Dear Friends,
MSW & HRD With Dynamic, competent and result-oriented professional with 5.3 yrs experience as a
Sr.Executive - HR, Personnel, ER, IR, and Admin in corporate mainly Pharma / Cable and Wire / IT
Industry.
Deft in handling all the functions from employee Joining to Exiting formalities and successfully handling all
activities for Organization Development which includes:
- Strategic Planning - Recruitment and Selection
- Induction - Compensation and Benefits
- Performance Management - Training and Development
- Welfare Activities - HR Policy Formulation
- Employee Relations - Industrial Relations
- Payroll Management - Statutory Compliance
- Career Planning - General Administration
- MIS Report - Maintaining HRMS
- Contract Management - New System Implementation
- SOP Preparation
These Questions and Answers have been prepared for the purpose of helping the freshers, beginners,
Poors, and Avarages HR, Personnel, ER, IR, and Admin Employees who want to start up their career in it
with strong eligibility. It has been prepared from my own Experience from Fresher to till dated
expereience and these questions were asked by HR/IR/Legal guys in various companies.
I hope you will refer these very important notes before facing any HR/IR related Interview. If you will do
then I ensure that no one will find foult, object and stop you for hiring because you cracked the interview
by these questionier and answers.
Human resource management involves attracting quality workforce through human resource planning,
recruitment and selection, Develop a quality workforce through employee orientation, training, performance
appraisal, and Maintain quality workforce through retention and career development
Employee Code :
Name:_________________ ________________________
Status/
Particular
Sr no Remark
1 Application of candidate / Resume, Interview Assessment sheet
2 Reference Check ( 2 Nos.)
3 Medical Fitness Certificates
4 Joining Report
5 Relieving Letter from the previous employer
6 Pay slip from the previous employer ( 3 mths)
7 Experience Certificate of all Employees
8 Proof of age (SSC Certificate / School Leaving Certificate/Birth Cert.)
9 Proof of Address (Electricity or Telephone Bill)
10 Photo ID ( Adhar Card, Driving License, Voter's Card )
11 PAN Card Copy
12 Form no 11 ( for PF)
13 Form No. 2 (For PF Nomination ( if required)
14 Form No. F (For Gratuity Nomination)
15 Form No. 35 (For Death Declaration as per factory Act)
16 Form No.1 (For ESIC Declaration)
17 Colour Photograph ( Nos. 2)
18 Copies of Degree/Diploma Certificates and Marks sheets
19 Bank Account number detail ( Pass book copy)
20 Induction form
21 Training Form Yearly
22 PM Report
23 Confirmation of services letter
24 IT Declaration form
25 KRAs for every year
26 Annual Appraisal Forms
27 Annuals CTC Revision Letters
28 Promotion/Transfer/Up gradation letter, if any
29 Change of address/ Marital Status, if any
30 Agreement / Sanction Letter of any Loan form company, if any
31 Letter on Disciplinary Action
I Certificate of appreciation
Ii Mugs, other items with a special mention of your department
Iii Flowers
Iv Electronics (DVDs, iPods, etc.)
V T-shirts
Vi Two-three day holiday packages
Vii Dinner gift certificate
Viii Tickets to events
X Shopping vouchers
Xi Membership at clubs/gyms
Xii Lapel Pins
4. Casual Mondays: Employees generally believe that declaring it a “Casual” dress day can minimize the
Monday blues!
5. Use of Company Logos: Employees like wearing T-shirts, Sweat- Shirts with the Company logo on it (This
can even be a nice way of advertisement for the company free of cost)!
Some ideas that can go a long way to increase employee motivation (No Cost)
Posting a thank you note on an employee’s door.
Taking time to explain to new employees the norms and culture of the department.
Giving special assignments to people who show initiative.
Arranging for a team to present the results of its efforts to upper management.
Encouraging and recognizing staff who pursue continuing education.
Creating and posting an “Employee Honor Roll” in reception area.
Acknowledging individual achievements by using employee’s name when preparing a status report
Giving employees an extra long lunch break.
Establishing a place to display memos, posters, photos and so on, recognizing progress towards goals and
thanking individual employees for their help.
Swap a task with an employee for a day – his/her choice.
Establish a “Behind the Scenes” award specifically for those whose actions are not usually in the
limelight.
Give a shiny new penny for a thought that has been shared.
Nominate the employee for a University formal award program.
Present “State of the Department” reports periodically to your employees acknowledging the work and
contributions of individuals and teams.
At a monthly staff meeting, award an Employee of the Month and invite co-workers at the meeting to say
why that person is deserving of the award.
Recognize employees who actively serve the community.
Have staff vote for top manager, supervisor, employee and rookie of the year.
Name a continuing recognition award after an outstanding employee.
Allow employees to attend meetings in your place when you are not available.
Create an Above and Beyond the Call of Duty (ABCD) Award.
Define Job?
Job is a collection of task to be performed everyday.
Job Analysis and Job Description
Job Analysis:
Job analysis is the process of studying and collecting information relating to operations and responsibilities of a
specific job. The process of job analysis results in two sets of data:
i) Job description and
ii) Job specification.
Job analysis is a systematic exploration of activities within a job. It is a basic technical procedure that is used to
define duties and responsibilities and accountabilities of the job.
Each job has certain ability requirements associated with it. Job analysis is a process used to identify these
requirements.
Job Description:
“Job Description implies objective listing of the job title, tasks, and responsibilities involved in a job.”
It defines continuing work assignment and a scope of responsibility that are sufficiently different from those of
other jobs to warrant a specific title.
Job description is broad statement of purpose, scope, duties and responsibilities of a particular job.
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Promotions
Confirmations
Training and Development
Compensation Reviews
Competency Building
Improve Communication
Evaluation of HR Programmes
Feedback and Grievances
What is ATTRIBUTION?
Attribution refers simply to how people explain the cause of another’s or their own behavior. It is the process by
which people draw conclusions about the factors that influence, or make sense of, one another’s behavior.
Attrition Rate Calculation
ATTRITION RATE CALCULATION
(The formula and correct logic behind calculation of Attrition Rate)
((no. Of attritions x 100) / (Actual Employees + New Joined)) /100.
Examples:
1) Actual Employees No. Of people left No. Of Joined Total Employees
(Opening BAL) (Attritions) (Current Headcount)
150 20 25 155
So according to the formula: ((20 x 100) / (150 + 25)) / 100
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Which comes to 0.1142 i.e. 11%
Now as you had 150 previously and now 25 joined so it makes 150 + 25 =175
Now if you calculate 11.42% of 175 i.e. 175 x 0.1142 = 20
Which clearly shows that 175 – 20 = 155, which is your current headcount and at the same time you can say my
attrition is 11.42% that shows you lost 20 employees of 150 and 25 more joined which makes count to 175.
