Desktop Virtualization TCO Calculator

Virtual Desktop Infrastructure Costs

Citrix XenDesktop
Considering the enterprise package from Citrix as the default solution, the TCO also takes in to account infrastructure costs

Infrastructure Costs
The costs of storage, power consumption and labour required for installation are also taken into account.

Assumptions

1 Active Directory

2 Microsoft VDA License

3 File Server

4 Anti Virus Cost is

5 Xenserver is the Hypervisor Platform

6 Bandwidth Requirements not considered

Monitoring Tools Requirements not

7 considered
 Calculator

e default solution, the TCO also takes in to account infrastructure costs.

required for installation are also taken into account.

XenDesktop will support Microsoft Active Directory Server 2003 or higher. Freedom has Windows NT
domain and migration is not part of VDI Implementation

If the PCs are covered under Software Assurance (SA), then no

additional VDA licensing is required

Storage for User Data is not considered, we can use existing file server for user data

Anti Virus cost for VDI systems are not considered

We have considered Xenserver as Hypervisor Platfrom for Xendesktop which is part of Xendesktop
License

This can be derived from customer's existing bandwidth utilization

We will use the existing customer monitoring tools

TCO of Virtual Desktop Deployment & Traditional Desktop Replacement

For a quick TCO overview , please enter the total number of desktops you plan to refresh or virtualize.
Please only change white cells. For customizing the tool to your environment, please edit the VDI and Assumptions tabs first.

Number of Desktops 1000 being considered for implementation

Projected Growth 1% Per year

Relative TCO Over 6 years Relative Per Desktop Costs Over 1 year

$1,198,828
$1,116,000
$1,200,000
$1,000,000
10
$800,000
8
$600,000
6
$400,000
$200,000 4

$- 2
XenDesktop + Thin Desktop Replacement
Client 0
 Desktop Virtualization Licensing Costs
Number of Desktops 1000 being considered for implementation

Projected Growth 1% per year

These are default assumptions - Change (white cells) as per your quoted prices.
Accounting for existing infrastructure could drastically change the assumptions.
1. Citrix XenDesktop

2 Citrix XenDesktop
Replace default costs entered in the chart with quotes you have received from the vendor. Please adjust the licensing option you wish to test in cell F37
Citrix XenDesktop Licensing & Related Cost Units Total
Hardware Costing
Hypervisor Hardware cost $ 9,100 14 $ 127,400
Blade Chasse $ - $ 20,000

$ - 0 $ -
$ - $ -
Total Number of server 14
XenDesktop (Advanced license) $ 195 0 $ - Advanced
Comes with XenApp Integrated (Enterprise) $ 225 1000 $ 225,000 Enterprise
Comes with XenApp Integrated (Platinum) $ 300 0 $ - Platinum
> Solution Selected: (Default is Enterprise) $ 225 1000 $ 225,000

4 Windows 7 Enterprise Centralized Desktop

Default Virtual Desktop licensing selected is Windows Virtual Desktop Access (formerly VECD) without Software Assurance for 3 years. This can be used with existing OEM
Windows 7 Licensing Costs (Retail) Per Unit Total
Windows 7 Professional $ 300 $ 300,000 Please edit appropriately to reflect pricing available to you.
Virtual Desktop Access (Existing OEM/Other OS) (3 yr.) $ 300 $ 300,000
Microsoft Windows 7 Licensing Scenarios
Common Software & Hardware Year 1 Year 2 Year 3 3 Yr Total
Windows 7 Professional $ 300,000 $ - $ - $ 300,000
Virtual Desktop Access (Existing OEM/Other OS) (3 yr.) $ 300,000 $ - $ - $ 300,000
> Solution Selected: (VDA w/o SA) $ 300,000 $ - $ - $ 300,000

5 Application Licensing Costs

TCO by Application Profiles
User Profiles Units / Cost Year 1 Year 2 Year 3 Total
Profile 1 (Number of users with this profile) 250
Microsoft Office $ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
… $ - $ - $ - $ - $ -
Profile 2 250
Microsoft Visio $ - $ - $ - $ - $ -
… $ - $ - $ - $ - $ -
… $ - $ - $ - $ - $ -
Profile 3 250
Others-1 $ - $ - $ - $ - $ -
… $ - $ - $ - $ - $ -
… $ - $ - $ - $ - $ -
Profile 4 250
Others-2 $ - $ - $ - $ - $ -
… $ - $ - $ - $ - $ -
… $ - $ - $ - $ - $ -
> Total 1000 $ - $ - $ - $ -
existing OEM licenses.
 Virtual Desktop Infrastructure TCO Calculator Assumptions
Fill in the appropriate values for each cost category. The white cells can be altered, the orange cells are factors in calculations and should not be changed. The grey
are assumptions used in the calculations and can be altered as needed.

