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American Red Cross - NCAC Portal
Functional Requirements Specifications
Version: 1.0
Date: 07/06/09
Document Contact Information

American Red Cross - NCAC
Contact Milton Thomas
Address 8550 Arlington Blvd Fairfax, VA 22031
Email thomasm@redcrossnca.org
Business Phone 703-584-8405
Contact Rani Selvaraj
Address 8550, Arlington Blvd, Fairfax, VA 22031
Email selvarajr@redcrossnca.org
International Software Systems Inc. (ISSI)
Contact Bhaskar Ganti
Address 7337 Hanover Parkway Suite A Greenbelt MD 20770
Email bganti@issi-software.com
Contact Surekha Mangamuri
Address 7337 Hanover Parkway Suite A Greenbelt MD 20770
Email surekha@issi-software.com
American Red Cross – NCAC Portal
Functional Specification Document

Revision History
Sr. Ver. Sections Change Description Changed By Reviewed By Date

# No. affected
1. 1.0 Initial Creation Surekha Rani 06/26/2009
Mangamuri Selvaraj/Milton
Thomas
APPROVAL FORM
Name of Document Functional Specification Document

Configuration ID Ver:1.0 Date:07/06/2009
(Only applicable signatories are required to sign below)
Prepared By
Name: Surekha Mangamuri Signature/Date:
ISSI Project Manager

Name: Bhaskar Ganti Signature/Date:
Customer Project Manager

Name: Milton Thomas Signature/Date:
Customer Project Coordinator

Name: Rani Selvaraj Signature/Date:
[International Software Systems Inc. ] Page 2

Table of Contents
Top Link Sites............................................................................................................4

Quick Launch.............................................................................................................4
Calendar....................................................................................................................7
Sites.........................................................................................................................7
Home Top Link............................................................................................................................ 8
Management Top Link................................................................................................................. 9
Programs & Services Top Link.................................................................................10
IT Top Link................................................................................................................................ 10
ED & Training Top Link............................................................................................................. 14
Volunteer Services Top Link..................................................................................................... 15
EIS Top Link.............................................................................................................................. 16
Fin & Acctg Top Link................................................................................................................. 20
Fin Devp Top Link..................................................................................................................... 21
HR Top Link.............................................................................................................................. 21
Operations Top Link.................................................................................................................. 22


Top Link Sites

The Top Link sites are the departments of the American Red Cross – NCAC portal. The portal
contains the following Top Link Sites.
 Home
 Management
 IT
 Ed & Training
 Volunteer Services
 EIS
 Fin & Acctg
 Fin Devp
 HR
 Operations
Quick Launch
Quick Launch consists of the following Items.
 Conference Room Reservation

 Vehicle Reservation
 Computer Base Training
 Chapter Organizational chart
 Chapter Telephone
 Vehicle Management System
 Emergency International Services
 Volunteer Management System
 Reports
 Conference Room Reservation:
This list contains a form to request for a conference room reservation. Employee fills out
request details for conference room reservation and an email should send to the operations
department group. Please refer the below link for form fields.
Conference Room
Reservation.doc
Steps involved in conference room reservation are,
1) If Conference Room is available request should submit for an approval to Operations
department, else it should display a message that room is not available.
2) Conference rooms should be displayed based on location selection. Please refer below
attachment for conference room locations and rooms.
FW .msg
3) If request for conference room is approved by operations dept then send confirmation
email to requestor and operations dept.
4) When user enters name in Requestor name field it should display telephone, email,
and department fields from the database. Telephone, email and department are read-
only fields and should not be editable.

Security:

Step Actor Permission(s)
1. All Staff a. Read
b. Write
2. Operations Full
Group

 Vehicle Reservation:
This list contains a form to request for a vehicle reservation. User fills out request details
for vehicle reservation and an email should send to the operations department group. Form
fields are attached in below document.
VehicleRequest.doc

1) If requestor requests for vehicle in after regular hours then an email should send to the
requestors department head, If department head approves request then send an email
to Kenny and requestor.
2) If requestor requests for vehicle in regular hours email should send to Operations
Group for approval.