2) Actual Employees No. Of people left No. Of Joined Total Employees
(Opening BAL) (Attritions) (Current Headcount)
100 50 0 50
This is the special case where we are considering attritions only keeping into mind that nobody has joined in
particular month.
So according to the formula: ((50 x 100) / (100)) / 100
Which comes to 0.5 i.e. 50%
Now as you had 100 previously and now 0 joined so it makes 100 + 0 =100
Now if you calculate 50% of 100 i.e. 100 x 0.5 = 50
Which clearly shows that 100 – 50 = 50, which is your current headcount and at the same time you can say my
attrition is 50% that shows you lost 50 employees of 100 and 0 joined which makes count to 50.
3) Actual Employees No. Of people left No. Of Joined Total Employees
(Opening BAL) (Attritions) (Current Headcount)
500 200 100 400
So according to the formula: ((200 x 100) / (500 +100)) / 100
Which comes to 0.3333 i.e. 33.33%
Now as you had 500 previously and now 100 joined so it makes 500 + 100 =600
Now if you calculate 33.33% of 600 i.e. 600 x 0.3333 = 200
Which clearly shows that 600 – 200 = 400, which is your current headcount and at the same time you can say
my attrition is 33.33% that shows you lost 200 employees of 500 and 100 more joined which makes count to
400.
4) Actual Employees No. Of people left No. Of Joined Total Employees
(Opening BAL) (Attritions) (Current Headcount)
8000 5000 500 3500
So according to the formula: ((5000 x 100) / (8000 +500)) / 100
Which comes to 0.5882 i.e. 58.82%
Now as you had 8000 previously and now 500 joined so it makes 8000 + 500 =8500
Formal Group: Work groups defined by the organization’s structure that have designated work assignments and
tasks.
Appropriate behavior are defined by and directed toward organizational goals.
Informal Groups: Groups that are independently formed to meet the social needs of their member.
Filtering
A sender’s manipulation of information so that it will be seen more favorably by the receiver.
Selective Perception
People selectively interpret what they see on the basis of their interests, background, experience, and attitudes.
Information Overload
A condition in which information inflow exceeds an individual’s processing capacity.
Emotions
How a receiver feels at the time a message is received will influence how the message is interpreted.
Language
Words have different meanings to different people.
Communication Apprehension
Undue tension and anxiety about oral communication, written communication, or both.
In the second category are the people who are social in nature. They try to affiliate themselves with individuals
and groups. They are driven by love and faith. They like to build a friendly environment around themselves.
Social recognition and affiliation with others provides them motivation.
People in the third area are driven by the challenge of success and the fear of failure. Their need for achievement
is moderate and they set for themselves moderately difficult tasks. They are analytical in nature and take
calculated risks. Such people are motivated to perform when they see at least some chances of success.
McClelland observed that with the advancement in hierarchy the need for power and achievement increased
rather than Affiliation. He also observed that people who were at the top, later ceased to be motivated by this
drives.
LEADERSHIP TRAITS:
Ambition and Energy
The desire to lead
Honest and integrity
Self-confidence
Intelligence
High-Self monitoring
Job-relevant knowledge
DEFINITIONS:
CONDUCT AND MISCONDUCT
In personal life, conduct means conventional rules of social behavior. These are also called social etiquettes that
are normally unwritten codes of conduct.
On the other hand, in professional life the conduct means adherence to rules and regulations as laid down by the
company. As a definition, conduct means an orderly performance of work through proper compliance with the
rules and regulations as framed by the company.
MISCONDUCT
Breach of discipline is called misconduct
In Simple words, misconduct means violation of any written rule of the company
DISCIPLINARY ACTION
The procedure of correcting or punishing associate whenever a written rule has been violated.
The prime purpose of disciplinary action is to correct a particular behavior.
Disciplinary actions normally follow a progressive process.
Steps:
Verbal counseling
Written Counseling
Written reprimand (Warning)
Final warning
Suspension
Discharge or Dismissal
What is Grievance?
Grievance denotes any discontent or dissatisfaction, whether expressed or not and whether valid or not, arising
out of anything, connected with the company that an employee thinks, believes or even feels, is unfair, unjust or
inequitable.
What is Communication?
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It is a two way process of exchanging information and ideas from the sender to the receiver with the message
being understood as intended by the sender.
Sender: The communicator or sender is the person who is sending the message . There are two factors that will
determine how effective the communicator will be . The first is the communicator's attitude . It must be positive.
The second factor is the communicator's selection of meaningful symbols, or selecting the right symbols
depending on your audience and the right environment.
What is lay-off?
The act of monitoring KPIs in real-time is known as Business Activity Monitoring (BAM).
KPIs are frequently used to “value” difficult to measure activities such as the benefits of leadership benefits of
leadership development, engagement, service, and satisfaction. KPIs are typically tied to an organization’s
strategy.
What is Organization?
A consciously coordinated social unit composed of two or more people that functions on a relatively continuous
basis to achieve a common goal or set of goals.
OD is achieved through interventions in the organization’s “Processes” using behavioral science knowledge.
Organizational Development is long range effort to improve organization’s problem solving and renewal
processes, particularly through more effective and collaborative management of Organizational Culture, often
Organizational Development is a contractual relationship between a change agent and a sponsoring organization
entered into for the purpose of using applied behavioral science in a system context to improve organizational
performance and the capacity of the organization to improve itself.
Change agent is a behavioral scientist who knows how to get people in organization involved in solving their
own problems. His main strength is his comprehensive knowledge of human behavior, supported by a number of
intervention techniques.
Change agent is expertise in behavioral sciences and in the intervention technology of OD.
HALO EFFECT
The Halo effect in social perception is very similar to stereotyping. Whereas in stereotyping the person is
perceived according to a single category, under the halo effect the person is perceived on the basis of one trait.
Halo is often discussed in performance appraisal when a rater makes an error in judging a person’s total
personality and/ or performance on the basis of a single trait such as intelligence, appearance, dependability, or
cooperativeness. Whatever the single trait is, it may override all other traits in forming the perception of the
person.
For example, a person’s physical appearance or dress may override all other characteristics in making a selection
decision or in appraising the person’s performance.
Employee engagement means when employee is intellectually and emotionally bound with the organization and
who feels passionate about its goals and is committed towards its values thus he goes to the extra mile beyond
the basic job.
Employee Engagement is a powerful retention strategy. An Engaged employee gives his company his 100
percent.
When employees are effectively and positively engaged with their organization, they form an emotional
connection with the company.
Employee Engagement is a barometer that determines the association of a person with the organization. It is
about creating the passion among associates to do things beyond what is expected from him.
A successful employee engagement strategy help create a community at the workplace and not just a workplace.