Please note that this calculator does not take the depreciation of capital assets into account. Capital costs are recorded at the time of purchase, rather than as an annual
depreciation cost.
These are default assumptions - Change (white cells) as per your own environment

1 Common Environment Quantity Growth Units

Number of Desktops or Thin Clients 1000 1% Growth / yr
Price per KWHr $ 0.10 5% $ / KWHr
Air Conditioning Factor 40%
Number of Actual Work Days / Year 250 Days / yr
Operating Hours PC Used / Day 8 Hours / day
Labour Rate of IT Staff $ -
> Ethernet Ports Required / ESX or Xen Server 4
Average Power Consumed per PC/yr 0.085 170 KWHrs / yr
Wyse S10v Average Power Consumption 0.011 22 KWHrs / yr
Server Operating Days / Year 365 Days / yr
Server Operating Hours 24 Hrs
4 Socket-Quad Svr Power Consumption 0.95 KWHrs
Storage Operating Days / Year 365 Days / yr
Storage Operating Hours 24 Hrs
Average Power Consumed by 1 GB Storage 0.01 Watts per hr
Per Year per Tb 87.6 87.6 KWHrs / yr

2 Deskside Maintenance Assumptions Enter

Deployment Time / PC 3 Hrs
Average MTTR PC Incident 2.5 Hrs
Average MTTR Thin Client Incident 0.5 Hrs
Number of PC Incident per Year 2.74 Calls
Number of Thin Client/VM Incident / Year 1.644 Calls

Server / Storage Requirements Assuming similar requirements

Power Consumed by Servers /Yr 8322 14 Servers
Server Air Conditioning 40%
 HDD
Storage
SAN Storage Hardware required in Citrix
Required
3c GB

Shared Desktops 5 600 3000

Dedicated Desktops 30 400 12000

Master Image 1000

Space required 16000

Over Head Space required 3200

Total Space required 19200

Total Storage Requirement 19200 GB / All users

Price / Gb SAN Storage $ 4.00 / Gb
Storage Growth 10% / yr

Power Consumed by Storage /yr 1681920 KWHrs / yr

Storage Air Conditioning 60%
Storage Cost for View
Storage Cost for XenDesktop $ 76,800

4 Common Software & Hardware Growth

Software Assurance Annual Update Rate 20% 3%
Windows 7/desktop Operating System $ 300 1%
Anti-Virus $ - 1%

5 Desktop Replacement Unit Cost Total

Typical Desktop $ 800 Per unit $ 800,000
System Management Tool / PC price $ - Per unit $ -

Desktop Labor Calls Hours Call hours

Configuration & Installation 1000 3 3000 hrs
Desktop Related Support & Management 2740 2.5 6850 hrs

6 Thin Client Infrastructure Unit Cost

 Thin Client $ 250
Ancillary Hardware - Optical drives, etc $ - 0.4
System Management Toolset $ -
6b Xen / Thinclient labor Costs Calls Hours Call hours
Configuration & Installation 1500 0 0 hrs
Desktop Related Support & Management 2740 0 0 hrs
sumptions
ge cells are factors in calculations and should not be changed. The grey cells

apital costs are recorded at the time of purchase, rather than as an annual

e cells) as per your own environment

Number of desktops that qualified for virtualization, projected growth

Electrical rate and annual cost increase
How much additional power required to remove heat from structure
Number of days per year PC or thin client will be running
Number of hours per day that PC or thin client operates
Simplified labor rate for IT worker
Number of 1Gbit ethernet ports per hardware server
Power in KW, extended per year
Power consumption of a Thin Client
Number of days servers run per year
Number of hours per day the servers run
Power consumption for quad CPU server
Number of days storage run per year
Number of hours per day storage is on

Time it takes to unpack, image, install apps, deliver to end user desk
Time to diagnose, and perform deskside visit
Time to diagnose and restart a VM or delete and issue new VM
Traditional PC failure rate industry average
Estimates from industry studies

KWHrs * 4 servers
Terabytes of disk required to host VM's for View & Citrix
Price per Gb of SAN disk storage
Assumed

