departments
realization through MIS report.  Minimized response time for initiating
 No compromise over shortages with full control, daily reporting of credit blockage request
all shortages to relevant stakeholders (BM/Supplier  Credit & accounting policies
Supervisor/CBD/FI) and religious follow-up for recovery of compliance.
outstanding payments  Timely end of day sales execution.
 Customer account settlement and employee’s F&F reconciliation in
close coordination with FI/HR/CBD/CS&L stakeholders
 Initiation of credit blockage request(bounce cheques) to trade
service department after taking formal approval from BM/RM
CMR Processing and Settlement  Accurate and timely CMR settlement
 Ensuring CMR is given to the right
 Provide CMR details to the suppliers as per realized by HO/FI. customer who meets the required
 Following CMRs settlements within the specific month with CBD’s criteria as communicated.
alignment.

Liaison with Security Service Providers & Banks  Relationship building with service
providers
 Keep a strong follow up daily with Cash in transit Service provider  Safe and secure security system
for cash deposit into bank.
 Initiate email for extension in CIS limit  Following up on the daily deposits.
 Random security alarm drill with the consent of BM/RM
 Change Security Alarm System Password / Code ideally every
month and share it with authorized stake holders (BM / Cashier).
 Responsible to maintain good working relationships with Bank(s) to
ensure timely submission of cash/cheques/DD
 Initiating arrangement of vault service in case of branch cash being
in excess of limit
 Intimation to Accounts manager & Hub Accountant regarding
increase in cash limit
Sub D and USC Invoice:  Up-to date data available in SAP
 Posting of each Sub D cash / Cheque / DD in SAP after verification
via Bank’s MIS.
 Approve Sub D shipment as per advance and balance amount
(Credit) being posted by him, cross check the value of order
processed by IT Officer against bank MIS amount
 Follow-up with CBD for timely GRN’s collection, maintain record of
USC invoices/GRN and share with S&OD for further processing
Aging  Determines the financial health of a
company's customers, and the
 Keep daily tracking and strong observations over Customers business.
outstanding amounts (RAs / PAs)
 Follow up with CBD by customers for all type of recoveries
Vendor GRN’s/Posting  Timely & accurate submission of
vendor invoices
 Submission of vendor invoices and all other claims to relevant
budget heads in line with FI guidelines
Reporting  Timely availability of all records for
audit purpose
 Maintain proper tracking of monthly revenue budgets and share
with RA/BM/RM, daily cash deposit file
 Maintain proper records of contracts of logistic, USC/CSD file, Daily
Invoices (Expense, Vendor, etc.), Cheque Bounce, CMR File
Safety, Health & Environment  Healthy and safe environment
 Ensure compliance to all relevant safety, health and environmental
procedures in the section in order to promote a healthy and safe
work environment
Related Assignments
 Support Supply team regarding direct bank deposit related matters  Line manager’s feedback
 Perform other related tasks as assigned by the manager

5. APPLICATION OF GUIDELINES & DECISION MAKING AUTHORITY

Guidelines:
Thinking within defined policies, standards, and specific objectives
Decision making:
The decision making process of Accounts Supervisor is guided by policies, procedures, best practices or any other
directives rolled out by the company; any exceptions should be referred to Immediate Manager.

6. COMMUNICATIONS & WORKING RELATIONSHIPS

Internal:
Respective Regional Hub Accountant ,Branch Manager / Regional Manager, ,CBD, Supplier Supervisor, Cashier
External:
Supplier, Bank, , Security Service, FI

7. QUALIFICATIONS, EXPERIENCE, & LANGUAGE SKILLS

This section states the minimum knowledge, experience and linguistic abilities required for satisfactory performance of
the job.

Academic and professional qualifications:

MBA Accounting / Business / Commerce

Experience:
Minimum 2-3 years’ experience in accounting
Languages:
Fluent in English and Urdu language
Skills:
 Strong communication skills.
 Good MS Office skills (Word, Excel)
Competencies:
From competency matrix as defined in competency dictionary

8. THIS POSITION HAS BOTH A SOLID-LINE AND DOTTED-LINE REPORTING STRUCTURE

 Position Solid-Line Supervisor Dotted-Line Supervisor
Accounting Supervisor Regional Hub Accountant Branch Manager

9. ISSUED BY:
Abudawood HR :

Signature Date
10. AGREED BY:
MANAGER :

Signature Date

Without Prejudice

This document is issued for guidance only and does not constitute contractual or legal precedence