When employees are effectively or positively engaged with their organization, they form an emotional
connection with the company. This affects their attitude towards both of their colleagues and the company’s
clients improve customer satisfaction and service levels.
Define Morale?
The feeling of confidence and optimism with respect to problems or task is termed as Morale.
Casual leave is not linked to the number of days worked and is usually fixed. The eligibility is decided by the
company and it can also decide whither excess leave can be en cashed or not. In all most all companies’ casual
leave cannot be accumulated and carried on in next year and a person can take a maximum of 3 C Ls together.
OD INTERVENTIONS
Interventions are structured activities used individually or in combination by the members of a client system to
improve their social or task performance. They may be introduced by a change agent as a part of improvement
program, or they may be used by the client following a program to check on the state of the organization’s
health, or to effect necessary changes in its own behavior.
“Structured Activities” mean such diverse procedures as experimental exercises, questionnaires, attitude surveys,
interviews, relevant group discussions, and even lunchtime meetings between the change agent and a member of
the client organization. Every action that influences an organization’s improvement program in a change agent-
client system relationship can be said to be an intervention.
What is OD Interventions?
19) How much time does it takes to receive P.F & pension money if an employee resigns from the Service?
Ans: Normally the procedure for receiving P.F & Pension money is, the employee has to fill 19 & 10 c Form and
submit the same to PF Desk, which is then submitted to the P.F office after two months, this two months is
nothing but a waiting period as the rules are that an employee should not be in employment for two months after
resigning if he has to withdraw his P.F amount. After completion of two months the form is submitted to the
regional provident fund Commissioner office after which the employee receives his amount along with interest
within a period of 90 days.
20) Do we receive money through postal order?
Ans: Previously there was a procedure wherein member use to get P.F through Postal order but now while
submitting the P.F form withdrawal form you have to mention your saving Bank account No. & the complete
address of the Bank where you hold the account.
21) How would I know the amount of accumulations in my PF account?
Ans: PF office sends an annual statement through the employer, which gives details about the PF accumulations.
The statement contains details like, Opening balance, amount contributed during the year, withdrawal during the
year, interest earned and the closing balance in the PF account. This statement is sent by the PF department on
completion of the financial year.
22) which establishments are covered by the Act?
Ans: Any establishment, which employs 20 or more employees. Except apprentice and casual laborers, every
Employee including contract labour who is in receipt of Basic+ DA salary up to Rs. 6500 p.m. is covered by the
Act.
23) In case after registering the establishment at any point in time, the number of employees working in it
becomes less than 20 then will the Act apply?
Ans: Any establishment which has been covered under the Act once shall continue to be governed by the Act
even if the number of persons employed therein at any time falls below 20.
24) Is the Act applicable to a factory, which is closed down but is employing a few employees to look after
the assets of the establishment?
Ans: No, Where the establishment is closed down and only four security men are employed for keeping a watch
over the assets and properties of the establishments, the Act would not be applicable.
Id Act: Section 33C (2) – This subsection deals with jurisdiction of a Labour court which is subject to the
fulfillment of the following two requirement.
- A workman must be entitled to receive from the employer any money or benefit which is capable
of being computed in terms of money.
- A question should have arisen about the amount of money due, or as to the amount at which such
benefit should be computed.
If you lose your Identity Card before it has run its normal life, a duplicate card is issued on payment as
prescribed.
9. What are the rates of contribution?
Ans: Contributions payable in respect of an employee comprise of employer’s contribution and employee’s
contribution prescribed in Schedule I of the Act.
An employee covered under the scheme has to contribute 1.75% of the wages whereas; an employer contributes
4.75% of the wages payable to an employee. The total contribution in respect of an employee thus works out to
6.50% of the wages payable.
10. Who is exempted from payment of contribution?
Ans: Employees earning less than Rs 40/- a day are exempted from payment of contribution. The employers
share of contribution is, however, payable.
11. How are the Contributions collected?
Cash benefits under the scheme are generally linked with contributions paid. The benefit period starts three
months after the closure of a contribution period. The two types of periods are illucidated below: –
Diseases
1. Tuberculosis
2. Leprosy
3. Chronic Emphysema
4. Bronchiectasis
5. Interstitial Lung disease
6. AIDS
7. Malignant Diseases
8. Diabetes Mellitus-with proliferate retinopathy/diabetic foot/ nephropathy.
9. Monoplegia
10. Hemiplegia
11. Paraplegia
12. Hemiparesis
13. Intracranial space occupying lesion
14. Spinal Cord Compression
15. Parkinson’s disease
16. Myasthenia Gravis/Neuromuscular Dystrophies
17. Immature Cataract with vision 6/60 or less
18. Detachment of Retina
Safety Measures
Facing of machinery
Work on near machinery in motion.
Employment prohibition of young persons on dangerous machines.
Striking gear and devices for cutting off power.
Self-acting machines.
Casing of new machinery.
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Prohibition of employment of women and children near cotton-openers.
Hoists and lifts.
Welfare Measures
Washing facilities
Facilities for storing and drying clothing
Facilities for sitting
First-aid appliances – one first aid box not less than one for every 150 workers.
Canteens when there are 250 or more workers.
Shelters, rest rooms and lunch rooms when there are 150 or more workers.
Creches when there are 30 or more women workers.
Welfare office when there are 500 or more workers.
Every six
Sec - 22 Work or near machinery in motion by trained worker. month
Sec - 29 & Lifting m/cs, chains, ropes and lifting tackles to be examined by Yearly
Rule - 60A competent person once in a period of 12 months. New tackle not to be
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used unless test certificate has been received.
Every six
Sec 31 & Examination of Pressure Vessel by competent person. External
Rule - 61 examination every six month. Hydrostatic examination - Every 02 yrs. month
Prepare an On Site Emergency Plan and make it known to associates. Every Year
Sec 41-B
Material Safety Data Sheets.
Every
Sec 41-G,
Safety Committee. When more than 250 workers are employed. Quarter
Rule - 68F
Medical Check-up involving hazardous Process. Pre-Medical Every Year
Sec 41 C
Examinations
Sec 45, Rule
Every
- 69( C), First Aid Appliances. One first aid box per every 150 associates, under
Rule-69-A, charge of trained first aider. month
Rule - 70.