System management tool subscription renewal, annual budgeted uplift

Price of Microsoft operating system
Price of antivirus per machine

Typical tier 1 desktop with dual core cpu, 2GB memory, 160gb HDD
Price / copy of system management tool one time fee

One time installation every refresh of technology

Labour to repair desktops
Base cost of thin client, growth rate per year (Wyse S10v)

One time

One time installation time and cost

Labour to repair thin client VMs
 TCO Calculator
Fill in the appropriate values for each cost category. Please note that this calculator does not take the depreciation of capital
assets into account. Capital costs are recorded at the time of purchase, rather than as an annual depreciation cost. Once all
the values are entered, go to tab 6 "Summary" to view the summarized results.

These costs are based on previously entered assumptions. (Manual changes on this sheet not recommended except Vendor X).

1
Standard Assumptions Year 1 Year 2 Year 3 Total ($)

Standard Assumptions
Number of Desktops 1000 10 10
Price per KWHr $ - $ - $ - /KWHr
Software Assurance annual update rate 20% 23% 26%

Common Hardware/Software Year 1 Year 2 Year 3 Total ($)

Common Software & Hardware

Anti-Virus $ - $ - $ - $ -
… $ - $ - $ - $ -
… $ - $ - $ - $ -
Total Software & Hardware Costs $ - $ - $ - $ -

2
Desktop Replacement Costs Year 1 Year 2 Year 3 Total ($)

Desktop Replacement
Typical Desktop $ 800,000 $ 8,000 $ 8,000 $ 816,000
System Management Tool / PC Price $ - $ - $ - $ -
Annual Upgrade for Sys Mgt Tools $ - $ - $ - $ -
Desktop Labour
Configuration & Installation $ - $ - $ - $ -
Desktop Related Support & Management $ - $ - $ - $ -
Total Desktop Installation Costs $ 800,000 $ 8,000 $ 8,000 $ 816,000
Destkop Power Consumption
Desktop Device Power Cost per Year $ - $ - $ - $ -
Desktop Air Conditioning Cost $ - $ - $ - $ -
… $ - $ - $ - $ -
… $ - $ - $ - $ -
Total Desktop Power Costs $ - $ - $ - $ -

Desktop Replacement Costs $ 800,000 $ 8,000 $ 8,000 $ 816,000

3
Thin Client Acquisition Costs Year 1 Year 2 Year 3 Total ($)

Thin client Infrastructure

Number of Thin clients 1000 10 10
Thin Client Devices $ 250,000 $ 2,500 $ 2,500 $ 255,000
Ancillary Hardware - Optical Drives, etc $ - $ - $ - $ -
System Management Toolset $ - $ - $ - $ -
Annual Upgrade for Sys Mgt Tools $ - $ - $ - $ -
… $ - $ - $ - $ -
Total Thin Client Infrastrcuture Cos $ 250,000 $ 2,500 $ 2,500 $ 255,000
Thin client Power consumption
Thin Client Power Consumption $ - $ - $ - $ -
Thin Client Air Conditioning Cost $ - $ - $ - $ -
… $ - $ - $ - $ -
… $ - $ - $ - $ -
Total Thin client Power Costs $ - $ - $ - $ -

Thin client Acquisition Costs $ 250,000 $ 2,500 $ 2,500 $ 255,000

5
Citrix XenDesktop Costs Year 1 Year 2 Year 3 Total ($)

Citrix XenDesktop Costs

Citrix Xendesktop License Cost $ 225,000 $ - $ - $ 225,000
Monitoring Tools Cost $ - $ - $ -
Annual Subscription cost of Monitoring C $ - $ - $ - $ -
Annual Subscription of Xendesktop
Licenses cost $ 33,750 $ 33,750 $ 67,500
Windows Server OS cost $ 11,000 $ - $ - $ -
Windows VDA & TS Lic Cost $ 100,000
Virtualization Server Hardware
Hypervisor Harware cost $ 127,400 $ - $ - $ 127,400
Blade Chasse $ 20,000

