How many types of document splitting procedure?

1)Active Document Splitting

2)Passive Document Splitting
3)Zero Balancing

WHAT IS THREE WAY MATCHING

The below are the 3 ways to match in Vendor invoice

A three-way match compares the voucher you are entering to:

• The original purchase order
• The supplier's invoice
• The purchase order receipt record for the items that were received – G/L
Post Report.

what is meaning of residual payments

full settlement of customer or vendor account. if the customer is not able to
pay the full amount of invoice. Then we can use residual account and we can
close the customer account.

What is the meaning of 'n' in me22n,me23n,me21n or me29n for P.O purpose.

Me21n --- to create PO
ME22n --- To Change PO
ME23n --- To display PO
"n" is for "new".

If there is a balance on GR ; what we need to do ?

GRIR is a clearing account so the account should always be cleared with out
balances it means there is some invoice pending for payment we have to post
the invoice , if there is no invoice we have to credit to vendor payable
liability account later if vendor provides balance invioce again debit
liabilty account and credit GRIR account then again debit GRIR credit vendor
account .So that clearing account will be closed.

Can we post Invoice Directly ? ( If there is No PO ; NO GR) How?

Invoice (IR) can be posted directly FB60 screen. Which does not generate the
material document. The posting will directly hit the FI and other parallel
ledgers.

I have set up 2 Banks suppose 1)ICICI and 2)SBI and I want to print.. the
passbook for both ...where we customise these settings (T.code) ?
go to F110 t code and click on print out data maedium, select the
variant(first need to cretae hous bank with name of respective bank )
selectin the same by clicking pop up box and click on mainttain variant and
maintaint the details. after maintaing variant go to FCHI to maintin the
check lot and enter the house bank name and chequer numbers serious

how can we make cleared item as open item in the Accounts Receivable. & How
the checks are useful in the accounts receivable.
Reverse and reset the cleared Document thru T Code FBRA Then the cleared
items become open item.
why we have to give GL no. between 6 to 10?
No u can use whatever the no u want. minimum is 1 and maximum no is 10 only.

Capgemini
A} what account group and what does it control. b} how do you control
field status of gl master records and from where do you control.
A) account group is the categories of gl accounts.
example.liabilities, assets, income, expences. these will control the field
status of gl master recards. by assigning the field status group to the gl
master under the bank/ interesttab. here we can find 42 groups.

why do we use downpayment in customers? normally it is used for vendors

right?I am unable to understand the logic behind it. please any body who
are aware of it reply me. Thanks in advence.
actually we use down payments for customers only. we take advance amount from
customers for mfg of goods. this amt will be taken according to the order of
the customer. we can use same way for vendors also.

how two differnt banks can assign to one house bank

Based on ranking wise we assigen the two different banks.

can two banks assign one house bank

YES U CAN ASSIGN TWO BANKS IN ONE HOUSE BANKS BY GIVING RANKING ORDER

After dunning run has carried out the customer has not received the
dunning note... what all could be the possible reason...?
FILL THE DUNNING FIELD IN THE CUSTOMER MASTER. GO TC XD02 CHANGE CUSTOMER
MASTER GO TO COMPANY DATE AND FILL DUNNING FIELD OF RELEVENT CUSTOMER.

tell me about Configuration of Group/country chart of account ?

group chart of accounts are used for consolidation purpose.for ex:if in all
your company codes one chart of accounts are maintained then there is no
need to maintain group chart of accounts.if all your company codes are
maintaining different chart of accounts then there is a need to maintain
group chart of accounts to consolidate all your company codes chart of
accounts. country chart of accounts :These are structured in
accordance with legal requirements of the country in question.

what is the difference between field status group and field status variant ?
Field states group controls the transactions fields. Means what ever coming
in header & line items when we are posting a document. E.g.: document date,
due date, text, tax etc.,

This type of Field states groups are available in field status variant. One
FSV(field status variant) contain n-number of FSG(Field states group), FSG
is assigned in account master data. That account FSG controls that
account transactions fields.

what is the mean of group of accounts and examples

roup account means a similar kind of accounts. In chart
of accounts contain number of Group accounts.
Eg:-
Group description number range
FAST – fixed assets -- 100000-199999

what is the mean of document type how it is useful in sap fico

Document type is nothing vouchers containing line items.
Several business transac! tions can be identified within a
particular document type.
It controls the document number ranges.
It controls the Header part of document
IT controls the line item level of the document
Helps filing of physical document

what is the sales organization

t is a combination of Distribution channel and Devision Known as Sales
organisation.