Sec 88/ 89A Notice of certain accidents/dangerous occurrences Monthly
Rule - 111 Register of Accident and dangerous occurrence in Form No. 29. Monthly
Section 49 of the factories Act 1948 provides that in every factory wherein 500 or more workers are ordinarily
employed, the employer shall appoint at least one welfare officer. The officer is expected to act as an advisor,
counselor, mediator or liaisoning officer between the management and the Labour. Specifically, his/her duties
include the following:
SUPERVISION OF
1. Safety , health and welfare programmes like housing, recreation, and sanitation services,
2. working of join committees
3. Grant of leave with wages
4. Redressal of worker’s Grievances.
COUNSELING WORKERS IN
HOURS OF WORK FOR WOMEN: No women can be allowed to work for more than the maximum daily
hours of work, i.e., nine hours a day ii. No woman shall be allowed employed in any factory except between the
hours of 6 a.m. and 7 p.m. The state government may be notification in the official gazette vary the limits for
particular factories. But such provisions must not authorize the employment of women between the hours of 10
p.m. and 5 a.m. iii. There shall be no change of shifts for women except under a weekly holiday or any other
holiday.
Section 58 (Prohibition Of Overlapping Of Shifts) Of The Factories Act 1948: Work shall not be carried on
in any factory by means of system of shifts so arranged that more than one relay of worker is engaged in work of
the same kind at same time.
Section 62.(Form No. 12) Register of adult workers: The manager of every factory shall maintain a register of
adult workers, to be available to the inspector at all times during working hours, or when any work is being
carried on in the factory, showing –
What is SPREAD-OVER?
According to the Sec. 56 of the Factories Act, 1948 the period of work of an adult worker shall be so arranged
that inclusive of his interval for rest, they shall not spread-over more than 10 ½ Hour in a day.
9. What are the provisions for General Prohibition of Strikes and Lockouts?
No workman who is employed in any industrial establishment shall go on strike in breach of contract and no
employer of any such workman shall declare a lockout:
(a) During the pendency of conciliation proceedings before a Board and seven days after the conclusion of such
proceedings,
11. Does the Employer have the right to lock out any Public Utility Service?
No employer carrying on any Public Utility service can lockout any of his workman:
(i) Without giving to them notice of lockout provided within 6 weeks before locking out.
(ii) Within 14 days of giving such notice.
(iii) Before expiry of the date of lockout specified in any such notice.
(iv) During the pendency of any conciliation proceedings before a Conciliation Officer and 7 days after the
conclusion of such proceedings.
How much time should be given to an employee to submit his explanation to charge sheet?
48 hrs.
36 hrs.
48 hrs
Reasonable time
34. INDUSTRY: Industry means any systematic activity carried on by cooperation between an employer and his
workman whether such workman are employed directly or through any agency including contractor.
The employment should however be, for the production, supply or distribution of goods or services
with a view to satisfy human needs and wants.
35. Define Award: Award means an interim or final determination of any industrial dispute or question relating
thereto by Labour Court, Tribunal, and National tribunal or by an arbitrator.
2. SUSPENSION: Suspension is temporary cessation of employment as part of disciplinary action being taken
against an employee.
Suspension shall not be taken as a punishment but the employee found guilty of any misconduct is debarred from
attending the office for the time being. Once the enquiry is completed he may be either reinstated after
withdrawing the suspension or discharged or dismissed following the findings of the enquiry officer.
3. DISCHARGE: Discharge refers to termination of employment. The term is simultaneously used to refer to
retrenchment also. Most often the term is used to denote termination of employment following misconduct.
4. Dismissal also refers to the termination of employment. Te basic difference between the two is that discharge
is somewhat sympathetic in nature but the dismissal is very severe in nature.
Dismissal refers to the employer’s choice to let go the employee for a reason. The reason in the case of dismissal
is always for a fault or misconduct committed.
Dismissal is referred to as “Capital Punishment” in Labour law parlance.
Discharge: The word itself gives the meaning of releasing from duty or obligation. There are plenty of meanings
for the same word. But when we compared it to our topic it’s nothing but officially relieving a person from
his/her duties.
For Ex: Mr. Vishal Patel was joined in XYZ co. in the year 2005 by signing two years bond. Now he got an
opportunity to work with some ABC co., which is more reputed than XYZ.. So officially he has the right to leave
Charge sheet is issued for acts of Misconduct by employees in Non-supervisory/ Non-Managerial Cadre whereas
the practice is to issue a show cause or Explanation letter to all in Non-Worker Cadre. Both purport to be “Show
Cause Notices” asking delinquent employee to explain why disciplinary Action under the standing Orders should
not be taken for act of misconduct.
Charge-sheet is basically a communication addressed to an employee, who has alleged to have committed some
misconduct, in relation to his employment, and it contains a statement of allegations with complete details of the
wrong-doing/ misconduct alleged against the employee. It calls upon him to give his explanation and show cause
as to why appropriate penal action should not be taken against him. Basically, therefore, there is not much
difference in both the jargons. But in Govt. Sector, there is a prescribed procedure for drafting in charge-sheet.
Normally, it contains a statement of charges, imputations of the misconduct on the basis of which the charges
have been framed, a list of witnesses and a list of documents, through whom/ which, the charges are proposed to
be established.
Generally, the charge-sheet does not speak about the penalty to be awarded to the employee, but only states the
allegations, which the employee may accept or refute. If it is accepted, then he liable for penal action forthwith.
If the explanation is satisfactory, the employer may not proceed further in the matter. However, in case he denies
the charges, the allegations need to be proved against him for which a departmental enquiry will be held. During
Show cause narrates the incidence/misconduct and requires the employee to explain the cause of the same. He is
not pointed out to be the cause. Show cause therefore is at a macro level.
Charge-sheet however is very specific. Charges are categorically leveled and shot against the employee. He is
being asked to defend the charges.
The disciplinary actions are usually governed by Industrial Employment Standing Orders Act, 1946,
11) As per the Act what are the facilities, which are to be provided to the contract labour & by whom?
Ans: A contractor is required to provide canteens, rest room, latrines, urinals, drinking waters, washing facilities,
and first aid boxes to the contract labour & in case the contractor fails to provide these facilities it is the
responsibility of the principal employer to provide the same.
12) What are the powers of the inspectors appointed under the act?
Ans: An inspector can enter any premise where contract labour is employed and examine any register, record or
notices. He can examine any workman employed in the premise and ask them about their work and payment. He
can also seize or take copies of any register, record of ages or notices.
13) What kind of returns need to be submitted by the principal employer?
Ans: The principal employer needs to send annual returns in the prescribed form to the registering officer not
later than 15th Feb of every year.
14) What kind of returns need to be submitted by the contractor?
Ans: Every contractor is required to send to the licensing officer half yearly return in the prescribed form not
later than 31st July & 31Jan of every year.
15) What is the minimum no. of workmen for whom labour license is required to be obtained?
Ans: 10.
16) What is the mode of Payment of License fee-security deposit?
Through Demand Draft.
17) In whose favour demand draft is to be obtained?
The demand draft shall be drawn in the name of Assistant Labour Commissioner (Central) / Regional Labour
Commissioner (Central), being the licensing and registering officer. DDO, O/o Dy. CLC(C) concerned.