… $ - $ - $ - $ -
Total Server Costs $ 483,400 $ 33,750 $ 33,750 $ 419,900
Virtualization Storage Hardware
Cost of Storage for VDI $ 76,800 $ 7,680 $ 8,448 $ 92,928
… $ - $ - $ - $ -
Total Storage Costs $ 76,800 $ 7,680 $ 8,448 $ 92,928
Virtualization Infrastruture Power Consumed
Power Consumed by Servers $ - $ - $ - $ -
Server Air Conditioning $ - $ - $ - $ -
Power Consumed by Storage $ - $ - $ - $ -
Storage Air Conditioning $ - $ - $ - $ -
… $ - $ - $ - $ -
… $ - $ - $ - $ -
Total power Costs $ - $ - $ - $ -
Labor Costs
Configuration & Installation $ - $ - $ - $ -
VDI Support & Management $ - $ - $ - $ -
… $ - $ - $ - $ -
… $ - $ - $ - $ -
Total Labor Costs $ - $ - $ - $ -

Citrix XenDesktop Costs $ 560,200 $ 41,430 $ 42,198 $ 512,828

Summary of All Costs

Common Hardware/Software $ - $ - $ - $ -
Desktop Replacement Costs $ 800,000 $ 8,000 $ 8,000 $ 816,000
Thinclient Acquisition Costs $ 250,000 $ 2,500 $ 2,500 $ 255,000
Citrix XenDesktop costs $ 560,200 $ 41,430 $ 42,198 $ 643,828

Licensing
Application Licensing Costs $ - $ - $ - $ -
Solution Selected: (VDA w/o SA) $ 300,000 $ - $ - $ 300,000
TCO Summary Sheet
After filling in the necessary values, the spreadsheet automically generates two TCO summary graphs. The first graph
illustrates the total difference between the project's direct and indirect costs. The second graph depicts the total direct
and indirect costs per year.
Three Scenarios
Year 1 Year 2 Year 3
Citrix XenDesktop with Thin Client Hardware
Common HW/SW $ - $ - $ -
Thin Client $ 250,000 $ 2,500 $ 2,500
XenDesktop $ 560,200 $ 41,430 $ 42,198
Application Licensing Costs $ - $ - $ -
Solution Selected: (VDA w/o SA) $ 300,000 $ - $ -
Subtotals $ 1,110,200 $ 43,930 $ 44,698

Year 1 Year 2 Year 3

Desktop Replacement Costs
Common HW/SW $ - $ - $ -
Desktop Replacement $ 800,000 $ 8,000 $ 8,000
Application Licensing Costs $ - $ - $ -
MS Vista Enterprise $ 300,000 $ - $ -
$ 1,100,000 $ 8,000 $ 8,000

Desktops 1000
Relative Costs
XenDesktop + Thin Client $ 1,198,828 Relative Costs
Desktop Replacement $ 1,116,000
$1,198,828
$1,116,000
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
$-
XenDesktop + Desktop
Thin Client Replacement

Per Desktop Costs for 1 years

XenDesktop + Thin Client $ 1,199
Desktop Replacement $ 1,116
XenDesktop w/o Device $ 944
 Assumptions for Hardware Capacity for VM Host Server
Total number of users 1000
Shared Desktops 100
Dedicated Desktops 850
Streamed VM 0
Local VM 50
Hosted Apps (Sessions per day) 600

Processor cores used per CPU 8

CPU Per Blade Server 2
Core's Per Server 16

Server Config used for Hypervisor

CPU
ESX Host per blade 4*8 core
Provisioning Server 2*Quad Core

Memory Requirement Memory assigned for

Memory Required per Windows 7 Shared Desktop Each VM Template in 2
GB
Memory Required per Windows 7 Dedicated Desktop 2
Memory Required per Hosted Apps
Total Memory Required

CPU Requirement No of cores required

Hosted Shared VDI (15 VM's Per core)--For Shared Desktops 7

Hosted VDI-- For other than Shared Desktops 170

Hosted Apps (25 user session per core) 24

Delivery controller (2 VM Server) 8

Web Interface server (2 VM Server) 8

License Server + Xencenter ( 1 VM) 4

Total number of core's required 221

Total number of servers Required 14

Storage
HDDCalculation
Required in GB
per user
Hosted
(2GB forVDI Pooled
Page (NotWrite
file+1GB dedicated) (60%) Files+Temp)--->
back Cach+Log 5
Linked Clone

Dedicated VM--Each 25 GB (30%) 30

(20 GB for OS+ 2GB for Page file+1GB Write back Cach+Log Files

Master Image (20 GB)