Sales area : It is a combbination of sales organisation, Distribution channel

and Devision Known as Sales area

foreign currency revaluation why it is required ?

foreign currency valuation is necessary if vendor accounts contain open items
in a foreign currency. The amounts of these open items were translated into
the local currency at the time they were entered using the current exchange
rate.
for example, USD 500 to EUR 600, the local currency. The exchange rate is
probably different at the time of closing, and open items need
to be valuated again. A program valuates the open items using the new
exchange rate and enters the valuation difference EUR 10 in the
valuated line items. It also creates the valuation posting.
Where ever there is transaction involving foreign currency, will do
valuation of the same to arrive at gain/loss with a change in exchange rate

Can somebody help me on how to run automatic payment programme? what are the
steps involved from the beginning till the end.
for APP, there are about 6 steps involved,

1) define your company code both in section tab (All Company

code)

2) Define Paying company Code for example "A" paying company

3) Payment Method in country in tab

Country IN (India) - Name of Country - Payment Method "C" is
for Cheque "D" for Demand Draft etc

4) Payment Method in Company code - for example "A" is

paying company define payment method in same section

5) In Bank Determination Section - define Ranking Order,

Bank Accounts, Available Amount, Value Date, Expences/ Charges

6) Define House Bank : HB Name , Account ID Bank Account Text,

While runing APP (F110) user should select paying Co Code

"A" in maintain variant,
Can any one explain, Process Flow/Steps and Integration of HR with FI
HR integration with FI
Transaction Code
OBYE (Expense Accounts)
OBYU (Vendor Accounts).

what is the exact roles and responsibilities of SAP CO consultant

interacting with cost accounting department for collecting the information
for tailoring the business into sap. Maintain controlling area
settings.create primary and secondar y cost elements of different categories
such as 31,42,43,41(secondary). define order type and enter settlement
profile created. configure profit center settings and operating concern which
meets client reporting requirements, for doing this first we need to study
client reporting requirements. understand the business process and
which method they are fallowing (MTO or MTS). Based on the process we need to
configure product costing and period end activities such as O.H
Calculation,WIP,variance calculation,

What's the 'free selection' tab in the Automatic payment program(tcode F110)
stand for? what are the configuration details for the same?
If you want to exclude any values from the payment run you have to define the
field name in the free selection tab

What is Functional spec

Functional Spec is short form for Functional Specification.

A Functional Specification/s is a formal document used to describe in detail
for SAP developers a product's intended capabilities, appearance, and
interactions with users. The Functional Specification is a kind of guideline
and continuing reference point as the developers write the programming code.
(At least one major product development group used a "Write the manual first"
approach. Before the product existed, they wrote the user's guide for a word
processing system, then declared that the user's guide was the functional
specification. The developers were challenged to create a product that
matched what the user's guide described.) Typically, the functional
specification for an application program with a series of interactive
windows and dialogs with a user would show the visual appearance of the user
interface and describe each of the possible user input actions and the
program response actions. A functional specification may also contain formal
descriptions of user tasks, dependencies on other products, and usability
criteria. Many companies have a guide for developers that describes what
topics any product's functional specification should contain

For a sense of where the functional specification fits into the development
process, here are a typical series of steps in developing a software product:

