AUTOMOTIVE QUALITY MANAGEMENT SYSTEM Ref No.

: QMP-07
Issue/Rev. No.: 2.0/0.0
AQMS PROCEDURE
Date: 07.01.2019

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ASWINI GROUP

REVISION CONTROL

The Revision Control format given below is used for updating revisions in the Procedures and issued along with the
document.

DETAILS
REV. REV. ISSUE
TOTAL NO. REVIEW DATE
NO. DATE DESCRIPTION OF REVIEW NO.
OF PAGES PAGE NO.

0.0 04.09.13 4 All New release 1.0 04.09.13

0.0 04.01.17 4 All 2.0 04.01.17

1.0 07.01.19 10 All Input-process-output introduced 2.0 04.01.17

 AUTOMOTIVE QUALITY MANAGEMENT SYSTEM Ref No.: QMP-07
Issue/Rev. No.: 2.0/0.0
AQMS PROCEDURE
Date: 07.01.2019

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ASWINI GROUP

EFFECTIVE
NAME SIGNATURE DATE
DATE
PREPARD &
RELEASED 07.01.2019
BY
07.01.2019
APPROVED H.GIRI
07.01.2019
BY (CEO)

1.0 Purpose

To establish, implement, maintain and improve a documented process for infrastructure,

competence, recruitment, training, awareness, induction, performance appraisal, employee
motivation, personal safety and work environment.

2.0 Scope

This process is applicable to infrastructure, work environment, people working and on behalf of the
organization.

3.0 Reference

IATF 16949:2016, Clause 7.1 (7.1.1 – 7.1.), 7.1.3.1, 7.1.4, 7.2, (7.2.1 – 7.2.4) and 7.3 (7.3.1 – 7.3.2)

4.0 Definition / Abbreviations

HR – Human Resource, SGA – Small Group Activities, HOD – Head of the Department, INR – Indian
Rupees, Mgr. – Manger, UOM – Unit of Measurement, PPE – Personnel Protective Equipment;
PQCDS – Productivity, Quality, Cost, Delivery & Supplier/Safety;

5.0 Responsibility

HOD :
Team :

6.0 Input – Process – Output

Input Process (Activity) Output

Plant, Facility &
Resource Requirements Plant, Facility & Equipment Planning
Equipments
 AUTOMOTIVE QUALITY MANAGEMENT SYSTEM Ref No.: QMP-07
Issue/Rev. No.: 2.0/0.0
AQMS PROCEDURE
Date: 07.01.2019

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Manpower Requirement Recruitment Manpower

New Employee Job Induction Job Allocation

Individuals Awareness & Appraisal Awareness & Motivation

Total Employee
Work Force Employee Motivation & Empowerment
Involvement

Operator Risk Safety Practice Safe work environment

Work Place House Keeping Standard Workplace

6.1 Plant, Facility and Equipment Planning & Provision

Resource Plan and budget for

Needs/Request resource provision and
from user Dept. search for sources

Existing sources Identify sources and Request

from approved collect information and new/revised
supplier list quotation quotation

NO Inform to
Quotation supplier
approval

YES
Inform or
Order Placement and update to user
follow-up the supply till dept.
delivery at ASW

Installation/
Ask for repair or Receive at ASW, and Commissioning
replacement as inform to user dept. of Equipment
per PO

Handover to
NOT OK OK user department
Inform/Return to Check with for utilization
Supplier for PO/Req.?
replacement
 AUTOMOTIVE QUALITY MANAGEMENT SYSTEM Ref No.: QMP-07
Issue/Rev. No.: 2.0/0.0
AQMS PROCEDURE
Date: 07.01.2019

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6.1 Recruitment

Input Recruitment - Activity Output

Manpower request Prepare job profile (competency standard) as

from user departments required by the user department
with CEO approval

Contact/Intimate manpower source or

advertise in media

Receive application (Resume) from

candidates through sources or directly

No
Candidate Directory/ Is job profile
Discard the
Manpower Sources / matching to our
application
Approved Agents requirement?

Yes

Short list application, schedule interview and

call for interview

Conduct interview and evaluate

No
Competency Is the candidate
Hold the application,
Requirements JD RD- capable for the job
and continue with new
ASW-41 profile?

Yes

Select candidate, issue appointment order New Manpower and

and update list of employee. Employee History
Record QR-HR-01
Competency matrix
Arrange for induction training.

6.2 Job Induction

 AUTOMOTIVE QUALITY MANAGEMENT SYSTEM Ref No.: QMP-07
Issue/Rev. No.: 2.0/0.0
AQMS PROCEDURE
Date: 07.01.2019

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ASWINI GROUP

Input Induction- Activity Output

Selected Prepare induction circular and circulate to all

candidate(s) departments and display in the notice board.

HR Induction (Company Policy, Objectives

& Goals, Organization structure, etc...)