18) What are the documents to be attached along with the application for license?
Form IV,
Copy of Work Order,
4. Is it competent for a government to bring a teacher within the purview of the Act by amending the
Schedule to the Act?
A teacher would not come within the definition of "employee" given under Section 2(i) of the Act. It is beyond
the competence of a Government to bring the teachers of an educational institution under the purview of the Act.
6. What is the procedure the Government has to follow for fixing and revising minimum wages?: The
Government has to fix and revise minimum wages either-
a. By appointing one or more committees and sub-committees consisting of representatives of employers and
employees and also of independent persons to hold necessary enquiries and by taking into consideration the
advice tendered by the committee or committees; or
b. By formulating and publishing its proposals and taking into consideration the representations received in
response to the proposals. {Section 5}
7. Is the task of the Government over once it fixes minimum rates of wages payable to employees
employed in a scheduled employment?
The task of the Government is not over once it fixes minimum rates of wages payable to employees employed in
a scheduled employment. The minimum rates of wages of fixed are required to be reviewed and, if necessary,
revised by the Government at intervals not exceeding five years. {Section 3(1)(b)}
9. Can attendance bonus be treated as part of the minimum wage fixed under the Act?
Attendance bonus is in the nature of an incentive. It is an additional payment made to the workmen as a means of
increasing production. It cannot be treated as part of the minimum wage fixed under the Act.
10. Can the supply of essential commodities at concessional rates from part of the minimum wage?
Such supply cannot form part of the minimum wage unless it is authorized by the appropriate Government by a
notification in the Official Gazette under section 11(3) of the Act.
11. What is the obligation of the employer in respect of payment of wages under the Minimum Wages Act,
1948?
Where minimum wages are fixed and enforced under section 5 of the act in respect of any employment covered
by the Act, the employer is bound to pay to every employee engaged in that employment wages at a rate not less
than the minimum rate to fixed and enforced. {Section 12}
12. Is an employer, who is not paying basic wages and cost of living allowance separately as fixed under
the Act but who is paying wages more than prescribed minimum rates under the Act, committing any
illegality?
The minimum rate of wages fixed under the Act is remuneration payable to the worker as one package of fixed
amount, Neither the scheme of the Act nor any provision of the Act provides that the rate of minimum wages is
to be split into basic wages and cost of living allowance and therefore where an employer is paying total sum
which is higher than the minimum rate of wages fixed under the Act including cost of living allowance, the
employer is not committing any illegality.
13. What is the number of hours, which constitutes a normal working day for the employees covered by
the Act?
A normal working day prescribed for the employees covered by the Act is of 9 hours. {Section 13 & Mah. Rule
24}
14. Are the employees covered by the Act entitled to overtime wages?
15. Can an employee getting wages higher than the minimum wages fixed under the Act claim overtime
wages under Section 20(2) of the Act?
Where an employee gets wages higher than the minimum wages fixed under the Act he cannot claim any benefit
under the Act.
16. Can an Industrial Tribunal adjudicate upon a dispute relating to the fixation of wages of employees
covered under the Act?
Section 24 of the Act does not bar the jurisdiction of an Industrial Tribunal to adjudicate upon a dispute relating
to the fixation of wages of employees covered under the Act.
17. Can an Industrial Tribunal fix wages at rates higher than the rates of minimum wages fixed under the
Minimum Wages Act?
An Industrial Tribunal adjudicating a dispute relating to wages is not bound by the minimum rates of wages
fixed under the Minimum Wages Act and it is open to it to fix wages at rates higher than the rates of minimum
wages fixed under the Act.
18. What is the position of the employer who is unable to pay minimum wages fixed under the Act?
The employer is bound pay minimum wages fixed under the Act and it is irrelevant whether he has the capacity
to pay them or not.
19. What is the procedure the employee has to follow for making a claim under the Act?
The procedure for making a claim is as follows
An employee having any claim under the Act has to make an application to the Authority appointed
under the Act.
Such application can be made by the employee himself, or any legal practitioner or any official of a
registered trade union.
Such application has to be made within six months from the date on which the claim amount became
payable.
20. Are the employees of a Students' Hostel entitled to minimum rates of wages fixed for hotels and
restaurants?
The intension of the Legislature was to include employment on hotels and restaurants under purview of the
Minimum Wages Act. When the Legislature specifically omitted the term "Students' Hotels" in the Schedule, it
thereby excludes it from the purview of the Minimum Wages Act.
21. Can the Authority appointed under the Act to decide the claims of the employees award compensation
to the tune of ten times of the amount of the difference between wages payable and wages actually paid, in
every case?
The limit of "ten times the amount of such excess" mentioned in section 20(3)(i) of the Act is the maximum
limit. When the Authority awards heavy compensation under the said section, it must give reasons for doing so.
22. Has an employee to pay any court-fee for making an application to the Authority?
In the State of Maharashtra an employee is exempted from paying any court-fee, other than the fee for service of
process, for making such application; but at the same time the Government is empowered to recover the amount
of such court-fee from the employer if the employee succeeds in the application. {Section 21A}
23. Can a group of employees make a single application for claiming minimum wages?
A single application can be made on behalf or in respect of any number of employees.
25. What are the offences under the Act and what is the punishment for them?
26. Is it permissible for an employee to recover minimum wages payable under the Act by filing a suit in a
Civil Court?
The Act prohibits Civil Courts from entertaining any suit for recovery of minimum wages payable under the Act.
{Section 24}
27. Is it permissible for an employee to relinquish his rights under the Act?
An employee is prohibited from contracting out of the Act, i.e. from giving up any of his rights under the Act
and any contract or agreement made by him relinquishing or reducing his right to a minimum rate of wages or
any privilege or concession accruing to him under the Act is null and void. {Section 25}
28. What are the registers/records to be maintained by the employer under the Act?
Register of wages,
Muster Roll,
Register of OT/fines/Advances/ Deduction for Damage or Loss,
Wages Slip.
29. Do the Minimum Wages rates in the Central sphere differ from the wage rates in the State
Sphere/UT administration ?
Yes, Central Government and each State Government/ UT administration, notify the Minimum rates of wages in
respect of a scheduled employment separately from time to time. In the Central Sphere, The rate notified by the
Central Government or the Concerned State Government/UT administration, whichever is higher will be made
applicable.
30. What should be done when employer pays less than the prescribed Minimum Wage?
An aggrieved employee can file a Claim Application requesting relief before the Authority under the Act
31. Who can file Claim application ?
Employee, any legal practitioner or any official of a registered Trade Union authorized in writing to act, any
Inspector under the Act or any person with permission of Authority can file claim.
