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Student Database Management System
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ABSTRACT
An organized and systematic office solution is essential for all universities and organizations.
There are many departments of administration for the maintenance of college information
and student databases in any institution.

Shafi Muhammad
info@byteducation.com
+92 300 9366927
 ABSTRACT
An organized and systematic office solution is essential for all Schools and organizations. There are many
departments of administration for the maintenance of college information and student databases in any
institution. All these departments provide various records regarding students. Most of these track records
need to maintain information about the students. This information could be the general details like student
name, address, performance, attendance etc. or specific information related to departments like collection
of data. All the modules in college administration are interdependent. They are maintained manually. So
they need to be automated and centralized as, Information from one module will be needed by other
modules.

For example when a student needs his Class/School completion certificate it needs to check many details
about the student like his/her:

 Fee Clearance
 GR number,
 Student Info
o Name
o Parent Name
o Date of Birth
o Previous School / Class Attendant
o Date of Admission (Date-Month-Year)
o Class of Admission
 Exams he/she attended and many other details.

So it needs to contact all the modules that are office, department and examination and result of students.

With that in mind, we overhauled the existing Student Database Management System and made necessary
improvement to streamline the processes. Administrators using the system will find that the process of
recording and retrieving student’s information and managing their Fee structures, Classes, Including marking
of Attendance, is now a breeze. In general, this project aims to enhance efficiency and at the same time
maintain information accurateness. Later in this report, features and improvement that allow achievement
to this goal will be demonstrated and highlighted.

Our work is useful for easy user interface. We are planning to utilize the powerful database management,
data retrieval and data manipulation. We will provides more ease for managing the data than manually
maintaining in the documents. Our work is useful for saving valuable time and reduces the huge paper work.

KEYWORDS: Education, Database managements, Students database, Students academic performance,

student’s health record.

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Table of Contents
Introduction ...................................................................................................................................................................... 3
Project management......................................................................................................................................................... 4
Student management system ........................................................................................................................................... 4
Features ........................................................................................................................................................................ 5
Screenshots of our Online Portal ...................................................................................................................................... 6
Our Portal Features ......................................................................................................................................................... 11

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Introduction
Student Management System deals with all kind of student details as:

 Student Fees related reports

 Academic related reports
 College details
 Course details
 Curriculum
 Batch details
 And other resource related details too.

It tracks all the details of a student from the day one to the end of his course which can be used for
all reporting purpose, tracking of attendance, progress in the course, completed semester’s years,
coming semester year curriculum details, exam details, project or any other assignment details, etc.

Our design can facilitate you to explore all the activities happening in the college, even we can get
to know which faculty is assigned to which course, the current status of a student, attendance
percentage of a student and upcoming requirements of a student.

The student management system is an automated version of manual Student Management System.
It can handle all details about a student. The details include;

 Fees details (arrears/dues)

 College details,
 Subject details,
 Student personnel details,
 Academic details,
 Exam details etc.

In case of manual system they need a lot of time, manpower etc. Here almost all work is
computerized. So the accuracy is maintained. Maintaining backup is very easy. It can do with in a
few minutes. Our system has two type of accessing modes

1. Administrator
2. User

Student management system is managed by an administrator. It is the job of the administrator to

insert update and monitor the whole process. When a user log in to the system. He/she would only
view details of the student. He/she can't perform any changes.

Our system has seven modules, they are;

1. Administrator,
2. Student / Parents,
3. Course
4. Department,
5. Exam
6. Attendance
7. Section

These modules and its attributes with entity relationship module presented in the ER diagram
section.

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Project management
Project management skills are put to good use for this project. Having gone through project
management modules in Time Series Analysis, Optimization and with two interns Project
Management for Business and IT respectively, they enhanced my knowledge on managing a
project. Project management focuses on achieving the objectives by applying five processes
presented in Figure below.

Student management system

There are many software development companies that offer student management system for
schools in the market. There are records on the past years projects on student management system
is done by students. Through the researches, it is observed that there are features where this project
can adopt and implement. One of it will be with addition of new course or class, or even upgrading
of students to the next level, the school administrator can easily register all of them within a particular
class into the new one using just a page and not having to register one at a time. With this feature,
it helps administrator to save time as well as increase their efficiency.

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 |Introducing a powerful Platform
Byte Education System offers a very user friendly school management system. It’s powerful features will give you a
taste of full-fledged education management solution.

Features
 ROLE BASED ACCESS: Users like school admin, students, parents and teachers can easily login
and access their respective user-friendly dashboards.