On Job Training
Induction training HOD Induction (Explain all CSR, Dept/Job
Report QR-HR-04
material as process responsibilities, and cross functional
Training Feedback
wise activities between departments)
form QR-HR-06
Employee History
Record QR-HR-01
Job allocation (Delegation of Roles and
responsibility, Internal Comm. & Reporting)

Monitor the operator for 7 days Training Effectiveness

Record QR-HR-06

Achieved minimum Skill Matrix QR-HR-

skill level as per 02
requirement? Employee History
Record QR-HR-01

Refreshment training to be given below

Training Effectiveness
condition
Skill Matrix QR-HR- Record QR-HR-06
1. Skill development
02 Skill Matrix QR-HR-
2. Long absent
Employee History 02
3. Job Change over
Record QR-HR-01 Employee History
Record QR-HR-01
 AUTOMOTIVE QUALITY MANAGEMENT SYSTEM Ref No.: QMP-07
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AQMS PROCEDURE
Date: 07.01.2019

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ASWINI GROUP

6.2 Awareness training

Input Induction- Activity Output

Training Calendar Prepare training circular and circulate to all

RD-ASW-40 departments and display in the notice board.

Request from user Training schedule intimate to user Training program –

departments department circular QR-HR-08

Training program –
Training program- Awareness Training Program circular QR-HR-08
circular QR-HR-08 Training Feedback
Training material form QR-HR-06

Monitor the effectiveness after 15 days from Training Effectiveness

date of training conducted Record QR-HR-06
Skill Matrix QR-HR-
02
Employee History
Record QR-HR-01
6.3 Performance Appraisal

Input Performance Appraisal - Activity Output

Individuals working Plan and conduct awareness programs

on behalf of ASW (PQCDSM & CSR)

Plan and Prepare performance appraisal

Criteria/ Method & Frequency

External Source / Conduct individual performance appraisal

Consultant

Evaluate individual performance

Report to CEO for Decision making

Reward/Award,
Initiate necessary actions based on CEO’s Promotions, Training
Decision etc.
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AQMS PROCEDURE
Date: 07.01.2019

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6.4 Employee Motivation & Empowerment

6.4.1 Employee Suggestion

Input Employee Motivation (Suggestion) - Activity Output

Plan and Provision Initiate suggestion scheme through campaign

for Suggestion / Launch meeting by the CEO
Scheme (Suggestion
Box & Forms)

Create awareness on importance participation

in QMS through suggestion scheme

Receive/Collect suggestion from individuals

(including contract workers)

Prepare suggestion summary on monthly

basis

Report (suggestion summary) to CEO in the

monthly review meeting

Yes No
Is the suggestion is Inform the
Reward individual
selected/approved suggestionist
suggestionist for
by the CEO? regarding mgmt.
participation
decision

Yes

Implement the suggestion through

SGA/KAIZEN teams

Prepare suggestion implementation report,

and report to CEO in monthly review
meeting

Conduct best suggestion competition yearly, Award/Reward

and select best 3 suggestions in each suggestionist in
category of PQCDS annual meeting
NoRecord the reasons
and communicate to AUTOMOTIVE QUALITY MANAGEMENT SYSTEM Ref No.: QMP-07
DIRECTOR
Issue/Rev. No.: 2.0/0.0
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Date: 07.01.2019

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6.4.2 Employee KAIZEN & SGA

Employee Motivation (KAIZEN & SGA) -

Input Output
Activity

Suggestion from Receive Kaizen & SGA project titles and

employee, customer, timing plan from volunteer team.
supplier and auditors

Get approval from CEO and provide support

to the team for implementation.

Monitor the progress of the project as per

timing plan.

Is the project No Record the reasons

implemented and and communicate to
result achieved? CEO

Yes

Monitor the effectiveness of the result

No
Is the improvement Record the reasons
consistently gives and communicate to
the result? CEO

Yes

Recognize and award the team in the annual Total employee

celebration and display the details of the involvement
achievement in the notice board.
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Issue/Rev. No.: 2.0/0.0
AQMS PROCEDURE
Date: 07.01.2019

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6.5 Safety Practices

Input Personal Safety - Activity Output

Prepare list of process / work stations

Identify the potential risk to employees

through proper risk assessment

Yes
Eliminate the potential
Is the potential risk risk factors
can be eliminated?

No

Establish safety control measures.

Provide safety control measures (Training, Monitor the Safe work

Instruction & PPE) to protect the employee environment
from risk.

Monitor safety performance

(incidents/accidents) and improve upon.

6.6 House Keeping

Input House Keeping - Activity Output

Plant Layout & Identify Area / Work place standard

Infrastructure (requirements for product & safety)

Launch / Campaign ‘5S’ activity

Conduct training on ‘5S’ & Zone 5S Zones & Teams

Identification with Teams

Report to MP in monthly review meeting, for

necessary
Action actions
/ Decision for improvement
for ‘5S’ improvement
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Issue/Rev. No.: 2.0/0.0
AQMS PROCEDURE
Date: 07.01.2019

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Input House Keeping - Activity Output

Implement 1S, 2S, 3S, 4S, 5S one by one Standardize work

place

Conduct ‘5S’ Audit as per checklist

Summarize ‘5S’ audit reports

Report to CEO in monthly review meeting,

for necessary actions for improvement

Action / Decision for ‘5S’ improvement Improved House

keeping

The employees using the common areas like conference hall, training hall, canteen and toilets are
controlled by cleaning schedule.

7.0 Further Reference

7.1 Documented Information

As per List of Documented Information to be maintained – RD-ASW-01
As per List of Documented Information to be retained – RD-ASW-02