QUEZON CITY POLYTECHNIC UNIVERSITY

(Batasan Satellite Branch)

Batasan Rd, Quezon City, 1126 Metro Manila

ENROLLMENT SYSTEM
Object Oriented Programming

Prepared by:
Canero, Raymark G.
BAIT- 2D

Submitted to:
Mr. Melvin S. Ferrer

16th of December 2019

 INTRODUCTION

Computerization is a control system that manages processes in industrial workplace. It

reduced human errors and processing time, thus it can boost productivity and resulted into high
quality of product produce. In Information System, computerization is concerned about
interrelating different but interdependent transactions. This can result in a system with well-
integrated processes that can perform much faster and more accurate than a manual system.

Enrollment is the process of entering and verifying data of student to register on a particular
school. Different interrelated process builds up enrollment procedures called Enrollment System
(ES). ES are used particularly in recording and retrieving student’s information. Tracking student’s
information is also one feature of ES, in which the school can trace the standing of a student.
Verifying payments was also added to update or browse student’s siblings.

Enrollment System is a good example of a generated process. This can lessen the workload
and provides accurate information needed of the school. As a result, it will benefit not only the
student but the administration as a whole.

Enrollment System is very essential in a school. In the case of Nyongani School Inc., it is
composed of a manual System. Directress used manual system in recording and retrieving
student’s information. She also has information about student’s payment. In fact, she does all the
record keeping just by using ballpen and columnar sheet. On the other hand, Registrar department
also used manual system as a way of recording and retrieving student information.
Another department is Accounting Office that administers student’s payment manually.

Information System (IS) or application landscape is any combination of information

technology and people’s activities using that technology to support operations, management, and
decision-making. In a very broad sense, the term Information System is frequently used to refer to
the interaction between people, algorithm process, data and technology. In this sense, the term is
used to refer not only to the information and communication technology (ICT).
 CHALLENGE

Common Challenges facing school management and solutions

Managing a high school and bringing together departments and campuses to achieve
the mission is always a big challenge for school management.

Transforming school’s system with high technology-enabled automation tools to

support the academic and administrative processes will make it easy to achieve their goals.

To succeed in everyday tasks of schools, there is an emerging demand to modernize

public education system with cloud, mobile and digital technologies to improve operational
efficiency and manage the institution effectively

Here are some commonly observed school management issues, and how
technological solutions can be employed to do things right:

Most 10 common problems in school management

Paper-based processes
Online Registration
Admission & Enrollment
Course Management
Teacher Evaluation
Communication & Collaboration
Classroom Management Strategy
Student Monitoring
Revenue Management
Forecasting the academic achievement

1. Paper-based processes
 Educational institutions are burdened by cumbersome paperwork and manual
processes, and they find it difficult to maintain records on attendance, fees, admissions,
transport, etc., and track the information they need. Using School Management System,
automate academic processes to save time and reduce staff workload.

2. Online Registration

Students no more have to stand for hours in the queue to pay fees. Simplify
registration and fee collections with online forms, with the ability to send automatic
notifications, alerts and reminders via email, SMS alerts and push notifications from mobile
devices.

3. Admission & Enrollment

Colleges and Universities are finding hard to achieve admission and

enrollment targets. Aligning people, processes and technology with simple & user -friendly
cloud-based education solution will help institutions to manage information from inquiry
and application to admission and enrollment.

4. Course Management

Designing a course curriculum that can adapt to the changing needs of the institution
is crucial. With a Course Management System institution can accomplish a lot with limited
resources. Create and track course-work, assignments, and exam papers in a conducive
classroom environment to support the goal of graduating students .
5. Teacher Evaluation

Tracking the progress of teachers and evaluating the effectiveness of teachers' work
is significant. Teacher evaluation system improves communication and collaboration
between evaluators and teachers. Student’s feedback will measure teacher’s performance
in the classroom and the automated evaluation process improves student learning skills,
achievement and success.

6. Communication & Collaboration

There is apparently no platform to provide seamless com munication between

students, administrators, staff and teachers. Moreover, increasing student discipline
incidents happen as a result of big communication gap between students and teachers. Web
and mobile-based education management system improves communication through instant
notifications and alerts via email, SMS and push messages to keep the constituents
informed at every step of the journey to build relationship and improve student retention.

