ENTRY 1: ORIENTATION

(June 26, 2018)

It was discussed by Ms. Sharon, the supervisor, the difference between the private and government
organization in terms of the process of application. The government organization has a longer
process that included completion of required papers, initial interview, exam, predeliberation,
interview with the board and final deliberation. While, private oranizations can accommodate one-
day interview, with a lower time process required. Ms. Sharon also gave ab overview to our
required exposure as an intern.
[DAILY TIME RECORD]
It indicates the time-in and time- out of an employee. It is a proof of attendance. It is in a pronted
form of time-in and time-out of the employee.
[APPLICANTS DATABASE]
It is where the candidate employees or applicants are being screened. It contains information
needed in applicants (e.g. personal information, education, training, eligibility, experience and
many more).
DTRs are separated by month and in alphabetical order so that they are all organized and easy to
find in filing. Sometimes, if the company’s ‘’time-in and time-out device’’ has a technical
difficulty they use different kind of paper (with right format and signature of their head).
ENTRY 2: COC AND TOWN HALL MEETING
(June 27, 2018)
[COMPENSATORY OVERTIME CREDT- COC]
We’ve been given a task to fix papers (coc) alphabetically. Compensatory Overtime Credit is a
form filed by an employee of days they took undertime signed by heads. It is a separate form
needed to acknowledge and be reflected in their salary.
[TOWN HALL MEETING]
Birthday celebrators for the month of June and talk about violence against women and children
We were privileged to be assigned as ushers to their monthly Town Hall Meeting and learned
about some information in the topic: Violence Against Women and Children by Ma’am Fabillon,
one of the heads and learned the limitation or sign of how we should distinguish violence from a
normal act. There’s a law already about it passed or acknowledged (around 2000’s). I also had the
chance to meet Mr. Carolina as he gave tokens for birthday celebrators. Town Hall Meetings make
the employee feel appreciated, a moment of ‘’out of paper works/ desk works’’ but to enjoy and
socialize and be motivated.
ENTRY 3: LEAVE CARDS AND ACCOMPLISHMENT REPORT
(June 28, 2018)
[LEAVE CARD]
I’ve been assigned to encode employee’s leave card. It is a form that contains remaining, total,
used leave as a benefit of each employee in an organization. It is very much important that it is
filed because it is paid too.
[ACCOMPLISHMENT REPORT]
It is an overall report of a Contractual On Service person, OJT, what they did in the company,
learnings, contributions, minutes, etc.
ENTRY 4: EXIT INTERVIEWS AND LOANS
(June 29, 2018)
[EXIT INTERVIEWS]
For any type of reason leaving the company. May it be resignation, COS, transfer, etc. Employees
are required to fill up a form- exit interview. It contains the overview of employee’s present status
(position, present salary), future plans, concerns/ issues with the supervisor or company,
recommendation for the company, remarks of the one who signed, prepared and interviewed. I’m
glad I had an opportunity to read their personal concerns and recommendations about the company.
It made me feel to know a lot more about government organization management.
[LOANS]
PVAO has a lot of affiliates or loans under it. Some are DBP, PVAO-EA, PagIbig, AFPSLAI and
many more. I’m excited to know more about it. The process to file to a particular loan.
ENTRY 5: FLAG CEREMONY AND AWARDING CEREMONY, APPLICATION FOR
LEAVE AND LETTER OF ORDER
(July 2, 2019)
Every Monday they have a tradition of going to work as early as 7:00 am. All departments must
be present. Today, it was not a typical flag ceremony because there were also announcements and
other segments included like ‘’dagdag kaalaman’’ about history or facts. After flag ceremony and
a speech from Mr. Carolina inspiring employees to do great, he reminded them to be extra careful
of the actions for employees portray an image.
[APPLICATION LEAVE]
I’ve got the chance to talked to Ms. Lani, the person in charge with the payroll in the company. I
asked her about how many leave an employee could have and will it be possible that the remaining
leaves may be encashed. She told me that employees have these benefits. It is only encashed in an
application leave and only regular employees can have it.
[LETTER OF ORDER]
It contains information that will support that an employee is authorized to attend or do a certain
task or activity outside the premise of PVAO. It is signed by the administrative deputy. It is detailed
(date, how many days are are required to that event, time, the letter order number, the purpose and
the names of employees that are part of the activity).
ENTRY 6: JOB MATRIX AND LEAVE CARD
(July 4, 2018)
[JOB MATRIX]
It is a highlight form of information about the employee- a compilation of necessary information
in application of the job. Including name, birthday, present position, in-service training,
educational attainment, work-experience, awards and any other relevant information.
[LEAVE CARD: TIDY]
I was asked to organized and tidy the file of leave card (remaining and used leaves). It is important
that everything is arranged properly.
ENTRY 7:
(July 5, 2018)
[CALLING SCHEDULED APPLICANTS FOR REMINDERS]
I’ve got the chance to talk to applicants that are scheduled to come over the office for the exam/
predeliberation. In preparation for that, I have to be confident with the words I have to tell them, a
balance of authority and establish rapport. Indeed , after talking to them, I felt like I’m really
officially part of the PVAO.
[ZUMBA]
Every Thursday they scheduled zumba for every employee, I’m glad we are invited to try and
experience this one. A one hour and thirty minute work out, best for employees that sit most of the
line.
ENTRY 8: CALLING APPLICANTS THAT ARE NOT QUALIFIED
(July 6, 2018)
It is better to call applicants and tell them positive feedback. But as an hr staff, the other side of
the coin. I must also know how to handle. It is much harder to give a call to an applicant that is not
qualified for the position he has applied for. Who wouldn’t feel bad right? But to deliver it with a
lot of consideration into his feelings is something. It will give you peace, the truth and a support.
I told him the truth and suggested to try again a position that might be perfect for his skills and
qualification.
ENTRY 9: 201 FILE UPDATE
(July 9, 2018)
It is an employee’s compiled papers-information about employee, documents related to the job,
filed requests and many more. It is important to update the file because in an industry that collects
and keeps papers for documents, everything is important. But the most recent filed papers are the
most needed one. I asked how many years they are keeping the paper when an employee left
already. They keep it as much as possible, although employees no longer work for the company,
they are lots of concerns after employment such as retirement matters, etc. some documents are
confidential that’s why it must be handled with full care. For hundreds of employees. It really takes
time updating , fixing, organizing these papers.
ENTRY 10: CONTINUATION OF 201 FILE UPDATE; ADMINISTER 10 EXAMS;
CALLED APPLICANTS SCHEDULED TODAY
(July 10, 2018)
In this setting, updating applicant is very important. I experienced preparing applicant for their
exam. In some case, you would really give some consideration but maintain boundaries at the same
time-case to case basis. I also administered an IQ exam, for applicants secretarial position and an
applicant for promotion.
ENTRY 11: APPOINTMENT LETTER; PDS AND PDF
(July 11, 2018)
In an appointment letter it may be for promotion or original. Because for years employees face
changes. They grow, some are promoted and through appointment letter, an employee is being
informed or invited for an appointment or exam. With that, it must also be filed in a soft copy with
their personal data sheet and works with position description form right after appointment letter.
ENTRY 12: DAILY TIME RECORD
(July 12, 2018)
With the time-in and time-out record. Late, absent, undertime are recorded. At the end of the data
in their time in and time out, there must be a conclusion or total of either late, absent or undertime.
ENTRY 13: IPCR (Performance Evaluation of Employee)
(July 13, 2018)
It is given to employee twice a year. They are being evaluated in the first years and mid years.
January- June and July- December. Ratings fall under : satisfactory, very satisfactory, outstanding.
Those who’ve been rated as very satisfactory are being compiled for the record of performance.
ENTRY 14: WEEK FOR UPDATE OF 201 FILES
(July 16, 2018)
[PERSONAL DATA SHEET]
Yearly, every employee requires to submit updated personal data sheet. In a span of a year there
are lots of possible changes- contact number, address, email, surname and many other details,
that’s why the company updates their files. One of the contents of 201 file
[201 FILE]
It is where physical detailed information about the employee are compiled. We have the 201 file
organized-compiling papers in their categorization in order to save time, energy and confusion,
because having a bunch of papers and documents, it is much better that they are designated to
proper categories.
ENTRY 15: TRAVEL ABROAD
(July 17, 2018)
Government employees unlike those who are in private organization is more strict when they
decide to travel or go out to another country. It needs authorization letter, they cannot just easily
go out the country without proper filing of papers.
ENTRY 16: NOTICE OF SALARY –INCREMENT
(July 18, 2018)
Every 3 years, salary of an employee is expected to increase. But recently, as former president
PNoy signed the contract of salary increase, yearly government employees receive an increase of
salary. It is filed or recorded through a letter. Also, when an employee has been promoted.
ENTRY 17: MEETING WITH THE BOARD OF TRUSTEES
Available position, replacement, predeliberation
(July 19, 2018)
When an employee is promoted his or her previous position is open and available for replacement.
The board of trustees analyze and talk about it. From the applicant’s background, required
personality or skill and credibility to final decision of assigning employee to a certain position.
ENTRY 18: LAST DAY
(July 20, 2018)
In an admin work, it is important to be organized in so many ways. HR department maintains the
standard and they look more than that eyes can see. It is the ground of the company because it is
where information comes from. Documents that are passed to various department begins here. An
employee that is assigned here must be cautious, systematic and follows the rules and standard
much more than what he or she feels doing. For training and development of employees, there is
PET plan for a year- lined up seminars and trainings for employees.
INSIGHT:

