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Official Journal of the European Communities

C 89/11













(2001/C 89/08)

1. Introduction

This call for proposals relates to item A-3024 of the general budget of the European Union, pursuant to the decision of the European Parliament. It provides for subsidies for projects organised by associations and federations of European interest. This funding is intended to cover the costs of actions and projects that advance the idea of Europe carried out by these organisations.

It is also intended to support European-level activities relating to reflection on the ethical and spiritual sources of European integration or providing advice on free movement within Europe for nationals of EU Member States and third countries.

These actions are inspired by the principles of subsidiarity, proximity, transparency and partnership. Their purpose is to strengthen the dialogue between the European Union and its citizens with a view to encouraging the emergence of an active and participatory European citizenship and the networking of civil society organisations.

The call for proposals is addressed to associations and federations of European citizens in the Member States of the European Union.


be submitted by the stated deadline, duly completed and accompanied by the required supporting documents;


The projects will focus on the following subjects in the context of European integration, with a view to encouraging the debate about its future:

the European Union’s objectives, institutions and policies and forthcoming developments following the Nice European Council, in particular in the area of European governance,

Europe’s cultural diversity, in particular with a view to the forthcoming enlargement,

the ethical and spiritual values and sources of






the European Charter of Fundamental Rights,

free movement.

2.2. Types of action which will be supported:

2. Eligibility criteria

2.1. All applications must:


be proposed by a non-governmental, non-profit organisation that is legally established and registered in one of the 15 Member States, has the appropriate qualifications and requisite financial resources to complete the project, and is of known legal and moral integrity;


contain a detailed description of the project, clearly describing the planned activities, products to be created or disseminated, the target group, expected results and the method of evaluation;


relate to a project or series of projects starting between 15 September and 31 December 2001 and finishing before 31 October 2002;

Actions such as radio and television programmes, network creation, seminars, conferences, reflection meetings, publi- cations, IT products and innovative activities for implementing the objectives described above.

A typical

Commission will have the following features:








it will fuel an ongoing debate between the players in civil society,

it will contribute to networking the players in civil society.

3. Selection criteria

3.1. The Commission will establish a selection board to


subsidy should be awarded and, if so, how much as a








function of:

C 89/12


Official Journal of the European Communities



the quality of implemented;

the programme and how it will be



probable impact on the





multiplier effect;


the networking dynamic.

The following organisations will have priority:

those established in several Member States of the European Union,

those carrying out their activities in close cooperation with organisations established in other Member States or in applicant countries,

those whose proposed project specifically involves the creation of a network dynamic.

3.2. Depending on the number and quality of projects submitted, the Commission reserves the right to ensure a fair geographic distribution of projects, to cover the territory of the EU as well as possible.

3.3. The Commission will give priority to actions offering the best value for money.

4. Funding terms and conditions


The total annual amount available for the actions and projects is EUR 1 260 000.


The subsidy may not exceed 60 % of the total amount of the eligible costs of the project. Proposals must include evidence that co-financing amounting to at least 40 % of the total cost of the project is available.


The maximum subsidy will be EUR 25 000 per project.


Subsidies are granted for one-off measures and confer no automatic right to funding in subsequent years. They cover the period during which the project is carried out.


The subsidised project may not benefit from any other Community funding for the same activity.


No retrospective subsidies can be awarded.

4.1. Eligible costs

The following direct costs are eligible:


staffing costs for those staff working directly on the action, corresponding to their actual salaries plus social charges;


staff travel and subsistence costs;

(c) direct costs associated with the action:

the costs of running conferences and seminars (organisation costs, travel and subsistence costs for participants and speakers, interpreting costs, fees),

information dissemination costs: production costs (publications, books, CD ROMs, videos, Internet, etc.), translation, dissemination and distribution costs,

other direct costs associated with the action.

The eligible costs mentioned above will be taken into consideration only if supported subsequent to 15 September 2001.