Security:

b. Write
2. Operations Full
Group

 Computer base Training: This list displays Training Material Links for all Employees.
Employees should get read-only access to material.

Note: To discuss further steps with Rani & Milton.
Security:

1. All Staff Read
2. IT Group Full

 Chapter Organizational Chart: To display Main organizational chart. Please refer the attached
document below.
Main Org Chart.doc

Security:

1. All Staff Read
2. Management Full
Group
3. IT Group Full

 Chapter Telephone: Steps involved in Chapter Telephone are listed below.
1) Chapter Telephone displays list of employees. The List consists of following fields.
a) Employee Name
b) Title
c) Telephone Number
d) location
Please refer the attached file for the Employees List.
Telephone List.doc
2) When user clicks on add button, form allows to enter new Employee details. Form Fields
are,
a) Photo
b) Last Name
c) First Name
d) Job Title
e) Department
f) Location
g) Phone
h) Cell
3) When user clicks on edit button, form allows to edit existing Employee details. Form Fields
are,
a) Photo
b) Last Name
c) First Name
d) Job Title
e) Department
f) Location
g) Phone
h) Cell
4) When user clicks on delete button to delete an Employee. Employee details should be
deleted from the list.

5) When user clicks on search button to Search for an Employee. Form should display
following fields.
a) Last Name
b) First Name
c) Department: Department is a dropdown selection.

4) If we click on Employee, employee details should be displayed in read-only for all the users
and for the specific users it should allow add, insert, delete and search options.

Security:

1. All Staff Read
2. HR Group Full
3. Management Full
Group
4. IT Group Full
Red Cross Good News: Link to http://redcrossgoodnews.wordpress.com/

New Links in Quick Launch:

Vehicle Management System  to discuss later

Emergency International Services  to discuss later

Volunteer Management System  to discuss later

Reports  Link to http://chdcwasfs9
Security: Can Access to All Staff.
Calendar

 Calendar of Events: It displays events, holidays, pay dates, etc. Employees can
add/edit/delete holidays of the month, pay dates of the month and upcoming events to the
calendar. Please refer following attachments for pay dates and holidays for year 2009.
Payroll Schedule 2009holiday

2009.doc.msg schedule.doc.msg
Security:

1. All Staff Read
2. Management Full
Group
3. IT Group Full
4. HR Group Full
5. Fin & Acctg Full

Sites
Sites consist of American Red Cross – NCAC Intranet/Internet links to the Employees to access
from the portal.
 NCAC HomePage: Link to www.redcrossnca.org

 NHQ Site (Cross Net): Link to http://crossnet.redcross.org

 Management Blog: to discuss

 IT Help Desk: Point to Outlook

 Emails: Point to Outlook

 ADP Easy Labor:

https://ezlmappdc2.adp.com/ezLaborManagerNet/Login/Login.aspx?cID=10540&lng=en-US

Security: Can Access to All Staff.


Home Top Link

The Home Top Link is more or less a dash board for all users. It consists of the following functionality.

Center of the Page:

 Announcements: It displays EIS Announcements, New Employee Details and general
comments. Users can add/edit/delete announcements.

1) EIS Incident Report: Displays announcements like house fires, floods etc.
Security:

1. All Staff Read
2. Selective Full
Members of
EIS Group
Note: Selective members to discuss with Rani.
2) If New Employee joins in the organization, display Photo & Employee Details in
Announcements Link. Otherwise display general comments.
Security:

1. All Staff Read
2. HR Group Full
3. IT Group Full
4. Management Full
Group

Right side of the Page:
 Links: The Links consists of Our Mission Statement, etc.