7. Classroom Management Strategy

Schools are finding it difficult to handle tardy students, and solve indiscipline and
behavior issues. Improve classroom environment with discipline tracking and behavior
management system to easily handle tardy students and uninformed absences.

8. Student Monitoring
 Teachers are struggling to monitor student’s activities including attendance, leave,
discipline, assignments, etc. School administrators are lacking in result-based monitoring
tools to track student progress. Automate and streamline student attendance and
absenteeism using student information system which delivers real-time status updates of
student activities to support learning needs.

9. Revenue Management

It is difficult for institutions to cope with their finances and track their fee
collections and contributions. Seamlessly connect and engage with students, parents and
alumni to strengthen relationship and drive greater success.

10. Forecasting the academic achievement

Institutions are unable to manage information and there are endless delays in taking
decisions based on complete analysis. Dashboard reports and intelligent analytics are useful
indicators for educators to examine attendance, assignments, grades, etc. and
predict student outcomes. Using data analytics will help institutions to identify students at -
risk and deploy resources to improve achievement and success.

SOLUTION
Automated Scheduling

Automatically create timetables of colleges and students very quickly and smoothly.
Automated timetabling provides school with real-time view of courses, classrooms, and
faculties in the timetable.

The faculty can lock in their preferences through the port al and once received all
preferences, the system automatically performs its magic by creating a schedule that is
clash-free. It can even include rooms or halls, days of the week, preferred time etc as
preference.

Inquiry Management

Eliminate manual applications with easy-to-fill-out student admission forms. Have

the online forms integrated on website and app to make it easy for the students with the
ability to search and retrieve data real-time. Manage all inquiries in a single place and track
each inquiry without hassles.

Track full status of student applications throughout the admission process, from inquiry
through application, admission and enrollment.

Workload Management

Identify suitable faculty based on qualification and skills to optimally assign f aculty
based on course requirements. Using faculty evaluation system capture faculty feedback
across departments and courses. Analyze performance through real -time reports to track
faculty service on committees, research innovations and mentoring and advisi ng students.

Assign student applications to the faculty based on the workload and also provide an access
to route applications to other faculty members.

Define Workflow

Define the entire workflow and assign a proper hierarchy with role -based access.
This workflow will let students, staff, mentors, wardens etc to upload any incident that they
witness. Mark the victim, offender, witness etc over the mobile app or portal and this
directly integrates with the SIS.

Auto-generate letters and forms on student incidents to stakeholders. Create customized

discipline letters based on incident data to notify student incidents to parents. Generate
forms with pre-filled incident data to document discipline issues.

360° student profile

Creatrix SIS Software provides enough thorough profile information from

enrollment, course self-registration, LMS, Assessments, Students outcomes tracking,
library books and so on. Sync all details of promotions, graduations, events, communities,
groups, study plan, degree path, report cards and transcripts, behavior or incident tracking
and so on.

View all the events displayed in the calendar including admissions events, assignment due
dates, etc. Pay your college fees in a secure environment.
5 Levels of Outcomes Mapping for Outcome Based Education

Mapping of course outcomes can be a tedious task for the staff and management.
Our OBE and Bloom's compliant outcome-based education software maps all 5 levels of
outcomes with 3 different domains of the Bloom's taxonomy namely the cognitive,
affective and psychomotor. This gives a level of control that is unprecedented and
completely changes the way staffs look at workflows and tasks related to OBE Software.

No more is OBE a tedious and fearing matter. Track every detail and map every question
to the outcomes with simple clicks.
 BENEFITS

Creatrix Campus is a cloud-based educational management solution with the ability to

automate, streamline, monitor, and communicate information related to students, staff, parents,
and day to day administrative activities for better decision-making. Implement Outcome Based
Education at your Institute.
 RESULT

Faculties can calculate attainment of outcomes by simply giving threshold values by

mapping questions within the system. All the hard work is done by Creatrix and it assists the
faculties in improving learning by focusing on high-risk students and by comparing attainment
levels with other programs.