4.2. Ineligible costs


ongoing operating, depreciation and equipment costs;


the cost of consumables and supplies;





capital investment costs;









liabilities, etc.);



contingency reserves;


debts owed;


interest on debts owed;



charges for financial services;


bad debts receivable;



exchange losses, apart from exceptional cases which are expressly anticipated;


contributions in kind;



expenditure on luxuries.


5. Procedure for notification and payment of subsidies

(a) The applicants will be informed of the Commission’s decision concerning their subsidy application as soon as possible. No information will be released until the Commission’s decision on project selection has been made public.

(b) Should the Commission award a grant, a standard agreement setting out the conditions and the amount in euro will be sent to the beneficiaries.

(c) In the event of rejection, the grounds will be indicated. The Commission’s decision will be final.



Official Journal of the European Communities

C 89/13


An amount equivalent to 50 % of the amount of the grant will be advanced within 60 calendar days of receipt by the Commission of the agreement signed by the two parties. The balance will be paid within 60 days of the Commission receiving and approving the final report and detailed final accounts of income and expenditure. The final accounts must be balanced, dated, drawn up in euro and signed and certified by the authorised person, as provided for in the organisation’s articles of association. The final accounts must be presented in Annex IV, which will be appended to the subsidy agreement.


Selection of a beneficiary does not oblige the Commission to grant a financial contribution equal to the amount requested. The allocated amount may not exceed the amount requested.


Beneficiaries commit themselves to carrying out the projects adopted as presented in the application form. Any change to the project must be authorised by the Commission in advance. The inclusion in the final accounts of costs not referred to in the agreement may lead the Commission to request reimbursement of all or part of the subsidy.


In cases in which the real eligible costs at the end of the project are lower than the total estimated costs, the Commission will apply the envisaged percentage in respect of the costs indicated in the budget appended to the agreement, and the beneficiary will be obliged to reimburse amounts already paid in excess of the amount due.


The projects selected may be subject to audits, ex ante and ex post evaluations. The responsible person in the organi- sation undertakes, with his or her signature, to provide proof that the subsidy has been used correctly. The Commission and the Court of Auditors of the European Communities may check the use made of the subsidy, at any time during the term of the agreement and during a period of five years following expiry of the agreement.


Beneficiaries are required to publicise the fact that they have received aid from the European Commission and to use the name and emblem of the European Commission on all their publications, posters, programmes and other products realised in the context of the co-funded project.

6. Time limit for submission of applications

This call for proposals is administered in a single tranche. The deadline for the submission of applications is 27 April 2001 (as evidenced by the postmark).

Applications submitted after this date will not be considered.

7. Submitting the application

7.1. Only dossiers comprising all the documents in points (a) to (e) below received before the deadline, duly completed and accompanied by the requisite supporting documents, can be considered:


the subsidy application form, duly completed, dated, and signed by the person responsible, including a detailed description of the project;


a balanced forward budget (income and expenditure) in euro, stating the estimated unit costs for the various items of expenditure and income. This detailed budget must be dated and signed by the person responsible. It must be presented in the table sent with the application form;


the official annual accounts of the applicant organi- sation for the most recent financial year available;


constituent documents of the organisation;


the bank details form, completed by the beneficiary and certified by the bank.

7.2. Applications for funding must be submitted in triplicate (one original and two corresponding copies), signed by the responsible person. The number of the call for proposals must be indicated on the envelope. Applications should be sent to the address given in 7.5. below.

7.3. No changes to the dossier can be made after the application has been submitted.

7.4. Applications sent by fax or e-mail will not be accepted.

7.5. The application form referred to in 7(1)(a) must be used for submitting the subsidy application. This form can be obtained from:

European Commission, Directorate-General for Education and Culture Sector Partnerships with civil society Rue de la Loi/Wetstraat 200 VM-2 4/18 B-1049 Brussels E-mail address:

The text of the call for proposals, the subsidy application form, the budget table to be completed and the bank details form can also be found on the Internet at