ACC5FAS Individual Assignment

Beach Ltd (MS Access Exercises)

Beach Ltd is interested in more effectively managing their inventory. Casey and Caitlin of Beach Ltd would
like you to put together a database of their current inventory. Create a new database file using the
information below. Name the file Beach_DB.

Question 1 1 mark
1. Create a new database file using the following information.
1.1. Use the information below to create a products table, a manufacturer table, and a category table.

Table Structure:

Table Field Name Data Type

Category CategoryID Number
CategoryName Short Text
Manufacturer ManufacturerID Short Text
ManufacturerName Short Text
Product ProductID Short Text
ProductName Short Text
CategoryID Number
ManufacturerID Short Text
Price Currency
Style Short Text
Quantity Number

Category Table

CategoryID CategoryName
1 Complete
2 Ramp
3 Longboards
4 Protective Gear
5 Rails

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Manufacturer Table

ManufacturerID ManufacturerName

ALM Almost
EMT Element
GC Goldcoast
MOJ Mojo
KRO Krooked
SC Santa Cruz
S9 Sector 9
888 Triple 8
0 Zero

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Product Table

ProductID ProductName CategoryID ManufacturerID Price Style Quantity

61-16758 Element Flat Bar 5 EMT 109.99 Black 10

Grind Rail

61-23116 Zero Switchblade 5 0 119.99 Silver 10

Rail

61-36447 Zero 6 Foot Flat Bar 5 0 99.99 Red 10

Grind Rail

65-00011 Mojo Wedge Ramp 2 MOJ 179.99 Black/Blue 8

65-00335 Almost Mullen OC 1 ALM 119.99 Orange/Teal 10

Impact V4

65-00358 Element Section 1 EMT 89.99 Black/Red 10

65-00981 Almost Mullen Day 1 ALM 119.99 Black/Yellow 10

Glow

65-01135 Macon Helmet 4 888 59.99 White 10

65-01400 Krooked Eyes 1 KRO 89.99 Pink/Blue 10

65-01783 Santa Cruz 3 SC 99.99 Blue/White 10

Landshark

65-01786 Santa Cruz Tiger 3 SC 129.99 Orange/Black 10

Shark

65-01837 Element Launch 2 EMT 179.99 Black/Red 5

Ramp

65-01967 Sector 9 Sand 3 S9 189.99 Black/White 10

Wedge

65-01970 Goldcoast Venice 3 GC 149.99 Green/Yellow 10

65-23174 Little Tricky Helmet 4 888 34.99 Black 10

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1.2 Establish the appropriate relationship between each table.

1.3 Create a query using the Simple Query Wizard that lists ProductName, CategoryName, and
ManufacturerName for all product (Save as Query 1.3).

1.4 Create a form using the Form Wizard for entering new products that lists all the available fields in the
product table; use your preferred style to create the form (Save the form as Form 1.4).

1.5 Create a report using the Report Wizard with the fields ProductID, Style, Quantity, and
ManufacturerName for all products. The report should be viewed by Manufacturer sorted by ProductID
in ascending order and be formatted in a Tabular layout with Portrait orientation and no grouping (Save
the report as Report 1.5). All field information should be visible.

Question 2 2 marks

2. Casey and Caitlin would like to make the following changes, using the Beach_DB file that you have
created in Question 1 (Create a copy of Beach_DB and name it Beach_DB2).

2.1 Add CategoryID 6, CategoryName T-shirts to the Category table.

2.2 Add ManufacturerID AH, ManufacturerName Anti-Hero to the Manufacturer table.

2.3 Add ProductID 62-01296, ProductName Anti-Hero Logo T-Shirt, CategoryID 6, manufacturerID AH,
Price $14.99, Style Red, Quantity 30 to the product table.

2.4 Change ProductID 65-23174 to 61-23174.

2.5 Delete ProductID 65-01837 from the product table.

2.6 Enforce referential integrity between the tables.

2.7 Add a picture for the following products: “Santa Cruz Tiger Shark”, “Santa Cruz Landshark”, and
“Macon Helmet”. Pictures available through the LMS and are required to be added to the Products table.

2.8 Add a Phone Number field to the manufacturer table with a standard phone number input mask and
then add the following phone numbers to the manufacturer table.

ManufacturerID PhoneNumber
AH 619-555-8521
EMT 305-555-7861
S9 415-555-7142

2.9 Create a validation rule for the Price field of the product table, making the price field required and
making sure the price is greater than $1 but less than $500. Create your own feedback statement and enter
it as the validation text. Save the changes you made.

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Question 3 2 marks

3. Now Caitlin would like you to help her create some queries to extract information from the database.
Make the following changes for Caitlin, using the Beach_DB file you created in Question 1 and name it
Beach_DB3

3.1 Create a select query that lists the category name, manufacturer name, product name, and price for all
products from Manufacturer ID 888. (Save this query as Query 3.1).

3.2 Create a select query that lists the manufacturer name, product name, and price for all products with
a Category ID of 1. (Save this query as Query 3.2).

3.3 Create a select query that lists the product ID, category name, and style for styles that contain the
word ‘‘Black’’. (Save this query as Query 3.3).

3.4 Edit the query you just created in the previous step (Query 3.3). Add the manufacturer name field and
remove the category name field. Change the criteria of the query from styles that contain the word
‘‘Black’’ to styles that contain the word ‘‘Blue’’. (Save this query as Query 3.4).

3.5 Create a select query that lists product name, price, and quantity for all products with a price greater
than $100. (Save this query as Query 3.5).