32 Who is the Authority to hear claim application under the Act,
7. Are overtime wages to be taken into account for deciding the applicability of the Act?
Wages means contractual wages and not overtime wages. They are not to be taken into account for deciding the \
applicability of the Act in the context of section 1(6) of the Act.
8. Can any employer fix a period longer than one month for paying wages to a person employed by him?
The period to be fixed for paying wages to an employed person must not exceed one month. That means, an
employer can choose to pay wages to a person employed by him for a period of every week or every fortnight,
but not for a period of every two months or every three months, {Section 4}
9. What are the requirements of the Act in respect of time of payment of wages?
The following are the requirements of the Act in respect of time of payment of wages:
Wages must be paid on a working day and not on a holiday.
Establishments employing less than 1000 persons must pay wages before the expiry of the 7th day of
every month and other establishments must pay wages before the expiry of the 10th day of every month.
When the employment of any person is terminated, the wages earned by him must be paid before the
expiry of the second working day from the day of termination. {Section 5}
10. What are the requirements of the Act in respect of method of payment of wages?
Wages must be paid in current coin or currency notes or in both and not in kind. It is, however, permissible for
an employer to pay wages by cheque of by crediting them in the bank account if so authorized in writing by an
employed person. {Section 6}
11. What is the provision of the Act regarding deductions from the wages payable to an employed person?
The Act prohibits all kinds of deductions except those, which are authorized by or under the Act. {Section 7}
12. What are the provisions of the Act regarding the imposition of fines on the employed person?
13. Is the employer free to impose fines in respect of any act of omission on the part of employed persons?
Fines can be imposed in respect of only those acts or omissions of the employed persons which are approved by
the authority prescribed under section 8(1) of the Act. {Rules 10 to 12}
14. What is the procedure prescribed for the imposition of fine and for making deductions for damage or
loss?
Any person desiring to impose a fine on an employed person or to make a deduction for damage or loss shall
explain personally or in writing to the said person the act or omission, or damage or loss in respect of which the
fine or deduction is proposed to be imposed, and the amount of fine or deduction, which it is proposed to impose,
and shall hear his explanation in the presence of at least one other person, or obtain it in writing. {Subsection
8(3), 10(1-A) & Rule 15}
15. Apart from the employer himself, who else is responsible for the payment to the persons employed by
him of wages required to be paid under the Act?
In factories, if any person has been named as the manager of the factory, then the person so named is also
responsible for such payment.
In industrial establishments, if there is a person responsible to the employer for the supervision and
control of the industrial establishment, then the person so responsible is also responsible for such
payment.
Upon railways, if the employer is the railway administration and the railway administration has
nominated a person in this behalf, then the person so nominated is also responsible for such payment.
{Section 3}
18. If any employee is prevented from making an application for payment of deducted or delayed wages
within the prescribed period of limitation of twelve months, can the Authority admit his application after
the expiry of the said period?
Under the second proviso to Section 15(2) of the Act the Authority is given power to condone the delay in
making the application within the said period if sufficient cause is shown by the applicant for not making the
application within the said period.
19. Is it correct to contend that the expression "ten times the amount deducted" appearing in Section
15(3) of the Act means that the compensation awarded under that section must be always in multiples of
the wages deducted?
The compensation awarded under section 15(3) may not be in multiples of the wages deducted. The Authority is
free to fix such compensation at the proportionate rate which it may think to be fair and just subject to the
maximum of ten times the amount deducted.
20. Is the compensation awarded under section 15(3) of the Act penal or in the nature of recompensation?
Compensation awarded under section 15(3) is not penal but is in the nature of a payment by way of
recompensation for loss or privation by reason of deduction from the wages paid.
21. Can a group of employed persons make a single application for claiming deducted or delayed wages?
This can be done if they are working in the same establishment and if deductions have been made from their
wages for the same cause and during the same wages period or if their wages have remained unpaid for the same
wage period. {Section 16}
22. Has the employed person to pay any court-fees for making and application for claiming deducted or
delayed wages?
In the State of Maharashtra and in some other States the employed person is exempted from paying any Court-
fees, other than fees for service of process, for making such application; but at the same time the Government is
empowered to recover the amount of such court-fees from the employer of the employed person if the employed
person succeeds in the application. {Section 15A}
23. Can the employer also prefer an appeal against the order of the Authority?
If the employer is aggrieved by the order of the Authority, he also can, within 30 days of the date of order, prefer
an appeal to the Appellate Court if the amount ordered to be paid by him is more than Rs. 300.00 or the order
imposes on him a financial liability of more than Rs. 1000.00
25. If an employer wants to file an appeal against any order of the Authority directing payment of wages,
is he required to comply with any condition at the time of filing the appeal?
Section 17(1A) of the Act provides that no such appeal shall lie unless the amount payable under the order has
been deposited by the employer with the Authority.
26. Can the amount required to be deposited under Section 17(1A) be paid after the filing of the appeal?
The amount required to be deposited under Section 17(1A) must be paid at the time of filing of the appeal. The
appeal filed un-accompanied by the certificate of deposit is not maintainable.
27. If a person is prevented from filing an appeal to the Appellate Authority within the prescribed period
of limitation of thirty days, can the Appellate Court accept his appeal after the expiry of the said period?
The Act makes no provision for condonation of the delay in filing the appeal.
28. If the employer, instead of availing of the remedy of appeal under section 17 of the Act, files a writ
petition under Article 226/227 of the Constitution of India, is the writ petition maintainable?
The writ petition is not maintainable if by filing it the employer has deliberately chosen to circumvent the
provisions of law.
29. Is it competent for the Authority to entertain and decide an application for payment of subsistence
allowance?
The subsistence allowance payable to an employee placed under suspension pending Departmental Enquiry is
covered within the definition of wages given under Section 2(6) of the Act and, therefore, the Authority is
competent to entertain and decide an application for payment of subsistence allowance.
31. Can the Authority under the Payment of Wages Act decide the question of the status of an employed
person?
The Authority under the Payment of Wages Act is a Court of summary jurisdiction having powers to deal with
the simple matter of delay in payment of wages or deduction from wages. It is not within the competence of the
Authority to decide the question of the status of an employed person, i.e., whether he is a Mistry or welder. The
matter is a complicated question of law as also of fact.
32. Can there be attachment of property pending the disposal of a claim for deducted or delayed wages?
The Authority or the Appellate Court can attach the property of an employer pending the disposal of such claim
if it is satisfied that the employer is likely to evade payment of any amount that may be ordered to be paid by it.
{Section 17A}
33. Can an employee file a suit against his employer-seeking injunction restraining the employer from
making any deductions from his wages?
No such suit can be filed because according to section 22(d) of the Act no Court can entertain any suit for the
recovery of any deduction from wages insofar as the sum so claimed can be recovered by an application under
section 15 of the Act.