1) Requirements. This is a formal statement of what the product planners

informed by their knowledge of the marketplace and specific input from
existing or potential customers believe is needed for a new product or a new
version of an existing product. Requirements are usually expressed in terms
of narrative statements and in a relatively general way.
2) Objectives. Objectives are written by product designers in response to
the Requirements. They describe in a more specific way what the product will
look like. Objectives may describe architectures, protocols, and standards to
which the product will conform. Measurable objectives are those that set some
criteria by which the end product can be judged. Measurability can be in
terms of some index of customer satisfaction or in terms of capabilities and
task times. Objectives must recognize time and resource constraints. The
development schedule is often part or a corollary of the Objectives.
3) Functional specification. The functional specification (usually
functional spec or just spec for short) is the formal response to the
objectives. It describes all external user and programming interfaces that
the product must support.
4) Design change requests. Throughout the development process, as the need
for change to the functional specification is recognized, a formal change is
described in a design change request.
5) Logic specification. The structure of the programming (for example, major
groups of code modules that support a similar function), individual code
modules and their relationships, and the data parameters that they pass to
each other may be described in a formal document called a logic
specification. The logic specification describes internal interfaces and is
for use only by the developers, testers, and, later, to some extent, the
programmers that service the product and provide code fixes to the field.
6) User documentation. In general, all of the preceding documents (except
the logic specification) are used as source material for the technical
manuals and online information (such as help pages) that are prepared for the
product's users.
7) Test plan. Most development groups have a formal test plan that describes
test cases that will exercise the programming that is written. Testing is
done at the module (or unit) level, at the component level, and at the system
level in context with other products. This can be thought of as alpha
testing. The plan may also allow for beta test. Some companies provide an
early version of the product to a selected group of customers for testing in
a "real world" situation.
8) The final product. Ideally, the final product is a complete
implementation of the functional specification and design change requests,
some of which may result from formal testing and beta testing.
The cycle is then repeated for the next version of the product, beginning
with a new Requirements statement, which ideally uses feedback from customers
about the current product to determine what customers need or want next.
Most software makers adhere to a formal development process similar to the
one described above. The hardware development process is similar but includes
some additional considerations for the outsourcing of parts and
verification of the manufacturing process itself.

WHAT ARE SEGMENTS IN AP, AR AND GL?

AP Segments are:-
1. General Data Segment
2. Company Code Segment
3. Purchage Organisation Segment

AR Segments are:-
1. General Data Segment
2. Company Code Segment
3. Sales Organisation Segment

GL Segments are:-
1. Chart of Account Segment

WHAT IS THE MEANING OF PARTIAL AND RESIDUAL PAYMENT METHODS?

Parial Payment:-
with partial payment we can not clear the open iten until
make whole amount

In case of Residual:- It will clears exsting open item with

payment and it will generate new open item for balance
amount
2. Company Code Segment

WHAT ARE THE STEPS IN ASAP METHODOLOGY? PLZ GIVE ME ANSWER

STEP BY STEP? WHAT ARE THE STEPS IN LAND SCAPE? PLZ GIVE ME
ANSWER STEP BY STEP?
ASAP METHDOLOGY CONSISTS OF 6 STEPS

1. PROJECT PREPERATION.
2. BUSINESS BLUE PRINT.
3. REALIZATION.
4. FINAL PREPERATION.
5. GO LIVE.
6. RUN. (this is the new phase of ASAP)

Project Preparation consists of AS-Is Process means we have

to define actual business process of the client. and TO-Be
process, in this we have to show the client how SAP is
mapped according to them.
Business Blue print we have to prepare a document all the
SAP configurations AS-IS and TO-BE.

Realization Stage doing all configurations.

Final preparation Stage we Testing related to Unit and
Inegration, giving triaining to client core team members,
and submitting project to the client.

Go Live stage Production and support to the client

How Depreciation Area are link with Assets Class?

T.CODE : OAYZ

How FI-AA are intrgrated

t.code: ao90

WHAT IS THE MEANING OF SORT KEY? WHY DID U SELECT AT THE TIME OF
GL CREATION? WHAT IS THE DIFFERENCE BETWEEN ACCOUNT CURRENCY
AND CO.CODE CURRENCY AND ONLY BALANCES IN LOCAL CURRENCY?
sort key assigned in the account key is the base for sorting
the data while retrieving.example to the above is fs10n. in
the comeup screen of fs10n u can see the account balance
periodic wise, if u want to see in detail u have to double
click on the periodic amount. here sort key is the base for
retrieve and keep in sequence.

company code currency and local currency both are same where
is the account currency is controlled from coa.