Our Mission: Our Mission Statement is listed below.
The American Red Cross of the National Capital Area, a Humanitarian Organization led by
volunteers, provides relief to victims of disasters and helps people in our community
prevent, prepare for, and respond to disasters and other life threatening emergencies.
Security:

1. All Staff Read
2. IT Group Full
3. CEO’s Full
Secretary
Calendar
& Events: It displays events like holidays of the month, pay dates of the month,
upcoming events etc. Users can add/edit/delete events to the calendar. Latest Events should
be displayed before 2 weeks and events should expire after the event date.
Security:

1. All Staff Read
2. HR Group Full


3. IT Group Full
4. Fin & Acctg Full
Group

 IT Announcements: contains IT related announcements.
Security:

1. All Staff Read
2. IT Group Full

 IT Tips & Tricks: contains IT tips from IT Department.
Security:

1. All Staff Read
2. IT Group Full
Management Top Link

The Management Top Link is a dash board for Management Department. It consists of the following
functionality.

 Announcements:

 Board Events:

 Links:

 Tasks:
Documents:

 Annual Chapter Reports:

 Shared Documents:

Quick Launch:

 Management SOPs (Standard Office Procedures): This list consists of Standard Office
Procedures for the Management group.

 Management forms:

 Chapter Organizational Charts: This list consists of Links to Organizational Charts for all
departments.

1) IT Organizational Chart: To display IT Organizational Chart.
2) Ed & Training Organizational Chart: To display Ed & Training Organizational Chart.
3) Volunteer Services Organizational Chart: To display Volunteer Services
Organizational Chart.
4) EIS Organizational Chart: To display EIS Organizational Chart.
5) Fin & Acctg Organizational Chart: To display Finance & Accounting Organizational
Chart.

6) Fin Devp Organizational Chart: To display Financial Development Organizational

Chart.
7) HR Organizational Chart: To display HR Organizational Chart.
8) Operations Organizational Chart: To display Operations Organizational Chart.

Lists:
 Contact List:

 Board Events:

 Tasks:

Discussions:

 Discussion:

 Process Improvement:

 Process Improvement Discussion:

Note: To discuss further requirements with management group.

Security:

1. Management Full
Group

Programs & Services Top Link

The Programs & Services Top Link is a sub site under Management Department. It consists of the following
functionality.
Quick Launch:

 Programs & Services SOPs (Standard Office Procedures):

 Programs & Services forms:

Lists:
 Programs & Services Calendar:

 Programs & Services Tasks:

 Programs & Services Project Deliverables:

 Programs & Services Training:

IT Top Link
The IT Top Link is a dash board for IT Department. It consists of the following functionality.
Center of the Page:

 Calendar & Events: It displays IT Department events like holidays of the month, pay dates of
the month, upcoming events etc. Users can add/edit/delete events to the calendar. Latest
Events should be displayed before 2 weeks and events should expire after the event date.

Security:

1. All Staff Read
2. IT Group Full
Quick Launch:

 IT SOPs (Standard Office Procedures): Various IT Departments Procedures should be added
in this link. Departments are listed below.

1) Networking
2) Database
3) Printer Names & IP Address
4) Printer Setup Instructions
5) Track-it
6) Recreating Online Store Order
7) Desktop Imaging

Note: Documents to receive from Rani.

Security:

1. IT Group Full

 IT forms: This link contains access to various IT forms like User Id Request, CAS Id Request,
Employee Exit, Cross Net, NSS forms. The IT forms details are listed below.

1) User Id request form: When user requests for User Id and fills out the form the email
should send to the IT group. Please refer below attachment for User Id Request form
fields.
USER ID
REQUEST.doc.msg
Note: Location, Floor, Staff Position dropdown values please refer below attachment.
IT forms - User Id
Request form dropdown values.msg

2) 2) CAS ID Request form: When user requests for CAS ID and fills out the form the email
should send to the IT group. Fields for CAS ID Request form is attached in the below
document.
CAS ID Request
form.doc.msg

3) Employee Exit form: Employee exit form fields are listed in the below attachment.