Storage space required

Ovehead Space 15%

Total Storage Size Required in GB

Total Storage Space required in TB

Storage requirement in GB
1000 users
5000 users
7500 users
10000 users

Price per Gb of SAN disk storage $ 4.00

Storage Growth 10%
dware Capacity for VM Host Server

RAM in GB HDD in GB
375 3*72
32 3*72

Actual Memory required in Memory Required in GB Proposed Memory in GB

physical for VM's in GB 1 100 125
1700 2125
0.5 300 375
2250

No of CPU's Required No of Blades Required

ation
Users Storage Space in GB
600 3000

400 12000

1000

16000
 3200

19200

20

19200
60432
90620
120807
 Price in $
Web Interface 2 1000 2000
DDC 2 1000 2000
License Server 1 1000 1000
Hosted Apps 6 1000 6000
XenDesktop License 1000 225 225000
Windows 7 VDA 1000 100 100000

Microsoft Cal 1000

 for 1000 users
Users 1000
One time cost Annual recurring cost
Year2 Year3 Year4
Citrix Licensing cost $ 225,000 $ 33,750 $ 33,750 $ 33,750
Hypervisor Server cost $ 127,400
Blade Chasse $ 20,000
Storage server cost $ 76,800
Thin client cost $ 250,000
Windows Server OS cost 11000
Windows 7 OS cost 300000
Microsoft VDA & TS License (If this clients are u 100000
Applications Licenses cost
Configuration and installation of Xendesktop
Xendesktop Related Support & Management
Monitoring Tools Cost

Total Cost $ 1,110,200 $ 33,750 $ 33,750 $ 33,750

Total cost for 3 yrs $ 1,211,450

 Effort requirements for VDI Implementation

Sl. No.

4
5

10
 Effort requirements for VDI Implementation

Description
Prepare Architecture and Design Document
Hypervisor Architecture
Citrix XenApp Architecture
Citrix XenDesktop Architecture

Setting up the hypervisor server with configuring HA

• Capacity Planning & Designing of ESX Hypervisor Environment
• Hypervisor Installation & Configuration
•Xenserver / vCenter Server Installation & Configuration
o License Configuration
o Networking configuration (ESX End)
o Storage configuration (ESX End)
o Creating Clusters
o Configuring vMotion, HA, DRS, DPM and FT , if applicable
o Configuring Patch Management
o VMware Backup Configuration (VCB / VDR), if required
o Installation of Windows 2008 R2 server with all patches
• Testing & Performance Tuning

Installing VDI Components and configuration

• Installation of VDI and its components
o Installation of Windows 2003/2008 OS for VDI components installation
o Installation and configuration of Desktop Delivery controller with Load balanced
o Installation and configuration of Web Interface with Load balanced
o Installation and configuration of XenApp Server with Load Balanced
o Installation of Applications in XenApp Server
o Installation of App-V Application server if required
o SSL Configuration
• Preparing Windows7 Master Image with applications
o Installation and updating patches of Windows 7/Windows XP
o Installation of Applications and Anti-Virus
o Optimization of Master Image
o Implementation of Group policies and View policies

Setup Testing ( User, Servers, Process/Policy setup etc)

Provision the VDI Desktops -
Test the VDI setup and it’s features
Network Environment - NAT, Ports, DNS setup,
Group policy configuration
Perform the user testing - test users
Application end-to end testing
Overall project management with reports, Tracking etc.
Operational fine tuning & monitoring

Roll Out:-
Phase 1 roll out--200
Preparation of Master Image for the business unit
Allocation of Desktops
User Data Migration
Fixing users issues Post Production migration
Policy Implementation according to business units
Documentation

Roll Out:-
Phase 2 roll out--200
Preparation of Master Image for the business unit
Allocation of Desktops
User Data Migration
Fixing users issues Post Production migration
Policy Implementation according to business units
Documentation

Roll Out:-
Phase 3 roll out--200
Preparation of Master Image for the business unit
Allocation of Desktops
User Data Migration
Fixing users issues Post Production migration
Policy Implementation according to business units
Documentation

Roll Out:-
Phase 4 roll out--200
Preparation of Master Image for the business unit
Allocation of Desktops
User Data Migration
Fixing users issues Post Production migration
Policy Implementation according to business units
Documentation

Post implementation Support, Support Handover, Auditing

Total Efforts -
Effort in persons Onsite Offshore
days

10

25 Y

45 Y

20 Y
45 Y

40 Y

40 Y

40 Y

40 Y

30 Y

325 for 1 person

Total Overall Efforts