3.6 Create a select query that lists product name, price, and quantity for all products with a price greater
than $100 but less than $130. (Save this query as Query 3.6).

3.7 Create a parameter query that lists the manufacturer name, product name, price, style, and quantity.
The query should state ‘‘Enter Manufacturer ID’’. Sort the query in ascending order by product name.
(Save this query as Query 3.7).

3.8. Create a select query with the fields CategoryID, CategoryName, Price, Quantity, and a computed field
titled Retail Value, which is the price times (multiplied by) quantity. Change the format of computer field,
i.e., retail value to currency. (Save this query as Query 3.8.1). Then, using another query, calculate the Sum,
Average, Minimum and Maximum of retail value for all five categories of Complete, Ramp, Longboards,
Protective Gear, Rails. (Save this query as Query 3.8.2)

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Beach Ltd (MS Excel Exercise)
The comparative statements of Beach Ltd are presented below.

Beach Ltd
Statement of financial performance
For the year ended 31 December
2018 2019
Net sales (all on account) $645,000 $704,000
EXPENSES
Cost of sales $360,000 $376,000
Selling and administrative $138,000 $145,000
Interest expense $7,500 $9,500
Income tax expense $41,850 $52,050
Total expenses $547,350 $582,550
Profit $97,650 $121,450

Beach Ltd
Statement of financial position
As at 31 December
2018 2019
ASSETS
Current assets
Cash $23,000 $25,000
Marketable securities $19,000 $15,600
Accounts receivable (net) $95,000 $110,000
Inventory 78,000 $90,000
Total current assets $215,000 $240,600
Non-current asset
Property, plant and equipment (net) $465,000 $520,000
Total assets 680,000 $760,600
LIABILITIES AND EQUITY
Current liabilities
Accounts payable $80,700 $83,600
Income taxes payable $24,300 $28,000
Total current liabilities $105,000 $111,600
Non-current liabilities
Notes payable $150,000 $184,000
Total liabilities $255,000 $295,600
Equity
Share capital ($5 each) $180,000 $200,000
Retained earnings $245,000 $265,000
Total equity $425,000 $465,000
Total liabilities and equity $680,000 $760,600

Additional information:

1. Beach Ltd shares recently sold at $28.50 per share.

2. All dividends are cash dividends.
3. All sales are credit sales.

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Required

1. Transfer Beach Ltd statement of financial performance, and statement of financial position to an Excel
spreadsheet.

2. In an Excel worksheet reconstruct the Retained Earnings account to calculate the dividend amount (1
mark).

3. In an Excel worksheet, create a vertical and horizontal analysis of the statement of financial position.
You are required to use appropriate Excel functions to provide the vertical and horizontal analysis. For the
purpose of performing horizontal analysis the base year is 2018 (2 marks).

4. In an Excel worksheet, create a vertical and horizontal analysis of the statement of profit or loss. You
are required to use appropriate Excel functions to provide the vertical and horizontal analysis. For the
purpose of performing horizontal analysis the base year is 2018 (2 marks).

5. In an Excel worksheet calculate the following ratios for 2019. you are required to use appropriate Excel
functions for calculating the following ratios (2 marks):

- Current ratio
- Quick ratio
- Receivable turnover
- Average collection period
- Inventory turnover
- Average days in inventory
- Profit margin
- Asset turnover
- Return on assets
- Return on ordinary shareholders’ equity
- Earnings per share
- Price/earnings ratio
- Dividend payout ratio
- Debt to total assets ratio
- Times interest earned ratio

6. Provide a professionally presented short written business report (maximum 1,000 words) designed for
an internal user of the accounting information.

Your report requires to explain the financial results of your company in 2018 and 2019. You are required to
provide discussion factors to analyse the financial performance/situation of the company. Discussion
factors could be items taken from either statement of financial position, or statement of financial
performance that you feel had an impact on the financial performance/situation of the company (3 marks).

In addition, you are required to make two recommendations for the business moving forward and include
supporting evidence through analysis to justify your recommendations (2 marks).

7. Provide four (4) graphs that visually illustrate the company’s overall financial situation and performance.
Include a description for each graph that describes the results. You are required to provide meaningful,
effective, easy to read, and well-formatted graphs for use in managerial decision making (2 marks).

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Written report - Format (0.5 mark)

You are required to write your report according to the business report format. The following link, taken
from Business School of Victoria University of Wellington, New Zealand, should assist you with writing a
business report according to the business report format.

https://www.victoria.ac.nz/vbs/teaching/resources/VBS-Report-Writing-Guide-2017.pdf

Referencing (0.5 mark)

All submissions will be reviewed by a program called “Turnitin” and this will identify instances of plagiarism.
Plagiarism is a serious offence and can result in assignment being marked zero.
Please ensure if you have copied information you use quotation marks and appropriate referencing.
If you reword someone else’s work, you still need to refer to the author’s in your sentence. For example,
Hines (1991) discusses how……. – whilst this is not a quote you need to reference the idea.
Refer to the “Assignment Presentation Guide” available under the “Assignment” tab for guidance.
This assignment requires you to analyse data. If you copy financial reports from the internet it will be
obvious and no marks will be awarded, even if correctly referenced.

Submission requirements

1. Three MS Access Files including Beach_DB, Beach_DB1, and Beach_DB3

2. One MS Excel File

3. Professional written report in either MS word or PDF format.

Late Submission Penalty

“The standard penalty for late submission of assessment tasks is 5% of the marks for that task for each
delay in submission of a day or partial day up to a maximum of five (5) working days after the due date.”

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