34. Can any employed person relinquish his rights under the Act?
An employed person is prohibited from contracting out of the Act, i.e. from giving up any right conferred upon
him by the Act, and any contract or agreement made by him relinquishing such rights is null and void. {Section
23}
35. Is an agreement between an employer and his employees authorizing the deduction of union
subscription from the salaries of the employer null and void under Section 23 of the Act?
Such agreement being beneficial and advantageous to the employees is not null and void under Section 23 of the
Act.
Form No. VI and Rule 24 regarding the display of the abstract of this Act has been deleted by Government of
Maharashtra vide notification date 30-Mar-2001 MGG Pt. I-L. Ext. date 30-Mar-2001 P. 213
37. What is the responsibility of an employer in respect of wages remaining unpaid on account of the
death of an employed person on account of the whereabouts of an employed person not being known?
An employer shall stand discharged of his liability to pay such wages if he pays them to the nominee of the
deceased person, and in case he is not able to do so, if he deposits them with the prescribed authority. {Section
25A}
38. Is deducting some amount or union levies from wages of employees and paying the same to the union
invalid under section 7 of the Act?
If such deduction and payment is made with the consent of the employees and / or with the approval of a
competent Court, it is not invalid under Section 7 of the Act.
39. What are the conditions imposed on deductions for recovery of advances of wages?
An advance of wages shall not exceed four months wages.
The advance may be recovered in installments by deduction from wages spread over not more than 18
months.
No installment shall exceed one-third of the wages for the month.
The rate of interest charged for advances shall not exceed 6 1/4% per annum. {Rule 18}
40. Are the provisions of section 9(2) of the Payment of Wages Act permitting deduction in wages for
participation in illegal strike affected by the provisions of section 26 of the Industrial Disputes Act
providing for penalty for illegal strikes?
The Payment of Wages Act and the Industrial Disputes Act operate in different fields and the provisions of
section 26 of the Industrial Disputes Act providing for penalty for illegal strikes do not affect the right of the
management to effect a cut in wages to the extent permitted by Section 9(2) of the Payment of Wages Act.
4.Is it compulsory for the employer to employ those sponsored by Employment Exchanges?
No, the employer is not obliged to select or employ a person from the well.
8. Is there a provision of notifying the vacancies in Employment exchanges outside the state?
Yes, In case the employer thinks that the choices would be better if he notifies the vacancies on a state level then
he can do so at the Central Employment Exchange or else he can notify at the local Employment Exchange.
9. What is the time limit for notifying the vacancies in case of notifying in the Central Employment
Exchange?
Time limit for notifying the vacancies in the Central Employment Exchange is 60 days prior to the date of
dispatch of the particulars of interview/ written test.
10. By what time should the employer announce the results of the selection?
An employer has to announce the results of the selection within 15 days of his date of selection.
6. A Trade Union, which has an identical name with another. Will it be registered?
Registrar of Trade Union shall not register that union until they make a change in the identical name.
7. Registrar of Trade Union withdrew a union’s registration in view of non performance of certain
statutory provisions. Is it possible?
8. When happens when membership falls down after the date of application?
Application shall not become invalid.
6. What are the objectives of the industrial employment (standing orders) act 1946?
Principal Conditions of Employment
Standing orders may be described as “code of conduct” for employees
To provide of redressal of Grievances
To specify the duties and responsibilities of both the Employers and Employees. They make both of them
conscious of their limitation.
Standing orders is to create an attitude of mind among both the parties
Reduced in writing
Compulsory certified
They require on the one hand, the employers to follow certain specified rules and regulations as laid
down regarding working hour, pay days, holidays, granting of leave to the employees, temporary
stoppages of work, termination of employment, suspension or dismissal in certain conditions.
On the other hand they require that the employees should adhere to rules and regulation mentioned in the
standing orders.
7) Whether PF rules will apply to an employee if his salary is paid outside India?
Yes, the provisions will apply irrespective of where the salary is paid. (Para 30)
8) Whether PF will be payable only on the part of salary paid in India in case of split payroll?
In case of split payroll the contribution shall be paid on the total salary earned by the employee. (Para 29)
9) ‘Monthly Pay’ for calculating contributions to be paid under the Act?
The monthly pay shall be the pay as specified under Para 29 of the EPF Scheme, 1952, which covers:
• Basic wages (all emoluments paid or payable in cash while on duty or on leave / holiday except Dearness
allowance, House rent allowance, overtime allowance, bonus, commission or any other similar allowance
payable in respect of employment and any presents made by the employer)
• Dearness allowance (all cash payments by whatever name called paid to an employee on account of a rise in
the cost of living)
10) What portion of salary on which PF would be payable in case an individual has multiple country
responsibilities and spends some part of his time outside India?
Contribution is payable on the total salary payable on account of the employment of the employee employed for
wages by establishment covered in India even for responsibility outside India also.[Section 2 (b)]
11) Is there a minimum period of days of stay in India, which the employee can work in India without
triggering PF compliance?
No, there is no any minimum period of employment in India is required to be eligible for membership. Every
eligible International worker has to be enrolled from the first date of his employment in India.
14) Is there a cap on the salary up to which the contribution has to be made by both the employer as well
as an employee?
No, there is no cap on the salary up to which the contribution has to be made by both the employer as well as an
employee.
15) Is there a cap on the salary up to which the employer’s share of contribution has to be diverted to
EPS?
Yes, the cap on the salary up to which the employer’s share of contribution has to be diverted to EPS remains at
Rs.15000. (Para 3 of EPS)
16) What is a social security agreement (SSA)?
28) Where will the survivor benefits be delivered in case of a covered employee holding a passport, being
other than an Indian passport, issued by a country with which India is not having a SSA?
In the absence of a SSA, the survivor benefits such as widow/widower pension, children /orphan pension,
nominee/parent pension, etc. as the case may be, shall be payable to a bank account of the eligible beneficiary in
India. (Para 14 of EPS)
29) What is the criterion for receiving the withdrawal benefit for the services of less than 10 years under
EPS, 1995?
In respect of employees hailing from the countries with which India has signed a SSA, the withdrawal benefit
shall be paid or accounted for as per the provisions of the SSA. In all other cases, it shall be guided by the
principle of reciprocity with reference to the entitlement available to Indian employees in the other country.
(Para 14 of EPS)
30) How long an Indian employee retains the status of “International worker”?