What is Assets class?

Classifing fixed assets in organisation as per particular
country legal requirements.

for eg: land, buildings, vehicles, etc

This is also sub ledger.sub asset means
for eg:
repairs a/c dr
vehicals a/c dr
to . bank a/c

assets accounting is based on 4 rules:

1.sub assets master is to be created with reference to the main assets master.
2.main assets master is to be created with assets class.
3.account determination is to specified inasset class.
4.For account determination we assign G/L acount based on
nature of transation.

FUNCTION OF NEW G/L

The general ledger in mySAP ERP is based on a broader unified database. For
instance, company code, segment, and profitcenter are contained in a single
data record that can easily be extended to include other fields.

functions of new gl :
1.Parallel Financial Reporting
2.Document Splitting
3.Segmentation
4.Multiple Legers
5.Profit Center & cost of sales accounting in single screen.

FOR CUSTOMIZATION IN A/R:

How does FI G/L Link with house bank

T.C.- FI12

We assign gl account number to house bank

What is house bank?

House bank is nothing but local branch which the company is operated.

What are steps of Automatic Payment Run

Steps of automatic payment run.

FBZP(There are 5 steps in FBZP, setup all and continue to

2nd step)
FCHI
XK02
F-43
F110

What is one time vendor?

if u select this indicator u can do businee with this group vendors or
customers rarely

What is noted items in AP/AR

oted items are used in the standard system for down payment requests, bill of
exchange payment requests and payment requests. These are Special item that
does not affect any account balance.
When you post a noted item, a document is generated. The item can be
displayed via the line item display.
Certain noted items are processed by the payment program or dunning program.
Example
• Down payment requests

Explain the TDS Procedure & its T.Code

Tds is not a T.code. Its mean Tax deduction for sales
T.code will be the :TAXINN

Explain the Dunning Procedure & it's T.Code

Dunning procedure is the method of sending reminders to the
customers and vendors.
Maximum 9 reminders you can send.Mostly dunning is used only
for sending reminders to customers.The tcodes are as folloes:-

1) Define basic settings (OB61)

2) Write dunning procedure (FBMP)
3) Assign dunning to Customers (XD02)(its for making changes
in customers)
4) Run the dunning procedure (F150)

Where do you define financial statement version ? give me T.Code for the
same
Financial statement version we define in OB58 transaction code

whats happening when you delivered the goods to customers

Here sale process is taking place it is bills receivable
transaction.

when goods are delivered, goods are sold it means goods are
outging,so as per accounting rule debit what comes in and
credit what goes out.
so, outgoing goods are to be credited as sale a/c

when goods are received by customer, in our accounts he is

a sundry debtor, so as per accounting rule debit the
receiver and credit the giver.
so, the receiver is to be debited as sundry debitor's a/c

The transaction is:

sundry dr's a/c dr xxxxxxxx

To sales a/c xxxxxxxx

What is IBAN Number in SAP? What does it works?

IBAN Number is Bank ID Number or Account Number id
IBAN stands for "International bank account number" while creating bank
accounts in FICO we can use this . Most of the time IBAN is used for foreign
currency payments time.

WHAT IS IDOC WHERE WE USE

DOC INTERFACE:Standard SAP format for electronic data
interchange between systems (Intermediate Document).

Different message types (for example, delivery

confirmations or purchase orders) normally represent the
different specific formats, known as IDoc types. Multiple
message types with related content can be assigned to one
IDoc type

Example:

The IDoc type ORDERS01 transfers the logical message types

ORDERS (purchase order) and ORDRSP (order confirmation).

Among other areas, IDocs are used in both Electronic Data

Interchange (EDI) and for data distribution in a system
group (ALE).

A definition of formats (IDoc types) and methods (port

definitions) for electronic data exchange between SAP
systems and partner systems.