 STUDENT ATTENDANCE MANAGEMENT: Admin and Teachers can do entire attendance

management on daily basis of the students of each class. Students and parents can see date wise
attendance report. Teacher can also add the reason for absence of each student. Whenever any student
is absent, an automatic message is sent to the registered parent mentioning the day, date and reason of
being absent. Automatic messages are sent only if the school has purchased our SMS Branded Service.

 CLASS ROOMS AND SUBJECTS: As a student information manager we made it simple for admin
to create new classes and assign subjects. Eventually, teacher’s management can be done by assigning
subjects and classes. For parents, their child information like class number, respective subjects and
assigned teachers can be viewed when they login to their respective dashboards.

 STUDENT GRADE MANAGEMENT: As student report management system, our portal has a
feature by which admin and teachers can insert student grades/marks on the bases of their class and
subjects. Along with grades, teachers can also write remarks or student-reviews on student’s
performance. Subject-wise grades will be visible on students and parent’s dashboards. Using our
platform you can print all the information as said in PDF or Doc format. The students and parents can
further print grade sheets.

 SCHOOL SCHEDULE MANAGEMENT: Admin and teachers can create exam schedule for each
subject of their respective class. Along with this, upcoming school event schedules like

o Cultural festival schedule,

o Sports tournament schedule,
o Annual leaves management and likewise can be easily created.

For sudden changes in academics, admin can notify teachers, students and parents by sending
email-notifications (free) or sending messages through our Branded SMS add-on.

 TRANSPORTATION MANAGEMENT: Details regarding Public Transport bus, tram or School

Private transport, routes and driver details can be provided on students, parents and teachers
dashboards by admin. Also admin can send notifications in form of e-mail (free) or SMS (with use of
our Branded SMS Service) to parents if there is a replacement in driver, transport bus, change in route,
etc.

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  CONSTANT FEATURE UPDATES: We are constantly trying to have feature updates for you to
run the school operations smoothly. These updates are on the bases our customer suggestions and
feature requirements. Check our website for any new updates and add-ons

Screenshots of our Online Portal

1. MAIN DASHBOARD AFTER LOGIN

2. LIST OF CLASS STUDENTS

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3. LIST OF TEACHERS WITH SUBJECT AND OTHER INFORMATION

4. ATTENDANCE REPORT OVERVIEW

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 5. EXAM OVERVIEW

6. List of class with teacher In-charge, Number of Students and Capacity

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7. LIST OF PARENTS, WITH THEIR KIDS (STUDENTS) AND EMAIL ID

EVENT MANAGER

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 OUR PORTAL’S BRANDED SMS SERVICE YOUR SCHOOL / COLLAGE NAME

Our Portal has;

 Role Based Access

 Performance Optimized
 Developer Friendly
 Customizable
 Constant Features Updates
 Continuous Support
 Instant Notification

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ATTENDANCE
Admin and Teachers can do entire
attendance management on daily
basis of the students of each
class. Students and parents can
see date wise attendance report.
Teacher can also add the reason
for absence of each student.
Whenever any student is absent,
an automatic message is sent to
the registered parent mentioning
the day, date and reason of being
absent. Automatic messages are
sent only if the school has
purchased our SMS feature.
CALENDAR, EXAM SCHEDULE,
AND EVENTS
Admin can crate schedule of
subject wise upcoming exams for
each class, school events,
emergency announcements,
holiday information, picnic plans,
etc. Which teachers, parents and
students can see on their
dashboards whenever they login
to their web portals.
Our Portal Features
Online Fees Payment
Admin can add student fees
information and status for an
individual student or for an entire
class. Parents can pay full or
partial fees online and receive an
invoice in email/SMS. Send due
fees alerts to parents.
Administrator can see entire
school's payment history.
GRADE BOOK
As student report management
system our portal has a feature by
which admin and teachers can
insert student’s grades/marks on
the bases of their class and
subjects. Along with grades,
teachers can also write remarks
or student reviews on student’s
performance. Subject wise grades
will be visible on students and
parent’s dashboards.
Class Room & Subject
As a student managing system,
our portal have made it simple for
admin to create new classes and
assign subjects. Eventually,
Teacher’s management can be
done by assigning subjects and
classes. For parents, their child
information like class number,
respective subjects and assigned
teachers can be viewed when
they login to their respective
dashboards.
Admin can send Instant SMS to
parents regarding child’s
performance in school activities.
Schools need to have an active
account with balance with our
branded SMS service Schools can
manage their notification
preferences under settings.
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Why to choose us
Simple, Powerful & Free School Management System

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