Security of Portable Computing Equipment and Mobile Devices

Objective
This protocol is to ensure that valuable portable computer equipment, mobile devices and accessories are
safeguarded at all times and that the individual to whom the equipment is issued (custodian) accepts full
and reasonable responsibility for it.

Procedure
1. The custodian is, whenever possible and reasonable, required to keep the equipment and its accessories
with them at all times. Equipment may be left in the office overnight if it is stored in a lockable cupboard and
where unavoidable, equipment may be left in an unattended vehicle if the following conditions are met:

a) The vehicle must be securely locked and alarmed.

b) The equipment must be hidden from view in the boot (or concealed luggage area).

2. Failure to comply with either condition 1a or 1b will invalidate our insurance cover and will result in the
custodian being responsible for the uninsured cost to replace lost, or repair damaged, equipment up to a
maximum contribution of £250.

3. Employees will not be required to contribute when the loss or damage is the liability of, and is paid for by, a
third party other than the company’s insurers.

4. As with the company car scheme, you will be able to elect either to make your contribution in one deduction
or in up to four instalments from consecutive salary payments up to a maximum contribution of £250. You
will be advised of your liability for any deductions and will be asked at that time to confirm the manner in
which you would like to settle your liability.

5. Please complete the schedule of portable computer equipment and accessories in the table below, adding
any other equipment you may have:

DESCRIPTION SERIAL NUMBER

6. Employee’s who leave the company must ensure that all electronically stored company data, licensed
software or any other information (including backups and archives) copied from the laptop supplied is erased
or in the case of non-reusable media such as CD/DVD, the media must be destroyed prior to disposal.

I have read the rules set out in the above policy, completed the schedule of equipment and sign below to
confirm my understanding and acceptance of the conditions.

Signed: Date:

Print Name:

Issue 8 KMF 01864

18 April 2012 CR 03239