An Indian employee attains the status of “International worker” only on account of his employment in a country
with which India has signed a SSA. He shall remain in that status till the time he avails the benefits under a
social security programme covered under that SSA. (Para 2 f)
STAGE 1
KRA 1 : Recruitment/Selection
KRA 2 : Workforce Planning and Diversity
KRA 3 : Performance Management
KRA 4 : Reward Management
KRA 5 : Workplace Management and Relations
KRA 6 : A Safe and Healthy Workplace
KRA 7 : Building Capabilities and Organisational Learning
KRA 8 : Effective HR Management Systems, Support and Monitoring
STAGE 2
Understand the organization
Understand the organization structure
Understand the organization systems
Understand the organization politics/influential people
Understand the organization/individual roles
Understand the organization/positions
Understand the individual job descriptions
Understand the job/ job specifications etc…
STAGE 3
Discuss the values/beliefs with senior management/CEO and the need for HR department.
Discuss the expectations from HR department -short/medium/long term.
TO GET A GOOD START AND HOLD YOUR CREDIBILITY, YOU NEED THESE INFORMATIONS
TO START YOUR WORK ON HR DEPT.
GET A COPY OF CORPORATE PLAN, WHICH OUTLINES THE COMPANY'S
VISION
MISSION
CORPORATE OBJECTIVES
CORPORATE STRATEGIES
etc…
HR dept. is a support unit and hence must work closely with other depts.
STAGE 4
Even though there is currently no HR department, there are a number of HR activities are being carried
out now.
YOU HAVE TO KNOW WHAT THEY ARE / HOW IT IS BEING CARRIED OUT / BY WHOM.
AFTER you gather all the information's and summarized, you should sit down with your boss [ CEO] and
discuss and prioritize the items, as follows
URGENT / IMPORTANT
URGENT/ NOT IMPORTANT
NOT URGENT/ IMPORTANT
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Notes for Interview – HR, Personnel, ER, IR, and Admin
NOT URGENT / NOT IMPORTANT , BUT NEEDED DOWN THE LINE.
STAGE 5
STAGE 7
REVIEW THE HRM SYSTEMS , MAKE A NOTE OF WHAT YOU THINK ARE IMPORTANT FOR
THE COMPANY AND THE PRIORITY ONES.
HR SYSTEMS
HR strategic planning system
HR MANAGEMENT MANUAL
Table of Contents
ADMINISTRATION
ADM.101 Personnel Records Activities
1.0 Employee Information
2.0 HR Personnel Records
3.0 Contents of Personnel Files
4.0 Employee's Personnel Records Review
5.0 Management Review of Personnel Files
6.0 Company Release Of Employee Information
7.0 Record Retention and Long-Term Storage
8.0 Record Destruction
Forms
Ex1 Personnel Records Access Log
Ex2 HR Records Retention Periods
HIRING PROCEDURES
Forms
Ex1 Personnel Requisition
Ex2 Offer Letter
Ex3 Personnel Change Notice
Ex4 New Employee Hiring Checklist
Ex5 Employment Eligibility Verification .
Ex6 Employee’s Withholding Allowance Certificate.
Forms
Ex1 Job Description Format
Forms
Ex1 Employment Application
Ex2 Employment Application Supplement
Forms
Ex1 Employment Interview Questions
Ex2 Interview Form
Forms
Ex1 Employee Investigation Checklist
Ex2 Employee Background Authorization
Ex3 New References Authorization
Ex4 Reference Check Survey
Compensation Procedures
Forms
Ex1 Monthly Time Sheet
Ex2 Central Govt. Tax Calendar
Forms
Ex1 Absence Request Form
Forms
Ex1 Benefits Enrollment/Change Form
Development Procedures
Forms
Ex1 Training Plan
Forms
Ex 1 Request For Training
Forms
Ex1 Self Appraisal Form
Ex2 Performance Appraisal Form
Forms
Ex1 Disciplinary Notice
Compliance Procedures
Forms
Ex1 Safety Suggestion Sheet
Ex2 Workplace Safety Self-Inspection Checklist
Ex3 Workplace Safety Action Plan
Ex4 Workplace Safety Rules
Ex5 Index of Hazardous Chemicals
Doc Material Safety Data Sheet
Doc Injuries and Illness Log
Doc Summary of Injuries and Illness
Doc Injuries and Illness Incident Report
Doc Instructions for OSHA Forms
1.0 Background
2.0 Who Is Covered?
3.0 Employment Issues
4.0 Public Accommodations
5.0 Enforcement Of The Act
6.0 Additional Information Resources
Forms
Ex 1 Certification Of Healthcare Provider
Ex 2 Employer Response To Employee Request
1.0 General
2.0 Prohibitions
3.0 Authorized Use Of Prescription Medicine
4.0 Drug Awareness Program
5.0 Disciplinary Actions
6.0 Additional Information Resources
1.0 Management
1.1 Privacy Standards
2.0 Medical Records Maintenance
3.0 Medical Records Access
4.0 Additional Information Resources
INTRODUCTION
PURPOSE
SCOPE
WRITTEN COMMUNICATION
Non-discriminatory language
Active voice
Action verbs Plain English
Employee Handbook
SECTION 1 INTRODUCTION
1.0 The Company Philosophy
1.1 The Company Mission
1.2 Equal Employment Opportunity Policy and Affirmative Action Plan
1.3 Employment-At-Will
1.4 Sexual Harassment
1.5 Safety
1.5.1 Safety Rules
1.5.2 Hazardous Wastes
1.5.3 Reporting Injuries and Accidents
1.6 Drug Free Workplace
1.6.1 Prohibitions
1.6.2 Drug Awareness Program
1.6.3 Disciplinary Actions
SECTION 2 EMPLOYMENT
2.0 Personnel Administration
HR MANUAL
HR MANUAL is the total guidelines for the managers in the organization on the subject of
HUMAN RESOURCE.
The real work of managing people [human resource] is the responsibility of the line managers. The HR
department acts as a coordinator / advisory body to the line managers, in addition to, its own
administrative work.
Employee handbook is a major element of the HR manual. It is part of the HR MANUAL.
The copy of HR MANUAL [ including the employee handbook] is given to the managers only.
The copy of the EMPLOYEE handbook is given to the employees.
The TOTAL HR MANUAL development is a never ending assignment. It needs updating every six
months.
At the initial stage, it could take up to six months at least to complete the manual/ handbook for a
full time person, even if you employ an outside expert.
Once you have formed the HR manual list, you should sit with your boss
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Notes for Interview – HR, Personnel, ER, IR, and Admin
Analyse the list
Set the priority [ 1st. lot, 2nd. lot, 3rd. lot etc ]
Discuss the need for HO material, to uniform the approach
Discuss the need for local expert
Etc…
Your priorities could be
Personnel records
Various forms required
Access control
Workplace rules
Employee hiring
Job descriptions
Employment applications
Interviewing applicants
Payroll administration
Training [ induction / orientation/development]
Employee handbook
You/Your senior management should agree to the priority list.