Looking back to all the experiences I had in my Industrial Setting, from any form of adjustment to
complying to all the task given to me as an intern, life lessons were acquired. My experience in
Philippine Veterans Affairs Office taught me how to bring myself. It includes the discipline I have
laid for myself in accordance to their rules, the preparation of my heart in doing things especially
new to me, the attitude I have to people even faced with my own struggles along the way and all
the more to give this setting a consideration to my plans I have in my future career. When I envision
my future working in a company, I always see myself wearing a fashionable semi-formal attire or
a smart casual. A good combination of clothes everyday is a must in order for me to rock the day.
It boosts my confidence, I trust myself more and it makes me love what I am doing. For me, it is
a declaration that today-is-going-to-be-a-great-day. In PVAO, I have come to practice that and true
enough it kept me motivated and on fire looking forward to each day. We really have to know who
we are even if of little things, because sometimes it it is where our fire being flamed on resulting
to so much fruits. Moreover, feeling good about myself makes me get more involved with people
around me. It is another joy to see them happy and light at work as well and even if not for a day,
I look forward to an opportunity in passing the lightness, motivation and love in any way possible.
PVAO taught me to value every position and every person in the company: to appreciate every
season and the process. In a government company, you really have to be patient when it comes to
the growth of your career, but within that process, the character is built. My industrial setting
experience prepared me to bring up my strength and use them for something with most value.