Partner systems can be any of the following:

A ERP System
An EDI subsystem
Another R/3 system
Another R/2 system
Third-party software
IDOC ADAPTER: IDOC Adapter is used to connect SAP
components (or third-party systems) to an Integration
Server by using IDocs (Intermediate Documents).

IDOC TYPE: An SAP format for transferring the data for a

business transaction.

An IDoc is a concrete message formatted in the IDoc type.

An IDoc type can usually transfer more than one different
type of message: These are the logical messages, which
correspond to different business processes.

Example

The order number 4711 has been sent to a supplier as IDoc

no. 0815. IDoc number 0815 is formatted in the IDoc type
ORDERS 1, and has the status records "created" and "sent".
The purchase order corresponds to the "logical" message
ORDERS
IDOC XML: IDoc (Intermediate Document) represented in XML
down to segment level.

Example: BAI2 file formats( also called text or flat file)

used in lockbox processing
SAP FICO Interview Questions
1) Differences between company code and company
2) business area and PCA
3) Retained earnings Account
4) Account group functionality
5) field status variant
6) fiscal year variant Vs posting period variant
7) withholding taxes
8) tax on sales and purchases
9) use tax
10) Vat
11) jurisdiction code
12) external number range and internal number range
13) FI organizational structure
14) CO organizational structure
15) FI tables
16) CO tables
17) CO-PA tables
18) APP configuration steps
19) APP run steps
20) Importance of base line date
21) importance of next posting date in APP run
22) Dunning configuration
23) Dunning run steps
SAP FICO Interview Questions
24) check printing program
25) Void and reprint checks
26) pre numbered checks
27) House banks
28) if vendor is a customer
29) dunning area
30) dunning key
31) dunning block
32) payment block
33) Journal entries in SD integrations
34) Journal entries Billing and PGI
35) Journal entries in FI-MM integrations
36) Journal entries for goods issue, scraping and goods
issued to production
37) valuation class
38) validations and substitutions
39) valuation area
40) valuation modification
41) general modification
42) Material master views
43) FS00 all tabs
44) Vendor and customer master creation( all tabs)
45) ASAP methodology
SAP FICO Interview Questions
46) All five phases in ASAP methodology
47) testing process
48) documentation
49) functional specs
50) user exits
51) customer exits
52) enhancements
53) tables view
54) work bench request and customizing requests
55) SM35 and SE38 screens
56) DEV, testing and PRD clients
57) Tickets / messages
58) problems faced in implementation and support
59) client, cross client, transport of configuration
60)LSMW
61)BDC
62) Debugging a program
63) Special GL accounts, Special GL Transactions,
Alternative GL accounts
64) Down payment Request, Down payments,
65) Noted items
66) Parking a document and holding a document
67) sample document and recurring document
SAP FICO Interview Questions
68)BRS
69) Clearing accounts
70)Open item management
71) line item display
72) bank sub accounts
73) payment terms
74) controlling area
75) versions
76) link between FI and CO
77) assessment and distributions
78) allocation structure
79) what is cost center
80) what is a profit center
81) Profit center configuration steps
82) Report painter
83) Report
84) Report groups
85) Report library
86) Statistical and Real postings
87) Standard hierarchy and alternative hierarchy
88) Transferring data to SD to COPA configurations
89) CO-PA configuration all steps
90) Month end closing
SAP FICO Interview Questions
91) year end closing
92) Go-Live activities
93) Lock Box concept
94) cross company code transactions
95) settlements in co
96) difference between cost centers and internal orders
97) Reconciliation Accounts
98) Extended With Holding Taxes configuration steps – right
from creation of WH Tax Types, Codes to Annual Return
99) What is chart of account and how many charts of
accounts can be assigned to a company
100) What is residual payment and part payment
101) procurement cycle in MM
102) goods movement
103) What is GR/IR? What journal entries
104) Primary cost elements and secondary cost elements
105) How to configure FI and CO reconciliation account
106) Steps for electronic bank reconciliation statement
107) CO-PA Transfer of Incoming Sales Orders
108) Report Painter, How to reverse +/- signs
109) What is the relationship between Report Groups and the
report groups