Employee Exit
Form.doc.msg

4) Cross Net form: Cross Net form (refer hard copy)

5) NSS form: NSS Request form fields are listed in below attachment.
request
form.doc.msg

Security:

b. Write
2. IT Group Full

 IT Organizational Chart: To display IT Organizational chart. Please refer below document for
chart.

IT Org Chart.doc
Security:

1. All Staff Read
2. IT Group Full

Lists:

 IT Calendar: Calendar for IT Dept.

Security:

1. IT Group Full

 IT Tasks: It consists of list of IT Tasks assigned to IT Department.
Please refer below attachment for form fields and values.
Emailing
AllItems.htm.msg

Security:

1. IT Group Full


 IT Project Deliverables: It consists of list of Issues assigned to IT Department.
Please refer below attachment for form fields and values.
Emailing
AllItems.htm.msg

Security:

1. IT Group Full

 IT Inventory: Links in Inventory are,

Printer Cartridges: It has the information about printer cartridges and their usage.
The Header names are listed below,
 Printer Model
 Color,
 Total on hand,
 Total used
 Balance in stock
Formula: Balance in stock = Total on hand – Total used
Please refer attached link for Printer Models and Cartridges.
Untitled.msg

Security:

1. IT Group Full

 For IT Staff: Work Order Monthly Statistics for each IT employee. The form fields are,
o Employee Name
o Month
o Open Work Orders
o Closed Work Orders
Based on Open Work Orders and Closed Work Orders fields, need to display Monthly Statistics for
each IT employee. Please refer below link for form fields and chart calculations.
Untitled.msg

Security:

1. IT Group Full
 IT Training: displays all IT Trainings Links.

Note: Links format refer doc (hardcopy).

Security:

1. IT Group Full

ED & Training Top Link

The ED & Training Top Link is a dash board for ED & Training Department. It consists of the following
functionality.
Center of the Page:

 Calendar & Events: Latest Events should be displayed before 2 weeks, after event date the
events should expire. For example holidays, pay dates etc.

1. All Staff Read
2. ED & Training Full
Group
3. IT Group Full

Right side of the Page:

 Announcements: It displays ED & Training related announcements.

 Links:

Quick Launch:

 ED & Training SOPs (Standard Office Procedures):

 ED & Training forms:

 ED & Training Organizational Chart: Display ED & Training Organizational chart. Please refer
below document for chart.
ED & Tranining Org

chart.doc

Lists:

 ED & Training Calendar:

 ED & Training Tasks:

 ED & Training Project Deliverables:

 ED & T Employee Trainings:

AP Calendars:


 Fairfax AP Calendar:

 DCO AP Calendar:

 MCO AP Calendar:

 PGO AP Calendar:

Community Calendars:

 Fairfax Comm Calendar:

 DCO Comm Calendar:

 MCO Comm Calendar:

 PGO Comm Calendar:
Security:

1. All Staff Read
2. Selective Full
Members of
ED & Training
Group

Volunteer Services Top Link

The Volunteer Services Top Link is a dash board for Volunteer Services Department. It consists of the
following functionality.
Center of the page:

Security:

1. All Staff Read
2. Management Full
Group
3. HR Group Full
4. Volunteer Full
Services
Group

Quick Launch:

 Volunteer Services SOPs (Standard Office Procedures):

 Volunteer Services forms:

 Volunteer Orientation: It has a link to access Volunteer Orientation site.
http://www.redcrossnca.org/index.php/services/44-volunteer- services/98-step-2-
orientation-schedule.html


 Volunteer Services Organizational Chart: To display Volunteer Services Organizational chart.
Please refer below document for chart.
Volunteer Services
Org Chart.doc

Lists:

 Volunteer Services Calendar:

 Volunteer Services Tasks:

 Volunteer Services Project Deliverables:

 Volunteer Services Training:
EIS Top Link

The EIS Top Link is a dash board for EIS Department. It consists of the following functionality.
Center of the page:

Security:

1. All Staff Read
2. EIS Group Full
– To check with Rani/Scott Wolleck

 Announcements: To display EIS Department Announcements.
Security:

1. All Staff Read
2. EIS Group Full
- To check with Rani/Scott Wolleck
Sub Sites: 3 Categories

1) General
Admin:
Announcements:
Links:
Calendars:
Discussions:
Shared Documents:
Tasks:

RDCC:
Announcements:
Links:
Calendars:
Discussions:
Shared Documents:
Tasks:
Log Forms: Form fields to finalize from Scott

SAF:
Announcements:
Links:
Calendars:
Discussions:
Shared Documents:
Tasks:
International Services:
Announcements:
Links:
Calendars:
Discussions:
Shared Documents:
Tasks:
2) Disaster Service Committee

Client Services:
Announcements:
Links:
Calendars:
Discussions:
Shared Documents:
Tasks:
Mass Care:
Announcements:
Links:
Calendars:
Discussions:
Shared Documents:
Tasks:
Organization Support:
Announcements:
Links:
Calendars:
Discussions:
Shared Documents:
Tasks:
IMS:
Announcements:
Links:
Calendars:
Discussions:

Shared Documents:
Tasks:
Staff Services:
Announcements:
Links:
Calendars:
Discussions:
Shared Documents:
Tasks:
Training:
Announcements:
Links:
Calendars:
Discussions:
Shared Documents:
Tasks:
Partner Services:
Announcements:
Links:
Calendars:
Discussions:
Shared Documents:
Tasks:
Field Logistics:
Announcements:
Links:
Calendars:
Discussions:
Shared Documents:
Tasks:
Disaster Services Technology:

Announcements:
Links:
Calendars:
Discussions:
Shared Documents:
Tasks:
Operations Management:
Announcements:
Links:
Calendars:
Discussions:
Shared Documents:
Tasks:
3) Disaster Action Items

Fairfax DAT:
Announcements:
Links:
Calendars:

Discussions:
Shared Documents:
Tasks:
MCO DAT:
Announcements:
Links:
Calendars:
Discussions:
Shared Documents:
Tasks:
DC DAT:
Announcements:
Links:
Calendars:
Discussions:
Shared Documents:
Tasks:
PG DAT:
Announcements:
Links:
Calendars:
Discussions:
Shared Documents:
Tasks:
Quick Launch:

 EIS SOPs (Standard Office Procedures):

 EIS forms:

 EIS Organizational Chart: Display EIS Organizational chart (refer hard copy doc) – to check
with scott

Lists:

 EIS Calendar:

 EIS Tasks:

 EIS Project Deliverables:

 EIS Training:
Sites:

 EIS Blog:

Security: Security for EIS Sub Sites and Items to finalize from Scott.

Fin & Acctg Top Link

The Fin & Acctg Top Link is a dash board for Finance & Accounting Department. It consists of the following
functionality.

Center of the page:

Security:

1. All Staff Read
2. Fin & Acctg Full
Group

Quick Launch:

 Fin & Acctg SOPs (Standard Office Procedures):

 Fin & Acctg forms:

 Fin & Acctg Organizational Chart: There are 2 Organizational charts for Finance &
Accounting Department. To display Finance & Accounting Organizational charts, please refer
below documents.
Fin & Acctg Fin & Acctg

Chart(1).doc Chart(2).doc

Lists:
 Fin & Acctg Calendar:

 Fin & Acctg Tasks:

 Fin & Acctg Project Deliverables:

 Fin & Acctg Training:

Documents:

 Tax References: - Rani will provide later

 Insurance Certificates: Rani will provide later
Security:

1. All Staff Read
2. Fin & Acctg Full
Group
Fin Devp Top Link


The Fin Devp Top Link is a dash board for Financial Development Department. It consists of the following
functionality.
Center of the page:

Security:

1. All Staff Read
2. Fin Devp Full
Group

Quick Launch:

 Fin Devp SOPs (Standard Office Procedures):

 Fin Devp forms:

 Fin Devp Organizational Chart: To display Financial Development Organizational chart.
Please refer below document for chart.
Fin Devp Org

Chart.doc

Lists:
 Fin Devp Calendar:

 Fin Devp Tasks:

 Fin Devp Project Deliverables:

 Fin Devp Training:

HR Top Link
The HR Top Link is a dash board for HR Department. It consists of the following functionality.
Center of the page:


Security:

1. All Staff Read
2. HR Group Full

Quick Launch:

 HR SOPs (Standard Office Procedures):


 HR forms:
Security:

1. All Staff Read
2. HR Group Full
 HR Organizational Chart: To display HR Organizational chart. Please refer below document
for chart.
HR Org Chart.doc

Lists:
 HR Calendar:

 HR Tasks:

 HR Project Deliverables:

 HR Training:

Employee Benefits:

 Benefit Descriptions:

 Plan Types:

 Providers List:
Operations Top Link

The Operations Top Link is a dash board for Operations Department. It consists of the following
functionality.

Center of the page:


Security:

1. All Staff Read
2. Operations Full
Group
Quick Launch:

 Operations SOPs (Standard Office Procedures):

 Operations forms:


 Operations Organizational Chart: to display Operations Organizational chart. Please refer
below document for chart.
Operations Org
Chart.doc

Lists:

 Operations Calendar:

 Operations Tasks:

 Operations Project Deliverables:

 Operations Training:

Security:

1. All Staff Read
2. Operations Full
Group

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American Red Cross - NCAC Portal

Functional Requirements Specifications

Document Contact Information

Sr. Ver. Sections Change Description Changed By Reviewed By Date

Name of Document Functional Specification Document

ISSI Project Manager

Customer Project Manager

Customer Project Coordinator

[International Software Systems Inc. ] Page 2

Top Link Sites............................................................................................................4

[International Software Systems Inc. ] Page 3

Top Link Sites

 Conference Room Reservation

 Conference Room Reservation:

Steps involved in conference room reservation are,

[International Software Systems Inc. ] Page 4

Main Org Chart.doc

[International Software Systems Inc. ] Page 5

 Chapter Telephone: Steps involved in Chapter Telephone are listed below.

Please refer the attached file for the Employees List.

Red Cross Good News: Link to http://redcrossgoodnews.wordpress.com/

[International Software Systems Inc. ] Page 6

New Links in Quick Launch:

Security: Can Access to All Staff.

Payroll Schedule 2009holiday

 NCAC HomePage: Link to www.redcrossnca.org

[International Software Systems Inc. ] Page 7

Home Top Link

Center of the Page:

Step Actor Permission(s)

Note: Selective members to discuss with Rani.

Step Actor Permission(s)

Step Actor Permission(s)

Step Actor Permission(s)

[International Software Systems Inc. ] Page 8

Step Actor Permission(s)

Step Actor Permission(s)

Step Actor Permission(s)

Management Top Link

[International Software Systems Inc. ] Page 9

6) Fin Devp Organizational Chart: To display Financial Development Organizational

Step Actor Permission(s)

Programs & Services Top Link

Center of the Page:

[International Software Systems Inc. ] Page 10

Step Actor Permission(s)

Step Actor Permission(s)

[International Software Systems Inc. ] Page 11

Step Actor Permission(s)

Step Actor Permission(s)

Step Actor Permission(s)

Please refer below attachment for form fields and values.

Step Actor Permission(s)

[International Software Systems Inc. ] Page 12

Please refer below attachment for form fields and values.

Step Actor Permission(s)

Formula: Balance in stock = Total on hand – Total used

Please refer attached link for Printer Models and Cartridges.

Step Actor Permission(s)

Step Actor Permission(s)

 IT Training: displays all IT Trainings Links.

[International Software Systems Inc. ] Page 13