• Business Area
○ For internal purpose
○ Can be used across company codes
○ Can have financial statement for each Business Area
FYV 64
Description 4 periods
Number of posting periods 4 ( Each period has 4
months)
Number of special periods 1
Provide necessary year shift
1 Master Data:
1. One COA can be assigned to one / more company codes (variant principle)
1. P/L a/c:
• Balance carried forward to retained earnings a/c and balance set to
zero
• A key is assigned to RE a/c which is the entered in the P/L statement
a/c type
1. Field Status
• Field status enable control and display of GL a/c’ master data fields
• Field status ranking:
1. Reconciliation account
• This is a vendor / customer GL a/c in COA. Its corresponding account
exist in vendor / customer sub ledger
• All postings to sub ledger posted to reconciliation GL a/c in GL
• Reconciliation a/c type: D: Customers, K: Vendors, Assets
• Cannot post directly to reconciliation a/c
• Details of customer / vendor reconciliation a/c: SE38 – RFDKVZ00
1. Account Currency
• Can select company code currency / Local currency as Account
currency
• Can also select foreign currency as account currency
• Where LC = A/C currency, can post in any currency
• Where FC = A/C currency can post in only the FC to this GL a/c.
1. GL account creation
1. Number Range:
• Can be internal / external
• Each number range can be assigned to one / more account group
1. Display COA:
• Tcode: SAP Easy – FA – GL – Info System – GL Reports – Master Data –
GL a/c list
1. Number Assignment
• GL a/c: Only external number assignment
• Customer / Vendor master Record: Can have either external / internal
number assignment
1. Bank Type:
• In customer / vendor master record field bank type is used to
distinguish different banks
• While processing vendor invoice (MIRO/FB60) user can chose the bank
to which payment will be made by APP by selecting bank type in
partner bank field
1 Document Control
1. Document Segment
• Document Header
• Document Line Items (2- 999 line items)
1. Document Type
• Tcode : OBA7
• Document Type defined at client level & applicable for all company
codes
• Document Types : AB (Post all GL ac), DG ( Customer and GL), RV
(Customer Invoice), RE ( MM billing document)
• Document Type Controls:
○ Properties:
Number Range
Reverse Document Type
Authorization group
○ A/C Types Allowed:
Asset
Customer
Vendor
Material
GL
○ Control data:
Negative Postings permitted
Intercompany posting
Net document Type: system automatically deduct cash
discounts from vendor invoices that are posted with this
document type
○ Required during document Entry:
Reference Number
Document Header text
1. Posting Key
• PK defined at client level & so valid for all company codes
• PK Control:
○ D/C indicator
○ Account type that can be posted ( Customer / Vendor / GL/ Asset
/ Material)
○ Other Attributes
Whether line item connected with payment ( select where
incoming / outgoing payment transactions)
Indicator whether PK used for entering special GL
transactions
○ Maintain field status: (Field status : Suppress, Required,
Optional)
General Data (Assignment number, Text, Invoice
reference)
Additional a/c assignments (Cost center, PC, Sales Order)
Payment transactions (Due date, Value date, Payment
terms, Reason code)
2. Tolerance group “_____” blank applies to all user not assigned to any specific
tolerance group
1.1 Exercises:
1. Simple document posting
1 Posting Control
1.1 Default Values
1. Using editing option config screen for different views
• Document entry: Fields hidden (for specified user) if not relevant
• Document display: Use list viewer for different display options
• Open Items:
1. Can control:
• Whether fiscal year is proposed when document displayed / changed
• CPU date proposed as value date
1. Reversal Reasons:
• The reason for the reverse posting is noted in the reversed document. The
field is therefore used as information as to why a reversal was necessary. The
reason for reversal also determines:
○ Whether the reverse document is allowed to have an alternative
posting date
○ Whether the reverse document is to be created from negative postings
1. Documents with cleared items cannot be reversed. Reset the cleared items in
FBRA
1. Credit Memos
• Credit Memos related to Invoices:
○ Enter Invoice number in Invoice reference field under payment Tab
during credit memo entry.
○ Invoice Terms of Payment copied to the credit memo
○ Invoice and credit memo due on the same date
1. One document can be posted in one company code so in cross company code
transaction system post document in both company codes
• The documents are linked by a clearing a/c
• There are two or more documents linked with a common reference :
○ 1st company code + 1st company code document number + Fiscal Year
1. Tax posting in cross company code transactions
• Whole amount of tax posted to the company code of 1st line
• If tax is to be distributed use report: SE38 – RFBUST10
1.1 Exercise
1. Ensure document assignment field is not changed in tcode FB02( Restriction
at company code level)
○ Tcode : SPRO – FA – FAGS – Document – Line Item – Document change
rules
○ Ne w entries – Field name assignment (BSEG-ZUNOR) – Applicable for
what a/c type (S/K/D/A) – Company code
2. Ensure document assignment field is not changed in tcode FB02( Restriction
at client level)
○ Tcode : OBA7
3. Prerequisite for negative reversal:
○ Company code allow negative posting (OBY6)
○ Reversal reason code allow negative posting ( SPRO- FA- GL – BT –
Adjustment posting – Define reason for reversal)
4. FI Document reversal : FB08
5. Reset cleared items: FBRA
Vendor Select
% %%
% 2%
No. of days 14
No. of days 30
8. Baseline Date
○ Date system uses to calculate vendor/ customer invoice due date and
cash discount amount
9. Taxes steps:
○ Create a new tax code (FTXP)
○ Assign a GL A/C to tax code to enable automatic postings (FTXP)
○ Define the tax code to be used in enjoy transaction ( OBZT, SPRO – FA
– FAGS – AR/AP – BT – Outgoing invoice – Define tax code per
transaction)
○ Post a customer / vendor invoice to show automatic posting
Country GB
Tax code 03
Account Type Output tax
Acct Key MWS
Tax Percent 20%
COA INT
Tax a/c 175000
1. Clearing Tcode:
• Automatic: F.13
• Manual: F-03
1.1 Tolerances:
1. Tolerances:
• Rules that define acceptable differences during posting
1. Types of Tolerances:
• Employee Tolerance Group:
○ Upper limit for posting transaction
○ Permitted payment differences
• GL a/c Tolerances
○ Permitted payment differences (Clearing a/c, GRIR)
• Customer / Vendor Tolerance Group provides for
○ Permitted payment differences
○ Posting residual item for payment differences
1. Cash Journal: A tool for managing cash. Supports posting cash receipt and
payments
2. Features:
○ Create separate cash journal for each currency
○ Post to customer / vendor / GL account (D/K/S)
○ Run several cash journal for a company code
1 Special GL Transactions
3. Down Payment
○ Part of Financial statement. Create a proper posting in GL a/c
○ FBL5N – Special GL items
4. Guarantee
○ Automatic offsetting entries
○ Displayed in Notes to accounts
Customer alternative Reconciliation a/c Dr
Document Type DA
PK 09
Customer 100196
Due on After 3 months
2. Display Guarantee
○ Tcode: FBL5N (Select special GL transaction)
Customer 100196
Click process DP
Double click Transfer Posting
Save
PK 19
Customer 100196
Special GL Indicator E
PK 40
GL a/c ( Bad Debt / 210100
Uncollectible)
A/C Entry
2. Held document:
○ Document is incomplete
○ No document number is assigned
○ No a/c balance are updated
○ Not considered for reports
○ Document can be found under only user ID
3. Park Document:
○ Document number is assigned
○ Considered for reports
○ Document can be found with any user ID
○ Can be used as part of principle of dual control